HomeMy WebLinkAboutPSA with IDBS for City of Meridian Commercial and Residential Building Plans Examiner ServicesPROFESSIONAL SERVICES AGREEMENT BETWEEN
IDAHO DIVISION OF BUILDING SAFETY, INC. AND CITY OF MERIDIAN FOR
COMMERCIAL AND RESIDENTIAL BUILDING PLANS EXAMINER SERVICES
This PROFESSIONAL SERVICES AGREEMENT BETWEEN IDAHO DIVISION OF
BUILDING SAFETY, INC. AND CITY OF MERIDIAN FOR COMMERCIAL AND
RESIDENTIAL BUILDING PLANS EXAMINER SERVICES ("Agreement") is made and
entered into this - day of `k.V�bey', , 2015, by and between IDAHO DIVISION OF
BUILDING SAFETY ("Contractor") whose address is 1090 East Watertower Street, Suite 150,
Meridian, Idaho, and the City of Meridian ("City") whose address is 33 East Broadway Avenue,
Meridian, Idaho. Contractor and City may hereafter collectively be referred to as "Parties."
WHEREAS, the Division is self-governing agency of the State of Idaho having statutory
authority under Idaho Code sections 39-4107 and 67-2601A to enter into contracts with a local
government or municipality for the purpose of performing building inspection services; and
WHEREAS, the City is a municipal corporation created under the laws of the State of
Idaho and as such, is authorized by Idaho Code sections 39-4103 and 39-4116, Idaho Code to
adopt and implement a building code enforcement program, and having duly adopted such
ordinances and established in its City Code a building code for the purpose of prescribing the
standards of all structures constructed in its jurisdiction; and
WHEREAS, the City is authorized by Idaho Code sections 50-301 and 39-4116 to enter
into contracts for the purpose of implementing such ordinance or codes; and
WHEREAS, both Parties are a "Public Agency" and statutorily authorized by Idaho
Code sections 67-2326 through 67-2333 to cooperate to their mutual advantage to make the most
efficient use of, and to exercise jointly the authority to perform inspections of building
construction and renovation in their jurisdictions, and to enjoy all the benefits and authority
contained therein those sections; and
WHEREAS, the City Council of City finds that it is in the best interest of the health,
safety, and welfare of the people of the City of Meridian to enter into this Agreement with
Contractor; and
WHEREAS, the Division though applicable statutory authority and pursuant to the terms
of this Agreement has also determined that it is in the best interest of the Division to enter into
such an Agreement.
WHEREAS, subject to the covenants and conditions set forth herein, the City and the
Division desire to memorialize the contractual relationship between the parties in this
Agreement;
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein, Contractor and the City hereby agree and contract as follows:
PROFESSIONAL SERVICES AGREEMENT
FOR COMMERCIAL AND RESIDENTIAL BUILDING PLANS EXAMINER SERVICES
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I. RESPONSIBILITIES OF CONTRACTOR.
A. Scope of Services. Contractor shall perform the necessary services and adhere in all
respects to the service level expectations set forth in Exhibit A, Scope of Services,
attached hereto and incorporated herein by reference.
B. Continuity of Operations. Where, as to any task performed or service provided
hereunder, Contractor is unable for any reason to meet the obligations and time
constraints set forth in Exhibit A, Scope of Services, Contractor shall engage a duly
authorized designee, who shall be: (1) authorized by Contractor to complete tasks and to
make decisions on Contractor's behalf, (2) in good standing with all relevant licensing
authorities, and (3) hold at least the minimum certifications as per Section I.D below.
Contractor shall notify the Building Official of any and all such designations.
C. Contractor's Employees. Contractor's employees, designees, subcontractors, and
delegees shall be bound by all of the terms and conditions of this Agreement, including
the service level expectations set forth in Exhibit A, Scope of Services, and all
qualifications required of Contractor hereunder, except as otherwise specified in this
Agreement, and except as to clerical or administrative tasks not requiring such
qualifications. Within seven (7) business days of execution of this Agreement, and
thenceforth within seven (7) business days of hiring or reassigning personnel to provide
services hereunder, Contractor shall provide to City a list of all Contractor personnel who
are employed or otherwise assigned by Contractor to provide services under this
agreement, including such personnel's credentials and qualifications. Upon hiring or
reassigning personnel to perform services under this contract, such personnel may hold
minimum certification as required by Idaho Code section 39-4108; within thirty (30) days
of hiring or reassigning such personnel, such personnel shall be fully qualified and
certified as required herein. City may withhold its consent to such employment,
designation, subcontract, or delegation or other transfer of Contractor's rights and
responsibilities under this Agreement, when City, in its reasonable discretion, determines
that the proposed transaction would not serve the best interest of the City of Meridian.
