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HomeMy WebLinkAboutServices Agreement with Varsity Facility for Janitorial ServicesSERVICES CONTRACT AGREEMENT JANITORIAL SERVICES PROJECT NUMBER 10150 THIS AGREEMENT FOR JANITORIAL SERVICES shall become effective October 1, 2015, between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and VARSITY FACILITY SERVICES, hereinafter referred to as "SERVICES PROVIDER", whose business address is1055 S. 3600 W., Salt Lake City, UT 84104. INTRODUCTION Whereas, the City has a need for services involving JANITORIAL SERVICES; and WHEREAS, the Services Provider is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Services: 1.1 SERVICES PROVIDER shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services, and comply in all respects, as specified in the Request for Proposal documents CW -15-10150 and also the document titled "Scope of Services" a copy of which is attached hereto as Exhibit "A" and Exhibit "B" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Services Provider under this Agreement, including without limitation electronic data files, are the property of the Services Provider; provided , however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Services Provider may copyright the same, except that, as to any work which is copyrighted by the Services Provider, the City reserves a royalty -free, non- exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Services Provider shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. JANITORIAL SERVICES Page 1 of 62 PROJECT #10150 The Services Provider represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Services Provider and any reports or opinions prepared or issued as part of the work performed by the Services Provider under this Agreement, Services Provider makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provide by the Services Provider at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Services Provider shall be compensated on a Not to Exceed basis as provided in Exhibit C "Payment Schedule" attached hereto and by reference made a part hereof for the Not -to -Exceed amount of $169,777.64 2.2 The Services Provider shall provide the City with a monthly statement, as services warrant, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Services Provider under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Services Provider. 2.3 Service Provider will submit an itemized monthly statement, in arrears, referencing the assigned purchase order number. Itemization will include, but not limited to: A. Facility B. Service Provided C. Service Date(s) D. Service Rate (if applicable) E. Total Amount 2.3 Except as expressly provided in this Agreement, Services Provider shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including , but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Services Provider shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. JANITORIAL SERVICES Page 2 of 62 PROJECT #10150 3. Time of Performance: The initial term of the contract will be for one (1) year starting October 1, 2015 and ending September 30, 2016. This agreement is renewable upon mutual agreement by both parties. Four (4) annual renewals shall be allowed. Service Provider may request an equitable price adjustment to reflect current market conditions during the renewal process. In the event of any extension of this contract beyond the initial one (1) year period, CITY reserves the right to either accept or reject any price adjustments submitted in writing ninety (90) days prior to the end of the current contract period as part of CITY's consideration for the contract extension. Price adjustments shall be based on substantiation by an applicable index. Continuation of the contract is subject to the appropriation of funds for such purpose by the CITY. If funds to effect such continued payment are not appropriated, CITY may terminate this project as thereby affected and Service Provider will relieve CITY of any further obligation. 4. Independent Contractor: 4.1 In all matters pertaining to this agreement, SERVICES PROVIDER shall be acting as an independent contractor, and neither SERVICES PROVIDER nor any officer, employee or agent of SERVICES PROVIDER will be deemed an employee of CITY. Except as expressly provided in Exhibit A and Exhibit B, Services Provider has no authority or responsibility to exercise any rights or power vested in the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 4.2 Services Provider shall determine the method, details and means of performing the work and services to be provided by Services Provider under this Agreement. Services Provider shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Services Provider in fulfillment of this Agreement. 5. Indemnification and Insurance: SERVICES PROVIDER shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the negligent acts and/or errors or omissions by the SERVICES PROVIDER, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. SERVICES PROVIDER shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance in the minimum amounts as follow, General Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance , in the statutory limits as required by law. The CITY shall be named an additional JANITORIAL SERVICES Page 3 of 62 PROJECT #10150 insured on both General Liability and Automotive policies. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, SERVICES PROVIDER covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Services Provider or Services Provider's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. SERVICES PROVIDER shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing SERVICES PROVIDER'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Services Provider begins performance of its obligations under this Agreement. In the event the insurance minimums are changed, SERVICES PROVIDER shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. A Fidelity Bond shall be acquired, also known as an Employee Dishonesty Bond with the minimum amount of $50,000. This bond is to protect the city and it's employee's personal property, money, and securities within the City's facilities against loss or damage caused by Service Providers employees or agents' dishonesty, theft, or actions leading to a loss. 6. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY City of Meridian Purchasing Manager 33 E Broadway Ave Meridian, ID 83642 208-888-4433 Email: kwatts@rneridiancity.org SERVICES PROVIDER VARSITY FACILITY SERVICES Attn: Casey Killian 1055 S 3600 W Salt Lake City, UT 84104 Phone: 801-972-3580 Email: ckillianCa)varsit fy s.com Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 7. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be JANITORIAL SERVICES Page 4 of 62 PROJECT #10150 deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 8. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 9. Assignment: It is expressly agreed and understood by the parties hereto, that SERVICES PROVIDER shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 10. Discrimination Prohibited: In performing the Services required herein, SERVICES PROVIDER shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 11. Reports and Information: 11.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the'CITY may request pertaining to matters covered by this Agreement. 11.2 Services Provider shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 12. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of SERVICES PROVIDER'S records with respect to all matters covered by this Agreement. SERVICES PROVIDER shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 13. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. JANITORIAL SERVICES Page 5 of 62 PROJECT #10150 14. Compliance with Laws: In performing the scope of services required hereunder, SERVICES PROVIDER shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 15. Changes: The CITY may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of SERVICES PROVIDER'S compensation, which are mutually agreed upon by and between the CITY and SERVICES PROVIDER, shall be incorporated in written amendments to this Agreement. 16. Termination: If, through any cause, SERVICES PROVIDER, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement, in part or in its entirety, by giving written notice to SERVICES PROVIDER of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. SERVICES PROVIDER may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by SERVICES PROVIDER under this Agreement shall, at the option of the CITY, become its property, and SERVICES PROVIDER shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, SERVICES PROVIDER shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by SERVICES PROVIDER, and the CITY may withhold any payments to SERVICES PROVIDER for the purposes of set-off until such time as the exact amount of damages due the CITY from SERVICES PROVIDER is determined. This provision shall survive the termination of this agreement and shall not relieve SERVICES PROVIDER of its liability to the CITY for damages. 17. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 18. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 19. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. JANITORIAL SERVICES Page 6 of 62 PROJECT #10150 20. Public Records Act: Pursuant to Idaho Code Section 9-335, et seq., information or documents received from the Contractor may be open to public inspection and copying unless exempt from disclosure. The Contractor shall clearly designate individual documents as "exempt" on each page of such documents and shall indicate the basis for such exemption. The CITY will not accept the marking of an entire document as exempt. In addition, the CITY will not accept a legend or statement on one (1) page that all, or substantially all, of the document is exempt from disclosure. The Contractor shall indemnify and defend the CITY against all liability, claims, damages, losses, expenses, actions, attorney fees and suits whatsoever for honoring such a designation or for the Contractor's failure to designate individual documents as exempt. The Contractor's failure to designate as exempt any document or portion of a document that is released by the CITY shall constitute a complete waiver of any and all claims for damages caused by any such release. 21. Confidentiality: Services Provider understands and acknowledges that all tests and results(confidential information) are intended solely for the City. Services Provider agrees to hold all confidential information in confidence and will not disclose the confidential information to any person or entity without the express prior written consent of City. 22. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 23. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN BYL TAMMY de WEE D, MAYOR Dated:_ to - I Approved by Council: JAYCEE o - to - (S- CITY CLERK Purchasing Approval BY.__ s s KEITH TS, Purchasing Manager Dated:: JANITORIAL SERVICES PROJECT #10150 VARSITY FACt ITY SERVICES BY: Dated: q / City of L Ej1��IDIAN& \I �GANO ti SEAL f hr i2iNSUO Department Approval B, o McCormfick, Dep. Public Works Director Dated:: 17- fff S� Page 7 of 62 EXHIBIT A SCOPE OF SERVICES 1. General This Contract establishes the standard for janitorial services at various City facilities. The Service Provider shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), and will plan, schedule, coordinate and assure effective performance of all services described herein. The Service Provider will be required to provide janitorial and related services in accordance with the specifications of this solicitation. All services shall be performed in the highest professional manner, and in accordance with all applicable, current industry standards, regulations, codes and statutes. Unless the means or methods of performing a task are specified elsewhere in this contract, Service Provider shall employ methods that are generally accepted and used by the industry. Contract oversight is by the Building Maintenance Technician or their designated representative. 2. Silence of Specifications The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement. 3. Service Locations The work shall be performed at the City locations identified in this section. The City reserves the right to add or delete locations. LOCATION ADDRESS SQUARE FOOTAGE (Estimated area of service) City Hall 33 E Broadway 83,000 Police Station 1401 E. Watertower 32,000 Administration Building - Police Station 1401 E. Watertower 540 K-9 Building Police Station 1223 E. Watertower 12,700 Public Safety Training Center PSTC Water Administration 2235 NW 8 1h St. 8,000 Wastewater Resource 3401 N. Ten Mile 12,200 Recovery Facility — Administration Building Wastewater Resource 3401 N. Ten Mile 3,600 Recovery Facility — Controls Building JANITORIAL SERVICES Page 8 of 62 PROJECT #10150 Wastewater Resource Recovery Facility — Lab Building (only area specified) 3401 N. Ten Mile 2,500 Parks and Recreation Maintenance Building 1700 E. Lanark 2,500 Community Center 213 E Idaho 4,200 Fire Station 1 540 E. Franklin Road, Meridian 4,400 Fire Station 2 2401 N. Ten Mile Road, Meridian 2,300 Fire Station 3 3545 N. Locust Grove, Meridian 2,300 Fire Station 4 2515 S. Eagle Road, Meridian 2,300 Fire Station 5 6001 N Linder Road, Meridian 2,300 Fire Safety Center 1901 E. Leighfield, Meridian 920 *Measurements are approximations only. It is up to the Service Provider to field -verify dimensions to satisfy their needs. 4. Schedule of Services Work is to be performed outside of the City's regularly scheduled business hours except where otherwise specified. All tasks are to be completed on their designated service days. Service schedule cannot be altered without prior approval from the City's Building Maintenance Technician. All regular janitorial personnel must work the same continuous shift. Site locations that are serviced three days or less a week, one of which is a holiday, will be serviced the day after the holiday. 5. Observed Holidays City observed holidays are listed below. City facilities are closed on these days and services are not required -except where otherwise specified. Scheduled services that fall on a holiday are to be performed the next business day. Observed holidays are: • New Year's Day • Martin Luther King/Human Rights Day • President's Day • Memorial Day • Independence Day • Labor Day • Veterans Day • Thanksgiving Day • Christmas Day 6. Minimum Qualifications of Service Provider Service Provider must meet the minimum qualifications set forth to be considered eligible to provide the proposed service. Service Provider must: A. Be a company that has been in business and performing services specified herein for a minimum of five (5) consecutive years. JANITORIAL SERVICES Page 9 of 62 PROJECT #10150 B. Possess and keep in force all licenses, certifications, bonds and permits required to furnish and perform the services specified herein. C. Possess the ability to commit sufficient staffing, equipment and materials to perform the work required (with the exception of restorative carpet cleaning services). 7. Qualifications of Service Provider's Personnel A. All matters pertaining to the recruitment, screening, hiring and retention of personnel shall be the exclusive responsibility of the Service Provider. These matters shall be done fully in compliance with existing statutes and regulations pertaining to affirmative action, non-discrimination, wage and hour and any other stipulations germane to prudent personnel management. B. All personnel used by the Service Provider shall be subject to review and approval by the City. The City reserves the right to demand the removal of any employee who is deemed unacceptable for any reason. C. All work by contract personnel shall be performed in a professional, courteous manner. Discourtesy, rudeness, or the use of profanity will not be tolerated, and shall be grounds for immediate removal of the offending employee from performing work under any contract awarded as a result of this specification. 8. Staffing Levels: Service provider shall maintain an adequate number of employees to satisfactorily perform scheduled tasks. Service Provider will provide an adequate number of trained cleaning. personnel each day to ensure that all cleaning services herein specified are accomplished. It is the Service Provider's responsibility to determine and furnish the total staff -hours required to meet the requirements of the service level agreement. The Service Provider shall provide onsite supervision at City Hall Supervisor will be responsible for staff at all locations. Service Provider will ensure that all employees working within City facilities can read and understand warning signs that are written in English. The Service Provider shall provide onsite supervision to assure competent performance of the work during the scheduled hours. The Service Provider or authorized agent will make daily routine inspections prior to leaving for the day to ensure that the work is performed as required by this Contract. The Service Provider's job manager and supervisors must be literate and fluent in the English language, because of the necessity to read chemical labels, job instructions and signs, as well as the need for conversing with management personnel. The Service Provider's on site supervisor must also be literate and fluent in the primary language of the Janitorial staff. All supervisors shall have an intimate knowledge of the various cleaning tasks, equipment and materials so as to be able to maintain and control an effective inspection and follow-up program. The supervisor shall be authorized to represent and act for the Service Provider. JANITORIAL SERVICES Page 10 of 62 PROJECT #10150 The Service Provider shall provide and equip each shift supervisor with a communication device such as a cell phone or similar independent communication device. 9. Staff Training: Service Provider shall comply with the OSHA Standard as it pertains to the training, safety and equipment needed for all employees engaged in Janitorial service. Service Provider shall be responsible for compliance on date of Contract acceptance. Proposer shall furnish information about the training programs for managers, supervisors and workers covering the following categories: Include training for 1) general cleaning, 2) floor work, 3) carpet cleaning and 4) OSHA standards. Describe in detail your firm's training procedures for complying with above regulations. 10. Cleaning Standards: The following cleaning standards shall be used on a daily basis and during the quality assurance inspection process to assess the quality of cleaning. A. Entrances 1. Mats and carpet shall be free of spots, stains, gum, dirt and debris without causing damage. They shall appear visibly and uniformly clean. Adjoining walls, doors and floor surfaces shall also be free of dust, soil and cleaner residue. 2. Glass and metal surfaces shall appear streak -free, film -free and uniformly clean. This includes the elimination of dust and soil from sills, ledges and heat registers. 3. Corners and thresholds shall be free of dust, cobwebs, dried -soil, crud, finish build-up and debris. These areas shall appear visibly and uniformly clean. This includes the elimination of cleaner residue and dried -slurry. 4. Floors and cove bases shall be free of dust, cobwebs, dried -soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of a slip -resistant seal and finish applied that result in a consistent high -shine, unless otherwise directed by CITY. Floors shall appear visibly and uniformly smooth and clean. This includes the elimination of dust streaks, lint, standing water, cleaner residue and film. 5. Walls and fixtures shall be free of dust, cobwebs, dried -soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. Walls behind waste/trash cans need to be cleaned. JANITORIAL SERVICES Page 11 of 62 PROJECT #10150 B. Elevators 1. Tracks shall be free of dirt and debris. Tracks shall appear visibly clean. This includes the elimination of standing water from wet cleaning procedures. 2. Walls and doors shall be free of dust, cobwebs, soil, spots and stains without causing damage. They shall appear streak -free, film -free and uniformly clean. Bright metal surfaces shall be polished to a high -shine. This includes the elimination of polish residue and/or film. 3. Floors, carpet and cove bases shall be free of dust, cobwebs, dried soil, soil, gum, spots, stains and other debris. Hard/resilient floors shall have multiple coats of a slip resistant seal and finish applied that result in a consistent high -shine, unless otherwise directed by CITY. Floors, carpet and cove bases shall appear visibly and uniformly smooth and clean. This includes the elimination of dust streaks, lint, standing water, cleaner residue, embedded soil and foreign objects. C. Corridors 1. Floors and cove bases shall be free of dust, cobwebs, dried -soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of a slip -resistant seal and finish applied that result in a consistent high -shine, unless otherwise directed by CITY. Floors shall appear visibly and uniformly smooth and clean. This includes the elimination of dust streaks, lint, standing water, cleaner residue and film. 2. Walls and fixtures shall be free of dust, cobwebs, dried -soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. 3. Glass and metal surfaces shall appear streak -free, film -free and uniformly clean. This includes the elimination of dust and soil from sills, ledges and heat registers. 4. Water fountains shall be free of dust, cobwebs, soil, scale and water spots without causing damage. Bright work shall be disinfected and polished to a streak -free shine. Water fountains shall appear visibly and uniformly clean. This includes the elimination of film and cleaner residue. D. Stairwells 1. Rails, walls and all building materials shall be free of dust, cobwebs, dried - soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This included the elimination of film, streaks, lint, standing water, cleaner residue or film. 2. Steps and landings shall be free of dirt and mud track, dust, cobwebs, dried soil, gum, stains and debris. This includes risers and cove bases. JANITORIAL SERVICES Page 12 of 62 PROJECT #10150 These surfaces shall appear uniformly smooth and clean without leaving dust streaks, lint, standing water, cleaner residue or film. E. Restrooms Special Note: Maintaining a sanitary restroom environment that minimizes the possibility of cross -infection is considered of the highest priority by CITY. Sanitation levels shall be closely monitored by inspection, and approved testing methods. Dispensers shall be free of dust, dried -soil, bacteria and soil without causing damage. These surfaces shall appear visibly and uniformly clean and disinfected. This includes the elimination of film, streaks and cleaner residue. Dispensers shall be refilled when required with proper expendable supply item. 2. Hardware shall be free of dust, soil, bacteria and scale without causing damage. Bright work shall appear visibly and uniformly clean, disinfected and polished to a streak -free shine. This includes the elimination of polish residue. No cleaning agents can be used on the sensored faucets. 3. Sinks shall be free of dust, bacteria, soil, cleaner residue and soap film without causing damage. They shall appear visibly and uniformly clean, and polished -dry. This includes the elimination of streaks, embedded soil, film and water spots. 4. Mirrors shall be free of dust and soil. Mirrors and surrounding metal framework shall appear streak -free, film -free and uniformly clean. 5. Toilets, toilet seats and urinals shall be free of dust, cobwebs, bacteria, soil, organic matter, cleaner residue and scale without causing damage. These fixtures shall appear visibly and uniformly clean, disinfected and polished -dry. This includes the elimination of streaks, film and water spots. 6. Partitions and ledges shall be free of dust, cobwebs, soil and graffiti without causing damage. Partitions shall appear visibly and uniformly clean, disinfected and polished -dry. This includes the elimination of streaks and film 7. Waste containers shall have contents removed and can liners replaced. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This includes the elimination of streaks, foodstuff and the presence of an offensive odor emitting from the container. 8. Walls and doors shall be free of dust, cobwebs, soil, spots and stains without causing damage. These surfaces shall appear visibly and uniformly clean/disinfected. This included the elimination of film, streaks and cleaner residue. Ceramic walls, wainscots, metal kick plates, handles and push plates on doors shall also be polished -dry. JANITORIAL SERVICES Page 13 of 62 PROJECT #10150 9. Floors and baseboards shall be free of dust, cobwebs, soil, gum, stains and debris. Floors shall have multiple coats of a slip -resistant seal/finish applied that results in a consistent high -shine, unless otherwise directed by CITY. Floors and cove bases shall appear visibly and uniformly clean and disinfected. This includes the elimination of dust streaks, lint, standing water, cleaner residue and film. 10. Air vents shall be free of dust, cobwebs, and soil. This also pertains to air distribution units and exhaust vents. They shall appear visibly and uniformly clean. 11. Light fixtures shall be free of dust, cobwebs, and soil without causing damage. Diffusers shall remain in proper position, and appear streak -free and uniformly clean. F. Common Areas and Copier Areas 1. Counters and equipment shall be free of dust, cobwebs, dried -soil and soil without causing damage. They shall appear visibly and uniformly clean. This includes the elimination of cleaner residue, streaks and film. 2. Walls and doors shall be free of dust, cobwebs, dried -soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. 3. Waste container contents shall be removed from waste containers and can liners replaced, as required. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This includes the elimination of streaks, foodstuff and the presence of an offensive odor emitting from the container. 4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried -soil, soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of a slip -resistant seal and finish applied that result in a consistent high -shine,- unless otherwise directed by CITY. Floors, carpet and cove bases shall appear visibly and uniformly smooth and clean. This included the elimination of dust streaks, lint, standing water, cleaner residue, embedded soil and foreign objects. G. Offices/Cubicles 1. Common area furniture and equipment shall be free of dust, cobwebs, dried -soil and soil without causing damage. They shall appear visibly and uniformly clean. This includes the elimination of cleaner residue, streaks and film. Individual office desks and work surfaces will be cleaned by CITY of Meridian employee. 2. Lamps shall be free of dust, cobwebs, dried -soil and soil without causing damage. Lamps shall appear visibly and uniformly clean. This includes the elimination of streaks, cleaner residue and film. JANITORIAL SERVICES Page 14 of 62 PROJECT #10150 3. Walls and doors shall be free of dust, cobwebs, dried -soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. 4. Waste container contents shall be removed from waste containers and can liners replaced, as required. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This includes the elimination of streaks, foodstuff and the presence of an offensive odor emitting from the container. 5. Partitions and ledges shall be free of dust, cobwebs, soil and graffiti without causing damage. Partitions shall appear visibly and uniformly clean. This includes the elimination of streaks, film and cleaner residue. 6. Floors, carpet and baseboards shall be free of dust, cobwebs, dried -soil, soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of a slip -resistant seal and finish applied that result in a consistent high -shine, unless otherwise directed by CITY. Floors, carpet and cove bases shall appear visibly and uniformly smooth and clean. This includes the elimination of dust streaks, lint, standing water, cleaner residue, embedded soil and foreign objects. H. Kitchens/Breakrooms 1. Cabinets, refrigerator and microwave exterior tops, sides and front shall be cleaned and free of dust, soil, cleaner residue and soap film. Sinks and fixtures shall be clean and sanitized. 2. Waste container contents shall be removed from waste containers and can liners replaced, as required. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This includes the elimination of streaks, foodstuff and the presence of any offensive odor emitting from the container. Walls adjoining waste container require special attention and need to be kept clean. 3. Floors and Baseboards shall be free of dust, cobwebs, soil, gum, stains and debris. Floors shall have multiple coats of a slip -resistant seal/finish applied that results in a consistent high -shine, unless otherwise directed by CITY. Floors and cove bases shall appear visibly and uniformly clean and disinfected. This included the elimination of dust streaks, lint, standing water, cleaner residue and film. 4. Walls and fixtures shall be free of dust, cobwebs, dried -soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. JANITORIAL SERVICES Page 15 of 62 PROJECT #10150 I. Conference Rooms 1. Walls and doors shall be free of dust, cobwebs, dried -soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. 2. Waste container contents shall be removed from waste containers and can liners replaced, as required. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This includes the elimination of streaks, foodstuff and the presence of an offensive odor emitting from the container. 3. Tables and chairs shall be free of dust and soil. These surfaces shall appear visibly and uniformly clean. Tables are to be wiped with cleaner daily to remove all finger prints. 4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried -soil, soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of a slip -resistant seal and finish applied that result in a consistent high -shine, unless otherwise directed by CITY. Floors, carpet and cove bases shall appear visibly and uniformly smooth and clean. This includes the elimination of dust streaks, lint, standing water, cleaner residue, embedded soil and foreign objects. J. Reception Areas 1. Walls and doors shall be free of dust, cobwebs, dried -soil and soil without causing damage. These surfaces shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. 2. Waste container contents shall be removed from waste containers and can liners replaced, as required. Inside and outside of the container shall be cleaned and disinfected. Containers shall appear visibly and uniformly clean. This includes the elimination of streaks, foodstuff and the presence of an offensive odor emitting from the container. 3. Tables and chairs shall be free of dust and soil. These surfaces shall appear visibly and uniformly clean. Tables are to be wiped clean and dried spot free. 4. Floors, carpet and baseboards shall be free of dust, cobwebs, dried -soil, soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of a slip -resistant seal and finish applied that result in a consistent high -shine, unless otherwise directed by CITY. Floors, carpet and cove bases shall appear visibly and uniformly smooth and clean. Chairs shall be moved occasionally to vacuum underneath. This includes the elimination of dust streaks, lint, standing water, cleaner residue, embedded soil and foreign objects. JANITORIAL SERVICES Page 16 of 62 PROJECT #10150 K. Miscellaneous 1. Air vents shall be free of dust, cobwebs, and soil. This also applies to air distribution units and exhaust vents. They shall appear visibly and uniformly clean. 2. Light fixtures shall be free of dust, cobwebs, and soil without causing damage. Diffusers shall remain in proper position, and appear streak -free and uniformly clean. 3. Ceilings shall have all cobwebs removed. 4. Microwave interior and refrigerator interior shall be defined as additional services for an additional fee. L. Miscellaneous Carpet Cleaning/Deep Machine Extraction 1. The professional cleaner shall use truck mounted, heavy duty hot-water extraction method for cleaning of carpets (and upholstered chairs). All cleaning methods and workmanship must be in strict accordance with carpet and furniture manufacturer's requirements. 2. Carpets that are cleaned must be dry within seven (7) hours after completion of work. The Service Provider shall supply and set up fans of adequate size and in sufficient number to ensure carpets will be dry within said time frame. 3. All Service Provider employees providing services must have a minimum of five (5) years of verifiable commercial carpet cleaning experience. 4. The cleaning will take place in the evening after hours, 5. The cleaning operations frequency and locations are noted in the Task Frequency Sheets of Exhibit B. M. Janitor Closets and Storeroom 1. Shelves - Shall be free of dust, cobwebs, dried -soil and soil. They shall appear visibly and uniformly clean. Supplies and equipment shall be stored in an organized fashion, in •their appropriate locations by neatly utilizing shelving space. 2. Storeroom shall appear visibly and uniformly clean. Delivered supplies shall be unpacked and stored, in an organized fashion, in their appropriate locations by neatly utilizing shelving and storage space. 3. Janitor carts shall be free of dust, cobwebs, dried -soil and soil. They shall appear visibly and uniformly clean. Supplies and equipment stored on janitor carts shall also be free of dust and soil, and organized, neatly. JANITORIAL SERVICES Page 17 of 62 PROJECT #10150 4. Walls shall be free of dust, cobwebs, dried -soil and soil without causing damage. They shall appear visibly and uniformly clean. This includes the elimination of film, streaks and cleaner residue. 5. Utility sinks shall be free of dust, cobwebs, soil, cleaner residue and soap film. Utility sinks shall appear visibly and uniformly clean. This includes the elimination of streaks, embedded soil, film and water spots. 6. Bright work shall be cleaned, de -scaled and polished. 7. Floors shall be free of dust, dried -soil, gum, spots, stains and debris. Hard/resilient floors shall have multiple coats of a slip -resistant seal and finish applied that result in a consistent high -shine, unless otherwise directed by CITY. Floors shall appear visibly and uniformly smooth and clean. This includes the elimination of dust streaks, lint, standing water, cleaner residue and film. N. Trash Removal/Trash Containers/Recycle Containers 1. Waste removal shall be to containers designated by CITY and shall be deposited in such a manner that contents will not fly around causing a mess or nuisance. 2. Waste containers shall be fitted with a liner. 3. Recycle bins in cubicles and office areas shall be emptied as necessary. 11. Security 1. Service Provider will be responsible for compliance with all City security requirements. 2. All doors and windows shall be closed and locked upon completion of cleaning operations in the area. All areas shall be double-checked at end of shift to verify the areas are secured. On occasion, certain areas that are normally open for cleaning may be secured. In such a situation, cleaning shall take place only upon request of the Building Maintenance Technician. Service Provider will not enter any office where the door is closed. 3. Service Provider shall not duplicate any keys for premises unless directed to do so by the Building Maintenance Technician. Service Provider/Supervisory staff must promptly report any lost keys or need for additional keys to the Building Maintenance Technician. 4. To avoid the possibility of tracing lost keys to the premises, the Service Provider shall not put identification on any keys. 5. Service Provider will only access departments through the card reader access doors. JANITORIAL SERVICES Page 18 of 62 PROJECT #10150 A. Background Checks: 1. Service Provider shall hire an independent security firm (specialist) to perform background checks and fingerprinting on all employees, subcontractors, vendors, delivery personnel, or others required to have regular access to the site. These checks will be conducted on an annual basis. Any prior convictions for theft offenses, violent crimes, sexual offenses, and criminal convictions will not be allowed. Cost of background checks will be borne by the Service Provider. 2. Service Provider shall submit a written plan to the City's site representative for review and approval. The plan shall outline procedures proposed for conducting background checks. Submittal shall also contain name and qualifications of the security firm that will perform background checks. 3. The background checks shall check for outstanding warrants (both local and national), verification of U.S. citizenship or appropriate work visa, and known ties to terrorist groups. Only personnel whose background is clear of the listed items shall be allowed to obtain security photo identification/access cards and gain full access to the site. The Service Provider shall provide a list to the City with personnel proposed to have site access privileges. Further the Service Provider must certify that a background check has determined each individual is clear of the listed items B. Photo Identification/Access Cards: 1. Security photo identification/access cards shall be worn at all times by on-site personnel (Service Provider's employees, subcontractors, and others required to have access to site). Only personnel that pass specified background check shall be allowed to wear security photo identification/access cards. 2. Personnel will not be allowed to access site without security photo identification/access cards. Personnel found on-site without photo identification/access cards are to be immediately removed from site. 3. Security photo identification/access cards shall be issued by the City. The City will supply up to 12 photo/identification/access cards the first year at no charge. Additional photo identification/access cards will be at the cost of $20 each, which will be the responsibility of the Service Provider. Lost or stolen cards must be reported immediately and the Service Provider will be responsible for replacement cost. Service Provider shall schedule arrangements with Building Maintenance Technician and Security Coordinator. C. Intrusion Alarms: 1. Service Provider's personnel performing work at service locations equipped with intrusion alarms will be responsible for disarming the alarm upon entering the facility and arming the alarm upon exiting. City's Building Maintenance Technician shall be responsible for furnishing instructions to the Service Provider's supervisory personnel on the correct procedures for operating each intruder alarm system. Awarded Service Provider could be responsible for any false alarm fees due to the improper use of the intrusion system. It JANITORIAL SERVICES Page 19 of 62 PROJECT #10150 shall be the Service Provider's responsibility to instruct any temporary or replacement personnel on the operation of the intruder alarm system. 12. Safety The Service Provider shall be responsible for all necessary training relating to the application of chemicals and the use of equipment as it relates to the Work. Service Provider shall be solely responsible for initiating, supervising and maintaining all needed safety precautions in connection with the Work (i.e. hazardous material communication, blood borne pathogens, etc.). Service Provider shall take all necessary precautions for the safety of, and provide for the necessary protection to prevent damage, injury or loss to employees, bystanders, materials, equipment and property. In so doing, Service Provider shall comply with the applicable rules and regulations of any regulatory body (i.e. OSHA) having jurisdiction over the safety of persons or property. Service Provider shall be liable for any resulting damage arising from its operations. Service Provider will not compromise the safety of City employees or the public through Service Provider's, Service Provider Employees, or Service Provider's Agents actions. Service Provider may be required to maintain an incident log and report OSHA recordable incidents to the Building Maintenance Technician within 24 hours of request. 13. Materials, Supplies and Equipment A. Supplies 1. Service Provider shall furnish all cleaning supplies necessary to do the work. CITY will furnish the following supplies: restroom soap, paper products, plastic bags and feminine products. 2. Ordering supplies will be done via email to the Building Maintenance Technician. 3. Service Provider shall be responsible for stocking supplies in the Janitorial Closets and Basement Janitorial Room. 4. Service Provider shall maintain owner furnished supplies. 5. Service Provider certifies that all materials, equipment, etc., used in the performance of the Work meet all Occupational Safety and Health Act (OSHA) and applicable environmental requirements. 6. A complete list of cleaning materials, supplies and equipment to be used by Service Provider shall be submitted to City prior to the commencement of the Service Agreement. The list must show generic -type, brand name, model number (if applicable), product name (if applicable) and catalogue number. In the case of cleaning chemicals, a copy of the Safety Data Sheets (or Material Safety Data Sheets if Safety Data Sheets are not yet available for the product) must be provided. 7. All cleaning chemicals used by Service Provider shall be in compliance with OSHA's Hazard Communication Standard (HCS). JANITORIAL SERVICES Page 20 of 62 PROJECT #10150 B. Hazardous and Toxic Substances Manufacturers and distributors are required by the Federal Hazardous Communication Standard (29 CFR 1910.1200) to label each hazardous material or chemical container, and to provide Material Safety Data Sheets to the purchaser. Contractor must comply with these laws and must provide CITY with copies of the Material Data Sheets five (5) days prior to performance of services or contemporaneous with delivery of services. The CITY will require that the Contractor maintain an onsite Material Safety Data Sheet three ring binder for all chemicals and substances used in each facility. Binders shall be kept in the primary janitorial closet in each facility. C. Equipment Service Provider will furnish and maintain in good working condition all the necessary cleaning equipment required to maintain the facilities as specified in this Scope of Services including, but not limited to, vacuum cleaners, mops, buffers, strippers, scrubbing machines, extension poles, ladders and carpet extraction equipment. Equipment (vacuums, buffers, pylons, buckets) will be kept clean by the Service Provider and stored in a designated location when not in use. 14. Storage Space A. City may provide some storage space at the various facilities for janitorial supplies and equipment. Due to the limited amount of space, and storage space beyond that which City is presently providing for janitorial equipment is the responsibility of Service Provider. B. Service Provider shall keep storage spaces neat a clean at all times and in accordance with applicable fire codes, regulations and good housekeeping standards. 15. Waste & Recycle Removal All collected trash and recycling must be transported by Service Provider to area(s) designated by the City. Each location will have a collection site(s). 16. Reporting Problems Janitorial staff shall report any operational or maintenance problems encountered during the course of the work to their supervisor at the end of each shift. These issues shall be communicated to the Building Maintenance_ Technician by Service Provider's supervisory and/or managerial staff by 12:00 PM on the following business day. The supervisor will alert City if supply stock is below two weeks. 17. Performance / Evaluation of Work The level of cleaning is extremely important. Quality of work will be formally evaluated through inspections scheduled by the Building Maintenance Technician at the CITY's discretion. Evaluation of work will include the following: 1. Adherence to work schedule for all scheduled work tasks 2. Performance and quality of cleaning for scheduled work tasks 3. Repetition of violations of work tasks not performed during the month JANITORIAL SERVICES Page 21 of 62 PROJECT #10150 4. Response time to correct substandard work 5. Adherence to all specifications and requirements of the contract documents 18. Inspections, Inquiries and Complaints A. CITY's Building Maintenance Technician or designee shall conduct regular/random inspections of the premises to ensure compliance with the work required by this contract. B. Extra work authorized by the Building Maintenance Technician will also be inspected on a regular basis and performed to the standards of CITY. C. Service Provider/Supervisor will make sufficient daily routine inspection prior to closing to ensure the work is performed as required by this Contract. D. The Service Provider's supervisor shall be available, upon request, for inspections with the Building Maintenance Technician. Supervisor will be expected to be on site at the City by noon of the same day of notification to correct any deficiencies in work, unless otherwise approved. E. Non -completed and deficient work must be corrected within two (2) hours for daily and weekly tasks and 48 hours all other tasks. F. Service Provider's Supervisor will notify Building Maintenance Technician once deficiency is corrected. G. Failure to respond within the time frame will be cause for assessment and damage charges. 19. Communications Service Provider shall not contact clients unless specifically directed to by the Building Maintenance Technician. All communication between CITY and SERVICE PROVIDER shall be through the Building Maintenance Technician with email being the primary method of communication and a phone call the secondary method of communication. Service Provider/staff sfiall return Building Maintenance Technicians phone calls within four (4) hours of receipt. If requested, daily or weekly checklists or reports may be required by the Service Provider to ensure work is being completed. ' 20. Service Complaint Penalties A. Service Provider will be allowed no more than three substantiated complaints per location per month related to the non-performance or unsatisfactory performance of work included in the Contract. City will levy a $100 penalty each location with substantiated complaints above that threshold. B. In the case of non -performed work, CITY may: 1. Withhold from Service Provider's invoice all billings associated with that location for non -performed work as set out in Contract. 2. Perform the services with CITY personnel or other means. C. In the case of unsatisfactory work, CITY may: JANITORIAL SERVICES Page 22 of 62 PROJECT #10150 1. Withhold payment from Service Provider's invoice all billings associated with that location for unsatisfactory work as set out in Contract. 2. Perform the services with CITY personnel or other means. D. Should CITY elect options A or B above, CITY will also deduct all costs, including administrative costs, incurred by CITY to obtain satisfactory completion of the services. E. Repeated instances of non-performance or non -satisfactory performance will be grounds for termination of the Contract for the default pursuant to the terms of the Contract. F. If the Service Provider fails to perform the work required by the terms of the Contract and subsequent work requests in a diligent and satisfactory manner, the City may terminate said Contract, and perform or cause to be performed all or any part of the work needed to complete and/or correct same. The Service Provider agrees that it will reimburse the City for any expense incurred therefrom, and the City, at its election, may deduct said amounts from any sum owing the Service Provider. The waiver by the City of a breach of any provision of the contract by the Service Provider shall not operate or be construed as a waiver of any subsequent breach by the Service Provider. 21. Turning Off Lights Janitorial staff is expected to turn off all lights as they complete their work with the exception of those that are designated to remain on as determined by City. 22. Lost and Found Service Provider shall be responsible for ensuring that all articles found by its personnel are turned in to the nearest City lost and found location, as managed by City or agent in charge of such articles, not later than by the end of each shift. 23. Suspension of Work CITY unilaterally may order Service Provider, in writing, to suspend, delay or interrupt all or any part of the work for such period of time as they may determine to be in the best interest of CITY. Reasons may include, but are not limited to, the following: A. Fire or other casualty, which renders the facility or any part thereof, unfit for occupancy or use immediately. B. Interruption of facility services or systems, such as utilities, elevator, plumbing, electrical, heating/cooling systems, which renders the facility or any part thereof unfit for occupancy or use immediately. C. A facility or any part thereof remaining vacant or unoccupied immediately by virtue of CITY relocating the occupants to another facility, or performing remodeling, renovations, and/or construction within a facility or part thereof. 24. Notice of Suspension of Work CITY will give notice of suspension of work and effective date as follows: A. If work suspension is due to 23 "A" or "B" above, verbal notice will be given within twenty-four (24) hours of effective date, written confirmation to follow. JANITORIAL SERVICES Page 23 of 62 PROJECT #10150 B. If suspension is due to 23 "C" above, written notice will be given at least ten (10) working days in advance prior to effective date. C. Reduction in payment during a suspension period will be calculated on prorated basis of the proportion of the monthly rate listed on the Proposal Form. 25. Interrupted Service In the event that CITY declares an emergency due to road or weather conditions or other reasons, and the building is closed for the day or opens late, or closes early, CITY may grant excused absences to Service Provider's employees or may require Service Provider to have the employees make up the lost time in order to complete the Janitorial duties. Service Provider must make every effort to provide Janitorial services, particularly if the occurrence is on a Friday or is on a day preceding a holiday. Work should be performed during the holiday or weekend so that the building will be cleaned prior to office hours on the following work day. 26. Conduct of Employees Employees of Service Provider, while performing work under this contract, will not: A. Remove any CITY of Meridian property or personal property, equipment, monies, forms, or any other item from their place. B. Engage in horseplay or loud boisterous behavior. C. Play amplified sound equipment. D. Be under the influence of alcohol or drugs. E. Smoke within the building. F. Bring unauthorized personnel to job site (e.g., relatives, friends, guests and children). G. Turn on or off or use any CITY equipment other than Service Provider's equipment. H. Use any CITY telephone except a telephone designated by the building management for the purpose of business under this contract. I. Open any desk, file cabinet, storage cabinet or refrigerator. J. Disturb or remove any article from desks. K. Consume any food or beverage, other than that brought with the employee or purchased from vending machines, and only in areas designated by the building management for regular breaks. L. Engage in long conversations with visitors or other individuals. M. Take photographs of the building or its content. N. Remove any documents, records, forms or paper of any kind which is not either in trash cans or clearly marked as trash. O. Engage in any activity which is not in the best interest of CITY or is otherwise detrimental to the performance of this Contract. If an employee arrives to the work site and their actions suggest intoxication, this --person will be asked to confine their presence to a waiting area while a contract supervisor is contacted to the purpose of escorting the employee away from the building safely. P. Enter any office where the door is closed. JANITORIAL SERVICES Page 24 of 62 PROJECT #10150 27. Discipline or Discharge of Employees Any Service Provider's employee whose employment or performance is objectionable to CITY shall be immediately transferred from the premises. A request by CITY to transfer an employee shall not constitute an order to discipline or discharge the employee. All actions taken by the Service Provider in regards to employee discipline shall be at the sole discretion of the Service Provider. The department shall be held harmless in any disputes the Service Provider may have with the Service Provider's employees. This shall include, but is not limited to, charges of discrimination, harassment, and discharge without just cause. JANITORIAL SERVICES Page 25 of 62 PROJECT #10150 EXHIBIT B TASK FREQUENCY SHEETS City Hall 33 E Broadway Ave Services to be provided during non -business hours Monday through Friday Contact: Eric Jensen Phone: (208) 489-0374 email: eiensen@meridiancity.org Internal Stairwells, Main Halls and Common Areas Task Weekly Monthly Quarterly Comments Carpet Areas & Floor Mats: Thoroughly vacuum using 5x beater bar/brush type vacuum Hard surface floors: Vacuum loose dirt & debris, then remove stains/spills with non -tracking, no -buildup 5x cleaner Includes all hard surface floors throughout City Hard surface floors: Scrub and buff 1x Hall. Frequency may need to be increased with -the season. Wet mop stairwells ix Deep Machine Extraction with Mounted Unit Annually Scheduled by City Strip all tile and linoleum floors Semi - Annually Scheduled by City Apply wax and sealer to all tile and linoleum floors Semi - Annually Scheduled by City Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1x moldings, ledges, pipes, ducts and vents, structural members. Dust main entry raised artwork Annually Glass Cleaning: Clean both side of glass at Council Chambers, Historical Society, common areas, and 1x conference room A. Elevator Cars Task Weekly Monthly Quarterly Comments Floor: Vacuum loose dirt & debris, then remove 5x stains/spills with non -tracking, no -buildup cleaner Scrub and buff 1x JANITORIAL SERVICES Page 26 of 62 PROJECT #10150 Strip and wax Semi -Annually Scheduled by City Walls: Wipe down with appropriate streak free cleaner 5x Vacuum or clean vents and grills (low and high) ix including ceiling Elevator control panel: (inside and outside elevator) 5x Wipe clean with appropriate sanitizing cleaner Door Threshold: (all floors) Vacuum, then wipe clean 5x with appropriate no -buildup metal cleaner. Office Spaces Task Weekly Monthly Quarterly Comments Trash: Empty (new can liner if needed) 5x Floors: Vacuum entire office area (individual offices, 5x halls, copier room etc) Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1 x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1x moldings, ledges, pipes, ducts and vents, structural members. Recycle Bins: Empty recycle bins in each cubicle and 1x office Deep Machine Extraction with Mounted Unit Annually Scheduled by City Art Gallery — T Floor Task Weekly Monthly Quarterly Comments' Trash: Empty (new can liner if needed) 5x Floors: Vacuum entire gallery area 5x Dust: Top of all furniture, equipment, counters, picture 1x frames etc Deep Machine Extraction with Mounted Unit Annually Scheduled by City All Building Entrances and Basement Elevator Approaches ' Task Weekly Monthly Quarterly Comments Clean and empty trash receptacles and recycle bins 5x Vacuum steps and landing area, vacuum floor mats with 5x beater bar/brush. Hard surface floors, vacuum then remove spills/stains 5x with non -buildup cleaner. Scrub and buff monthly 1 x Clean doors and both sides of glass, clean and sanitize 5x door handles Kitchen and Break Areas Task Weekly Monthly Quarterly Comments Clean and sanitize counters and table tops 5x JANITORIAL SERVICES Page 27 of 62 PROJECT #10150 Clean sinks and fixtures 5x Clean top and front of refrigerators and microwave Not required to ovens 5x clean inside of appliances. Floors: Hard surface treat as above, carpet vacuum 5x See Internal daily Stairwells above. Towel Dispensers: Check daily and refill as needed 5x Soap Dispensers: Check daily and refill as needed 5x Deep Machine Extraction with Mounted Unit Annually Scheduled by City General Cleaning of Offices, Cubes, Conferences, Common Areas, Reception Areas and Copy Rooms Task Weekly Monthly Quarterly Comments See hall and entrance Vacuum low traffic halls, entire offices and entire requirements conference room 1x above. Backpack vacuuming in these areas are acceptable. Mechanical Agitation of halls, entire offices and entire 1x conference rooms Task schedule to Deep Machine Extraction with Mounted Unit Annually be approved by owner. Empty wastebaskets (new liners as needed) 5x Empty recycle bins 1x Damp wipe and dry counters 5x Clean and sanitize drinking fountains 5x Doors: Clean and sanitize handles both sides 5x Doors: Clean glass, both sides 5x High dusting: Window ledges 1x Vacuum or clean vents and grills (low and high) ix Task schedule to be approved by including ceiling owner. Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1x moldings, ledges, pipes, ducts and vents, structural members. Spot clean walls, partitions 5x Task schedule to Window Blinds: Dust ix be approved by owner. Wipe blinds with no streak, no buildup cleaner or ultra- Annually Task schedule to TT approved by sonic clean. owner. JANITORIAL SERVICES Page 28 of 62 PROJECT #10150 Spot clean all other doors and light switches 5x Check daily, clean as needed Polish or clean kick plates and handrails 1x Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet 5x dinner plate This includes any gum on carpet. Glass Cleaning: Clean both side of glass at department 1x entries. Deep Machine Extraction with Mounted Unit Annually Scheduled by City Restroom (all floors, including showers in basement) Task Weekly Monthly Quarterly Comments Empty trash and waste containers 5x Refill all dispensers (paper, soap, etc) 5x Change air fresheners 2x Clean mirrors and bright work 5x Clean and sanitize toilets and urinals, sinks, counters No cleaning agents and partitions 5x on sensored fixtures Clean furnishings (shelving, dispensers, etc) 5x Thorough cleaning & sanitation of shower walls and 5x floors. Spot clean walls 5x Rinse and sanitize all the and linoleum floors 5x Pour water into floor drain 5x Clean and sanitize door handles and plates 5x Machine clean floors and baseboard includes buffing 1x 1 week of month Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1x moldings, ledges, pipes, ducts and vents, structural members. IT Server Room (3rd Floor Ste. 304) Task Weekly Monthly Quarterly Comments Task schedule to be approved by Hand clean the floor of server room Semi - Annually owner. Basement (Occupied Office Space, including bicycle storage) Task Weekly Monthly Quarterly Comments Empty trash, new liners as needed 1 x Vacuum floor, remove stains/spills with no -buildup 1x cleaner Dust flat surfaces 1x JANITORIAL SERVICES Page 29 of 62 PROJECT #10150 Recycle Bins: Empty recycle bins in each office 1x Basement (Workout'Area) Task Weekly Monthly Quarterly Comments Empty trash, new liners as needed 1x Vacuum floor, remove stains/spills with no -buildup 1x cleaner Dust flat surfaces 1x Wipe down equipment with approved disinfectant 1x Deep Machine Extraction with Mounted Unit Annually Scheduled by City 2nd Floor (Unoccupied Office Space) Task Weekly Monthly Quarterly Comments Sweep floor 1x Wet mop floor 1 x Windows Task Weekly I Monthly I Quarterly Comments Wash exterior side of exterior windows Semi - Annually Task schedule to be approved by owner. Wash interior side of exterior windows Annually Task schedule to be approved by owner. Day Porter Duties Task Weekly Monthly Quarterly Comments Clean front entrance door glass, sweep, mop and sr vacuum hallways, corridors and public areas as necessary, wipe down employee breakroom on 2°d Floor, replace paper towels and soap in break areas, and maintain restrooms, including restocking paper products and soaps if needed, and other duties as assigned 5x Between hours of 12:00 p.m. and 2:00 p.m. Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights. o All trash is to be placed in the City Hall dumpster located on the south side of the building o All recycling is to be placed in the City Hall recycle dumpster located on the south side of the building • Cleaning supervisor to inspect all close out work prior to leaving facility JANITORIAL SERVICES Page 30 of 62 PROJECT #10150 Police Station Administration Building 1401 E Watertower Services to be provided during business hours Monday through Friday Contact: Jeff Lavey Phone: 208 846=7370 Fax: 208 884-5077 General Cleaning of Offices, Cubes, Conferences, Common Areas, Reception Areas and Copy Rooms Task Weekly Monthly Quarterly Comments Carpet Areas & Floor Mats: Thoroughly vacuum using 5x beater bar/brush type vacuum Public Meeting Rm Deep Machine Extraction with Mounted Unit Semi -Annually Patrol Rm Briefing Rm Deep Machine Extraction with Mounted Unit Annually All other offices (if requested) Hard surface floors: Vacuum loose dirt & debris, then remove stains/spills with non -tracking, no -buildup 5x cleaner Scrub and buff 1x Strip all tile and linoleum floors Semi -Annually Apply wax and sealer to all tile and linoleum floors Semi -Annually Vacuum low traffic halls, entire offices and entire 5x conference room Empty wastebaskets (new liners as needed) 5x Empty Recycle bins 2x Damp wipe and dry counters 5x Clean and sanitize drinking fountains 5x Doors: Clean and sanitize handles both sides 5x Doors: Clean glass, both sides 5x Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1x moldings, ledges, pipes, ducts and vents, structural members. Vacuum or clean vents and grills (low and high) 1x Task schedule to be approved by including ceiling owner. Dust tops of cabinets, pictures frames, ledges and ix Task schedule to be approved by partitions owner. Spot clean walls, partitions 5x Window Blinds: Dust 1x JANITORIAL SERVICES Page 31 of 62 PROJECT #10150 Wipe blinds with no streak, no buildup cleaner or ultra- Annually Task schedule to TT approved by sonic clean. owner. Spot clean all other doors and light switches 5x Check daily, clean as needed Polish or clean kick plates and handrails 3x Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. 5x dinner plate This includes any gum on carpet. Internal Stairwells; Main Halls and Common Areas Task Weekly Monthly Quarterly Comments Carpet Areas & Floor Mats: Thoroughly vacuum using 5x beater bar/brush type vacuum.. Deep Machine Extraction with Mounted Unit Annually Hard surface floors: Vacuum loose dirt & debris, then remove stains/spills with non -tracking, no -buildup 5x cleaner This includes all hard surface floors throughout. Hard surface floors: Scrub and buff 1x Frequency may need to be increased with season. Wet mop stairwells 1X Task schedule to Strip all the and linoleum floors Semi - Annually be approved by owner. Task schedule to Apply wax and sealer to all tile and linoleum floors Semi - Annually be approved by owner. Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1x moldings, ledges, pipes, ducts and vents, structural members. Glass Cleaning: Clean both side of glass. 1x Elevator Cars Task Weekly Monthly Quarterly Comments Floor: Vacuum loose dirt & debris, then remove 5x stains/spills with non -tracking, no -buildup cleaner Scrub and buff 1x Task schedule to Strip and wax Semi -Annually be approved by owner. JANITORIAL SERVICES Page 32 of 62 PROJECT #10150 Walls: Wipe down with appropriate streak free cleaner 5x Vacuum or clean vents and grills (low and high) including ceiling 1x Elevator control panel: (inside and outside elevator) 5x Wipe clean with appropriate sanitizing cleaner Door Threshold: (all floors) Vacuum, then wipe clean 5x with appropriate no -buildup metal cleaner. Kitchen and Break Areas': Task Weekly Monthly Quarterly Comments Clean and sanitize counters and table tops 5x No cleaning agents Clean sinks and Fixtures 5x on sensored fixtures Clean top and front of refrigerators and micro wave 5x oven Clean hard surface floors (treat as above) 5x Towel Dispensers: Check daily and refill as needed 5x Check and refill as necessary Soap Dispensers: Check daily and refill as needed 5x Check and refill as necessary Empty waste basket (New liners as needed) 5x Restroom Task Weekly Monthly Quarterly Comments' Empty trash and waste containers 5x Refill all dispensers (paper, soap, etc) 5x Refill air fresheners 2x Clean mirrors and bright work 5x Clean and sanitize toilets and urinals, sinks, counters No cleaning agents and partitions 5x on sensored fixtures Clean furnishings (shelving, dispensers, etc) 5x Thorough cleaning & sanitation of shower walls and 5x floors. Spot clean walls 5x Rinse and sanitize all tile and linoleum floors 5x Pour water into floor drain 5x Clean and sanitize door handles and plates 5x Machine clean floors and baseboard includes buffing 1x 15` week of month Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture ix tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1x moldings, ledges, pipes, ducts and vents, structural members. JANITORIAL SERVICES Page 33 of 62 PROJECT #10150 Windows K-9 Facility Task Weekly Monthly Quarterly Comments Wash exterior side of exterior windows Semi - Annually Monthly Wash interior side of exterior windows Annually Task schedule to be approved by owner. Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster POLICE STATION K-9 Facility 1401 E Watertower Services to be provided during business hours on Monday (unless noted otherwise) Restroom Cleaning Task Weekly Monthly Quarterly Comments Empty trash and waste containers 1x Refill all dispensers (paper, soap, etc) 1x Change air fresheners 2x Clean mirrors and bright work 1x Clean and sanitize toilets and urinals, sinks, counters 1x No cleaning agents and partitions on sensored fixtures Clean furnishings (shelving, dispensers, etc) 1x Thorough cleaning & sanitation of shower walls and 1x floors. Spot clean walls 1x Rinse and sanitize all tile and linoleum floors 1 x Pour water into floor drain 1x Clean and sanitize door handles and plates 1x Machine clean floors and baseboard includes buffing 1x 1st week of month Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. JANITORIAL SERVICES Page 34 of 62 PROJECT #10150 High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, moldings, ledges, pipes, ducts and vents, structural members. Contact: Jeff Lavey Phone: 208 846-7370 Fax:208 884-5077 1x Task Weekly Workout Area Task Weekly Monthly Quarterly Comments Empty trash, new liners as needed 5x Annually Empty wastebaskets (new liners as needed) Vacuum floor, remove stains/spills with no -buildup cleaner 5x Empty Recycle bins Dust flat surfaces 5x Damp wipe and dry counters Wipe down equipment 5x Doors: Clean and sanitize handles both sides Hallway Task Weekly Monthly Quarterly Comments Scrub and buff 1 x Strip all tile and linoleum floors Annually Apply wax and sealer to all tile and linoleum floors Annually Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster POLICE STATION PSTC 1223 E Watertower Services to be provided during business hours on Tuesday and Thursday Contact: Jeff Lavey Phone: 208 846-7370 Fax:208 884-5077 Reception and Office Task Weekly Monthly Quarterly Comments Carpet Areas & Floor Mats: Thoroughly vacuum using beater bar/brush type vacuum 5x Deep Machine Extraction with Mounted Unit Annually Empty wastebaskets (new liners as needed) 5x Empty Recycle bins 1x Damp wipe and dry counters 5x Doors: Clean and sanitize handles both sides 5x Doors: Clean glass, both sides 5x JANITORIAL SERVICES Page 35 of 62 PROJECT #10150 Glass Partition at Office/Admin Area: Clean both 1x sides of glass with non -streak cleaner Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, ix moldings, ledges, pipes, ducts and vents, structural members. Vacuum or clean vents and grills (low and high) Task schedule to including ceiling 1x be approved by owner. Dust tops of cabinets, pictures frames, ledges and 1x Task schedule to be approved by partitions owner. Spot clean walls, partitions 5x Window Blinds: Dust 1x Wipe blinds with no streak, no buildup cleaner or ultra- Annually Task schedule to be approved by sonic clean. owner. Spot clean all other doors and light switches 5x Check daily, clean as needed Polish or clean kick plates and handrails 3x Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. 5x dinner plate This includes any gum on carpet. Clean and sanitize counters and table tops 5x No cleaning agents Clean sinks and Fixtures 5x on sensored fixtures Clean top and front of refrigerators and micro wave 5x oven Towel Dispensers: Check daily and refill as needed 5x Check and refill as necessary Soap Dispensers: Check daily and refill as needed 5x Check and refill as necessary Entries and vestibules Task Weekly Monthly Ouarterly Comments Vacuum floor, remove stains/spills with no -buildup 2x cleaner Glass: Clean glass with non -streak cleaner 3x Doors: Clean and sanitize handles both sides 5x Doors: Clean glass, both sides 5x Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. JANITORIAL SERVICES Page 36 of 62 PROJECT #10150 High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1x moldings, ledges, pipes, ducts and vents, structural members. Common Areas and Corridors Task Weekly Monthly ; Quarterly Comments Hard surface floors: Vacuum loose dirt & debris, then remove stains/spills with non -tracking, no -buildup 5x cleaner Scrub and buff ix Strip all tile and linoleum floors Semi -Annually Apply wax and sealer to all the and linoleum floors Semi -Annually Empty wastebaskets (new liners as needed) 5x Empty recycle bins 1x Damp wipe and dry counters 5x Clean and sanitize drinking fountains 5x Doors: Clean and sanitize handles both sides 5x Doors: Clean glass, both sides 5x Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1x moldings, ledges, pipes, ducts and vents, structural members. Vacuum or clean vents and grills (low and high) 1x Task schedule to be approved by including ceiling owner. Dust tops of display cases, cabinets, pictures frames, 1 x Task schedule to be approved by ledges and partitions owner. Spot clean walls, partitions 5x Task schedule to High and Low Window Blinds: Dust 1x be approved by owner. Wipe blinds with no streak, no buildup cleaner or ultra- Annually Task schedule to be approved by sonic clean. owner. Spot clean all other doors and light switches 5x Check daily, clean as needed Polish or clean kick plates and handrails 1x Vending Area Task Weekly Monthly Quarterly Comments Hard surface floors: Vacuum loose dirt & debris, then remove stains/spills with non -tracking, no -buildup 5x cleaner Scrub and buff 1x Strip all tile and linoleum floors Semi -Annually JANITORIAL SERVICES Page 37 of 62 PROJECT #10150 Apply wax and sealer to all tile and linoleum floors Semi -Annually Clean and sanitize counters and table tops 5x Clean sinks and Fixtures 5x Clean top and front of refrigerators and micro wave oven 5x Towel Dispensers: Check daily and refill as needed 5x Check and refill as necessary Soap Dispensers: Check daily and refill as needed 5x Check and refill as necessary Empty waste basket (New liners as needed) 5x Restroom Task Weekly Monthly Quarterly Comments Hard surface floors: Vacuum loose dirt & debris, then remove stains/spills with non -tracking, no -buildup cleaner 5x Scrub and buff 1x Strip all tile and linoleum floors Semi -Annually Apply wax and sealer to all tile and linoleum floors Semi -Annually Empty trash and waste containers 5x Refill all dispensers (paper, soap, etc) 5x Doors: Clean and sanitize handles both sides 5x Doors: Clean glass, both sides 5x Refill air fresheners 2x Clean mirrors and bright work 5x Clean and sanitize toilets and urinals, sinks, counters and partitions 5x No cleaning agents on sensored fixtures Clean furnishings (shelving, dispensers, etc) 5x Spot clean walls 5x Rinse and sanitize all tile and linoleum floors 5x Pour water into floor drain 5x Clean and sanitize door handles and plates Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. 1x High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, moldings, ledges, pipes, ducts and vents, structural members. 1x Mat Room Area Task Weekly Monthly Quarterly Comments Empty trash, new liners as needed 1x Vacuum floor, remove stains/spills with no -buildup cleaner 1x JANITORIAL SERVICES Page 38 of 62 PROJECT #10150 Dust horizontal surfaces to hand height (up to 70 1x inches). This includes windowsills, ledges and furniture tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches 1x to ceiling) all horizontal surfaces, including any shelves, moldings, ledges, pipes, ducts and vents, structural members. Doors: Clean and sanitize handles both sides 5x Doors: Clean glass, both sides 5x Wipe down mats and equipment with approved 1 x sanitizer Windows Task Weekly, Monthly Quarterly Comments Wash exterior side of exterior windows Semi - Annually Wash interior side of exterior windows Annually Classrooms and Training Room Task Weekiy Monthly Quarterly Comments Empty trash, new liners as needed 5x Empty Recycle bins 5x Vacuum floor, remove stains/spills with no -buildup 2x cleaner Dust horizontal surfaces to hand height (up to 70 1x inches). This includes windowsills, ledges and furniture tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches 1x to ceiling) all horizontal surfaces, including any shelves, moldings, ledges, pipes, ducts and vents, structural members. Deep Machine Extraction with Mounted Unit Annually Doors: Clean and sanitize handles both sides 5x Doors: Clean glass, both sides 5x Glass Cleaning at One-way Window: Clean with non- 2x streak cleaner Wipe down work surfaces (desks, tables, etc. - excludes 2x electronics) Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster WATER DEPARTMENT JANITORIAL SERVICES Page 39 of 62 PROJECT #10150 Administration Building 2235 NW 8th St Services to be provided AFTER business hours on Tuesday and Thursday Contact: Dennis Teller Phone: 208 888-5242 Fax: 208 884-1159 General Cleaning of Offices, Cubes, Conferences, Common Areas, Reception Areas and Copy Rooms Task Weekly Monthly Quarterly Comments Carpeted Areas: Vacuum all traffic halls, stairs, entire offices and entire 2x conference room, break rooms Thoroughly vacuum high traffic areas using beater 2x bar/brush type vacuum Deep Machine Extraction with Mounted Unit Annually Hard surface floors: Vacuum loose dirt & debris, then 2x remove stains/spills with non -tracking, no -buildup cleaner Hard surface floors: Machine clean floors and 1x baseboard includes buffing Strip all tile and linoleum floors Semi -Annually Apply wax and sealer to all the and linoleum floors Semi -Annually Empty wastebaskets (new liners as needed) 2x Empty Recycle Bins ix Damp wipe and dry counters in common 2x o areas/reception areas/ copier/fax areas Clean and sanitize counters and table tops in kitchen 2x areas Clean and sanitize all kitchen sinks and fixtures 2x Clean top and front of refrigerators and micro wave 2x oven Clean and sanitize drinking fountains 2x Doors: Clean and sanitize handles both sides 2x Doors: Clean glass, both sides 2x Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1X moldings, ledges, pipes, ducts and vents, structural members. Vacuum or clean vents and grills (low and high) 1X Task schedule to be approved by including ceiling owner. JANITORIAL SERVICES Page 40 of 62 PROJECT #10150 Dust tops of cabinets, pictures frames, ledges and 1X Task schedule to be approved by partitions owner. Spot clean walls, partitions 2x Window Blinds: Dust ix Wipe blinds with no streak, no buildup cleaner or ultra- Annually Task schedule to be approved by sonic clean. owner. Spot clean all other doors and light switches 2x Check daily, cleanas needed Polish or clean kick plates and handrails 2x Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. 2x dinner plate This includes any gum on carpet. Restroom Task Weekly Monthly Quarterly Comments Empty trash and waste containers 2x Refill all dispensers (paper, soap, etc) 2x Refill air fresheners 2x Clean mirrors and bright work 2x Clean and sanitize toilets and urinals, sinks, counters No cleaning agents and partitions 2x on sensored fixtures Clean furnishings (shelving, dispensers, etc) 2x Thorough cleaning & sanitation of shower walls and floors. 2x Spot clean walls 2x Rinse and sanitize all tile and linoleum floors 2x Pour water into floor drain 2x Clean and sanitize door handles and plates 2x Machine clean floors and baseboard includes buffing 1x 1st week of month Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture ix tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1x moldings, ledges, pipes, ducts and vents, structural members. Windows Task Weekly Monthly Quarterly Comments Task schedule to Wash exterior side of exterior windows Semi - Annually be approved by owner. Task schedule to Wash interior side of exterior windows Annually be approved by owner. Entries and Vestibules JANITORIAL SERVICES Page 41 of 62 PROJECT #10150 Vacuum floor, remove stains/spills with no -buildup cleaner 2x Glass: Clean both sides of glass with non -streak cleaner 2x Doors: Clean and sanitize handles both sides 2x Doors: Clean glass, both sides 2x Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster JANITORIAL SERVICES Page 42 of 62 PROJECT #10150 WASTEWATER RESOURCE RECOVERY FACILITY Administration Building 3401 N Ten Mile Rd Services to be provided AFTER business hours on Monday, Wednesday and Friday Contact: Laurelei McVey Phone: 208 888-2191 Fax: 208 884-0744 General Cleaning of Offices, Cubes, Conferences, Common Areas, Reception Areas and Copy Rooms Task Weekly Monthly `Quarterly Comments Carpeted & Hard Surface Areas: Vacuum all traffic halls, stairs, entire offices and entire conference room, 3x break rooms Thoroughly vacuum high traffic areas using beater 3x bar/brush type vacuum Deep Machine Extraction with Mounted Unit Annually Hard surface floors: Vacuum loose dirt & debris, then remove stains/spills with non -tracking, no -buildup 3x cleaner Hard surface floors: Machine clean floors and 1x baseboard includes buffing Strip all tile and linoleum floors Semi -Annually Apply wax and sealer to all tile and linoleum. floors Semi -Annually Empty wastebaskets (new liners as needed) 3x Empty Recycle Bins 1x Damp wipe and dry counters in common 3x areas/reception areas/ copier/fax areas Clean and sanitize counters and table tops in 3x kitchen/break areas Clean and sanitize all kitchen sinks and fixtures 3x Clean top and front of refrigerators and micro wave 3x oven Refill all dispensers (paper, soap, etc) in kitchen/break 3x area Clean and sanitize drinking fountains 3x Doors: Clean and sanitize handles both sides 3x Doors: Clean glass, both sides 3x Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and 1x furniture tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. JANITORIAL SERVICES Page 43 of 62 PROJECT #10150 High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any 2x shelves, moldings, ledges, pipes, ducts and vents, structural members. Vacuum or clean vents and grills (low and high) ix Task schedule to be approved by including ceiling owner. Dust tops of cabinets, pictures frames, top of 2x Task schedule to TT approved by interpretive information monitors, ledges and partitions owner. Spot clean walls, partitions 3x Window Blinds: Dust all blinds 1x Window Blinds: Wipe blinds in high ceiling areas with no streak, no buildup cleaner or ultra -sonic Annually cleaner Wipe blinds with no streak, no buildup cleaner or ultra- Annually Task schedule to be approved by sonic clean owner. Spot clean all other doors and light switches 3x Check daily, clean as needed Polish or clean kick plates and handrails 3x Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. 3x dinner plate This includes any gum on carpet. Restroom Task Weekly Monthly Quarterly Comments Empty trash and waste containers 3x Refill all dispensers (paper, soap, etc) 3x Refill air fresheners 2x Clean mirrors and bright work 3x Clean and sanitize toilets and urinals, sinks, counters 3x No cleaning agents and partitions - on sensored fixtures Clean furnishings (shelving, dispensers, etc) 3x Thorough cleaning & sanitation of shower walls and 3x floors. Spot clean walls 3x Rinse and sanitize all tile and linoleum floors 3x Pour water into floor drain 3x Clean and sanitize door handles and plates 3x Machine clean floors and baseboard includes buffing 1x 1S week of month Dust horizontal surfaces to hand height (up to 70 1x inches). This includes windowsills, ledges and furniture tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches 1x to ceiling) all horizontal surfaces, including any shelves, moldings, ledges, pipes, ducts and vents, structural members. JANITORIAL SERVICES Page 44 of 62 PROJECT #10150 Internal Stairwells, Main Hails and Common Areas Task Weekly Monthly Quarterly Comments Carpet Areas & Floor Mats: Thoroughly vacuum 3x using beater bar/brush type vacuum.. Hard surface floors: Vacuum loose dirt & debris, then remove stains/spills with non -tracking, no -buildup 3x cleaner This includes all hard surface floors throughout. Hard surface floors: Scrub and buff 1x Frequency may need to be increased with season. Wet mop stairwells 1X Task schedule to Strip all tile and linoleum floors Semi - Annually be approved by owner. Task schedule to Apply wax and sealer to all the and linoleum floors Semi - Annually be approved by owner. Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1 x moldings, ledges, pipes, ducts and vents, structural members. Glass Cleaning: Clean both side of glass. 1x Elevator Cars . Task Weekly Monthly Quarterly Comments Floor: Vacuum loose dirt & debris, then remove 3x stains/spills with non -tracking, no -buildup cleaner Scrub and buff 1 x Task schedule to Strip and wax Semi -Annually d be approved by owner. Walls: Wipe down with appropriate streak free cleaner 3x Vacuum or clean vents and grills (low and high) 1X including ceiling Elevator control panel: (inside and outside elevator) 3x Wipe clean with appropriate sanitizing cleaner Door Threshold: (all floors) Vacuum, then wipe 3x clean with appropriate no -buildup metal cleaner. Windows Task Weekly, Monthly Quarterly Comments' JANITORIAL SERVICES Page 45 of 62 PROJECT #10150 Wash exterior side of exterior windows Task schedule to Semi - Annually be approved by owner. Task schedule to Wash interior side of exterior windows Annually be approved by owner. Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster WASTEWATER RESOURCE RECOVERY FACILITY Controls Building 3401 N Ten Mile Rd Services to be provided AFTER business hours on Monday, Wednesday and Friday Contact: Laurelei McVey Phone: (208) 888-2191 Fax: (208) 884-0744 General Cleaning of Offices, Cubes, Conferences, Common Areas, Reception Areas and Copy Rooms Task Weekly Monthly Quarterly Comments Carpeted & Hard Surface Areas: Vacuum all traffic halls, stairs, entire offices and entire conference room, 3x break rooms Thoroughly vacuum high traffic areas using beater 3x bar/brush type vacuum Deep Machine Extraction with Mounted Unit Annually Hard surface floors: Vacuum loose dirt & debris, then remove stains/spills with non -tracking, no -buildup 3x cleaner Hard surface floors: Machine clean floors and 1x baseboard includes buffing Strip all the and linoleum floors Semi -Annually Apply wax and sealer to all tile and linoleum floors Semi -Annually Empty wastebaskets (new liners as needed) 3x Empty Recycle Bins ix Damp wipe and dry counters in common 3x areas/reception areas/ copier/fax areas Clean and sanitize counters and table tops in kitchen 3x areas JANITORIAL SERVICES Page 46 of 62 PROJECT #10150 Clean and sanitize all kitchen sinks and fixtures 3x Clean top and front of refrigerators and micro wave 3x oven Clean and sanitize drinking fountains 3x Doors: Clean and sanitize handles both sides 3x Doors: Clean glass, both sides 3x Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1x moldings, ledges, pipes, ducts and vents, structural members. Vacuum or clean vents and grills (low and high) Task schedule to including ceiling 1x be approved by owner. Dust tops of cabinets, pictures frames, ledges and ix Task schedule to be approved by partitions owner. Spot clean walls, partitions 3x Window Blinds: Dust 1 x Wipe blinds with no streak, no buildup cleaner or ultra- Annually Task schedule to be approved by sonic clean. owner. Spot clean all other doors and light switches 3x Check daily, clean as needed Polish or clean kick plates and handrails 3x Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. 3x dinner plate This includes any gum on carpet. Restroom Task Weekly Monthly Quarterly Comments Empty trash and waste containers 3x Refill all dispensers (paper, soap, etc) 3x Refill air fresheners 2x Clean mirrors and bright work 3x Clean and sanitize toilets and urinals, sinks, counters No cleaning agents and partitions 3x on sensored fixtures Clean furnishings (shelving, dispensers, etc) 3x Thorough cleaning & sanitation of shower walls and 3x floors. Spot clean walls 3x Rinse and sanitize all tile and linoleum floors 3x Pour water into floor drain 3x Clean and sanitize door handles and plates 3x JANITORIAL SERVICES Page 47 of 62 PROJECT #10150 Machine clean floors and baseboard includes buffing Lab Building 1x Services to be provided AFTER business hours 1st week of month Dust horizontal surfaces to hand height (up to 70 General Cleaning of Offices, Cubes, Conferences, Common Areas, Reception Areas, Copy Rooms, .and Work Areas Task Weekly inches). This includes windowsills, ledges and furniture 1x Comments Carpeted & Hard Surface Areas: Vacuum all traffic tops. Use a lightly treated cloth, dusting mitts, or small halls, stairs, entire offices and entire conference room, 3x dust mop with short handle. break rooms High dusting. High dust above hand height (70 inches Thoroughly vacuum high traffic areas using beater 3x to ceiling) all horizontal surfaces, including any shelves, 1x bar/brush type vacuum moldings, ledges, pipes, ducts and vents, structural Deep Machine Extraction with Mounted Unit Annually members. Hard surface floors: Vacuum loose dirt & debris, then WINDOWS remove stains/spills with non -tracking, no -buildup Task Weekly Monthly Quarterly Comments Task schedule to Wash exterior side of exterior windows Semi - Annually be approved by owner. Task schedule to Wash interior side of exterior windows Annually be approved by owner. Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster WASTEWATER RESOURCE RECOVERY FACILITY Lab Building 3401 N Ten Mile Rd Services to be provided AFTER business hours on Monday, Wednesday and Friday Contact: Laurelei McVey Phone: 208 888-2191 Fax: 208 884-0744 General Cleaning of Offices, Cubes, Conferences, Common Areas, Reception Areas, Copy Rooms, .and Work Areas Task Weekly Monthly Quarterly Comments Carpeted & Hard Surface Areas: Vacuum all traffic halls, stairs, entire offices and entire conference room, 3x break rooms Thoroughly vacuum high traffic areas using beater 3x bar/brush type vacuum Deep Machine Extraction with Mounted Unit Annually Hard surface floors: Vacuum loose dirt & debris, then remove stains/spills with non -tracking, no -buildup 3x cleaner JANITORIAL SERVICES Page 48 of 62 PROJECT #10150 Hard surface floors: Machine clean floors and 1x baseboard includes buffing Strip all tile and linoleum floors Semi -Annually Apply wax and sealer to all tile and linoleum floors Semi -Annually Empty wastebaskets (new liners as needed) 3x Empty Recycle Bins ix Damp wipe and dry counters in common 3x areas/reception areas/ copier/fax areas Clean and sanitize counters and table tops in kitchen 3x areas Clean and sanitize all kitchen sinks and fixtures 3x Clean top and front of refrigerators and micro wave 3x oven Clean and sanitize drinking fountains 3x Doors: Clean and sanitize handles both sides 3x Doors: Clean glass, both sides 3x Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1 x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1x moldings, ledges, pipes, ducts and vents, structural members. Vacuum or clean vents and grills (low and high) Task schedule to including ceiling 1x be approved by owner. Dust tops of cabinets, pictures frames, ledges and 1X Task schedule to be approved by partitions owner. Spot clean walls, partitions 3x Window Blinds: Dust 1x Wipe blinds with no streak, no buildup cleaner or ultra- Annually Task schedule to be approved by sonic clean. owner. Spot clean all other doors and light switches 3x Check daily, clean as needed Polish or clean kick plates and handrails 3x Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. 3x dinner plate This - includes any gum on carpet. Restroom Task Weekly Monthly Quarterly Comments Empty trash and waste containers 3x Refill all dispensers (paper, soap, etc) 3x Refill air fresheners 2x Clean mirrors and bright work 3x Clean and sanitize toilets and urinals, sinks, counters No cleaning and partitions 3x agents on sensored fixtures JANITORIAL SERVICES Page 49 of 62 PROJECT #10150 Clean furnishings (shelving, dispensers, etc) 3x Spot clean walls 3x Rinse and sanitize all tile and linoleum floors 3x Pour water into floor drain 3x Clean and sanitize door handles and plates 3x Machine clean floors and baseboard includes buffing 1x is week of month Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, moldings, ledges, pipes, ducts and vents, structural members. Elevator Cars Task Weekly Monthly Quarterly Comments Floor: Vacuum loose dirt & debris, then remove 3x stains/spills with non -tracking, no -buildup cleaner Scrub and buff 1x Strip and wax Semi -Annually Scheduled by City Walls: Wipe down with appropriate streak free cleaner 3x Vacuum or clean vents and grills (low and high) 1x including ceiling Elevator control panel: (inside and outside elevator) 3x Wipe clean with appropriate sanitizing cleaner Door Threshold: (all floors) Vacuum, then wipe 3x clean with appropriate no -buildup metal cleaner. Windows Task Weekly Monthly Quarterly Comments Wash exterior side of exterior windows Semi - Annually Task schedule to be approved by owner. Wash interior side of exterior windows Annually Task schedule to be approved by owner. Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster JANITORIAL SERVICES Page 50 of 62 PROJECT #10150 PARKS MAINTENANCE FACILITY 1700 E. Lanark Street Services to be provided AFTER business hours on Tuesday and Thursday Contact: ' Roger Norberg Phone: (208) 409-1839 Fax: (208) 898-5501 General Cleaning of Offices, Cubes, Conferences, Common Areas, Reception Areas, Copy Rooms, and Work Areas Task Weekly Monthly Quarterly Comments Carpeted Areas: Vacuum all traffic halls, stairs, entire 2x offices and entire conference room, break rooms Thoroughly vacuum high traffic areas using beater 2x bar/brush type vacuum Deep Machine Extraction with Mounted Unit Annually Hard surface floors: Vacuum loose dirt & debris, then remove stains/spills with non -tracking, no -buildup 2x cleaner. Hard surface floors: Machine clean floors and 1x baseboard includes buffing Machine clean floors and baseboard includes buffing Strip all tile and linoleum floors Semi -Annually Apply wax and sealer to all tile and linoleum floors Semi -Annually Empty wastebaskets (new liners as needed) 2x Empty Recycle Bins 1x Damp wipe and dry counters in common 2x areas/reception areas/ copier/fax areas Clean and sanitize counters and table tops in 2x kitchen/break areas Clean and sanitize all kitchen sinks and fixtures 2x Clean top and front of refrigerators and micro wave 2x oven Clean and sanitize drinking fountains 2x Doors: Clean and sanitize handles both sides 2x Doors: Clean glass, both sides 2x Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1 x moldings, ledges, pipes, ducts and vents, structural members. Vacuum or clean vents and grills (low and high) 1x Task schedule to be approved by including ceiling owner. JANITORIAL SERVICES Page 51 of 62 PROJECT #10150 Dust tops of cabinets, pictures frames, ledges and 1x Task schedule to be approved by partitions owner. Spot clean walls, partitions 2x Window Blinds: Dust 1x Wipe blinds with no streak, no buildup cleaner or ultra- Annually Task schedule to be approved by sonic clean. owner. Spot clean all other doors and light switches 2x Check daily, clean as needed Polish or clean kick plates and handrails 3x Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. 2x dinner plate This includes any gum on carpet. Restroom Task Weekly Monthly Quarterly Comments Empty trash and waste containers 2x Refill all dispensers, (paper, soap, etc) 2x Refill air fresheners 2x Clean mirrors and bright work 2x Clean and sanitize toilets and urinals, sinks, counters No cleaning agents and partitions 2x on sensored fixtures Clean furnishings (shelving, dispensers, etc) 2x Thorough cleaning & sanitation of shower walls and 2x floors. Spot clean walls 2x Rinse and sanitize all tile and linoleum floors 2x Pour water into floor drain 2x Clean and sanitize door handles and plates 2x Machine clean floors and baseboard includes buffing is week of month 1x Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture tops. Use a lightly treated cloth, dusting mitts, or small 1x dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, moldings, ledges, pipes, ducts and vents, structural 1x members. Windows Task Weekly Monthly Quarterly Comments Task schedule to Wash exterior side of exterior windows Semi - Annually be approved by owner. Task schedule to Wash interior side of exterior windows Annually be approved by owner. JANITORIAL SERVICES Page 52 of 62 PROJECT #10150 Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster COMMUNITY CENTER 213 E Idaho St. Services to be provided AFTER business hours Monday through Friday Contact: Jake Garro Phone: (208) 250-1883Fax: (208) 898-5501 General Cleaning of Offices, Cubes, Conferences, Common Areas, Reception Areas, Copy Rooms, and Work/Event Areas Task Weekly Monthly Quarterly Comments Hard surface floors: Vacuum loose dirt & debris, then remove stains/spills with non -tracking, no -buildup 5x cleaner. Hard surface floors: Machine clean floors and 2x baseboard includes buffing Strip all tile and linoleum floors Semi -Annually Apply wax and sealer to all tile and linoleum floors Semi -Annually Empty wastebaskets (new liners as needed) 5x Empty Recycle Bins 3x Damp wipe and dry counters in common 5x areas/reception areas/ copier/fax areas Clean and sanitize counters and table tops in kitchen 5x areas Clean and sanitize all kitchen sinks and fixtures 5x Clean top and front of refrigerators and micro wave 5x oven Clean and sanitize drinking fountains 5x Doors: Clean and sanitize handles both sides 5x Doors: Clean glass, both sides 5x Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture 1x tops. Use a lightly treated cloth, dusting mitts, or small dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1 x moldings, ledges, pipes, ducts and vents, structural members. JANITORIAL SERVICES Page 53 of 62 PROJECT #10150 Vacuum or clean vents and grills (low and high) Task schedule to including ceiling 1x be approved by owner. Dust tops of cabinets, pictures frames, ledges and Task schedule to partitions Ix be approved by owner. Spot clean walls, partitions 5x Window Blinds: Dust 1 x Wipe blinds with no streak, no buildup cleaner or ultra- Task schedule to sonic clean. Annually be approved by owner. Spot clean all other doors and light switches 5x Check daily, cleanas needed Polish or clean kick plates and handrails 3x Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. 5x dinner plate This includes any gum on carpet. Restroom Task Weekly Monthly Quarterly Comments Empty trash and waste containers 5x Refill all dispensers (paper, soap, etc) 5x Refill air fresheners 2x Clean mirrors and bright work 5x Clean and sanitize toilets and urinals, sinks, counters No cleaning agents and partitions 5x on sensored fixtures Clean furnishings (shelving, dispensers, etc) 5x Spot clean walls 5x Rinse and sanitize all tile and linoleum floors 5x Pour water into floor drain 5x Clean and sanitize door handles and plates 5x Machine clean floors and baseboard includes buffing 2x 1S week of month Dust horizontal surfaces to hand height (up to 70 inches). This includes windowsills, ledges and furniture tops. Use a lightly treated cloth, dusting mitts, or small 1x dust mop with short handle. High dusting. High dust above hand height (70 inches to ceiling) all horizontal surfaces, including any shelves, 1 x moldings, ledges, pipes, ducts and vents, structural members. Windows Task Weekly Monthly Quarterly Comments Task schedule to Wash exterior side of exterior windows Semi - Annually be approved by owner. Task schedule to Wash interior side of exterior windows Semi - Annually be approved by owner. JANITORIAL SERVICES Page 54 of 62 PROJECT #10150 Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster JANITORIAL SERVICES Page 55 of 62 PROJECT #10150 FIRE STATION 1 540 E. Franklin Road Services to be scheduled and approved with listed contact Contact: Perry` Palmer Phone: 208 888-1234 General Cleaning Task Weekly Monthly Quarterly Comments Deep Machine Extraction with Mounted Unit: Hallway Semi -Annually Deep Machine Extraction with Mounted Unit: Annually Bedrooms Deep Machine Extraction with Mounted Unit: Fabric Annually Recliners Hard surface floors: Machine clean floors and Annually baseboard includes buffing Machine clean floors and baseboard includes buffing Annually Strip all the and linoleum floors Annually Apply wax and sealer to all tile and linoleum floors Annually Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. Annually dinner plate This includes any gum on carpet. Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster JANITORIAL SERVICES Page 56 of 62 PROJECT #10150 FIRE STATION 2 2401 N. Ten Mile Road Services to be scheduled and approved with listed contact Contact: Perry' Palmer Phone: 208 888-1234 General Cleaning Task Weekly Monthly Quarterly Comments Deep Machine Extraction with Mounted Unit: Hallway Semi -Annually Deep Machine Extraction with Mounted Unit: Annually Bedrooms Deep Machine Extraction with Mounted Unit: Fabric Annually Recliners Hard surface floors: Machine clean floors and Annually baseboard includes buffing Machine clean floors and baseboard includes buffing Annually Strip all tile and linoleum floors Annually Apply wax and sealer to all tile and linoleum floors Annually Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. Annually dinner plate This includes any gum on carpet. Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights h o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster JANITORIAL SERVICES Page 57 of 62 PROJECT #10150 FIRE STATION 3 3545 N. Locust Grove Services to be scheduled and approved with listed contact Contact: Perry Palmer Phone: (208) 888-1234 General Cleaning Task Weekly Monthly Quarterly Comments Deep Machine Extraction with Mounted Unit: Hallway Semi -Annually Deep Machine Extraction with Mounted Unit: Annually Bedrooms Deep Machine Extraction with Mounted Unit: Fabric Annually Recliners Hard surface floors: Machine clean floors and Annually baseboard includes buffing Machine clean floors and baseboard includes buffing Annually Strip all tile and linoleum floors Annually Apply wax and sealer to all tile and linoleum floors Annually Annually Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. dinner plate This includes any gum on carpet. Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster O All recycling is to be placed in the recycle dumpster JANITORIAL SERVICES PROJECT #10150 Page 58 of 62 FIRE STATION 4 2515 S. Eagle Road Services to be scheduled and approved with listed contact Contact: ' Perry Palmer Phone: 208 888-1234 General Cleaning Task Weekly Monthly rOuarterly Comments Deep Machine Extraction with Mounted Unit: Hallway Semi -Annually Deep Machine Extraction with Mounted Unit: Annually Bedrooms Deep Machine Extraction with Mounted Unit: Fabric Annually Recliners Hard surface floors: Machine clean floors and Annually baseboard includes buffing Machine clean floors and baseboard includes buffing Annually Strip all tile and linoleum floors Annually Apply wax and sealer to all tile and linoleum floors Annually Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. Annually dinner plate This includes any gum on carpet. Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster JANITORIAL SERVICES Page 59 of 62 PROJECT #10150 FIRE STATION 5 6001 N Linder Road Services to be scheduled and approved with listed contact Contact: Perry Palmer Phone: 208 888-1234 General Cleaning Task Weekly Monthly I ouarterly Comments Deep Machine Extraction with Mounted Unit: Hallway Semi -Annually Deep Machine Extraction with Mounted Unit: Annually Bedrooms Deep Machine Extraction with Mounted Unit: Fabric Annually Recliners Hard surface floors: Machine clean floors and Annually baseboard includes buffing Machine clean floors and baseboard includes buffing Annually Strip all tile and linoleum floors Annually Apply wax and sealer to all the and linoleum floors Annually Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. Annually dinner plate This includes any gum on carpet. Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster JANITORIAL SERVICES Page 60 of 62 PROJECT #10150 FIRE SAFETY CENTER 1901 E. Leighfield Services to be scheduled and approved with listed contact Contact: Perry Palmer Phone: 208 888-1234 General Cleaning Task Weekly Monthly Quarterly Comments Deep Machine Extraction with Mounted Unit Annually Hard surface floors: Machine clean floors and Annually baseboard includes buffing Machine clean floors and baseboard includes buffing Annually Strip all tile and linoleum floors Annually Apply wax and sealer to all tile and linoleum floors Annually Any stain smaller than the size of a Carpet: Remove all spots/stains on carpet. Annually dinner plate This includes any gum on carpet. Close Out Procedures o Insure all doors are closed and locked except as designated upon completion of job o Turn off all lights except designated lights o All trash is to be hauled to the onsite dumpster o All recycling is to be placed in the recycle dumpster JANITORIAL SERVICES Page 61 of 62 PROJECT #10150 EXHIBIT C MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $169,777.64. TASK AND LOCATION MONTHLY YEARLY City Hall Complex $7,003.38 $84,040.60 Police Station Admin Building $3,392.55 $40,710.64 Police Station $127.40 $1,528.80 K-9 Building Police Station Public Safety $1,002.59 $12,031.08 TrainingCenter PSTC Water Administration $347.56 $4,170.72 Wastewater Resource Recovery $760.26 $9,123.12 Facility—Admin Building Wastewater Resource Recovery $3,371.52 Facility— Controls Building$280.86 Wastewater Resource Recovery $340.47 $4,085.64 Facility— Lab Building Parks and Recreation $2,398.68 Maintenance Building$199.89 Community Center $532.97 $6,395.64 Fire Station 1 $39.66 $457.92 Fire Station 2 $25 $300 Fire Station 3 $25 $300 Fire Station 4 $25 $300 Fire Station 5 $25 $300 Fire Safety Center $20.44 $300 GRAND TOTAL $$14,148.03 $245.28 Travel expenses, if applicable, will be paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. - Total billable hourly rate for janitorial services, inclusive of all costs, including materials, equipment, supplies, labor, taxes, overhead and any other cost necessary for the completion of work with the exception of supplies for stocking dispensers. Supervisor $22.00 Custodian $18.80 Day Porter $18.80 Other $25 (min $150 charge Callout Services. Hourly cost for callout services that fall outside of a regularly scheduled shift. Charge of $35.00 per hour for Callout Services falling outside of regularly scheduled shifts will apply. Emergency Calls: If SERVICE PROVIDER is required to make emergency calls on other than regularly scheduled visits, a minimum charge of $50.00 (min. 1 hours per hour for the emergency/biohazard cleaning calls will apply. JANITORIAL SERVICES Page 62 of 62 PROJECT #10150 ACOR" CERTIFICATE OF LIABILITY INSURANCE18/14/2015 CERTIFICATE DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Silverstone Group Suite Miracle Hills Drive Suite 100 Omaha NE 68154 CONTACT NAME: ADril Walker IAIC PHON o xt , 2- 6 -562 n/c No):402-557-6326 noDRF.,s:certificates ss i.com INSURERS AFFORDING COVERAGE NAIC # INSURER A,Travelers Property & Cas Of Am 36161 INSURED 15344 Varsity Contractors, Inc. dba Varsity Facility Services PO Box 1692 Pocatello ID 83204 INSURER B:Trayelers Casualty & Surety9 INSURERC:ST PAUL FIRE & GAS INSCO 40967 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 1RR.r,7RRci..rQ REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE 1XI OCCUR L Wa - _ TC2JGLSA1761B75414 9/1/2015 9/1/2016 EACH OCCURRENCE $1,000,000 PREM SESOEa occurrence $500,000 MED EXP (Anyone person) $5,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $10,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- LOC PRODUCTS - COM Plop AGG $2,000,000 $ A AUTOMOBILE LIABILITY X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS TC2JCAP17618742-TIL-14 9/1/2015 9/1/2016 Ea accident 1000000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY is DAMAGE $ C X UMBRELLA LIAB EXCESS LIAR X OCCUR CLAIMS -MADE ZUP-21N26024-14-NF 9/1/2015 9/1/2016 EACH OCCURRENCE $19,000,000 AGGREGATE $19,000,000 DED X I RETENTION $10,000 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y i N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUE (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A TC2JUB1761B69-8-14 9/1/2015 9/1/2016 TH- X WC LIMITS TATU0ER L E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYE $1,000,000 E.L. DISEASE -POLICY LIMIT $1,000,000 B Employee Theft 106156681 9/1/2015 9/1/2016 Limit $1,000,000 3rd Party $2,500,000 DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) r:FRTIFIr.ATF' I.1r11 r1FR CANCELLATION ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Meridian ACCORDANCE WITH THE POLICY PROVISIONS. 33 E Broadway Meridian ID 83642 AUTHORIZED REPRESENTATIVE L Wa - _ ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD