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HomeMy WebLinkAboutTask Order 10044 with CH2M Hill for the WRRF Headworks Capacity ExpansionTASK ORDER NO. 10044 Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND CH2M HILL ENGINEERS, INC. (ENGINEER) This Task Order is made this 28th day of July, 2015 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by CH2M HILL ENGINEERS. INC hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 2a) between the above mentioned parties dated October 1, 2014. The Project Name for this Task Order 10044 is as follows: CITY OF MERIDIAN WRRF - HEADWORKS CAPACITY EXPANSION PHASE 1 DESIGN FY15 PROJECT UNDERSTANDING The City of Meridian is engaged in expanding the capacity of its Wastewater Resource Recovery Facility (WRRF). The headworks of the WRRF has been identified as the next facility area for capacity expansion. Under Task Order 10044.a, CH2M prepared an evaluation of the existing capacity, identified future influent flow conditions, and developed alternative configurations for selection of a preferred alternative. This task order advances the preferred expansion alternative through design for preparation of construction bid documents and provides engineering support during the construction bid process. Table 1 presents the current influent flow conditions for the WRRF based on statistical analysis of a recent hourly data set. TABLE 1 Meridian WRRF—Current Influent Flow Conditions Current Influent Conditions Flow (million gallons per day) Average annual 6.03 Maximum month 6.95 Maximum week 7.37 Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FYI Page 1 of 19 CH2M Hill Engineers, Inc. TABLE 1 Meridian WRRF—Current Influent Flow Conditions Current Influent Conditions Flow (million gallons per day) Average annual 6.03 Maximum month 6.95 Peak day 8.10 Peak hour 14.00 Min hour 1.27 Table 2 presents the influent sewer flow values that will be used for the design of the headworks facility unit processes under the future flow conditions. TABLE 2 Meridian WRRF—Target Design Influent Future Flow Conditions Current Influent Conditions Flow (million gallons per day) Average annual 13.01 Maximum month 15.00 Maximum week 15.91 Peak day 20.16 Peak hour 30.23 Min hour 2.74 The headworks capacity expansion project consists of designing a new, replacement facility to the south of the existing headworks. The existing headworks unit processes must remain in service during the construction period. The new facility will be constructed to the south of the existing structures. The following unit processes and areas of improvement will be included as part of this design effort: • Headworks o Three influent screen channels with mechanical screens o Screenings washer/compactor o Self-cleaning wetwell with five dry pit pumps o Influent flow metering on the pump discharge pipes o One headcell grit removal unit o One grit washing/classification unit o Building enclosure with foul air fans and connection to odor control system Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 2 of 19 CH2M Hill Engineers, Inc. • Yard Improvements o Odorous Air Biotower No. 2 o Covers over launders for Primary Clarifier No. 3 and No. 4 and connection to odorous air biotower system o Primary Clarifier No. 3 and No. 4 sludge / scum pump replacement o Plant seal water / non -potable water pump station o Relocation of plant drain pump station o New Primary Clarifier No. 3 control panel replacement (DC Engineering Design dated 2/3/2015) WORK APPROACH ENGINEER will follow a traditional step -wise, phased delivery approach to performing the work associated with design of the Headworks Capacity Expansion project. The phased approach will be used to assure a logical and progressive completion of the design work. Each phase of design will include a specific list of work products and deliverables, which are identified in the individual sections. Design review workshops will be conducted with the Owner's personnel, key individuals from the CH2M HILL project team and others as needed; the design review workshops will be conducted at critical design milestones. The following tasks will be performed and are more fully described in the Scope of Work section below: • Project Chartering and Site Visit • Project Definition • Preliminary Engineering and Design (30 Percent Design) • Design Development Documents (60 Percent Design) • Final Design Documents (90 Percent Design) • Bid -Ready Documents (100 Percent Design) • Bid Period Services — assist City with bid process for selecting a general construction contractor The project will be delivered in two phases to align task order amounts with City fiscal year budgets. Per the list above, Phase 1 will carry the project through the Preliminary Engineering and Design task and Phase 2 will advance the project through Bid Period Services through a future task order in fiscal year 2016. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 3 of 19 CH210 Hill Engineers, Inc. SCOPE OF WORK Task 1 — Project Initiation and Management — Phase 1 The purpose of this task is to manage, coordinate and lead ENGINEER Team's activities and perform administration of the project design services and project quality reviews. ENGINEER will provide the resources necessary for project initiation and management throughout this phase of the project, consisting of: • Scoping, contract review/execution, and project accounting setup. • Prepare the Project Execution Plan (PXP) to be used to guide the direction of the ENGINEER Project Delivery Team. The PXP will describe the roles and responsibilities of team members, communications plan, quality management plan, cost and schedule control procedures, document control, change management and other project management requirements. • Prepare a Health & Safety Plan for onsite work activities and obtain staff endorsement. • Supervise and manage design team project staff for execution of work tasks. • Provide contract administration and oversight of project sub -consultant. • Project documentation and coordination. • Monitor project progress, including work completed, work remaining, funds expended, schedule, estimated cost of work remaining, and estimated cost at completion. Coordinate with and provide periodic updates to the City's Project Manager. • Monitor project activities for potential changes, anticipate changes when possible, and with City approval, modify project tasks, feess, and approach. • Prepare and submit monthly billing with a brief description of the work completed during that billing cycle. • Manage the quality control review of all work activities and project deliverables. Identify senior technical staff for the various technical disciplines and oversee the adherence to the plan during the execution of the work tasks. Deliverables • Periodic written project design schedule updates to keep the City's Project Manager informed as to the changes to the initial schedule outlined in this Scope. • Monthly project invoice statements with a brief description of the work performed. Task Order 10044 W RRF Headworks Capacity Expansion Phase i Design FY15 Page 4 of 19 CH2M Hill Engineers, Inc. Meetings (Unique to those identified below) • Bi -weekly telephone meeting conducted between City Project Manager and ENGINEER Project Manager to discuss project status, review actions/issues pending, and other project coordination. Task 2 — Project Chartering and Site Visit ENGINEER will lead a brief (up to 1 -hour) project chartering session with the City, the ENGINEER design team leads, and other project stakeholders. Chartering is a structured process used to guide the project team through defining itself in terms of its purpose, critical success factors, goals, roles and responsibilities, operating guidelines, and other elements that give the team clarity of purpose essential for high-quality performance. The agenda for the project chartering session will consist generally of the following: • Introduction of stakeholders and team counterparts. • Further review of the key performance indicators (KPIs) discussed initially as part of scope development. • Review execution strategy, the proposed deliverables, and expected level of detail. • Review schedule and agree on key milestones. • Define roles and responsibilities between team members. • Review the decision making process to allow timely decisions at the lowest appropriate level. Establish decision making protocol. • Communications and reporting — (meetings, reports, and SharePoint site). • Budget — review capital budget for the general construction contract • Change management process. • Agree on how the chartering document will be used and monitored throughout the execution of the project • Confirm available project information Following the project chartering session, the design team leads will conduct a site reconnaissance visit to observe field conditions, obtain photographs, gather data / dimensions of key elements, and begin to formulate solutions to the design challenges. City staff will be present during the site visit to answer questions from the designers. The design team and City staff will then reconvene in a meeting place for the Project Definition task (see below for Project Definition Task description). Deliverables • Draft Chartering Document provided to City PM as a PDF for distribution Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 5 of 19 CH21M Hill Engineers, Inc. • Updated Chartering Document based on comments / revisions agreed to during the chartering session provided to City PM as a PDF for distribution including the following: o List of Proposed Deliverables o Expected Level of Detail o Key Milestones o Capital Budget for general construction contract o Change Management Process City Obligations • Coordination of Scheduling Project Chartering Session and Site Visit with key participants. Meetings • One project chartering session and site visit as described. Assumptions • Project chartering session will be conducted at the earliest date possible following City -issued Notice -to -Proceed that accommodates project stakeholders schedule demands. The session will be performed at the WRRF meeting room in the Administration Building. Up to 16 members of the design team will participate in the project chartering session either in person or via telephone. The meeting is not anticipated to extend beyond 1 hour. • ENGINEER PM and City PM will be responsible for coordinating scheduling of the meeting with key participants within their respective organizations. The City PM is responsible for identification and participation of key City personnel within the Public Works Department, Purchasing Department, and other project stakeholders critical to the success of the project. • Up to 16 members of the design team will participate in the site reconnaissance visit, which is not anticipated to extend beyond 2 hours. Task 3 — Project Definition — Phase 1 Task The primary purpose of the project definition phase is to firmly establish the project design criteria. Work of this phase as defined below will culminate in the preparation of the Project Definition Report. The report will contain the information described in the subtasks below. One workshop as described in Task 8 will be conducted in conjunction with this phase of the project and held immediately following the initial Site Visit (Task 2). Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 6 of 19 CH2M Hill Engineers, Inc. Subtask 3.1: Define City Objectives, Standards and Preferences The purpose of this task is to define the City's objectives and success factors for the project and to document the City's institutional standards as they pertain to this work. Project objectives and standards in the following areas will be considered: • Prosect objectives: Discussion of the overall purpose for this project to ensure that all participants have the same understanding. The City will define for the project team what will make this a successful project from their perspective. • City design criteria standards and preferences: Identify City standards for design criteria or standard products. Discuss City -preferred equipment/technology types, suppliers and vendors. • Procurement policies: Bidding/procurement requirements, sole source restrictions, existing master agreement for the purchase of materials, and equipment. • Labor standards and policies: Design provisions for staff/visitors with accessibility limitations, existing noise restrictions, existing labor union restrictions, site security requirements, and parking requirements. • Equipment and materials: Preferences on indoor versus outdoor locations for equipment, HVAC preferences (natural gas vs. electric heat, A/C requirements, etc.), preferred equipment types and suppliers, local control/local disconnect preferences (lockable MCCs versus local disconnect switches), preferences regarding the use of adjustable frequency drives, and preferred building construction type (e.g. prefabricated metal) and colors. Subtask 3.2: Define External Constraints and Standards The purpose of this subtask is to define the external standards and criteria that influence the project design work. The standards and criteria in the following areas will be considered: • Regulatory Agencies: Define the regulatory agencies with jurisdiction for this project and specific contact people. List known permits required for construction and operation. • Civil: Identify local stormwater control agency, document restrictions as they pertain to the proposed project, define permitting requirements; identify local public work standards as they pertain to roads, stormwater, sewer, etc; local restriction regarding dust control, demolition, construction traffic/noise, excess earthwork disposal, and existing floodplain restrictions. • Structural/Architectural/Mechanical: Identify local permitting agency, obtain current local design codes and standards that are in effect, and define permitting requirements. • Electrical/I&C: Define redundancy requirements, identify primary contact at local utility. Task Order 10044 W RRF Headworks Capacity Expansion Phase 1 Design FY15 Page 7 of 19 CH2M Hill Engineers, Inc. Subtask U: Define Process Functional Requirements The purpose of this task is to define the treatment process required based on the influent characteristics, required effluent quality, and other project -specific considerations. The processes will be selected based on ENGINEER's experience with viable industry accepted options. The selection will be based on suitability to the project needs, general performance history, reliability, vendor reputation and responsiveness, and operation and maintenance simplicity. Issues and criteria to be defined and considered in the selection will generally consist of the following: • Regulatory discharge requirements • Design flow rates • Initial and build -out plant capacity • Treatment requirements • Redundancy objectives • Other process related issues • General process control strategy All unit treatment processes and ancillary systems will be selected based on the above information. Deliverables • Project Definition Report, which will be composed a number of separate technical memoranda outlining key project design criteria for each design discipline and other criteria discussed above. The report will include but not limited to the following: o Project Definition by Discipline o Project Design Criteria o Process Flow Diagram Assumptions • Draft copy of the Project Definition Report will be developed and provided to the City as an electronic deliverable (PDF) in advance of the Project Definition Workshop. The report will be revised to capture the information received during the workshop. Final Project Definition Report will be provided to the City as an electronic deliverable (PDF) following comments received from the City to the draft report. Task 4 — Preliminary Engineering and Design (30 Percent Design) — Phase 1 Task The purpose of this task is to use the data and guidelines developed in the Project Definition Report as the basis to advance to a preliminary (30 percent) design stage. The end products from this task will include preliminary drawings which will provide Task Order 10044 W RRF Headworks Capacity Expansion Phase i Design FY15 Page 8 of 19 CH2M Hill Engineers, Inc. sufficient information for City and agency review and design team coordination and review. Major equipment will be agreed upon. ENGINEER will conduct one interactive workshop with the City's personnel as described in Task 8 prior to the conclusion of this task. Specific work activities and deliverables from this task are as identified below. Subtask 4.1: Civil and Site Development • Confirm adequacy of topographical and infrastructure as -built mapping and record drawing information. • Define additional as -built survey information needed and coordinate with City - contracted surveyors. • Develop plant site layout considering the following: structure size, location, and orientation; layout of roadways/truck access corridors and define vehicle maneuvering requirements; and location of utility and piping corridors (horizontal and