D. Qualifications. At all times throughout the term of this Agreement, Contractor shall be
sufficiently qualified to provide services in the manner and in the timeframe established
by this provision and all provisions of this Agreement. Specifically, without limitation,
Contractor shall be in good standing with all relevant licensing authorities and shall, at a
minimum, hold the following International Code Council (ICC) certifications:
1. ICC Building Plans Examiner (commercial).
2. ICC Residential Plans Examiner.
3. Idaho licensed structural engineer shall perform peer reviews, provide review
comments and specify the necessary corrections for all of the commercial and
residential structural calculations received by the City of Meridian.
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4. Any and all other certifications required by law.
E. Office Hours. Contractor, or Contractor's duly authorized designee, shall commit to
being available at Meridian City Hall during City business hours to attend consultations
and attend any plan review meetings as needed and as scheduled by the City.
F. Cell Phone. Contractor and Contractor's employees shall maintain, at Contractor's
expense, a cellular telephone with voice mail, and shall provide the telephone number
thereof to the Building Official,
G. Prohibited Services; Conflicts of Interest. Contractor shall not perform any work
under the guise of another business entity, personally or professionally, on any property
or work that is inspected by Contractor or that falls under the inspection responsibilities
of Contractor as contemplated by this Agreement. Contractor is strictly prohibited from
referring any work to Contractor, or any company with which Contractor is associated,
whether personally or professionally. Contractor's use of any City resource shall be
limited exclusively to the work related to this Agreement. Contractor shall report to the
Building Official any potential conflicts of interest it may have relative to a construction
project.
H. Public Records. Contractor acknowledges that all records containing information
relating to the conduct or administration of this Agreement and services provided
hereunder prepared, owned, used or retained by Contractor are public records, and as
such are subject to City's records retention schedule and/or the Idaho public records act.
Contractor shall, upon request and within two (2) working days of such request, provide
requested information or records to the City Clerk's Office. Contractor shall, upon
request, prepare and provide to City all data collected and/or reports prepared regarding
services conducted under this Agreement.
I. State's Insurance. The Division of Building Safety Contractor is a State of Idaho
agency and provides liability coverage for public liability personal injury death and
property damage through the Risk Management Program established under Idaho Code
section 67-5776 which is funded and in effect subject to limitation on liability of the Tort
Claims Act Idaho Code sections 6-901 et seq.
Compliance with Applicable Law and City Policies. Contractor shall comply with all
federal, state, City, and other laws and ordinances applicable to services performed under
this Agreement. When performing services under this Agreement, Contractor shall
adhere to all City policies pertaining to workplace conduct, including but not limited to
policies related to use of City equipment, drug and alcohol policy, computer and
electronic equipment usage, and safety. City shall provide notice to Contractor of any
amendments or modification of City ordinances adopting or amending relevant codes or
policies.
K. Electronic Equipment. If the Commercial plans examining tasks are conducted in the
City offices, City shall supply, for Contractor's use in completing tasks and providing
PROFESSIONAL SERVICES AGREEMENT
FOR COMMERCIAL AND RESIDENTIAL BUILDING PLANS EXAMINER SERVICES
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services under this Agreement, electronic equipment enumerated in Exhibit B, Desktop
PC and Related Equipment Issued to Contractor hereto. Any electronic equipment
furnished by City for use by Contractor shall be utilized for the sole purpose of
conducting services enumerated under this Agreement. The use of personal electronic
equipment, other than cellular telephones is prohibited while in the office. No personal
electronic files of any kind may be stored on City -issued equipment. Contractor shall
take all necessary measures to maintain all hardware and software in good working
condition. City shall perform all necessary maintenance and repair of City -issued
equipment. Contractor shall reimburse City for the cost of any major repair or
replacement of City -issued equipment that becomes necessary due to loss, theft, or
damage, regardless of cause, except that City shall be responsible for the cost of
replacement where necessary due to internal component failure. All City -issued
equipment is and shall remain the property of City at all times during the performance of
this Agreement, and shall be immediately returned to City in good working condition
upon termination or expiration of this Agreement.
II. RESPONSIBILITIES OF CITY.
A. Incidental Office Supplies. City shall provide, for Contractor's use in performing
services under this Agreement, office space at Meridian City Hall, desk, computers and
other electronic equipment, telephone system, business cards, and incidental clerical staff
services. City shall maintain ownership of all City equipment provided by the City and
made available to the Contractor for this purpose. One soft -bound copy of all adopted
codes will be available for shared use at Meridian City Hall. To the extent that
Contractor needs or desires additional supplies or services that are not provided by City
under this Agreement, such supplies or services shall be provided at the sole cost and
expense of the Contractor.
B. Building Official. City shall designate a City employee to act as a Building Official,
which City employee shall act as the City's representative with regard to day-to-day
administrative matters related to Contractor's services under this Agreement. City shall
provide to Contractor the name, e-mail address, and telephone number of the Building
Official.
III. GENERAL PROVISIONS.
A. Term. The term of this Agreement shall be for three (3) years starting on October 1,
2015, and ending on September 30, 2018, unless sooner terminated as provided below.
This Agreement term may be extended by separate written addendum, duly executed by
both parties. Time is of the essence in Contractor's performance of each and every
obligation under this Agreement.
B. Appropriation. By signing this Agreement both parties understand and agree that
Division and City are governmental entities This Agreement shall in no way or manner
be construed so as to bind or obligate Division City or the State of Idaho beyond the
term of any particular appropriation of funds by the Idaho Legislature or Meridian City
PROFESSIONAL SERVICES AGREEMENT
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Council as may exist from time to time. Each party reserves the right to terminate the
agreement if in its sole judgment the legislature of the State of Idaho or the Meridian
City Council as the case maybe fails neglects or refuses to appropriate sufficient funds
as may be required for the Division or City to continue their required performance under
the agreement Any such termination shall take effect on sixty 60 days prior notice and
be otherwise effective as provided in this Agreement.
C. Revenue Allocation. Contractor shall be entitled to the following shares of building
permit fee revenues collected by City directly relative to the specific fee schedule
adopted by the City of Meridian on the effective date of this contract. If changes or new
permit fee schedules are adopted by the City of Meridian, Contractor's payments will not
be adjusted and will be payable per the fee schedules in effect on the date of the
commencement of this contract (attached hereto as Exhibit D, Fee Schedule):
1. 35% of commercial building plan review fees collected by the City, except that the
State Division of Building Safety shall not be paid for commercial plan reviews for
public schools in the State of Idaho as they are required to perform this service by state
statute 39-4113(4)(b). The City of Meridian will withhold such payment from all
commercial public school applications. See exhibit "C" attached.
2. 15% of the commercial building plan review fee for any permit issued for a structure
valued at more than two -million dollars ($2,000,000).
D. Hourly Rate. For duties and functions expressly enumerated hereunder as billed hourly,
and only upon prior written approval of or written request for such services, Contractor
may charge City an hourly rate of no more than $50.00 per hour. City shall not be
obligated to pay Contractor an hourly rate for any service provided without City's prior
written approval or request.
E. Payment. Fees pertaining to services provided under this Agreement shall be collected
by City. City shall remit Contractor's share of permit revenues collected by the City in
accordance with Exhibit C, Payment Schedule, no later than the tenth (10th) day of the
month following attainment of the specified Milestone. City shall maintain an
accounting of all plan review fees and shall provide to Contractor a full accounting
therefor upon request. It is acknowledged by the parties that the City collects plan review
fees when permits are issued. Contractor shall not be entitled to payment for permits
already pulled and active as of the effective date of this Agreement, though Contractor
shall provide all required plan review services related to such permits through issuance of
Certificate of Occupancy.
F. Liquidated Damages. Contractor shall be liable to the City for any delay beyond the
time periods specified in this agreement, in the amount of five hundred dollars ($500.00)
for each business day. Such payment shall be construed to be liquidated damages by the
Contractor in lieu of any claim or damage because of such delay and not be construed as
a penalty.
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G. Records. All records, including those of costs, reimbursable expenses, and payments
shall be kept to generally recognized accounting methods and standards and shall be
available to the other Party at all times.
H. Independent Contractor. In all matters pertaining to this Agreement, Contractor shall
be acting as an independent contractor, and neither Contractor nor any officer, employee
or agent of Contractor shall be deemed an employee of City in any manner or for any
purpose. Specifically, without limitation, Contractor understands, acknowledges, and
agrees:
1. Contractor is free from actual and potential control by City in the provision of
services under this Agreement.
2. Contractor is engaged in an independently established trade, occupation, profession,
or business.
3. Contractor has the authority to hire subordinates.
4. Contractor owns and/or will provide all major items of equipment necessary to
perform services under this Agreement.
5. Neither Contractor nor City shall be liable to the other for a peremptory termination
of the business relationship described under this Agreement.
6. Contractor shall be responsible for payment of any Federal or state taxes required as a
result of this Agreement.
7. Contractor shall not be entitled to any benefits generally granted to City employees.
Without limitation, but by way of illustration, the benefits which are not intended to
be extended by this Agreement to the Contractor include: vacation, holiday, sick, or
other leaves of pay; medical or dental insurance; or, retirement benefits.
8. Contractor is an independent contractor for purposes of the Idaho Workers'
Compensation laws, and shall comply with all applicable Workers' Compensation
insurance requirements.
9. Substantially all necessary tools, equipment, supplies and all other administrative
support expenses will be furnished by Contractor, with the exception of the incidental
items to be furnished by City as set forth herein.
10. Contractor will not be eligible for any Federal Social Security, State Worker's
Compensation or unemployment insurance payment from the City or charged to
City's account.
I. Notice. Communication between the Building Official and Contractor regarding day-to-
day and administrative matters shall occur via e-mail or telephone. All other notices
required to be given by either of the parties hereto shall be in writing and be deemed
communicated when personally served, or mailed in the United States mail, addressed
respectively as follows:
PROFESSIONAL SERVICES AGREEMENT
FOR COMMERCIAL AND RESIDENTIAL BUILDING PLANS EXAMINER SERVICES
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City of Meridian
Attn: Development Services Manager
33 E. Broadway Avenue
Meridian, Idaho 83642
Idaho Division of Building Safety
Attn: Administrator
1090 E Watertower Street Suite 150
Meridian Idaho 83642
Either party may change its authorized representative and/or address for the purpose of
this paragraph by giving written notice of such change to the other party in the manner
herein provided.
J. Termination.
1. Mutual Consent. This Agreement may be terminated at any time by mutual written
consent of both Parties.
2. Best Interest of City or Contractor. City may terminate this Agreement by
providing sixty (60) business days written notice to the other party if, at any time, for
any reason, City determines that termination of the Agreement is in the best interest
of City. Contractor may terminate this Agreement by providing sixty (60) business
days written notice to the other party if, at any time, for any reason, Contractor
determines that termination of the Agreement is in the best interest of Contractor. In
the event of termination, the non -terminating party shall be entitled to compensation
for the services performed per the provisions outlined above up to the effective date
of termination.
3. Transition Period Following Termination. Upon written request of City, following
the sixty-day notice period described above, Contractor shall provide services as
described under this Agreement for an additional thirty (30) business days or for such
period as the parties may agree. During the additional thirty -day term, all provisions
of this Agreement shall apply, except that City shall compensate Contractor on an
hourly basis as established herein. To receive payment, Contractor shall submit to
City a detailed invoice, including time records containing date, service provided, and
time expended, recorded in 15 -minute increments. City shall provide payment to
Contractor within thirty (30) business days of receipt of invoice.
4. Changed Conditions. City may terminate or modify this Agreement, in whole or in
part, effective immediately upon delivery of written notice to Contractor, or at such
later date as may be established by City under the following conditions:
a. If federal or state regulations or guidelines are modified, changed, or interpreted
in such a way that the services are no longer allowable or appropriate for purchase
under this Agreement;
b. If any professional license, insurance, bond or certificate required by law,
regulation or this Agreement to be held by Contractor to provide the services
PROFESSIONAL SERVICES AGREEMENT
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required by this Agreement, is for any reason denied, revoked, suspended, or not
renewed;
c. If City has evidence that Contractor in the course of its duties herein has
endangered or is endangering the health and safety of clients, residents, staff or
the public;
d. Falsification of records by Contractor;
e. Failure of Contractor to comply with the provisions of this Agreement or any
applicable Federal, state or local laws and rules.
f. If Contractor or its agents engage in fraud, dishonesty, or any other act of
misconduct in the performance of this Agreement;
g. If justified, documented complaints are made against Contractor or its agents for
failure to provide services as specified herein or failure to perform duties in a
courteous and professional manner;
h. If Contractor fails to perform any of the provisions of this Agreement, or fails to
perform work under this Agreement in accordance with its terms, and after receipt
of written notice from City fails to correct such failures within fourteen (14)
business days or other period as specified; or
If the City Council determines that immediate termination of the Agreement is in
the best interests of the City, including but not limited to a determination by the
City Council that the obligations under this agreement would violate Article VIII,
Section 3 of the Idaho Constitution as a result of the City's failure, neglect, or
refusal to appropriate sufficient funds as may be required for City to continue to
perform its obligations under this agreement.
K. Time of the Essence. Time is of the essence in Contractor's performance of each and
every obligation and duty under this Agreement.
L. Nonwaiver. A waiver of any right, remedy or provision provided in this Agreement or
by law shall not constitute a waiver of any other rights, remedies or provisions, whether
or not similar, nor shall any waiver in one instance constitute a waiver in any other
instance or constitute a continuing waiver. The rights and remedies provided herein are
not exclusive and are in addition to any other rights and remedies provided by law or
under this Agreement. City shall not be required to reinstate any provisions of this
Agreement following a waiver for the provision to be effective in any other instance.
M. Indemnity. City and Division each shall be responsible only for the acts omissions or
negligence of its own officers employees or agents. Nothing in this Agreement shall
extend the responsibility or liability of either City or Division beyond that required by the
PROFESSIONAL SERVICES AGREEMENT
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Idaho Tort Claims Act Each party shall defend itself against any claims that arise solely
from wrongful acts omissions or negligence of its officers employees or agents in the
course of the performance of this Agreement but shall not assume responsibility for the
acts omissions or negligence of the other party or the other party's officials employees
agents and volunteers. Each party shall promptly notify the other party of any claim
arising under this Agreement and shall cooperate fully with the defending party or its
representatives in the defense of such claims.
N. Assignment. The Contractor may not subcontract, assign, or transfer any right or duty
arising hereunder without the prior written consent of the City. Any subcontractor,
transferee, or assignee shall be bound by all of the terms and conditions of this
Agreement. City may withhold its consent to assignment, succession or other transfer of
Contractor's rights and responsibilities under this Agreement, when City, in its
reasonable discretion, determines that the proposed transaction would not serve the best
interest of the City of Meridian. The provisions of this Agreement shall bind and inure to
the benefit of the parties and their respective successors and permitted assigns.
O. Severability. The invalidity or unenforceability of any particular provision of this
Agreement shall not affect the other provisions, and this Agreement shall be construed in
all respects as if any invalid or unenforceable provision were omitted.
P. Entire Agreement; Modification. This Agreement embodies the entire agreement and
understanding between the parties pertaining to the subject matter of this Agreement, and
supersedes all prior agreements, understandings, negotiations, representations, and
discussions, whether verbal or written, of the parties pertaining to that subject matter.
The Agreement may not be changed, amended, or superseded unless by means of writing
executed by both Parties hereto.
Q. Nondiscrimination. Contractor agrees that it shall not discriminate against any person in
the performance of this Agreement, on the grounds of race, gender, religion, national
origin, sexual orientation, marital status, disability, or age.
R. Survival. All provisions of this Agreement which contain continuing obligations shall
survive its expiration or termination.
S. Attorney Fees. In the event an action, suit, or proceeding, including appeal therefrom, is
brought for failure to observe any of the terms of this Agreement, the non -prevailing
party shall be responsible for the prevailing party's attorney's fees, expenses, costs, and
disbursements for said action, suit, proceeding or appeal.
T. Governing Law; Venue. This Agreement shall be governed and construed in
accordance with the laws of the State of Idaho without resort to any jurisdiction's conflict
of laws, rules or doctrines. Any claim, action, suit or proceeding between the City and
Contractor that arises from or relates to this Agreement shall be brought and conducted
solely and exclusively with the Fourth Judicial District Court of Ada County for the State
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of Idaho. Provided, however, if the claim must be brought in a federal forum, then it shall
be brought and conducted exclusively within the United States District Court for Idaho.
U. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part
of this Agreement as if the exhibits were set forth in their entirety in this Agreement.
V. City Council Approval Required. This Agreement shall not become effective or
binding until approved by the Meridian City Council.
IN WITNESS WHEREOF, the parties cause this agreement to be executed as of the day
and year first above.
IDAHO DIVI I N OF BUILDING SAFETY:
C. Kelly Pearce, Administrator
CITY OF MERIDIAN:
A UgUsr
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aycee H6j6an, City Clerk ERTnI
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PROFESSIONAL SERVICES AGREEMENT
FOR COMMERCIAL AND RESIDENTIAL BUILDING PLANS EXAMINER SERVICES
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EXHIBIT A: SCOPE OF SERVICES
I. COMMERCIAL PLANS EXAMINATION SERVICES
A. Overview. Contractor shall perform building plan reviews, structural plan reviews and
review of structural calculations on every commercial project submitted to the City.
Contractor shall verify through plan review and plan review corrections that all project
submittals meet or exceed the minimum life safety compliance of the adopted
International Building Code and other resources and reference materials or codes adopted
by City. Plan review shall include, but shall not be limited to, determination of a legal
parcel, site setback and easement verification, fire separation requirements, structural
calculations, energy, accessibility, re -submittals and ADA compliance for any and all
commercial building projects in the City of Meridian. Commercial plan reviews shall
ensure and verify that all commercial construction documents submitted to the City for
the purpose of a building permit meet or exceed all current codified or ordained codes of
the City prior to permit issuance. It is the City's preference that Contractor utilize
commercial building plan review software, checklists and that computer generated
reports be provided to City and applicants, to ensure accuracy and consistency of all plan
reviews.
B. Plan Review and Compliance Reports. Contractor shall perform building plan review
and structural plan review for all commercial building submittals, sheds, accessory
structures, additions, alterations, remodels, and temporary use permits. Contractor shall
communicate and coordinate commercial plan reviews and re -submittals with the City
Community Development staff, City Planning staff, City Public Works staff, as well as
Meridian Fire and other fire plan reviewers prior to permit issuance to ensure that the
requirements in Section I. Overview, above, are met, as a minimum. A compliance
report shall be generated and provided to the design professional in responsible charge,
and electronically saved in the City archives for every commercial submittal, and for
every set of structural calculations received by the City of Meridian.
C. Certification of Project Value. Contractor shall review and approve submitted
Certificates of Valuation for all projects to ensure accurate valuation. Contractor shall
collaborate with appointed Building Official for the City to compute plan review fees and
establish total building permit fees prior to permit issuance as needed.
D. Computerized Permit Tracking Programs. Contractor shall utilize the Accela
Software provided by City to provide data entry and comments related to plan review
workflows. Every time a plan review is delayed and a resubmittal is requested the
contractor shall add comments to Accela so City staff is aware of the resubmittal request.
Contractor shall also conduct research of archived information as needed for
departmental needs.
E. Administrative Tasks. During Contractor's office hours at Meridian City Hall,
Contractor or his designee shall be available to take phone calls, respond to voice mail
and e-mail messages, answer questions, and attend meetings upon request of, as needed,
PROFESSIONAL SERVICES AGREEMENT
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or as scheduled by City. Contractor shall respond to voice mail and e-mail messages
within one (1) business day.
F. Code Amendments and Technological Advancement. Contractor shall monitor
legislation and technical developments that may affect the building industry. This shall
include, but not be limited to attending meetings, conferences, workshops, and training
sessions to become and remain current on principles, practices, and new developments.
G. Code Compliance. Contractor shall assist City in enforcing appropriate ordinances
related to land use, Flood Damage Prevention Ordinance, building sites, and building
uses. Contractor shall report to the City of Meridian Building Official any observed
violations of City Code of which Contractor has knowledge as well as violations of
current International Codes adopted by City. Contractor shall collaborate with City
personnel on the investigation and enforcement of civil and/or criminal penalties for
uncorrected violations.
H. Process and Performance Standards. Contractor shall provide services in accordance
with the following process and performance standards:
1. Commercial Projects
a. Contractor shall complete plan review no more than ten (10) business days after
receipt of complete application for all commercial applications, unless specifically
excluded under this contract as identified under section I(A) herein.
b. Contractor shall provide plan review no more than one (1) business days after
receipt of complete application for the following miscellaneous commercial
applications; shed, detached accessory structures, patio covers, signs, pools and
temporary use permits.
c. Contractor shall provide plan review comments, redlines, re -submittal requests
and other correspondence via email to design professional of record and to City,
and shall archive same in the manner and in the location specified by City.
d. City staff shall install the initial electronic plan files into the city database for all
projects requiring building plan review. Contractor shall be responsible to install
all resubmitted plan files and documents in the same city database. Contractor
shall also be responsible to incorporate resubmitted hard copies into plan set(s)
issued for construction.
e. Contractor shall stamp the plan set(s) with appropriate language to signify
approval or rejection. Contractor shall provide all stamps used in the review and
approval process.
2. Tenant Improvement Projects
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a. Contractor shall perform plan review for all tenant improvement projects.
b. Contractor shall complete plan review no more than seven (7) business days after
receipt of complete application, except when determined by the City, Contractor
shall complete "Fast Track Tenant Improvement" projects no more than three (3)
business days after receipt of complete application. City will notify Contractor of
"Fast Track Tenant Improvement" projects through notification in the City's
computerized permit tracking program.
c. Contractor shall provide plan review no more than three (3) business days after
receipt of complete application for the following miscellaneous commercial
tenant improvement applications; sheds, detached accessory structures, patio
covers, signs, and pools.
d. Contractor shall provide plan review comments, redlines, re -submittal requests
and other correspondence via email to all design professionals of record and to
City, and shall archive same in the manner and in the location specified by City.
e. City staff shall install the initial electronic plan files into the city database for all
projects requiring building plan review. Contractor shall be responsible to install
all resubmitted plan files and documents in the same city database. Contractor
shall also be responsible to incorporate resubmitted hard copies into plan set(s)
issued for construction.
Contractor shall stamp the plan set(s) with appropriate language to signify
approval or rejection. Contractor shall provide all stamps used in the review and
approval process.
II. RESIDENTIAL PLANS EXAMINATION SERVICES.
A. Overview. Contractor shall conduct building plan reviews on every residential
project submitted to the City, and verify through plan review and plan review
corrections that all project submittals meet or exceed the minimum life safety
compliance per the adopted International Residential Code, International Energy
Conservation Code and other resources and reference materials. Plan review shall
include, but shall not be limited to, determination of a legal parcel, site setback and
easement verification, fire separation requirements, structural calculations, energy,
and re -submittals for any and all residential building projects in the City of Meridian.
Residential plan reviews shall ensure and verify that all construction documents
submitted to the City, for the purpose of obtaining a building permit, meet or exceed
all current codified or ordained codes of the City prior to permit issuance. It is the
City's preference that Contractor utilize residential building plan review software,
checklists and that computer generated reports be provided to City and applicants, to
ensure accuracy and consistency of all plan reviews.
B. Plan Review. Contractor shall perform residential building plan review for all
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residential building submittals, sheds, accessory structures, additions, alterations and
remodels. Contractor shall communicate and coordinate all residential plan reviews
and re -submittals with City Community Development staff, City Planning staff, City
Public Works staff, as well as Meridian Fire and other fire plan reviewers prior to
permit issuance to ensure that the requirements in the overview above are met as a
minimum. A compliance report shall be generated and provided to the design
professional or designer in responsible charge on each residential submittal and
electronically saved in the City archives for every residential submittal and every set
of residential structural calculations received by the City of Meridian. Plan review
shall verify minimum code compliance with (but not be limited to); soils and
concrete, beam and column calculator, floor joist span verification, deck calculator,
truss engineering, tall -wall and shear wall design and engineering, loads, bearing
point verification, deflection and Res check energy compliance.
C. Certification of Project Value. Contractor shall review and approve submitted
valuation for all projects to ensure accuracy. Contractor shall collaborate with
appointed Building Official for the City to compute fees and establish total building
permit fees prior to permit issuance as needed.
D. Computerized Permit Tracking Programs. Contractor shall utilize the Accela
Software provided by City to provide data entry and comments related to plan review
workflow. Contractor shall note Accela of all delays in plan review so City staff is
aware. Contractor shall also conduct research of archived information as needed for
departmental needs.
E. Administrative Tasks. During Contractor's office hours at Meridian City Hall,
Contractor or his designee shall be available to take phone calls, respond to voice
mail and e-mail messages, answer questions, and attend meetings upon request of, as
needed, or as scheduled by City. Contractor shall respond to voice mail and e-mail
messages within one (1) business day.
F. Code Amendments and Technological Advancement. Contractor shall monitor
legislation and technical developments that may affect the building industry. This
shall include, but not be limited to attending meetings, conferences, workshops, and
training sessions to become and remain current on principles, practices, and new
developments.
G. Code Compliance. Contractor shall assist City in enforcing appropriate ordinances,
including the Flood Damage Prevention Ordinaince, and other ordinances related to
land use, building sites, and building uses. Contractor shall report to the City of
Meridian Building Official any observed violations of City Code of which Contractor
has knowledge as well as the current International Codes adopted by City. Contractor
shall collaborate with City personnel on the investigation and enforcement of civil
and/or criminal penalties for uncorrected violations.
H. Process and Performance Standards. Contractor shall provide services in
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accordance with the following process and performance standards:
1. Contractor shall complete plan review no more than ten (10) business days after
receipt of complete application for all residential applications, unless specifically
excluded under this contract as identified under section I(A) herein.
2. Contractor shall provide plan review comments, redlines, re -submittal requests
and other correspondence via email to the design consultants and to City, and
shall archive same in the manner and in the location specified by City.
3. Contractor shall install the initial electronic plan files into the city database for all
projects requiring building plan review. Contractor shall be responsible to install
all resubmitted plan files and documents in the same city database. Contractor
shall also be responsible to incorporate resubmitted hard copies into plan set(s)
issued for construction.
4. Contractor shall perform plan review for compliance with the most current
version of "Res Check" and/or prescriptive or performance based energy
submittals for the building envelope and systems for all residential projects.
5. Contractor shall stamp the plan set(s) with appropriate language to signify
approval or rejection. Contractor shall provide all stamps used in the review and
approval process.
I11. SERVICE LEVEL EXPECTATIONS.
A. Professionalism. When performing services under this Agreement, Contractor shall be
professional in demeanor and in conduct, and to that end shall at all times:
1. Display a City -issued contractor photo identification badge.
2. Provide a City -issued business card during field inspections, as appropriate.
3. Dress professionally. While performing services for the City of Meridian, the Contractor,
its subcontractors, if any, and all employers working under this contract shall not
advertise on clothing or vehicles (logos, graphics, etc.) any business other than the State
Division of Building Safety.
4. Wear appropriate clothing and safety gear to protect from personal injury.
A. CARE Principles. City expects all contract personnel, including Contractor, to in good
faith and to the extent reasonably required perform services in accordance with the City's
four organizational values and corresponding behaviors, identified by the City as significant
and vital to the success of the City as a whole: Customer Service, Accountability, Respect,
and Excellence.
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1. Customer Service: Contractor is asked to respond to customers in a genuine, positive,
and timely manner; presenting a polite and approachable persona; maintaining composure
under difficult circumstances; sharing information regarding the customer's concerns;
and following up with customers.
2. Accountability: Contractor acknowledges that each of us is responsible for our own
work, choices, and actions. Contractor personnel are asked to be responsible for their
actions; actively participate as a team member; make legal and ethical decisions; and
provide accurate and current information regarding expectations, priorities, and
accomplishments.
3. Respect: Contractor personnel are asked to be trustworthy and courteous; acknowledge
and accept people with diverse opinions and backgrounds; treat all customers and co-
workers fairly, equally, and as you would want to be treated; and avoiding gossip or
passing information of a confidential or private nature.
4. Excellence: Contractor personnel are asked to be professional, flexible, and adaptable to
community needs; to increase efficiency as well as effectiveness by looking for ways to
improve processes; and to provide feedback regarding processes or proposed changes.
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EXHIBIT B
DESK TOP PC AND RELATED EQUIPMENT ISSUED TO CONTRACTOR
Asset ID Tag Number,
E ui inext
100468
Desktop PC
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EXHIBIT C
PAYMENT SCHEDULE
Type of Permit
Milestone
Amount to be paid
Commercial — New
Permit issuance
100% of fees due Contractor
Commercial — TI
Commercial — Shell Only
Commercial — Multi -Family
The State Division of Building
Safety shall not be paid for
All Commercial Public School
commercial plan reviews for
Applications
public schools in the State of
Idaho as they are required to
perform this service by state
statute. The City of Meridian
will withhold such payment
from all commercial public
school applications.
All other commercial permit
Permit issuance
100% of fees due Contractor
types
Residential — New
Permit issuance
100% of fees due Contractor
Residential — Multi -Family
All other residential permit types
Permit issuance
100% of fees due Contractor
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EXHIBIT D
FEE SCHEDULE
Building Fee Schedule
01. Application feels (All plan review application fees are non-refundable. Fees will be
applied to building permit)
Residential (additions, remodels, garages, sheds, other misc.)......... $50.00
Residential (new projects)...................................................$150.00
Commercial (tenant improvement)........................................$150.00
Commercial (new project)..................................................$500.00
Floodplain.................................................................. $25.00
02. Residential/Commercial Valuation -The per square foot project valuation is based on the
current International Code council building valuation data (BVD) table published in the
Building Safety Journal. The permit fee is established by multiplying this square foot valuation
(per $1,000 or fraction thereof) by $5.50. In addition, a $50.00 base permit fee is applicable and
will also be added to all permits.
03. Residential/Commercial Permit Fee's - $50.00 base fee plus $5.50 for each $1,000 of project
value or fraction thereof.
04. Re-Review/Re-stamping and all extra stamped sets
Residential (all).............................................................$50.00
Commercial (tenant improvement)........................................$150.00
Commercial (new project)..................................................$500.00
05. Permit Extensions after 180 days (Non -Refundable. Will not be applied to permit fee)
Residential (all)...............................................................$100.00
Commercial (tenant improvement)........................................$150.00
Commercial (new project)..................................................$500.00
06. Permit Expires (after 180 days) - Application fee is forfeited. New Application fee required.
07. Demo Fee................................................................................. $50.00
08. Woodstoves...............................................................................$50.00
09. Mobile Home Set Up Fee............................................................... $50.00
10. Inspection Card Replacement (all lost or destroyed field inspection card) ...... $50.00
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11. Failure to post inspection record at job site ....... ...... Re -Inspection fees will apply for all
trades.
12. Contractor Change after permit issue ........................................................ $50.00
13. Commercial plan check fee - 65% of Building Permit Fee
14. Re -Inspection Fees - $45.00 for first re -inspection. $90.00 double re -inspection fee.
15. Construction without permit — Double permit fees will be the minimum charge assessed.
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