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HomeMy WebLinkAbout2015-09-01Meridian City Council Septmber 1, 2015 A meeting of the Meridian City Council was called to order at 6:15 p.m., Tuesday, September 1, 2015, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Charlie Rountree Keith Bird, David Zaremba, Genesis Milam and Joe Borton. Members Absent: Luke Cavener. Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Kyle Radek, Stacy Kilchenmann, Todd Lavoie, Jamie Leslie, Perry Palmer, Kaycee Emery, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X _ David Zaremba X _ Joe Borton X___ Charlie Rountree X_ Keith Bird __X__ Genesis Milam _____ Lucas Cavener _X Mayor Tammy de Weerd De Weerd: Well, thank you for waiting for us. We apologize for the late start. For the record it is Tuesday, September 1st. It's 6:15. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Thank you. Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Troy Drake with Calvary Chapel De Weerd: Item No. 3 is our community invocation. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. With us is Pastor Troy. Thank you for joining us. Drake: Thanks, Mayor, Council Members. Let us pray. Oh, God, you just reminded me on the way over here how blessed we all are to have life and just want to express -- I want to express my gratitude on behalf of everybody here that you have given us life and I just pray for the life of our citizens of Meridian here tonight, God. We pray for peace in our community, for the law enforcement officers and -- and the citizens, Lord. We just pray that we respect the life of each other here and, God, we are just so thankful for these servants here who make decisions on behalf of the citizens and that we live in a free country and city where we get to elect them and, God, and, then, they serve us in the best Meridian City Council September 1, 2015 Page 2 of 38 interest of our community and so I just pray, God, that you would give them much grace here tonight, that you would bless them for the service that they have given to our community and that you would give them supernatural wisdom to make decisions, whether they are small or great, that would be the best for everyone involved. So, God, we just acknowledge you as Lord and thank you so much for -- for these people thanks and, lastly, God, I just pray for Council Member Zaremba, as I was just reading that he is ending his term soon and so we just pray, God, that you would bless his life and give him much grace, too, for the -- for how much he's served this community and the great job that he's done. So, God, we just express our gratitude here tonight and thank you so much for what you have done and what you're doing here in this town, in Jesus' name, amen. Thank you. Zaremba: Thank you. Item 4: Adoption of the Agenda De Weerd: Item No. 4 is adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we adopt the agenda with the following additions. On Item 5-T, that that item has been requested to continue to September 8th of 2015. De Weerd: 5-T? Rountree: That's what my note says. 5-T. And Item 5-W is resolution number is 15- 1086. Item 8-A has been requested to be vacated, as they are just barely getting organized. And Item 10-A, the ordinance number is 15-1657. And with those changes I would take a second for my motion. Bird: Second. De Weerd: I have a motion and a second to approve the agenda as changed . All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 5: Consent Agenda A. Approve Minutes of August 18, 2015 City Council PreCouncil Meeting B. Approve Minutes of August 18, 2015 City Council Meeting Meridian City Council September 1, 2015 Page 3 of 38 C. Findings of Fact, Conclusions of Law: RZ 15-009 Earl Glen by Brinegar Investments, LLLP Located North Side of E. McMillan Road and East of N. Locust Grove Road Request: Rezone Approximately 1.65 Acres from the R-8 (Medium-Density Residential) Zoning District to the R-15 (Medium High-Density Residential) Zoning District D. Findings of Fact, Conclusions of Law: PP 15-011 Earl Glen by Brinegar Investments, LLLP Located North Side of E. McMillan Road and East of N. Locust Grove Road Request: Preliminary Plat Approval of Three (3) Multi-Family Residential Lots, Seventeen (17) Single Family Residential Lots and Three (3) Common Lots on Approximately 4.65 Acres in the R-8 and Proposed R-15 Zoning Districts E. Findings of Fact, Conclusions of Law: CUP 15-015 Earl Glen by Brinegar Investments, LLLP Located North Side of E. McMillan Road and East of N. Locust Grove Road Request: Conditional Use Permit for a Multi-Family Development Consisting of Sixteen (16) Dwelling Units in the Proposed R-15 Zoning District F. Findings of Fact, Conclusions of Law: AZ 15-007 Sovi Subdivision by DevCo, LLC Located 3515 S. Eagle Road Request: Annexation of Five (5) Acres of Land from the RUT Zoning District in Ada County to the R-15 (Medium-High Density Residential) Zoning District G. Findings of Fact, Conclusions of Law: PP 15-010 Sovi Subdivision by DevCo, LLC Located 3515 S. Eagle Road Request: Preliminary Plat Approval Consisting of Thirty-Six (36) Single Family Residential Lots and Seven (7) Common Lots on Approximately Five (5) Acres in a Proposed R-15 Zoning District H. Findings of Fact, Conclusions of Law: MDA 15-006 Earl Glen by Brinegar Investments, LLLP Located North Side of E. McMillan Road and East of N. Locust Grove Road Request: Development Agreement Modification to Change the Development Plan from Single Family Detached and Attached Homes to all Single Family Detached Homes and a Sixteen (16) Unit Multi-Family Development I. Final Order for Approval: FP 15-026 Fall Creek Subdivision No. 3 by Coleman Homes, LLC Located South of W. Overland Road on the East Side of S. Linder Road Request: Final Plat Approval Consisting of Forty-Three (43) Building Lots and Six (6) Common Lots on 19.24 Acres of Land in the R-8 Zoning District Meridian City Council September 1, 2015 Page 4 of 38 J. FP 15-027 Kentucky Villas by C4 Investments, LLC Located 835 W. Victory Road Request: Final Plat Approval Consisting of Eight (8) Building Lots, One (1) Common Lot and One (1) Other Lot on 3.87 Acres of Land in an R-4 Zoning District K. Modified Development Agreement MDA 15-007 Hill's Century Farm Subdivision by Brighton Investments, LLC L. Development Agreement for RZ 15-010 Human Bean Located at Northeast ¼ Of The Northeast 1/4 Of Section 12, Township 3 North, Range 1 West M. Second Amendment To Professional Services Agreement With Trauma Intervention Programs, Inc. for a not-to-exceed amount of $10,957 N. Professional Services Agreement with Idaho Division of Building Safety for Mechanical Plan Review and Inspection Services O. Professional Services Agreement with Idaho Division of Building Safety for Electrical Plan Review and Inspection Services P. Professional Services Agreement with DMH Enterprises for Plumbing Plan Review and Inspection Services Q. Professional Services Agreement with Jackson Code Consultants, Inc. for Fire Plan Review and Inspection Services R. Professional Service Agreement for Ar twork for Traffic Box Community Art Project: Megan Elliott's "Zentangle Butterflies" S. Professional Service Agreement for Artwork for Traffic Box Community Art Project: Rylie Krahn's "Connections" T. Professional Services Agreement For Event Coordination Services: One-Day Youth Farmer’s Market Expo for a Not-to- Exceed Amount of $2,000.00 Continued to 9/8/15 U. Silverwater Subdivision No. 3 Sewer Easement V. Addendum No. 13 to Agreement for City Prosecutor/Criminal Legal Services Dated November 1, 2002 W. Resolution No. 15-1086: Donation of 5 Radar Units to the Caldwell Police Department. Meridian City Council September 1, 2015 Page 5 of 38 12. Future Meeting Topics De Weerd: Okay. Item No. 5 is the Consent Agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve the Consent Agenda as amended. Bird: Second. De Weerd: I have a motion and a second to approve the Consent Agenda as amended in Item 4. Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 6: Action Items A. Public Hearing: FY15 Amended Budget in the Amount of $87,132,934.00 De Weerd: Item 6-A is a public hearing on Fiscal '15 amended budget. I will turn this to Todd or Stacy. Kilchenmann: I will -- Madam Mayor, I will start. We may have to just throw all the budget out and buy a new mouse, because we can't get the presentation up, so -- De Weerd: There you go. Kilchenmann: Okay. I think we are operational. So, here we are finally at the end of preparing for the FY-2016 budget year and I'm going to do -- we are going to split this in two parts. First I'm going to do an introduction and a little bit on another topic. I'm looking back and looking forward and, then, Todd, will actually present the details of the budget. So, it should be fairly quick and painless, since we have all been through this together and we don't have a large group of public in the audience, we will just kind of power through it and if you have more questions or want us to slow down or add anything, just let us know. So, I have kind of decided to look back, because we are going to do work -- work on the capital improvement plan, we are going to be looking forward, plus the directors have been spending a lot of time on the strategic plan looking for forward. So, when we look at the budget, one of the most important tools for predicting the future is looking back at the past, so I looked at two time periods, I looked at the seven years between FY-2004 and Meridian City Council September 1, 2015 Page 6 of 38 FY-2010 and the six years between 2011 and 2016, because those two periods of time were very distinct and different from each other. So, in my part of the presentation, which, again, is brief, I'm going to focus on personnel cost, that's because I'm looking at base largely and personnel cost is the most significant base cost we have and, then, we will also just glance at capital, because that also is a very large, although one time cost. So, for the period 2004 through 2010, to test that theory, that personnel is our largest cost, personnel -- if you take the total we spend -- this isn't annually, that's the total for that time period, it was 57 percent of the 244 million we budgeted -- and we are looking at budget, not actual, for personnel and operating costs city wide. So, in this I did not strip out one time cost, which can be very significant, especially for the Enterprise Fund and they pay for very large master plans and once in a while in the General Fund we have had some big one time costs. So, for the period -- if I strip those out personnel would be even a bigger percentage. So, for the perfect 2011 through 2016 personnel cost was 69 percent of the 279 million we budgeted for our base through that time period. So, these two time periods to me represent -- I'm calling them two eras. One is the red hot and one is the cool down. So, I just compiled some statistics. Those of you that were here you don't really need this explanation, you lived it. Those of you who are new I think have spent a lot of time, you came into this budget -- or you came -- you came into the city without an agenda as far as the budget and you have -- you have lived this cool down and how much more difficult it's getting now and you are helping us look at the future. So, the cool down era was probably around 65 to 75 percent less than the red hot period. If we can just look at basic things like building permits, 9,800 to 5,400 single family. Multi-family, whole different story. We talked about in the budget workshop. Commercial square feet, we can look at those comparisons. Look at population, how much we increased from 2004 to 2010 and the slow down we got into 2000 -- the last period from '10 to '15. And when I look at the single family permits I could have gone back even further, because we were -- or you were ratcheting up even in the '90 -- yeah, in the '90s. So, then, again, I said we were going to look at personnel, because that's one our biggest costs and look at the changes in the budget. So, we have the hot era, you can see the big changes in the -- on what I'm used to calling the boots on the ground, but in those major functions, especially police, fire, and planning. So, growth principles apply to every organization or every organization that survives their growth I should say, when it's cranking up, everything is thrown at the assembly line to get the widgets out to meet the demand or to get the police out on the road, get the fire station built, then, we follow up and we have -- we have to put in place policies and procedures to provide information, to give direction, to kind of keep everything from going into chaos and, then, at the bottom we talk about kind of how that happened in administration, but that bottom table is the change from '15 to '16. So, you can see we are only growing five percent. Very small percentage of the growth if you look at history. So, this year -- this '16 budget is a conservative budget. It's very conservative so far as the base goes. If you look at parks, parks has like jumped out 17 percent. We are increasing personnel 17 percent. We have to spend -- our insurance costs went up 128,000, because now we need to provide insurance for seasonal employees. So, before we all go beat up on Steve, that's a function of something that's outside of our control. So, then, if you look at admin, kind of after we had this giant growth and boots on the ground, then, we followed up with admin. So, the -- the items in red are functions we didn't even have in 2014. So, this particular table looks at the change from -- from 2004 to 2016. So, Meridian City Council September 1, 2015 Page 7 of 38 when I started here -- and Meridian was already in this growth period, well into it, there weren't any -- very few of the normal support staff functions -- we didn't have a legal department. We had one person in the HR department. We didn't have IT. We didn't have financial statements. We had a very small accounting staff. So, we just -- all these functions have had to be built in that last decade from the ground up and, then, Other Government -- Other Government I kind wanted to explain that one, because it's like a catch all. So, we have put all of our general revenue in there now and, then, we have a little bit of everything. So, we have like the history and the arts commission, we have the general construction manager, communication manager. We have the block grant. We have Allumbaugh House. We have a lot of items in there. They are mostly operating. So, that one kind of -- that one will go up and down, particularly for grants. So, then, we have just a quick glance at capital outlay, what we spent in that period of time. So, if you look at 2004 to 2010, we have got -- and this is for the whole city again, so talking about the whole city, not one of the funds or one of the other funds, but we had a budget of 136 million dollars for capital outlay during that period, which we almost spent -- we spent -- we spent 123 million. Then if we look at the cool down, we spent 75 million compared to 123 million and our budget was also lower at 115 million. So, I just jotted down some examples of what happened during this time period. This is the overall time period. Again, you have lived it, you see it -- you see it all the time. It's just -- for those who don't live it and see it all the time to kind of get a picture of what happened during this time period, so we added 156 acres of developed park land. We increased the police force 72 to 117. We went -- fire went from -- fire went from three to five stations and it increased -- put states, but, actually, fire hasn't taken over any states yet, but an increase in fire staff -- yes. Increased from 48 FTEs to 71 FTEs. Then on the Enterprise Fund side, 170 miles of water line, 120 miles of sewer line, 3,400 manhole covers added and, then, I have got 1,600 cover -- manhole covers. There is probably a differentiation there between the two of them. The pumping capacity for water and for sewer. So, a lot happened during that time period. So, now I'm going to switch now -- so that's all history. Talk about history. Now, let's look forward. So, if we look at the General Fund and we look at -- we plug in what we are pretty sure what's going to happen this year, because we are almost at the end of the year and we look at what's going to happen -- we plug in the budget for '16, we can end up with the unreserved fund balance going from eight million at the end of this year to 5.3 million at the end of FY-16. Now that's taking out the operating reserve of ten million dollars and the '15 might be a little higher, you know, I -- I increased the revenue side. I didn't -- I just plugged in the budget for the operational side, I didn't decrease. It might change -- to change anywhere from two to four hundred thousand dollars. FY-16 is based strictly on the budget that you will be adopting tonight. And, then, I looked from '17 to '20. I didn't do the fund balance, I didn't add capital in there, I just projected what our excess after base might be. So, excess after base is when we sit down at our budget workshop and we say what we are going to -- what do we have to cover all our replacement and our enhancements. So, again, base personnel and operating. I based those assumptions on the table below on those percentages . These are conservative percentages. So, these are looking at the hot era and looking at the cool down era and that tells you what -- the first column is what I used to estimate the personnel cost. This is General Fund only. And, then, what I used to project the operating increase and, again, when we sit down and we start going through the capital improvement plan, we will follow Meridian City Council September 1, 2015 Page 8 of 38 this through. So, we will have the revenue and the base side and, then, we need to project capital side. So, if we look at the impact fee balance, I just took -- we just did do '15 and these are the numbers we came up with for what the impact fee balance will be at the end of this year and of that 6.6 million parks -- police and fire have nothing budgeted in impact fees right now and parks has in '16 2.7 million budgeted and, then, just '15 through '20, what we project the revenue will be. Capital improvement fund just -- for the end of '15 and '16, we don't have anything budgeted there now, so we think we will end the year with 3.9 million and we will end '16 with 5.4 million. The only changes right now in this fund will be those transfers. We made from Development Services of -- excess bill permit and planning revenue over cost that we will make in the Capital Improvement Fund. So, that's kind of looking at a lot of stats and some history. Now what? Now what are we looking at? What have the directors been looking at? What have you been looking at and do you deal with all the time. So, forecast for development and those built in this budget, forecast by me -- not just mine, generally accepted in the region and the state, but development will remain relatively consistent for the next three years, so it will be -- it has been for the last probably '12, '13, '14 and '15 and it will be that or hitch up for '16, '17, '18. Now, we know, because we have history, that we are susceptible to any little sensitive economic swing, because our level of development swings up so high, that means it can come down so high. So, we know this is -- looked at these two periods of time. Now, if we look at the recession -- so, if you read the literature, it hit us a little harder than it did everyone else, but we weath ered it in pretty good shape. I mean I don't think anybody had a great deal of pain. We did a good job and we used the mantra of mange the base and we think that has served us very well and if you look at that budget -- our '16 budget, it does it again. So, we have been there, done that. You can see the differences in those two era of times. So, we know how to handle a cool down, we know how to handle growth. So, I think that gives us a big advantage -- a big tool in our tool box. Again, our base budget is conservative this year, but can we do that every year? No, probably not. So, our challenge is now -- we looked forward -- if -- revenue legs grow. That's how the state statutes are written. Citizens now have an expectation of the quality life that we have, the park space, the recreation programs, events, entertainment, the festivals, the parades, that expectation is there now. Plus we keep moving forward, we keep adding more and more and more and that creates an expectation, but public safety, we rate high, we have a high level of safety in the city. I wouldn't say perceived, but in reality, but they are falling behind. We know that. We know that we need to open another fire station. We know that we are increasing -- every development increases number of calls, it increases traffic, so now we are probably going to have to have -- increase our police department if we are going to maintain the same service level that we have now. Paying for water and sewer. Huge costs on the rise and who pays what? The usage customer? The developer? The builder? Who pays what part of what fee? We have capital projects that have unique funding mechanisms, so we do have impact fees, capital improvement plan, a burst of activity will increase the enterprise f ee connection fees. But, then, eventually we have to repair and replace all of those items. So, government is an entity, like a business is an entity. Our particular business depends on skilled staff and, as we saw, staff makes up a large percentage of the cost. We need to fund staff and maintenance, replacement, and operations with stabile sources of income. The General Fund does not have a lot -- or any stable sources of income. So, our tax revenue -- we Meridian City Council September 1, 2015 Page 9 of 38 share it with county, school, the state and it's always under challenge. We don't have any taxing ability. I always like it when people run and they -- for government and they say they are going to cut taxes and they work for -- they don't work for the legislature, because we have no taxing authority. In recent years our property tax legislation -- or legislation has reduced property tax through exemptions. It's kind of whittled away, whittled away, whittled away. I would think that what -- what is wrong with the schools, why are the schools, why are the schools constantly asking for revenue? And it's because they completely changed their funding mechanism. They took away their property tax and gave them sales tax. Well, sales tax is a very unstable source of revenue. During the recession it went shoo. And, then, it went back to levels that it was ten years previously. So, that's my -- my scary cautionary story. Big scary time. It's just a word of caution as we go forward that seemingly stable revenue sources can switch to unstable revenue sources. So, I'm not -- we talked about this last time. I'm not going to go through the levy rate. I just will go through one -- just one example -- remember we talked about the sample of six that we have been following for a long time and it was interesting this year how much in different geographic areas the market value changed. So, some areas had increases of percent in market value, some places had a loss of three percent, for an average five percent gain. So, in conclusion, I think we have done an excellent job, even though I might be very conservative, but I think the way we manage the base and tried to let that stable revenue grow ahead of us, has served us well and I think we will do well in the future and I know you're excited to work with the capital improvement plan. So, before Todd -- Todd is going to do the rest of the presentation and the details, does anyone have any questions for me? De Weerd: Council, any questions? Bird: I have none. Kilchenmann: Okay. Thank you. Bird: Thanks, Stace. De Weerd: Thank you. Hi, Todd. Lavoie: Hello, Madam Mayor, Members of the Council. Good evening. As Stacy mentioned, I will be presenting to you the 2015 budget amended and the 2016 budget that we have been working on for the last nine months. De Weerd: I guess you're Mr. Todd now; right? Lavoie: I guess the rumor is true, yes, Mayor. Yes. De Weerd: Congratulations. Lavoie: Thank you very much. So, on that note we will jump right into 2015 amended budget and I'm going to kind go over the total budget, then, we are going to talk about the Meridian City Council September 1, 2015 Page 10 of 38 governmental funds, the General Fund, all the summary requests that are presented to you over the last nine months and we will talk about the Capital Improvement Fund and, then, we will jump into the Enterprise Fund and talk about the request that is represented to you through the first nine months of the year and, then, I will stand for any questions and at the end we will approve the dollar amount for 2015. So, with that we have a total request for 2015 of 87,132. Again, that includes all the requests that were submitted to you through the last nine months. We have a few graphs here that kind of show you different perspectives on how the budget is distributed. Quickly you can see that personnel represents 41 percent of the entire city. Operating represents 21 percent. You can see that on the pie chart. On the mathematical chart to the right you will see that personnel and operating increased 2.25 percent and capital increased 9.58 percent throughout the fiscal year and that was a direct result of the requests submitted to you over the last nine months. Overall you can see at the very bottom we went down 7.02 percent for the whole city budget for 2015. So, now we will go ahead and kind of bring up some of the major items that make up that amended item. Again, the governmental funds, they were down 2.39 percent and personnel, as we spoke, went up a little bit. Capital went up a little bit. You had two or three amendments presented t o you throughout the nine months for a total of negative 1.8 loss -- reduction. Now, a majority of that is due to some accounting adjustments. You can see two million reduction, that's accounting adjustments. So, if we go straight to the amendments that were presented to you, you approved 267,000 dollars worth of amendments listed as is, with a couple of large items as presented. So, again, this is just another mathematical approach of looking at the governmental budget itself. Again, we increased personnel operating 2.19, capital 6.31. Overall budget for governmental funds went down 2.39 as explained on the previous slide. The slide is pretty easy. We have zero amendments for the Capital Improvement Fund, so you started off with 1.2 million, you ended up with 1.2 million. Enterprise Fund. Enterprise Fund is down 12.18 percent. Again, with personnel going up 2.39 and capital up 10.3. Again, you had 11 amendments presented to you throughout the nine months. A large number was associated to the accounting adjustment I do for a reduction of seven million. Other than that, the amendments that were presented to you and approved, you approved 1.67 million dollars with the major items listed below. And just another graphical approach, what it looks like. Again, personnel up 2.3, capital 10.3, overall reduction 12.18. So, again, I'm going through it pretty quick. You have seen this throughout the fiscal year. With that I'd stand for any questions or the departments can help out if you have any questions for 2015 amended budget. De Weerd: Council, any questions? Bird: I have none. Lavoie: So, with that I believe the next step -- if Bill can just confirm with me that the Council adopt the official number for ordinance presentation next week? Nary: Yes. Lavoie: The number is available to you on your screen. Meridian City Council September 1, 2015 Page 11 of 38 De Weerd: Okay. Thank you, Todd. This is a public hearing, so I will ask at this time if there is any member of our public who would like to offer testimony on this item. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Seeing none, I move we close the public hearing on FY-15 amended budget. Milam: Second. Rountree: Second. De Weerd: I have a motion and a second to close the public hearing on Item 6-A. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: Okay. Item 6-B is a public hearing on fiscal year '16 budget. Bird: We don't have to pass the amended -- De Weerd: Yes, you do. Thank you. Rountree: Madam Mayor? I move that we approve the fiscal year 2015 amended budget in the amount of 87,132,934 dollars. And let the ordinance reflect that this budget amendment is actually 6,574,295 dollars less than the budget that was approved for FY-2008. Great job. Bird: Second. De Weerd: I have a motion and a second to move this item forward. Any discussion? Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. B. Public Hearing for FY16 Budget in the Amount of $97,870,219.00 Meridian City Council September 1, 2015 Page 12 of 38 De Weerd: Okay. Well, I have already opened the public hearing on this next item, so I'm just efficient that way. So, Todd -- Lavoie: 2016. De Weerd: It's all in your -- Lavoie: Thank you, Madam Mayor, Members of the Council. Here is fiscal year 2016's budget that we have been working on since January. The total budget, as you can see, is a little over 97.8 million dollars. W e will go through the total city budget, kind of overview of the General Fund total budget, with some requests. Then we will do the same thing with the Enterprise Fund, again, I will stand for any questions and, then, at the end we will adopt the final number for Council. So, the nine months has past and we have 97.87 million dollars for the total city budget, with -- as you can see on the pie chart -- 37 percent representing personnel, 16 million -- a little over 16 million operating. Capital, if you can find the capital and the capital carry forward represents 43 percent of the budget. So, just a graphical display of the 97 million will be spread for the city. So, we will dive straight into the General Fund or the government funds. The total for the government fund is 48.7 million. So, the total budget, if you compared this fiscal year 2016 to the budget that we just approved a few minute ago, you're up 842,000 or two percent, compared against the final 2015 budget. Personnel is up five percent and you can see the number just -- if you follow them, the capital is up a little over 4.3 million. The graph to the right just shows you the total General Fund proposed budget history. So, the same moment in time every August year over year over year, distributed by function. Another approach to looking at the General Fund of 48.7 million. You can see that public safety makes up 64 percent of the total budget. You can see that Parks and Rec makes up about 28 percent of the budget and within that budget we are requesting 3.7 million dollars in impact fees to pay for the capital projects. Community Development makes up six percent, as you can see on the graph to the left, and the total administration division makes up about 12 percent or 5.9 million dollars. Just want to bring up three points. We did approve during our discussions that we would use 2.1 million -- a little over 2.1 million dollars in fund balance out of the General Fund. We would also use 1.7 million out of the impact fund balance. There also -- it was requested that we would send 353,986 dollars to the public safety fund to increase that fund. So, again, just wanted to bring up those points that we did have those discussions and they are reflected in your fiscal year 2016 budget. This is just a summary of the request that you guys have seen and approved. The general government, also known as the administration division, requested a little over 443,000 dollars in requests, with the majority of it sitting in the enhancement section and the replacements at 113. Your Parks and Recs Division requested a little over 6.1 million dollars, with the majority of their requests sitting in the enhancement section. Again, we spoke about the impact fee eligible projects of 2.1 million and, then, the replacements they requested of 417. The Fire Department requested about 739,000 dollars, with the majority of their requests residing in the new fire truck replacement and the Police Department requested a little over a million dollars, which was split 50 -- almost 50-50. Enhancements, 594 and replacements at 465. Again, these are all the items that were presented to you during the workshops that we have had over the last few months. So, Meridian City Council September 1, 2015 Page 13 of 38 now we are going to shift gears into the Enterprise Fund. Again, just a quick summary of what we have done over the last nine months . The Enterprise Fund is requesting a little over 49 million dollars. Total budget is up about 25 percent over the budget that we just approved a few minutes ago, fiscal '15 two thousand -- the 2015 amended budget. So, they are up a little. Almost ten million. Personnel is up five percent. Again, you can follow the numbers with carry forward and capital accordingly. Again, the graph on the right shows you the same moment in time. August to August to August base -- the budget's presented to you on the graph to the right. Again, same kind of viewpoint that we did with the General Fund. Wastewater makes up 50 percent -- 57 percent of their entire budget, about 28 million dollars. Twenty-one of the twenty-eight million dollars is actually capital. The Water Department makes up 24 percent of the total budget. Public Works and engineering makes up 16 percent or about eight million dollars and the utility billing function makes up three percent or about 1.5 percent -- or 1.5 million dollars of the entire budget. So, in summary, what was presented to you over the last number of months -- wastewater is requesting about 15 million dollars in requests, with 15 million in enhancements and just a few dollars in replacements. The Water Division is requesting almost four million dollars, with the majority of their requests enhancements as well and, then, the Public Works, utility billing division, is requesting a little over a hundred thousand dollars, with the majority of their cost in the enhancement section as well . With that that's a summary of what we have done in nine months and I stand for any questions on the presentation. De Weerd: Thank you, Todd. Council, any questions? Bird: I have none. Thanks, Todd. De Weerd: Thank you, Todd. This is a public hearing. Is there anyone who would like to provide comment on this item? Rountree: Seeing none, Madam Mayor, I move that we close the public hearing on the fiscal year 2016 budget. Bird: Second. De Weerd: I have a motion and a second to close the public hearing on Item 6-B. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve for the ordinance the budget and the content of the corresponding line itemized budget book in the total amount of 97,870,219 dollars. Meridian City Council September 1, 2015 Page 14 of 38 Bird: Second. De Weerd: I have a motion and a second to approve Item 8-B and move that forward to ordinance. Madam Clerk. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: That's cute. I think that our thanks is really to the Finance Department and the months of preparation. It was a much better process this year with the two workshops and appreciate all of the Council Members for participating and our line item by line item budget meetings, meeting with your department that you are liaison to and discussing the enhancements as they were looking at those and considering them and for the entire efforts to vet it out, make sure that we had a list of needs, not wants, and look forward to, again, next year's budget process when we just keep making it better and giving our Council better information to make the kind of decisions you need to make. So, thank you all for being diligent on this. Lavoie: Thank you. De Weerd: Todd, we thank you. I always enjoy the good cop, bad cop role that we play and I'm not saying who plays what. Anything further from -- Todd, or from Stacy? Kilchenmann: No, Madam Mayor, I just want to thank everyone. It's -- I think it was a very intensive process, but a productive process, and Todd says we are done until February. Kind of make that Novemberish, Octoberish, until we work on the Capital Improvement Plan. But that will be fun and a little different, so -- Lavoie: I just want to say, Madam Mayor, thank you for all the time and help by the Council Members to put this together and, again, it takes everybody to put 97 million dollars together and so I appreciate -- just want to say I appreciate everybody's time on this. So, we will see you in November or February. Item 7: Items Moved From Consent Agenda De Weerd: Thank you, Todd. Okay. Item 7, there were no items moved from the Consent Agenda. Item 8: Department Reports A. Mayor's Office: Mayor's Youth Advisory Council (MYAC) Update Meridian City Council September 1, 2015 Page 15 of 38 De Weerd: So, we will move into Item 8-A, which was requested to be removed. I will tell you that last night we had our parent and student orientation. We held it this year in two sessions, one that started at 6:00 and the second meeting that started at 7:30, because at school registration we had over 400 kids indicate an interest in MYAC. So, we had -- we added seats to this room. Both sessions were pretty full. We had over 170 kids sign up and so it's -- it's being launched as it's going to be a big year and I will tell you what, our executive council kicked it off and they were amazing. This is going to be an awesome year. You are going to be so impressed and bowled over by the officers this year. You think the years prior were good, just you wait. So you got an update anyway. Item 9: Continued Action Items A. FP 15-028 Isola Creek No. 3 by Isola Creek, LLC Located East of N. Ten Mile Road and North of W. Ustick Road Request: Final Plat Approval Consisting of Twenty-Five (25) Single-Family Residential Building Lots and Two (2) Common Lots on Approximately 9.85 Acres of Land in an R-4 Zoning District De Weerd: Item 9-A under continued action items, we have final plat 15-028. I will ask for Caleb's comments. Hood: Thank you, Madam Mayor. Becky McCabe, the applicant's representative, was here earlier this evening, but did not want to sit through the budget stuff, so I said I can go ahead and cover it. De Weerd: Oh, geez. I think we shouldn't approve because of that. Hood: So, hopefully, there aren't any questions this evening, but before you is a 9.85 acre, 25 building lots, two common lot final plat. The property is zoned R-4 and located east of North Ten Mile Road and north of West Ustick Road. It is a third phase of development for Isola Creek. The final plat is in conformance with city code and the applicant has given concurrence it is in agreement with the staff report and it would have been on the Consent Agenda, but we received it on Friday, instead of the deadline on Thursday. So, there is what the preliminary plat looks like and here is the phase -- the third phase of Isola Creek. So, with that presentation I will stand for any questions you may have. De Weerd: Thank you, Caleb. Council, any questions? Bird: I have none. De Weerd: Okay. Milam: Madam Mayor? De Weerd: Mrs. Milam. Meridian City Council September 1, 2015 Page 16 of 38 Milam: I move that we close the public hearing on -- oh, this is not a public hearing, is it. Bird: Approve. Milam: Approve FP 15-028 with all staff comments. Bird: Second. De Weerd: I have a motion and a second to approve Item 9 -A. Any discussion from Council? Madam Clerk, will you call roll. Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, absent. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 10: Continued Department A. Mayor’s Office: Communication Update De Weerd: Okay. Council, under nine -- oh, I mean -- sorry. 10-A we have our communications update and as Kaycee is getting that loaded I will ask her to come on up to the podium. Emery: Hi, Madam Mayor, Members of Council. Thanks for having me here tonight. So, we are excited to give you two really exciting communication updates, the website update and the Welcome to Meridian project. So, first -- oh, I have got to use the pen. The website -- the new look -- see it there. It launches tomorrow, Wednesday, September 2nd. The end users won't -- so, our residents won't notice the transition, but it will be transitioning from 12:30 to 1:30, so by tomorrow afternoon you will see the new look. So, it's all very, very, very exciting. There has been a lot of work that has gone into this. Just for an overview, you can see here there is a shot of the new Parks and Recreation home page, a new shot of our hot list where we have added the This Week in Meridian video next to the hot list. On all of our pages we also include a top request and that just shows you we just found the sites that were most often visited on our page and that's go ing to be on the bottom of every page, except for the home page. Just -- we are trying to make it very easy for people to find pages that they go to frequently and, then, you can see the connect with Meridian. We just want to make it very easy for people to connect with us, whether it's via e-mail, Access, Tweet, NextDoor or social media. So, the design upgrade will make this site more user and mobile friendly. Departments will still maintain their own pages via Actron and Actron is our CMS, so that's the backside of the website. So, they are still all going to maintain their own pages, but we have established style guidelines, because we want it to be more seamless across the website, we want the pages to look Meridian City Council September 1, 2015 Page 17 of 38 more similar than they do right now, so the style guidelines have been put into place. We have been holding training sessions and those are in progress right now to update departments on those guidelines and just to show them how to maybe clean up some old HTML if that's happened, so we just want to make it look really nice. So, I do want to recognize some folks on this, because I have had a lot of help on this project, it has not just been me. There was a committee representing numerous departments that helped with the site mapping that was when we were deciding how we wanted to reorganize everything to make it really user friendly, so that anybody who comes to our site can find what they are looking for and there also is the search tab there if they need to search something. And, then, in our IT Department Mike Tanner and Nick Phares -- did I say his last name correctly? Phares. Okay. Mike and Nick have been huge in this in helping us get it going and they are the reason that we are able to launch it on September 2nd. So, that's really exciting. And, then, in the city clerk's office Jacy Jones has been huge as well. We really appreciate her efforts. And, then, we have also looked to the IT intern Logan Adams. So, he's been a big help in putting together a lot of these main pages for us. So, what we have done is we have taken the main pages that people have visited, made sure that the templates transferred over. There are some more internal pages that departments will go in and beautify, but it's all going to look fantastic. So, tomorrow we are considering it a soft launch, because in my eyes there is still work to be done. In fact, today I was just telling Robert that this is just a work in progress. I will constantly now -- and I have learned a lot, so now I even know how to better update the pages that I manage, so I'm thinking that will happen with a lot of the departments as they go to these training sessions. So, I think all in all it's going to be fantastic moving forward. Before I go onto the next one are there any questions about the website? De Weerd: No. Just to reiterate how Mike and Nick really stepped up and they are rock stars and -- and Kaycee. She has learned how to write HTML or whatever those things are and it's been a learning process and just remember that you get what you pay for and so next time you see a website update you will see a different price tag on it. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I have a question, Kaycee. On the top request, is that something that changes or updates every so often or are those just -- are they there, are they really just -- are they top requests that would change if something else became a top request? Emery: Madam Mayor, Councilwoman Genesis -- or I say Milam; right? How do I say that? Milam: Whatever you want to say. Milam. Emery: Milam. I always feel like Milan, Italy. I'm still learning; right? I will get really good at this. Anyway. So, the top request -- those are set right now, but I will be changing those based on the Google analyletics we get back, just because we want to make sure Meridian City Council September 1, 2015 Page 18 of 38 that the top pages that people are going to we are showing, so I'm going to keep those updated. Milam: Thank you. Emery: Yeah. Automatically would be really nice at some point. De Weerd: I will tell you that the company we worked with has a great vision for the website and did an awesome job as well. Emery: And a local Meridian technology company a s well. So -- all right. Okay. The Welcome to Meridian project. So, this past week we successfully completed the Welcome to Meridian pilot project. The project was initiated back in December as a way to reach out to new residents and educate them about the city services available to them. We sent out nearly 500 thumb drives, like the one pictured there to local residents, along with a welcome note from the Mayor, and the thumb drive included the following files -- we put together a brand new Welcome to Meridian video, which we will show you in just a few minutes. And we also included on there additional helpful videos, the MYAC overview, the environmental division's video, Meridian drinking water, solid waste and recycling program and the wastewater utility videos and the economic development video. We also included some helpful information files on there. The 2014 annual report. Connect With Us brochure of Meridian. Do The Right flyer. Parks and Rec fall activity guide and upcoming connection events flyer. So, we were really excited about this project. We also encouraged feedback from recipients urging them to send comments to communications at meridiancity.org regarding the program. The new welcome -- excuse me -- the new Welcome to Meridian video will be live on the city's website as of tomorrow when the new one launches and it's also on the city's YouTube page. Once we gather feedback regarding our pilot we will determine next steps, which could include a long term welcome to Meridian process in sending out either a thumb drive or we could -- if there is a way to reach new residents via e-mail that's an option to look into, but we just have a few options we can look into on this. So, before I take any questions I will let you guys see the brand new video Welcome to Meridian. Can you guys see it? Oh. Right there. Yeah. (Video played.) Emery: Any questions? All right. Thank for letting me update your guys with this all tonight. Have a good night. B. Community Development: U.S. 20/26 (Chinden Boulevard) - Corridor Study, Truck Traffic and Improvements Update C. Community Development: Review Initial Draft of the Ada County Highway District (ACHD) FY2016-2020 Integrated Five-Year Work Plan Meridian City Council September 1, 2015 Page 19 of 38 D. Community Development: Community Development: Transportation Projects Update – Discuss Transportation Related Studies, Projects and Programs Including: ACHD’s Vacation Policy and Various Construction Project Updates De Weerd: Thank you, Kaycee. Okay. Item 10-B is under our Community Development Department. Hood: Sorry, Madam Mayor, Members of the Council, I was so entrenched with the video that I forgot to prepare for my item. I'm ready, though. We are going to talk all things transportation in the next few items, so I hope you're prepared for that. The first one that I'm going to talk to you tonight is actually -- there is multiple topics -- sub topics under U.S. 20-26. They are listed there on your agenda. The first -- the first part of that is something new to probably most of you, just an announcement, really, unless there is other direction given. But ITD has received a request from a trucking company to increase the weight limit allowed on Chinden, as well as State Highway 16, State Street, the connector, Front, Myrtle, and Broadway up to I-84. So, kind of making that loop with a new section of 16, using Chinden into Boise and, then, Broadway out. To go from the current maximum weight of 105,500 pounds, up to 129,000 pounds or ten axles. So, a public comment period is currently open. There was a public meeting on the 25th, last week, and -- but they will be receiving comments through September 10th. So, again, if you have any comments you want to provide as individuals or if there are directions for me to provide there we can. I'd like put a pin in that for just for second and come back to that if we need to, because it's kind 1-B related to that, it has to do with truck traffic and on August 3rd the Meridian Transportation Commission discussed the increased truck traffic volumes on Ten Mile Road. In that same stretch, basically, from Chinden to I-84. This is something we have been talking about for years now and anticipated with ITD going from instead of it completing State Highway 16 all the way from State Highway 44 to I-84, to phase the project and have it T currently into 20-26, that natural corridor, then, for not just truck traffic, but for through traffic, we are going to be Ten Mile and/or Black Cat. But with Ten Mile particularly because of the interchange. So, we discussed, again -- like I said -- I guess last month now -- on August 3rd -- the potential to designate a truck route in northwest Meridian. Staff has received some concerns and some complaints about the increase in truck traffic and during that discussion -- just to kind of paraphrase it a little bit, the transportation commission struggled a little bit to understand what the issues really were, aside from, okay, more -- more trucks or more cars, what's the problem, is it a capacity issue, it is a safety issue and, then, also to understand what the potential solution or solutions may entail. We did discuss things -- potential solutions to this -- again problem that -- that I didn't do probably a very good job of explaining to them, because I don't fully understand the issue, but signage and signing the truck corridor if we went that way. Enforcement and what an appropriate alternative corridor might be. Well, we have all discussed it at a pretty high level by the Commission. Some of the Commissioners didn't really have an interest in pursuing that topic any further. Others wanted some more details. At the end of that meeting the transportation commission asked me to invite the Idaho Trucking Association to our meeting, which is the 14th of September due to the Labor Day holiday next money. We typically meet the first Monday. And I did send an e- Meridian City Council September 1, 2015 Page 20 of 38 mail to Julie Pipal earlier this week or late last week, I can't remember which now -- inviting her or someone else from ITD to attend that meeting. So, that's kind of the first thing under the agenda item of 20-26, Chinden Boulevard, that I kind of wanted to just , again, provide you update on. If there is more discussion on the truck route and/or the weight limits there I would certainly take any comments if you want to provide comments back to the state on where we stand on -- particularly the weight limits. If it's the truck route, then, you will work with ACHD and the transportation commission and all that, but those are -- that's kind of the first topic, so I will stop taking now. De Weerd: Okay. Council, comments? I guess as we look at increasing the weight limit and recommendation on 20-26, I would question whether that's -- that's wise until the improvements on 20-26 are done. Right now it's over capacity. It's a parking lot a couple of times a day, if not more often, and adding larger trucks and heavier loads on an already overcapacity roadway I -- that would be my concern and my question. Hood: Would you like me to make that comment to the state, again, through their -- they have a commenting period currently open, but certainly I can -- it's something I can move forward on or write a letter. De Weerd: I just think we can't miss the opportunity to continue to bring focus on that area, that's in long-time need over -- over time -- or long past time or past due -- gosh, I can't wait until this post-concussion time is over. But it really needs to -- to get some priority in terms of funding and widening and it doesn't have to be to the full build out that they recently had public comment on, it -- it needs to be widened to two lanes going each way and a turn lane. Hood: Okay. De Weerd: And intersection improvements. Any other comments from Council? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Caleb, run through their scenario of roadways they want to increase that. Hood: Yeah. So, it is -- I will read it from their -- considering increasing the maximum truck load from 105,500 pounds to 129,000 pounds on the new stretch of Highway 16 from State Street to Chinden and continuing on U.S. 20-26 as it travels across the valley at Chinden, the connector, through downtown on Myrtle and Front Streets and up Broadway to Interstate 84. So, that's the route that this request had been made. It's not just 20-26, but all of those roadways that make that route and -- Rountree: So, what's the state proposing in terms of enforcement of one -- 26 coming down 16. They are going to go down Ten Mile to get on the interstate -- or cross the interstate. At this point they can't run on the interstate, unless they have opened up the Meridian City Council September 1, 2015 Page 21 of 38 interstate to that limit, which I don't think they can. It's still 105. To me they are opening up a real mess for ACHD -- and Justin's here. I don't know where ACHD is, but I don't know they are going to keep those vehicles out of town and out of the local network. The state's already running state traffic through Meridian on Ten Mile connecting 16 to the interstate. In my mind that ought to be a state highway. They ought to be maintaining it and operating it, but they are not. I just -- and what are they hauling? Hood: Yeah. I can -- Rountree: They have got those routes for farm to market and they have got some of those routes for mining activities, but -- Hood: Some of that I can answer a little bit more than the first part of your question or questions there at the beginning. Although it wouldn't be limited to these products, but lumber, steel, grain, and fertilizer are some of the products they envision wanting to have some heavier loads of. Rountree: I mean I would just object because of the impact on the local infrastructure. And I'm not sure 26 is -- 20-26 is built to accommodate that and they don't any money to take care of it now, where are they going to get the money to fix it when the trucks tear it up more? Which goes along with what the Mayor was saying. Get it fixed and, then, think about it. De Weerd: So, Council -- Hood: And, Madam Mayor, I'm going to circle back here, but, again, there is kind of three topics and they all really could potentially go in a letter, so I don't know -- we will talk about the comments -- I'm taking notes. We will see if it's appropriate to do one, two or three letters, if so be it. I have got some notes potentially there for part of a letter or all of a letter if you want that to be a stand-alone thought. But these all do kind of tie in with each other. So, maybe I will keep going through the rest of the presentation or we can have a discussion at the end about what multiple letters look like or a single letter or a combination of -- Rountree: Madam Mayor, if ACHD has a position on this I would like to hear it, because I think I -- if it's something that we can support we ought to support it. If you don't mind. De Weerd: No. Justin? Lucas: Madam Mayor, Members of the Council. Justin Lucas representing Ada County Highway District, 3775 Adams Street, Garden City, Idaho. To my knowledge ACHD has not taken official position on the weight increase on the state system. We -- COMPASS right now is in the beginnings of a freight study that we are hoping to get some good information out of and how that relates to Ada County. The data on truck traffic is not very good. We don't have a lot of -- because have to -- the counting and the procedures it takes to get good data on trucks is pretty intensive. So, ACHD has been reluctant to Meridian City Council September 1, 2015 Page 22 of 38 spend that money, hoping that the state, which is where most of the truck traffic should be, would take care of that. So, I don't know of an official position. I will send an e-mail to the director when I get back tomorrow and ask and see if we have -- we have a liaison directly with ITD on items like this, so I'm not sure if we have -- if our commission has taken an official position or if this is something we are talking about at the staff level. So, I don't know if that exactly answers your question, but -- Rountree: But you reminded me of something and that's the truck study that -- the freight study that's going on. Lucas: Correct. Rountree: In my mind that ought to be done before the state even considers this. Lucas: And that may be a good approach. De Weerd: The cart before the horse. Mr. Zaremba, did you have something? Zaremba: Just a comment. The heavier vehicles, of course, are -- take a long distance to stop. Putting them on the local road does have an element of danger to the people in small cars. My hope would be that instead of creating truck routes through the cities, ITD would try and finish Highway 16 and keep the trucks there. De Weerd: Thank you, Justin. Lucas: Thank you. De Weerd: Okay. Caleb. Hood: So, the second part -- and, again, this is all related to the Chinden corridor. On June 25th the Mayor and Council were invited to an open house at the Ambrose School. Most of you all were there. There were 150 people, approximately, that attended the open house there that ITD hosted. There were about 120 that signed in. We got comments this week from ITD summarizing that. I didn't count them. There is a 22 page summary available and I didn't print that off for you. You can thank me later. But about 50-50 in support and opposition to the corridor study that we discussed with ITD and I talked to you about before. During that open house -- and even since I haven't really heard any opposition, although to be fair I haven't heard any real, quote, unquote, support for what we heard at that open house either and so ITD went ahead and summarized what they heard from you all at that meeting. I shared that with the Council President and the Mayor and said does this look like it accurately captured our comments. I heard the affirmative with one addition -- and this is a big one and I told ITD that, I said, yes, that generally summarizes our discussion, but ITD needs to begin programming and improving the corridor as soon as possible, both a short-term and long-term phasing plan for widening the travel and the intersections along this corridor should be developed and a funding source or sources of identified right of way. So, again, that's some of what we just talked Meridian City Council September 1, 2015 Page 23 of 38 about a little bit. So, I guess I wanted to explore with you a little bit sending a follow-up correspondence to ITD summarizing the city's official position. I think they have fairly well summarized our -- what they heard from us at that meeting. Letter could include that, you know, our number one priority for this corridor is those capacity improvements we just talked about, but I want to just check in and see if there is any other points or concerns that maybe should be brought to ITD's attention that aren't addressed in the July 10th summary. As you may recall, before that and during that meeting I pointed out the continuous flow intersections that are considered a full and a partial. Some other communities -- Eagle, to name one -- is not overly supportive of that. If you would like I can list -- they listed a few reasons why they don't support the corridor study and in particular the CFI there at Linder. It hinges primarily on access to the Eagle Island marketplace, the Fred Meyer complex. There are some other reasons. They questioned demographics and some remodeling and questioned whether they have exhausted all other designs for intersections. I'm paraphrasing the letter, so, again, if you want to read it or want me to go through it I can. Ada County and ACHD also sent letters -- the county -- the board sent a letter to ITD. It was very brief, so I can probably just read you their paragraph. It's says: Ada County support for limited access points on U.S. 20-26 to keep it functioning as a high speed corridor with mobility as a priority. However, further consideration should be given to existing property owners who have businesses that take access from U.S. 20-26. ITD should consider ways to mitigate any negative impact that might be associated with limited access to existing businesses. Thank you for the opportunity to comment. So, they, too, shared a concern, although they didn't -- certainly didn't go as far as Eagle did. Eagle's letter is three or four pages about access, but they had a concern anyways -- or at least ask them to further consider that. And, then, Terry Little from ACHD -- I didn't see -- I mean it's an official comment from ACHD, but I didn't -- there is no official comment from the commissioners at ACHD. I will pull some specific sentences out of the letter that Terry Little sent. ACHD has long been supportive of the improvements for U.S. 20-26 west of Eagle Road and would like to see additional capacity improvements in the very near future, even before a quarter plan could be expected to be begin to be implemented. So, ACHD has one major concern that has not been satisfactorily addressed. The concern is the access to the properties at the intersection of U.S. 20-26 and Linder Road and it goes on: ACHD would like to see a plan that shows traffic signals on Linder within a quarter mile north and south of U.S. 20 -26 and an analysis that show that these signals will function adequately with the CFI operating with design year forecasts. It's not -- there is just some more analysis needing to be done as far as -- you know, from Terry Little, he's the traffic services manager there at ACHD, from his standpoint. So, I have shared with you kind of what other jurisdictions, agencies are at and, then, I will ask again does the summary that you have in front of you that was handed out by Madam Clerk -- thank you, Jaycee. Does that adequately express that -- did ITD summarize our comments or do we want to summarize our own comments and send something to ITD? So, that's kind in part two of my question for you this evening. Oh, I should mention while you ponder that, we have at least two that I know of. The Fred Meyers did actually send a correspondence to the Mayor's office -- pardon me -- asking for us to help them work on ITD and their concern for access and I don't know exactly how I responded back, but something to the effect of you're in Eagle and, then, we also hear from Renny Wiley, who is on our side of that on the southwest corner. So, I am p lanning Meridian City Council September 1, 2015 Page 24 of 38 to respond to Renny. I don't have his correspondence in front of me, but he, essentially, has some of the similar concerns, although certainly not at the scale of the northeast corner, but he is -- that is under construction now and would be impacted, as well as his project, so I just wanted to also mention we have correspondence from those two entities as well. De Weerd: I feel like you need to elaborate. Hood: Sorry, that was not a very good summary, probably, but -- De Weerd: But it probably was a good summary. I think those that have been on this Council know what we tried to do years ago in bringing the four properties to the table to come up with a solution that might have helped prevent some of this. We had already seen from the COMPASS numbers that that is going to be a major intersection and all four corners should be working together and not one property should be impacted more than another. That is why we had some concern when the Fred Meyer project did move forward without participating. The other three corners did say they would come to the table and that was the remaining property that wouldn't come to the table. So, I didn't mean to sound unsympathetic, but we did try to get people to the table to avoid what they are suggesting now and that would be the concern along that whole corridor with every intersection, that those impacted properties should be part of the solution and the dialogue and I think in most part they have been, but the traffic is going to just increase in that area, particular the Linder and Chinden corridor with the developments going on in that area. So, a solution is needed sooner rather than later on that intersection. Hood: So, can you kind of ponder that if we are thinking about sending a letter to ACHD -- or ITD, excuse me, if that's going to be part of it or a stand alone letter on the corridor study itself or if we want to just go with their summary of our comments with the one addition for -- really it's about capacity and keep beating the capacity drum or if we want to get into the engineering and the -- all the stuff that goes into the design and really question some of that. We certainly can. De Weerd: Capacity. Hood: So -- Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I don't know how you would articulate it, but if there is an argument to be made that -- that Eagle or Fred Meyers is making with regards to the impact of this project on commercial development and it's a valid argument and it seems that we would want to support and put forth those arguments just as well, regardless of the fact that it's coming from Eagle doesn't seem to negate the validity of -- of joining in that -- in that concern. Meridian City Council September 1, 2015 Page 25 of 38 De Weerd: Well, I guess I would just point out that what they are suggesti ng is the other three corners should bear the impact, not them, and I take exception with that and that was our concern going into the approval -- the entitlement approval of that development to begin with. They totally threw the other three corners under the bus. That's just my opinion. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: You actually have stated that very gently. Bird: Yeah. Nicer than I would. Zaremba: The City of Eagle and Fred Meyer had no desire to consider the future needs of that intersection and got plenty of input from our development department and from the Council and the Mayor and we attended county meetings, we attended I believe city meetings, at least sent them information, saying that this day would come and I will have to admit I don't have much sympathy for the plight that they find themselves in and I don't think ITD needs to bend over backwards to make it easy for that corner when they had no intention of considering the consequences of putting all those accesses on that piece of property. De Weerd: You said it nicer. Hood: Okay. And just one more point as we transition out of the corridor study section of this agenda item. Later this month on the 28th from 4:00 to 5:30 we are going to have our initial kick off meeting for a 20-26 task force. So, similar to the Meridian Road interchange task force we have got a list of names -- I didn't count them, but there are somewhere in the neighborhood of 20 to 25 I think potential folks that serve on this thing. I don't think we will probably get that many, but from all walks of life and interest to really help us -- again back to capacity -- identifying funding sources, start to really lobby for improvements to -- to Chinden. So, again, that's coming up later this month and this one segues into the third -- the third part. I have recently heard -- in fact, I heard it a couple few months ago and, then, I heard it again just a couple weeks ago, but I finally talked to somebody at ITD and got some confirmation that they are working on preliminary design for Chinden between Locust Grove and Eagle, including the intersection at Locust Grove. This project was one of the District Three's strategic initiative applications from early this year. They ran that project through the model and it scored very well. That's -- there is some safety money right now in the TIF, about 50,000 dollars I think, but this would be a full rebuild -- a five lane roadway -- I didn't hear the exact intersection configuration, but probably it's five by seven -- I don't know what the northern leg is going to look like, but maybe be a seven -- seven by seven by three by seven. I don't know exactly what it's going to look like. But, anyway, they will build that intersection -- widen that intersection. This isn't the same intersection, the partial CFI considered that we just talked about in the corridor study. This is sort of a long term interim. It's the step that, then, makes it easier to widen it in the Meridian City Council September 1, 2015 Page 26 of 38 future, 2040, whatever that -- whenever that the funds occur. But they recognize right now today there is a problem there and we have to do something about it now or in the near future. It wouldn't be constructed right now. Again, they have got to do design, do a TIP amendment, so that one is more kind of just a heads up for you that that's encouraging that at least a mile and that intersection ITD has recognized now that need anyways and will be pursuing a TIP amendment later this year sometime, so -- De Weerd: Mr. Rountree. Rountree: Thank you. Did they indicate when you talked to them what the funding is? The state funding? Hood: Yes. Yes. I think, if you don't mind, I can give you some more details maybe after -- after the meeting on what they are thinking now, because it's not set in stone and there is some sensitivity to -- to other communities that maybe will have some projects that are delayed that haven't been notified yet, so I have been asked not to share that until they get a chance to talk to that community saying, hey, sorry, but we are going over here, so - - Rountree: But I guess my comment is if they are doing that for that section, that's what they ought to be doing on Chinden, not the corridor study and getting everybody in a tizzy about something that in my mind is probably not going to happen in the next 50 years. They need to do something on Chinden all the way through, much like what Caldwell has done on their end, and what the state has done from Eagle into Boise. They need to continue out. Hood: Yes. And I fully agree and -- I mean I almost made a comment when Councilman Zaremba said, you know, the time is now -- Rountree: Yeah. Hood: It's really not. I mean they are going through the environmental approvals for 2040 and, like I said, funding hasn't been identified. This six lane roadway with a 200 foot right of way -- it's not going to happen in the near future. They need to work on things like this and, you know, five lane roadways -- as a planner that hurts me to say that, because you want to plan for out there, but, like I said, this isn't going to happen tomorrow, You can continue to enjoy the access you have now for years and years to come. And I appreciate their comments, too, but it -- so, I mean I think -- to point -- not to disregard the corridor study or not think that through all the way, but I agree, our emphasis from my standpoint should be on these types of improvements continuing back to the west. I know you didn't ask my opinion there, but -- De Weerd: This corridor has been planned for the last decade -- Rountree: Yeah. It's been going on ten years. Meridian City Council September 1, 2015 Page 27 of 38 De Weerd: -- and they keep changing it. I just drove from Caldwell to Greenleaf on seven miles of -- of huge road and we can't get Chinden widened. It blows me away how on earth we can have the most populous part of Idaho and we struggle lighting these important corridors that have definitely an economic impact. Okay. I will get off my -- Hood: So, those are the -- the topics listed to the agenda item and, again, now I need some help kind of either compiling them into one letter or multiple letters or a thought or what -- I have taken notes on all of them, if you want me to give a shot at doing that I can bring that back, or -- maybe we will just start with is there a preference for individual letters on those three sub topics or does it sound like one correspondence to the director and the ITD board? De Weerd: One correspondence I think is good. Rountree: Trying to knit them together. Hood: And I will need to move fairly rapidly on the first part of that -- the comments were due -- are due September 10th. So, that only gives us nine days to get -- get that over to them, which I think is fine if we are going to provide those comments. But it should be plenty of time, I think, but we can't delay too much longer on that one. De Weerd: So, Caleb, if you can have a draft on Friday as we set the agenda for next Tuesday we can put it on the Council agenda for Council's approval -- Hood: Sounds good. De Weerd: -- and signatures. Hood: So, anything before we leave this topic then? On the second part of that -- the corridor study, are there any points besides capacity to be made there? I didn't really hear anything, so I'm -- I will probably address it in the letter, but I didn't know if we wanted to make anymore obvious statements about CFIs or not CFIs or just sort of let that sleeping dog lie and let -- I mean, again, you guys can change it next Tuesday if you would like, but I would like to know a good place to start, but if you have any other comments on what we reviewed -- De Weerd: Councilman Rountree. Rountree: I think the only other comment I would suggest is the comment you made going into this, that they need a -- they need a financial plan to go along with this corridor plan, otherwise, they might as well not finish the corridor plan. Hood: Okay. Thank you. De Weerd: And I guess, Caleb, as was pointed out earlier in the conversation, the full build out of that corridor is decades away. I think it's going to be important to -- at the Meridian City Council September 1, 2015 Page 28 of 38 intersections to identify full build out, so we don't stick any buildings in the way that is going to be cost prohibitive to -- to remove, but -- so let the -- the developments in those areas know that this is not today, it's probably not tomorrow, it's going to be a long way down the road before they need to worry about losing their access and worried about business damage. What we just need to do is minimize the cost at a late time to taxpayers, that they will be buying buildings, because we put it in potential right of way. Hood: Okay. Thank you. Are we going to move on to C then? Is that okay if I just go -- De Weerd: Yes. Please. Hood: Okay. So, the second item, then, is a review of ACHD's 2016 to 2020 integrated five year work plan. This is the initial draft. You should have a memo from myself in your packet on this one. I'm going to pull up the -- starting on the second page. Excuse me. So, these are -- what I'm going to go through -- it's the easiest way to do it. It's not the full program, but it's the changes from the currently adopted, so 2015 to 2019 integrated five year work plan at ACHD. This was released or approved for public consumption on August 12th by the ACHD commission and they are seeking any public comment. Ideally -- maybe I should state this. Ideally the transportation commission would look at this and, then, send any recommended changes or correspondence to the Council for, then, your approval to send onto ACHD, but with ACHD releasing this just after the last transportation commission meeting and they want their comments before Labor Day, I'm not able to get this before the transportation commission before you. So, I will still take this information to the transportation commission, but as far as comments go it's not really going to apply until we get into the final draft for comment for them. So, the calendaring -- we just missed them. So -- anyways. So, let me run through this real quick and I will start with the first thing -- and this is the good list, so you want to be on the new projects list and I'm just going to highlight Meridian projects. This is -- this is county wide, but I will start with this first one in Meridian, Ten Mile, McMillan to Chinden, has -- in the draft five year work plan a construction year of preliminary development, so it's entering the program in PD. Ten Mile -- I will give you the Ten Mile, Cherry to Ustick, update with the next application -- or the next agenda item. Excuse me. And, then, the other mile that would complete it between McMillan and Ustick, will be also in the next sheet here. So, this is new to the program, so that's good news. Again, you want to be on this list and this was our number three priority project this past year when we sent comments to ACHD. The next one on the new projects list is Eagle Road, Amity Road roundabout. This one is entering the program and, again, preliminary development. This is for the dual lane. As you recall two years ago now, three, something like that, that the single lane roundabout was installed, it's entering the program now for construction -- you know, this is year six and seven, roughly, for converting that to a dual lane roundabout. The next one down -- and that one was not on our priority request list. Fairview Avenue and Locust Grove is entering the program in preliminary development. This was our number seven priority project that we sent to ACHD last year. So, that is the first sheet. I'm going to move onto the second page and we will finish off the new projects with Linder Road, Rocky Mountain High School speed zone. This is one that actually -- I have talked to -- the Mayor's office received a phone call and I followed up with over the past couple of weeks a concerned Meridian City Council September 1, 2015 Page 29 of 38 neighbor out there about a speed zone in front of the high school and we will be talking about that in our next transportation commission meeting, but as you can see here ACHD is planning on making this a school zone with flashers and all that in 2020. The concern from -- the concern that I heard from at least this one neighbor was why are we waiting four more years to do that. If there is a problem -- and I don't know that. We will talk about it some more, the reason. I mean money would be my first -- you know, it's about 160,000 dollars is what they got in the program to do those improvements. It's been something that probably should have been done when the school opened. However, ACHD does kind of take high school speed zones on a case-by-case or as-needed basis because of the age of the students, they are expected to act more like adults than little kids that need protection and drivers do, so that's at least -- they start -- their baseline assumption is to not have high schools be in a scho ol zone, but they are not opposed to it either, so -- De Weerd: And I guess, Caleb, our other two high schools do have the -- the flashing lights and -- the slower speeds. Linder is only to get more busy. I do know probably in our police department that is an area that we have had to have a lot of enforcement. We are not just talking the student drivers, we are talking the parents. So, I think there is -- you just need to go and look at it and it's -- it's kind of a disaster waiting to happen. Hood: And I don't know if Justin has anything to add to any of this and I will speculate a little bit here, but they did add -- ACHD did add a HAWK signal out there that I think they thought would help at least draw attention to the amount of pedestrians out there and slow cars down a little bit. I don't know how successful that's been and I don't know if that's the same issue or not, but I know that the crossing and the speed of cars going on Linder, 40, 45, maybe even in excess of that, was a concern out there. So, I know it's an issue. Again -- and it's programmed, it's just the timing and can we -- can we, should we delay something else to get this done sooner is the question I guess or the request for ACHD to consider, so -- De Weerd: Well, I think we just let the transportation commission discuss it and if they have a recommendation bring it back to City Council and maybe that's a future topic when we get together with the commission -- or Ada County Highway District commission to discuss. Hood: And, Madam Mayor, before we move on on that, I think we also have -- so, the initial draft we will have a chance to review and, then, the final draft we will also have an issue. So, if we don't make that a comment now and the transportation commission sends a recommendation forth, ACHD could still kick that around over the next couple of months and potential kick it here and/or do a joint meeting. Milam: Madam Mayor? De Weerd: Mrs. Milam. Meridian City Council September 1, 2015 Page 30 of 38 Milam: I think anything to do with safety of our children should be a top priority, regardless of their age. I mean you start in high school, they are, what, 13, 14 years old, they are not all driving, they are not all responsible adults and waiting another four years just seems ridiculous to me, so that's my input on that. Hood: Okay. I'm going to move into the advanced projects, so, again, any project listed here is the list you want to be on. This is advancing through the program. The first one we have here is the Eagle Road, Amity to Victory mile, and that is currently in the unfunded section and it advanced into the preliminary development and that was our number 12 priority from earlier this year and, then, if you go two projects down, the Linder Road, Franklin to Pine Avenue, that one advanced from PD to 2019 and one was our number two priority project this year. Just a little point there. Our priority project number two was actually Linder Road, Franklin to Cherry, but most of that is the half mile, roughly, between Pine and Franklin and the railroad crossing. So, that's the biggest part of this mile that we had -- we didn't break it into a half mile request, we broke it to at least Cherry to Franklin and in the program it just goes from Pine to Franklin. But, essentially, it's our number two priority project. And, then, down a few more projects, Meridian Road, Cherry to Ustick, is in PD and it's advancing to 2020. That one was not on our priority list. That will be the five lane section and, then, just north of the intersection at Ustick and Meridian, then, would transition to the three lane roadway and what's currently envisioned there. And, then, down on the next project, Ten Mile Road, Ustick to McMillan, again, unfunded from -- unfunded to PD and that was our number four priority project and, again, with the first one I mentioned that completes the Ten Mile corridor. So, you have got everything from Chinden to Overland completed when that gets built out, but they are all in the program or have recently been improved with Ten Mile, Cherry to Ustick, nearing completion, so -- and that's encouraging. And that one was -- I think I already mentioned, our number four priority project. And, then, the next two projects, Ustick, Linder to Meridian; Ustick, Meridian to Locust Grove, then, also going to include on the next sheet under intersections -- there we go. Ustick and Meridian right here. So, see, they all go from 2018, 2019 to 2016 to 2018. So, all three of those projects advance kind of as a two mile section together up in the program and those were our number ten, our number one, and our number six priority projects as you see them on the screen. So, ten, six and one. So, again, that's encouraging that the Ustick corridor and the Ten Mile corridor, then, are nearing -- I don't want to say completion, because construction hasn't happened yet, but at least they are all in the program or recently been constructed or are under construction. De Weerd: And, Caleb, just to point out that Ten Mile north of McMillan is not fully improved. Hood: Right. De Weerd: So, it doesn't totally complete that. Hood: But the first -- the first project that I mentioned, though, Madam Mayor, is entering the five year work plan. So, that does then -- when this does get constructed from Chinden to Overland you will have all five lane roadways, all the intersections done along Meridian City Council September 1, 2015 Page 31 of 38 the corridor, so -- and, again, that's still out there, it's not going to happen tomorrow or next year even, but at least it's in the program for funding and design, for right of way, and those types of things. So, it's -- it's advancing. They are moving -- it's moving up, so -- sorry if I stated that incorrectly. I just meant that those mile segments are at least in the program. Yes, it's not currently constructed that way. There are two other bridges that are in the advanced -- advancing in the program. I probably won't spend too much time on that, but they correspond with the roadway widening. So, n orth of Fairview and south of Ustick, it corresponds kind of with the widening of Meridian Road that I just mentioned. Delayed projects. So, probably goes without saying, but you really don't want to be on this list and the second project on there is ours. However, this is actually something we asked ACHD last year about this time to kind of pause and consider doing a full project on it and you can see the explanation. So, this is really good news, even though it's on the delayed projects list and if you look at it it really didn't delay much the 2017 part of this project was to do the bridge while irrigation was out in late '17. So, it really has been essentially a 2018 project anyways and we are getting two to three times the project with it. So, it's not just scabbing on sidewalks, it's a full rebuild of the roadway between Meridian and Locust Grove, for the most part. So, it's a better project, with very little down side there. So, thanks to ACHD for -- excuse me -- for really working with us on that new scope and I hate to say thank them for delaying it, but for working with us on the new scope, so -- State Highway 69 -- and this will be a recurring theme here for the next couple of minutes, but there is a couple of roadway intersections on the state facilities that are awaiting partnership with ITD, so this delays this back into unfunded from PD. Justin may want to elaborate on that a little bit more or maybe he doesn't. And, then, before I talk about the other state highway improvements in the program we have three bridge projects that are being delayed. I wasn't planning on talking about them too much, but Black Cat -- there is one on Black Cat, one on McMillan -- no. That wasn't one of them. That one is in our area of impact, but not in Meridian. Pine. But, again, this is to align with the project we just talked about on Pine and -- De Weerd: Eagle Road. Hood: -- McMillan and -- oh, the Eagle Road bridge north of Amity. So, bridges, yeah. Delayed traffic projects. There is one. Cherry Lane, Linder to Meridian Road, lighting improvements. The federal fund shifted on that one, so the program is going to shift for the federal funds to be available for that, so that's a -- excuse me. And, then, community programs projects. Again, we are still under the delayed. Fairview east of 3rd, Locust Grove. You may recall ACHD did the maintenance project early this year, did the curb ramp. The roadway is in a lot better condition than it was earlier this year, but the sidewalk project, which was kind of a companion project, has been delayed to later this year, so -- or, excuse me, to next year. But, then, the sidewalks can be put in on both sides on Fairview for a -- pedestrian facilities on both sides of Fairview Avenue. So, that's not too terribly bad as far as delayed projects. I said press pause on some of the removed projects. I will go down to U.S. 20-26, Chinden, Locust Grove and Meridian. The summary here. I do think that ITD has talked to ACHD about this intersection, again, because of what I recently had the conversation with ITD about rebuilding this intersection in their state local agreements and ACHD's agreement to own and maintain those Meridian City Council September 1, 2015 Page 32 of 38 intersections. I think that dialogue has actually started. So, this may be changing. But Meridian Road -- there is one that is not available. So, that's -- that's -- Ten Mile Road. That one is removed. Low priority project. I'm not quite sure how to interpret -- interpret that, if that was because of our low priority or because of ACHD's low priority. I would think it's probably because of theirs. It wasn't super high on ours, either, but -- and, then, Cherry -- Cherry and Linder. This one I kind of question a little bit on Fairview and Cherry. A lot of the intersections in a recent level of service map on -- on that corridor seemed lower than just me driving the corridor, but it shows up as a level or service C, so if that's the case, then, it probably doesn't need to be reconstructed right now. That may also be an impact because of Ten Mile and I do know that more and more folks are using Ten Mile or Meridian Road and not so much on Linder to go through that intersection. So, it could be -- it could be valid, but that would is being removed. And, then, the final one to remove is -- and don't everyone jump up and down at once, but Fairview Avenue corridor management. This is the first phase in Boise, but the commission has kind of let the Fairview Avenue access management plan -- some of the improvements on there die, at least for now. So, that was -- so that is being removed from the program. That was actually a commission action earlier this year, so -- and, then, finally, to wrap up community programs -- sorry. There is one delayed project. Eagle Road, Falcon Drive to Victory. It's a small segment. They are going to be doing it with in-house forces by the end of 2015. So, it doesn't show up in the program if they are just going to be using in- house sources, so it doesn't go in the program. Where is that one at? Right here. Sorry. They will do it in 2015, if they are going to do in house, so it com es out of program. And, then, finally, two projects that are either -- both, really. Actually complete this week is the Meridian Road, James Court pedestrian signal and Ten Mile, Overland Road, park and ride, the landscaping is finally completed on that early this year, so the projects are completed, so they come out of the program. In summary, excuse me, of the top 15 priority projects we sent to ACHD last year nine of those 15 show up in the integrated five year work plan. Our top seven projects are all in the integrated work -- five year work plan. So, that's -- to me that's encouraging that our top seven projects are in the program, so that's pretty cool. It tells me that we have a pretty good finger on the pulse when you factor in all the engineering and other cost benefit factors at ACHD and our programming, you know, it counts for about that much of the 200 points available, yet, again, seven -- our top seven and nine of the top 15 are there. So, just the six that aren't in -- our number eight priority, Franklin, Black Cat intersection. I'm sorry. That one is in and construction in 2016, 2017. There is just no change to that one. Sorry. That's a federal aid project. The number -- our number nine priority, Locust Grove, Victory to Overland, is not in the five year work plan. It's number 59 on the priority list at ACHD. Our number 13 priority, Ustick, Black Cat is not in the five year work plan, it's been -- it number 77 at ACHD. Our number 14 project, Overland-Linder intersection is not in the five year work plan. It's got a level of service C. And number 15 priority project, Victory-Locust Grove intersection, also not in the five year work plan because of the interim signal, and it's currently functioning at level of service C. So, again, our last three projects and a couple in the middle aren't in, but other than that our top priority projects are here. If you're asking my advice on what I see, this is pretty positive. In the past we have generally sent -- usually sent a letter to ACHD at this point in time. Last year's letter -- I did print it off just to refresh my memory. We commented, basically, essentially, thanking them for the time and effort that goes into Meridian City Council September 1, 2015 Page 33 of 38 this. We did have two comments. One, we asked them to rescope Pine a nd work with us on that, which is happening now, so I think we should probably thank them for that effort. And, then, we had some comments and I would like to read this from you, because I think we could just cut and paste this in the letter for this year . And this is in the middle of a paragraph. It says: While we understand that neither the State Highway 16 extension, nor Chinden Boulevard or ACHD facilities, the impact the State Highway 16 connection will make on the local roadway network need to be addressed. We respectfully request that ACHD keeps some contingency resources potentially to mitigate traffic impacts in north Meridian. The interim intersections ACHD has followed Black Cat -Cherry, Ten Mile- Victory, and Locust Grove-Victor and it worked well and we believe other intersections in north Meridian may be good candidates for this type of treatment as well. This is what's happened recently, so this wouldn't work this year. We are encouraged to see two intersections along Chinden at Meridian and Locust Grove Roads listed in the initial draft of the five year work plan. Those are two that I just showed are removed. So, they went into the program for two years, talked with ITD, and, then, they were coming back out. So, my point here is Chinden and the state facilities and, again, this kind of goes back to our last topic on Chinden and the impact to local roadway network and looking for that partnership and support from ACHD. So, if you would like I can draft up a similar letter, like by Friday, and consider that for approval next week as well on the integrated five year work plan and I will add any other comments you want to give me now on what you just saw or if you want to go through anything else let me know. De Weerd: That's great, Caleb. Any comments from Council? Rountree: No. I think they did a good job responding to our request and I appreciate that. De Weerd: Thank you for that very detailed report. There is a lot of moving parts and pointing out what changed, what didn't change, what improved, what was removed is -- is extremely helpful and, Caleb, I would like to thank you for your advocacy. When you took on the -- the role in Planning and Zoning I -- I was concerned that our transportation advocacy might slip a little. You have managed to juggle all the balls very well and I just want to thank you for that. Hood: I appreciate that, Mayor. I appreciate the last part, but I almost appreciate the first part of your comments more, because I take a lot of flack from staff, because I'm long winded, and I give you a lot of the details, but -- Bird: What? Come on now. Hood: -- but the details -- it's nice to hear some affirmation that you want that detail and I try not to drag on too long and I apologize. You guys wil l go unnamed, but -- De Weerd: I will -- Zaremba: Madam Mayor? Meridian City Council September 1, 2015 Page 34 of 38 De Weerd: -- tell you that transportation impacts all of us. Our quality of life. Our jobs. Public Works oftentimes is responding to changes in that plan and so you staying on top of it allows them to better plan for what they need to do in the roadway when it's torn up, so thank you. Hood: And I do have a lot of help on that front, so, no, thanks to Public Works and all the departments on that front. De Weerd: Thank you. Mr. Zaremba. Zaremba: Madam Mayor, I just wanted to add that I appreciate all the analysis that Caleb does and gives to us. Not me, but apparently some people are commenting that he takes a long time doing it, but his summary I'm sure is far less than the amount of time he actually put into it. So, I know he studies all these details and it is a moving target, it keeps changing, and I appreciate the work that he puts into it and the analysis that he gives. Hood: Thank you. De Weerd: Thank you. Hood: So, Item D, Madam Mayor and Members of the Council, on the agenda is all things transportation, but we really already done most things transportation, so this is just a couple of the other things that didn't fall under those first two topics. The first one was a -- excuse me -- request from the Mayor last week as you all talked about the canopy art that is planned for the intersection at Fairview and Main and the acquisition of that property, the offer from ACHD to give the city that property, because it's surplus and the request was, well, while you're at it, can we have the other two that we recently put Under the Sun and Dreaming and the other remnant parcel as we look at it, can we also have those, because we are maintaining it, we have an investment i n it, it's part of our community, not that ACHD isn't a community partner, but the request was can we also acquire those and the response back from ACHD was they are fundamentally different. What's up there -- parcel 162 is -- is surplus right of way and ACHD does not envision a need for that ever in the future, where split corridor occurs they don't look at that the same way. Part of the roadway, it's surrounded by the roadway and they really don't want to give up that jurisdiction or that authority or the property for what may happen in the future and I know that causes some concern that we don't control our own destiny when we make the types of investments and we maintain them, why can't we own them. But that's -- that's the response we have gotten back from staff is that's -- that's the difference. Surplus. Don't really see a need for and, yeah, it's part of the roadway. It really is in the roadway as part of the roadway and we want to maintain that. De Weerd: So, Caleb, why on earth, then, did they not buy the property -- the remnant property from Tate's Rents that is in the middle of that same -- surrounded by right of way? You have a private piece in the middle of that. Meridian City Council September 1, 2015 Page 35 of 38 Hood: Madam Mayor, I was part of that team. Not at the right of way accusation stage. I don't recall why that one wasn't needed. Maybe because the adjacent property owner is the adjacent property owner and the other ones were -- were -- I hate to use remnant again, but were leftovers from acquiring the needed area to do the project. I don't know if that makes sense. I can't fully answer your question about why they didn't buy the one west of Tate's. De Weerd: I didn't think you could, but I thought I would just ask it anyway, because it's inconsistent with what they are suggesting, so -- Hood: I will just let you know, though, Mayor -- I mean they are out there, it's just not ideal. I mean going forward they don't want to have more and more of those where -- even in subdivisions the splitter islands that are at a lot of our -- the entrances to subdivisions. In the past those used to be common lots, owned and maintained and now ACHD requires that to be part of the roadway and they grant back a license agreement to the subdivision. So, it hasn't historically been that way, but it is a different way of thinking about it. So, I don't know if that helps or not. If you want to continue the dialogue, I mean I can work to set something up either with the director or if we want to do a joint meeting with them to discuss it further or if you want to take it that way, but from the staff level -- De Weerd: I appreciate you doing that. And I would just suggest maybe as we have this ongoing list to jot that down and if -- if and when we get together with the commission we can put that -- Hood: Okay. And, then, the other -- so, the other part of this is I just want to give you a quick update -- is there anything else on that topic? I'm sorry. The ACHD vacation policy and the remnant pieces and that, any other -- De Weerd: Council, anything? Bird: I have none. Hood: So, the second part of that -- there is construction project updates. I just wanted to run through -- since we are coming up on the end of construction season, there are a couple of projects wrapping up. I mentioned the Ten Mile park and ride lot at Overland. The landscape was recently done. The Franklin overlay project, which is Linder to Main, wrapped up last month. And, then, a couple of other projects that are nearing completion, so we talked about this one a little bit, too. Meridian-James Court pedestrian signal will be complete later this week. J-2 is going to have that complete this week. The Victory and Amity bridges are coming up. I don't know if anyone else received a post card from ACHD, but there is two bridge projects that will be happening on Amity and Victory beginning in October through May and they were alternates, so they won't have the detour route be another detour route, they will work on one and detour traffic and, then, switch to the other bridge, but they have got to do that while irrigation water is out, so October-May is their construction for those two bridge projects coming up. Neither one of those are city limits today, but certainly it's in our area of impact and pretty darn close, so just thought I Meridian City Council September 1, 2015 Page 36 of 38 would give you a heads up on those construction projects this fall. Eagle -McMillan and the McMillan to Locust Grove roadway widening -- so, that's a seven by seven intersection, that will be complete this month, too. So, th at project is moving along. Again, the intersection proper is in Boise, but a good chunk of the mile back and certainly the commute in on McMillan there, that intersection is impacted. And, then, Ten Mile, Cherry to Ustick, again we talked about this one. It should be substantially complete by Labor Day, so this next week. And, then, Meridian interchange, just a quick update on that one as well. They still anticipate a Halloween substantially complete deadline or date for that. We did run into a couple of issues recently. The barrier rail that was in the budget presentation as the amendments that was -- I think it was the first project Stacy had listed there this last year that came to you all and there was birds in the -- in mountain, that was manufactured incorrectly from the sub in Utah. They had it all shipped out here on the barrier rail and the brought some people out from Utah and said, yep, we goofed, we put them on backwards -- well, six out of the eight panels were backwards and so they couldn't match it up and so they shipped it all back and are currently working on that, so that delayed the project a little bit, because they manufactured it wrong and affixed it to the barrier on the wrong side of the handrail. So, drilled a whole bunch of holes in this and they got to -- so, yeah. Anyway, that's being -- it's being corrected, but that ran into a little issue there and, then, we are having an issue currently with our welcome sign. We got word earlier this week -- maybe it was late last week. De Weerd: Last week. Hood: Last week. That FHWA isn't so keen on the location of our welcome to Meridian sign. It, essentially, is -- it's the same design you all have seen. It's real similar to the one that's out here by the parking lot on Meridian Road. A little bit larger. But it's right at the ramp A-B, so the eastbound off ramp at Meridian Road there is a splitter, so if you're going to go south on Kuna-Mora you could go -- or south on Meridian, Kuna Highway, go right or if you're going to go downtown you go left on Meridian, that's where -- I mean we are putting it right in the island. We worked all the details with ITD, ITD gave us the thumbs up, they actually said, you know what, your sign is going to get lost out there, you need to make it bigger and so we redesigned it, made it a little bit bigger, and, then, FHWA said we don't like the sign. So, we are trying to work through that. I have got a phone call into FHWA right now to just kind of figure out what we can do, but there is a n issue with the air space permit that's necessary and the CFR. Right now what I'm hearing is they don't like it, because it's a saving point for drivers, they think they are going to be distracted, so they are citing safety concerns there. But it's out of the clear zone, crash zone, it -- it meets ITD traffic manual. ITD had said that, but feds are saying it doesn't meet your manual requirements. So, we will see where that goes. I will keep you update on that, but right now ITD doesn't know what to do, because they are -- it's holding up the change order -- some change orders, so they are -- because the feds won't approve it, so -- but we are working on that. We will work with the Mayor's office a little bit to see if we can find resolution. But I just thought I would give you an update. There is potential that the Meridian sign doesn't go in the interchange, so with that that is my construction project update and I will stand for any questions or any other projects you have questions on or comments. Meridian City Council September 1, 2015 Page 37 of 38 De Weerd: Thank you, Caleb. Bird: Good job. De Weerd: Any questions or comments from Council? Rountree: I have none. Item 11: Ordinances A. Ordinance No. 15-1657: An Ordinance (RZ 15-010 – Human Bean) For The Re-Zone Of A Parcel Of Land Located In The Northeast ¼ Of The Northeast 1/4 Of Section 12, Township 3 North, Range 1 West; Establishing And Determining The Land Use Zoning Classification Of R-4 (Medium Low Density Residential) Zoning District To O-T (Old Town) And Providing An Effective Date De Weerd: Okay. Well, thank you again. Okay. Under Item 11-A, Ordinance 15-1657. Madam Clerk, will you, please, read this by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 15-1657, an ordinance RZ 15-010, Human Bean, for the rezone of a parcel of land located in the northeast one quarter of the northeast one quarter of Section 12, Township 3 North, Range 1 West, Boise meridian, City of Meridian, Ada County, Idaho. Establishing and determining the land use zoning classification of R-4, Medium Low Density Residential Zoning District, to OT, Old Town Zoning District, in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder, and the Idaho State Tax Commission as required by law and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date. De Weerd: You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Hearing nobody wants to hear it in its entirety, I move we approve Ordinance No. 15-1657 with suspension of rules. Rountree: Second. De Weerd: I have a motion and a second to approve Item 11 -A. Madam Clerk, will you, please, call roll. Meridian City Council September 1, 2015 Page 38 of 38 Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, absent. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 12: Future Meeting Topics De Weerd: Item 12 is under Future Meeting Topics. Mr. Zaremba. Zaremba: Madam Mayor, there has been a meeting with ITD that Caleb and I attended and a couple members -- not ITD. VRT. Valley Regional Transit and during the workshop next week could I have maybe five to eight minutes to talk about what's being proposed for the Saturday bus service? De Weerd: Yes, please. Zaremba: Workshop next week if possible. De Weerd: Okay. Thank you. Anything further? Bird: I have none. De Weerd: If not I would entertain a motion to adjourn. Bird: So moved. Rountree: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 8:24 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) _______________________________ ______/______/______ MAYOR TAMMY de WEERD DATE APPROVED ATTEST: _____________________________________ JAYCEE HOLMAN, CITY CLERK Meridian City Council September 1, 2015 Page 38 of 38 Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, absent. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 12: Future Meeting Topics De Weerd: Item 12 is under Future Meeting Topics. Mr. Zaremba. Zaremba: Madam Mayor, there has been a meeting with ITD that Caleb and I attended and a couple members -- not ITD. VRT. Valley Regional Transit and during the workshop next week could I have maybe five to eight minutes to talk about what's being proposed for the Saturday bus service? De Weerd: Yes, please. Zaremba: Workshop next week if possible. De Weerd: Okay. Thank you. Anything further? Bird: I have none. De Weerd: If not I would entertain a motion to adjourn. Bird: So moved. Rountree: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 8:24 P.M. (AUDIO-RECORDING-bN` FILE OF THESE PROCEEDINGS) MAYOR TAA MMY de WEERD jOks PPROVED ATTEST: �G°5rJT9 o, City of JAYCEE OMA LERK N, SEAL�"A��" � P� Pq `be T�[p5�PP4