vertical). • Coordinate with geotechnical engineer on soil characterization and potential dewatering requirements. • Develop preliminary erosion control plan and storm water control concepts for project. • Set preliminary finished floor levels for new structures. Establish preliminary finished grades, overall major surfaces, and road profiles. Subtask 4.2: Architectural • Perform a code review for code classification to the building. Meet with local code official to review code classifications. • Establish preliminary room sizes. Identify the adjacencies and functional requirements of each space. Establish architectural theme for exterior of building. Select interior and exterior construction materials for each building. Select roof type, slope, and roof support system for each building. • Compile initial list of chemicals and amounts anticipated. Coordinate with other disciplines (mechanical and electrical) to identify potential code compliance issues specific to these disciplines (e.g., National Electrical Code and National Fire Protection Association 820 issues). • Prepare building layouts. Subtask 4.3: Structural • Coordinate with architectural discipline on the selection of building concepts. Consult with lead process engineer on building/structure layouts. • Prepare preliminary structural calculations. • Develop building foundation and structural design approach. Task Order 10044 WRRr Headworks Capacity Expansion Phase 1 Design FY15 Page 9 of 19 CH2M Hill Engineers, Inc. • Develop preliminary drawings. Subtask 4.4: Geotechnical • Determine site specific geotechnical conditions for the facility and structure. Develop specific foundation requirements. • Coordinate with structural engineer and architect to identify constructability items requiring attention (e.g. shoring and bracing requirements, dewatering issues). Develop approach for addressing construction shoring and dewatering • Using existing geotechnical data, prepare initial foundation and corrosion control recommendations. Subtask 4.5: Process (Treatment and Mechanical) • Determine size/capacity of unit treatment processes and ancillary systems. • Review capacity of existing processes and equipment to remain in service where appropriate. Assign capacity to existing processes. • Develop process flow diagrams (PFDs). • Prepare preliminary solids balance. • Develop process narratives. • Develop design of process equipment including pumps. Prepare sizing calculations and obtain review. Establish level of redundancy required for process equipment. • Prepare equipment list and sizing of major equipment. • Prepare preliminary drawings for equipment arrangements. • Prepare preliminary hydraulic profile. Subtask 4.6: HVAC/Plumbing • Select type of ventilation system to be used in process buildings (inlet air tempered with both inlet and outlet fans, simple exhaust fan system). • Select type of heating system to be used (hot water boiler, hot air furnace, space heaters). Identify fuel (gas, oil, or other fuel) for heating buildings and identify local fuel storage requirements. • Select type of air conditioning system to be used in personnel spaces (variable air volume system, zoned constant air volume system). • Coordinate with the architectural discipline to establish design R -values for all exterior walls. • Coordinate with local fire marshal and Architect to determine requirements for sprinklers and fire protection. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 10 of 19 CH21VI Hill Engineers, Inc. • Determine overall potable water requirements for the project. Confirm adequate quantity and pressure can be obtained from the local potable water supply utility. • Determine minimum airflow requirements to meet code. • Prepare preliminary calculations. • Identify equipment locations. Coordinate with architect for space allocation. • Prepare conceptual duct and pipe layouts. Subtask 4.7: Instrumentation and Control Systems (I&C) • Coordinate with the process engineer(s) to prepare a process flow drawing (PFD) for each treatment process. Information to be included on each PFD includes at a minimum: Process configuration, flow streams, valve and gate locations (manual and powered), chemical additions points/types, process equipment location/type including packaged control panels and adjustable -speed drives, flow meters and other process control devices. • Develop initial equipment/instrument tag numbering, naming, and abbreviation conventions. • Coordinate with the process engineer(s) to begin development of overall control philosophy including local control approach, control system, level of automation, supervisory control. • Work with Process Engineer to prepare written operational description of each major process. • Prepare preliminary P&IDs. Subtask 4.8: Electrical • Prepare initial overall one -line diagram for proposed facilities. • Prepare preliminary load calculations. • Size electrical rooms. • Determine number of electrical feeds to be provided to facility. Coordinate with local power utility, as appropriate, for increased load requirements. • Determine redundancy and backup power requirements for power supplies and power distribution. • Identify preferred voltages for power distribution and utilization equipment. • Coordinate with other disciplines (architectural, mechanical) to resolve code compliance issues specific to these disciplines. Update preliminary schedule of hazardous and corrosive locations. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY75 Page i i of 19 CH2M Hill Engineers, Ino. Subtask 4.9: 30 Percent Construction Cost and Schedule Estimates • ENGINEER will prepare a Class 3 Preliminary Engineering construction cost estimate based on the Preliminary Drawings and the Preliminary Engineering Report. Class 3 accuracy is typically +30 to —20%. • ENGINEER will prepare an estimated project construction schedule. In addition, major construction milestones will be identified. • These cost and schedule estimates will be submitted to the City for review and discussion following the 30 percent Design Workshop. Deliverables • Basis of Design Technical Memoranda by Discipline. • Preliminary Drawings. • Draft and Final Preliminary Engineering Report. • ENGINEER's Class 3 construction cost estimate. • ENGINEER's project construction schedule estimate. Meetings • One project introduction meeting at DEQ to be attended by up to two (2) ENGINEER staff. Assumptions The Basis of Design Technical Memoranda (BOD TM) will be based on the work products of previous subtasks. The Preliminary Engineering Report will be prepared in accordance with Section 411 of IDAPA 58.01.16 -Wastewater Rules and will utilize content developed for the design criteria summaries. A draft copy of the Preliminary Engineering electronic deliverable (PDF) in advance of will review the draft report and provide co working days prior to the Workshop. The comments received and adjudicated durir DEQ. Report will be provided to the City as an the 30 Percent Design Workshop. City nments in written form a minimum of 5 eport will be revised to capture the City j the Workshop prior to submission to The internal ENGINEER QA/QC review of the BOD TM and Draft Preliminary Engineering Report (including draft preliminary drawings) may be performed concurrently with the City review. Consolidated comments from the City will be provided in a timely manner. Comments received internally and from the City will be jointly addressed to produce the revised (Final) Preliminary Engineering Report. Conflicting review comments will be resolved between reviewers by the affected discipline lead(s). Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FYI Page 12 of 19 CH21VI Hill Engineers, Inc. Three hard copies of the revised (Final) Preliminary Engineering Report will be delivered to the City along with an electronic deliverable (PDF) following the Workshop. ENGINEER will submit Preliminary Engineering Report to DEQ. Review comments received from DEQ will be provided to the City and incorporated into the design documents, as appropriate, prior to completion of 60 -percent and/or 90 -percent design phase depending on when received. DESIGN WORKSHOPS ENGINEER will conduct a series of workshops with the City at critical periods during the development of the project design as described below. Project Definition Workshop ENGINEER will conduct a two-hour Project Definition Workshop with key City personnel and other stakeholders to obtain the pertinent information. This workshop will be held in conjunction with the Project Chartering meeting at the WRRF following the site walk. Select disciplines of the project team will begin assembling known design criteria and identify criteria requiring client direction prior to the Workshop. Preliminary Design (30 Percent) Workshop ENGINEER will assemble the work products from the preliminary design and submit the 30 percent design documents to the City for review and comments. A 2 -hour workshop will be conducted to receive and discuss City review comments and to reach closure on design issues. Following the workshop, meeting minutes and responses to comments will be prepared and submitted. The responses to comments will be incorporated into the 60 percent, 90 percent, and 100 percent Construction Documents. The workshop will be held at the CH2M HILL office. Discipline leads will participate in person or via telephone when pertinent based on City review comments and questions. Deliverables • Meeting minutes from each workshop. Assumptions • City will have reviewed the draft documents prior to the workshops and be prepared with input and/or questions for discussion. PROJECT ASSUMPTIONS 1. The duration of the design work anticipated for each phase or task is shown in the "Time of Completion and Compensation Schedule" section of this document. This is a preliminary schedule and will be refined during the design phase of the project. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 13 of 19 CH2M Hill Engineers, Inc. However, the level of effort and corresponding feess are based on the initial stated durations/dates contained herein. 2. This Scope of Work does not include services during construction or equipment automation / integration into the plant's control system. These services, if requested, will be provided through a future task order. 3. ENGINEER's four-phase design delivery process will be employed including City reviews. With the exception of the final review, the project team will not stop during formal reviews of submittals. The success of this process depends upon the progressive development of the design and work proceeding on the basis of prior decisions. Where significant design or project delivery elements are changed, after having been decided at prior stages or review workshops, a modification of this scope of work may be required, along with associated fees and schedule impacts. 4. An internal QA/QC review for each phase of the project will be performed by senior reviewers in the disciplines represented on the Project. Comments will be documented and categorized into major, minor, and preferential comments. Comments will be responded to by ENGINEER design team members and adjudicated prior to each deliverable being submitted to the City or IDEQ. The QA/QC process will be defined by the Team in a Quality Management Plan (QMP) that will include the following major components: • Definition of Key Project team member and their role in the Project, • Definition of the Project core technologies, • Identification of the Project Quality Manager, • The Team staff member responsible for quality control for each discipline used in the Design, and • The milestone dates for each discipline review. 5. Workshops and work product City review meetings will be held either at the WRRF or CH2M HILL as described in the subtask. Portions of ENGINEER team may participate in the workshops and review meetings via telephone. 6. The design will be based on the federal, state, and local codes and standards in effect on the date of the authorization to proceed. Any changes in these codes may necessitate a change in scope. The design work does not include modifying existing facilities to bring them up to current codes. 7. No environmental or sensitive areas permitting work is anticipated to be necessary for this project and none is included in this task order. If any investigation and remediation of possible hazardous waste, asbestos, lead paint or other types of contamination is necessary City shall execute those tasks or assign them to Consultant via contract amendment. 8. DC Engineering, Inc. will be a subcontractor to CH2M HILL for electrical engineering services. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 14 of 19 CH2M Hill Engineers, Inc. 9. Existing site topographical and as -built survey information will be provided by the City in digital and hardcopy formats for use by ENGINEER. The survey information will be of sufficient detail for supporting the design. Additional survey work will not be performed by ENGINEER as part of this project. If additional survey information is deemed necessary by ENGINEER, the City will obtain and provide this information at its expense. 10. The City will provide hardcopies and/or digital files of all applicable existing plant construction drawings. These drawings are considered record drawings and the OWNER warrants the accuracy of these drawings. The siting, location and design of all new underground utilities will be based on the existing underground utility drawings and related location information provided by the City. 11. The engineering documents will be prepared for one construction contract 12. Only a single vendor will be named for each manufactured component or piece of equipment with provisions for an "equal" to be proposed by the contractor and subject to approval by the Engineer and City. 13. No equipment pre -purchase or pre -negotiation will be required. 14. No additive or deductive alternates will be included on the bid form and contract documents. 15. The City Purchasing Department will be responsible for administering bid solicitations for equipment pre -purchase procurement(s) and general construction contractor selection. ENGINEER will provide the City with technical specification sections including General Requirements (Division 01). CH2M HILL standard master specifications will be used as the basis for technical specifications, including CH2M HILL standard Division 1 documents. The specifications for the project will be the current 49 division version of CH2M HILL's master specifications. The City will be responsible for producing Division 00 specification sections including Procurement Requirements and Contracting Requirements. 16. Attachment A lists the anticipated design drawings to be developed by ENGINEER in support of the construction contract. Attachment B lists the anticipated technical specification sections to be prepared by ENGINEER in support of the construction contract. 17. This scope of work includes permitting review by DEQ only as required by IDAPA 58.01.16 -Wastewater Rules. No other permitting requirements are included as part of ENGINEER services and will be performed by the City. If requested, ENGINEER will include additional permitting services as part of a contract amendment. 18. Submission of sealed plans, technical specifications, and other support documents as required by Section 420 of IDAPA 58.01.16 -Wastewater Rules will occur as part of the completion of construction contract. 19. The drawings will follow CH2M HILL CAE/CAD standards. Microstation will be used to develop the drawings. The drawings will be converted to the current Task Order 10044 W RRF Headworks Capacity Expansion Phase 1 Design FY15 Page 15 of 19 CH2M Hill Engineers, Inc. version of AutoCAD and provided to the City as project record drawings following construction. 20. Contract document drawings will be produced at ANSI D size (22- by 34 -inch), but drawings for interim design review submittals will be reproduced at half size (11- by 17 -inch). Standard design details for the project will be produced in 8 1/2- by 11 -inch format. 21. The City will be responsible for document reproduction services. ENGINEER has not included the expense of reproduction costs for any of the work products and/or deliverables denoted in this Task Order. 22. Any estimated construction costs provided by ENGINEER will be on the basis of experience and judgment, but because ENGINEER has no control over market conditions or bidding procedures, ENGINEER cannot warrant that the bids, ultimate construction cost, or project economics will not vary from these opinions. Civil/Geotechnical Demolition of the existing Grit Chamber 1 (6 mgd capacity) will be accomplished as part of this contract. No salvaging or relocation of materials and equipment is required. 2. Legal, easement or plat surveys of the existing site will not be required. 3. Civil sitework plans will be provided only for areas of the site involving significant disturbance to existing grading. 4. Site drawings will only be prepared for those sectors in the plant where new facilities are to be constructed. 5. Landscaping is not required. Unpaved areas will be covered with river rock to restore to a condition similar to existing. 6. No new roadway work is required. Existing roadways impacted by construction will be shown to be restored to similar alignments, widths, and slopes as exist prior to construction. Geotechnical engineering design criteria will be based on review of historical geotechnical investigation reports that have been prepared for previous WRRF projects in close proximity to this project. The City will provide hardcopies and/or digital copies (Word or PDF format) of historical geotechnical investigations performed for previous WRRF projects for use by ENGINEER geotechnical engineering staff to prepare design criteria for this project. It is assumed that the conditions are known to an adequate depth to make estimates of settlement and bearing resistance. Subsurface geotechnical exploration(s) will not be performed as part of this project. Structural/Arch itectu ral/Geotechni cal 1. Conventional spread foundations will be required for all new facilities. Over excavation, preload, piles, or underdrain systems are not required. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 16 of 19 CH2M Hill Engineers, Inc. 2. Uplift due to high groundwater levels, if any, will be addressed with thickened base slabs or pressure relief valves in slabs. No underdrain systems or tension systems will be required. 3. Building architecture (materials, construction) of all new facilities will be similar to existing structures. 4. Building sprinkler systems are not required for the new building. 5. The Headworks Building will NOT be designed to be ADA compliant. Process Mechanical 1. Only hydraulic assessments required for design of the new or modified facilities are included. A partial hydraulic profile drawing from the influent flow collection box to the primary clarifiers will be provided. Design concerning "plant -wide" utility systems such as basin drainage, water, and in - plant waste collection/disposal will be limited to extensions and/or changes in existing piping. No new structures or equipment will be needed. 3. No corrosion control provisions will be required other than materials selection and coatings. 4. An odor control system will be provided. HVAC and Plumbing Performance specifications will be used for all HVAC and plumbing systems requiring detailed design by the contractor and vendor. Electrical and Instrumentation & Control Systems The new instrumentation and control system will be based on the use of programmable logic controllers. The process instrumentation, control systems and SCADA integration will be compatible with existing plant systems. I&C system design scope includes only control system design for the new facilities and modifications to the existing system to allow incorporating the new facilities. 2. ENGINEER will not perform the work of developing process control system software for both the PLC and the PC interface as part of this Scope of Work. This work may be added to the scope as part of services during construction. 3. Electrical design will include design to provide power to new equipment and facilities and lighting for new facilities and areas of the site. Performance specifications will be used for interior lighting requiring detailed design by the contractor and vendor. 4. The existing secondary or emergency electrical power supply system is adequate to handle any new loads. No additional secondary or emergency power source will be provided. Task Order 10044 WERE Headworks Capacity Expansion Phase i Design FYI Page 17 of 19 CH2M Hill Engineers, Inc. TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by July 2015 and resulting in Preliminary Design and 30 Percent Design by October 2015. An NTP issued on a different date will change the schedule accordingly. COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1 f Project Initiation and Management • July 2015 through September 2015 • $ 20,000 (labor) • $ 700 (expense) Sub -consultant I Project Chartering and Site Visit • August 2015 • $ 15,100 (labor) • $ 1,280 (expense) Travel • $ 2,010 (expense) Sub -consultant 3 I Project Definition • August 2015 • $ 15,800 (labor) • $ 2,010 (expense) Sub -consultant 4 Preliminary Engineering and Design (30 • September 2015 through October - $ 139,500 (labor) Percent Design) 2015 • $ 20,950 (expense) Sub -consultant I Design Workshops • August 2015 through October 2015 • $ 8,700 (labor) • $ 1,280 (expense) Travel • $ 3,955 (expense) Sub -consultant TASK ORDER TOTAL: $231,285.00: The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10044 is two hundred thirty-one thousand two hundred and eighty-five dollars ($231,285.00). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. Monthly invoices shall be billed as a percentage of work completed. Any and all travel will only be reimbursed if pre -approved by the Project Manager, and only per the City of Meridian Travel Policy. Reimbursable expenses will be paid at cost and only if pre -approved by the Project Manager, and accompanied by an itemized receipt. Any travel and/or reimbursables paid will be paid as part of the Not -To -Exceed Task Order Total per the Compensation and Completion Schedule above. Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FYI Page 18 of 19 CH2M Hill Engineers, Inc. CITY OF MERIDIAN MMY de f D, AYOR Dated:_ a%/a//,' Approved by Council:. C11 -112M HILL ENGINEERS, INC C BY: Dated:_ City or SEAL . w FJ Purchasing Approv I BY: _ KEITKWAT7S, Purchasing Manager City Project Manager Emily Skoro, Staff Engineer II Department Approval W EN STEWART, Engineering Manager Dated: Task Order 10044 WRRF Headworks Capacity Expansion Phase 1 Design FY15 Page 19 of 19 CH2M HIII Engineers, Inc. City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In Report 3590 - WWTP Construction Projects 60 - Enterprise Fund From 10/1/2014 Through 9/30/2015 Capital outlay 96164 Headworks Improvements 10044 Headworks/Fine Screens Total Capital Outlay TOTAL EXPENDITURES Budget with Current Year Amendments Actual 500 000.04 500,000.04 500,000.04 Percent of Budget Budget Remaining Remaining 500.000.04 _100.00% 500,000.04 100.00% 500,000.04 100.00% Date; 7/23/15 10:01:00 As Page: 1 C y 1441 O 1- � � N N U ry N C t d pp O w N N N V u � E o N N N N N LL N N im °- LL ti O. .;:. 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Fm H ik C v u C @ W 4 3 d a I w I- Ol v u c @ W IDSOS Viewing Business Entity AFM• I gaRmweliffigm Viewing Business Entity Page 1 of 2 Lawerence Denney, Secretary of State [ New Search ] [ Back to Summary ] [ Get a certificate of existence for CH2M HILL ENGINEERS INC. ] [ Monitor CH2M HILL ENGINEERS, INC, business filings ] CH2M HILL ENGINEERS, INC. 9127 S. JAMAICA STREET ATTN:TAX ENGLEWOOD, CO 80112 Type of Business: CORPORATION, GENERAL BUSINESS Status: GOODSTANDING State of Origin: DELAWARE Date of 12 Jul 2005 Origination/Authorization: Current Registered Agent: C T CORPORATION SYSTEM 921 S ORCHARD ST STE G BOISE, ID 83705 Organizational ID / Filing C161426 Number: Number of Authorized Stock Shares: Date of Last Annual Report: 18 Jun 2015 Annual Report Due: Jul 2016 Original Filing: Filed 12 Jul 2005 CERTIFICATE OF AUTHORITY Amendments: Amendment Filed 27 Aug NAME CHANGED 2007 TO CH2M HILL ENGINEERS, INC. Report for year 2015 ANNUAL REPORT Report for year 2014 ANNUAL REPORT [ Help Me Print/View TIFF ] View Image (PDF format) View Image (TIFF format) [ Help Me Print/View TIFF ] View Image (PDF format) View Image (TIFF format) [ Help Me Print/View TIFF ] View Document Online View Document Online Report for year 2013 ANNUAL REPORT View Document Online Report for year 2012 ANNUAL REPORT View Document Online Report for year 2011 ANNUAL REPORT View Document Online Report for year 2010 ANNUAL REPORT View Document Online Report for year 2009 CHANGE View Image (PDF format) View ADDRESS Image (TIFF format) http://www.accessidaho.org/public/sos/corp/C161426.html 7/23/2015 IDSOS Viewing Business Entity Page 2 of 2 Report for year 2009 ANNUAL REPORT View Document Online Report for year 2008 ANNUAL REPORT View Document Online Report for year 2007 CHNG View Image (PDF format) View RA/RO Image (TIFF format) Report for year 2007 ANNUAL REPORT View Document Online Report for year 2006 ANNUAL View Image (PDF format) View REPORT Image (TIFF format) Idaho Secretary of State's Main Page State of Idaho Home Page Comments, questions or suggestions can be emailed to: sosinfo(>sos idaho.gov http://www.accessidaho.org/public/sos/corp/Cl6l426.html 7/23/2015 A� �® CERTIFICATE OF LIABILITY INSURANCE D0512212a 5DmTY' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER MARSH USA INC. 122517TH STREET, SUITE 1300 DENVER, CO 80202-5534 CONTA NAME:CT PHONE FAX CoI NC No E-MAIL ADDRESS: INSURERS AFFORDING COVE RAGE NAIC# X INSURER A: Greenwich Insurance Company 22322 15114-12345-5EX2P-15116 034246 INSURED 91 2M HILL ENGINEERS, INC. 9127 SOUTH JAMAICA STREET INSURER 8: NIA N/A INSURER c: XL Insurance America, Inc. 24554 INSURER D: Zurich American Insurance Co 16535 ENGLEWOOD, CO 80112 INSURER E : INSURER F: 05N1/2015 COVERAGES CERTIFICATE NUMBER: SEAM2835547-08 REVISION NUMBER:3 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS, LTR TYPE OF INSURANCE AOOL SIU—BR POLICY NUMBER MMIUDY EFF LICY EXP MMfDD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY X EACH OCCURRENCE $ 1,500,000 A CLAIMS -MADE X❑ OCCUR RGE500025504 05N1/2015 0510112016 NREM SES EaEocw ence $ 1,500,000 MED EXP (Any one person) 5 X $500,000 SIR PERSONAL &ADV INJURY 5 1,500,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5,000,000 PRODUCTS-COMP/OPAGG $ 5,000,000 POLICY ❑ PRO- El LOC X JECT $ OTHER: I I AUTOMOBILE LIABILITY X COMBINED SINGLE LIMIT $ 2,000,000 Ea accitlent BODILY INJURY (Per person) $ A X ANY AUTO RAD500025404 05/0112015 05/0112016 BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED AUTOS AUTOS NON OWNED HIREDAUTOS EAUTOS PROPERTY DAMAGE $ Peraccident $ UMBRELLA LIAR Id OCCUR EACH OCCURRENCE 5 AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION$ $ G G WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNER/EXECUTIVE YIN (Mandatory in N )EXCLUDED? ❑ (MandaRWIE NH) NIA RWD500025204(AOS) (Will RWR500025304 WI 0510112015 05101/2015 05101/2016 05101/2016 X 10 STATUTE ER _ E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE -EA EMPLOYE S 1,000,000 E.L. DISEASE -POLICY LIMIT $ 1,000,000 If yes, tlescdDe under DESCRIPTION OF OPERATIONS below D PROFESSIONAL LIABILITY' ECC3829621-13 05101/2015 0510112016 Each Claim & Aggregate $2,000,000 Each Policy Period DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) RE: ALL PROJECTS, ALL LOCATIONS CITY OF MERIDIAN, IDAHO IS INCLUDED AS AN ADDITIONAL INSURED ON THE GENERAL LIABILITY AND AUTOMOBILE LIABILITY POLICIES AS REQUIRED BY WRITTEN CONTRACT OR AGREEMENT. 'FOR PROFESSIONAL LIABILITY COVERAGE, THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY PERIOD FOR ALL OPERATIONS OF THE INSURED. THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY AND EXPENSE. CERTIFICATE HOLDER CANCELLATION CITY OF MERIDIAN, IDAHO SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN: CITY PURCHASING AGENT THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 33 E. BROADWAY AVENUE ACCORDANCE WITH THE POLICY PROVISIONS. MERIDIAN, ID 83642 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Sharon A. Hammer cp&? Q-�� ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD I