HomeMy WebLinkAbout2015-06-23 E IDIAl ^-- CITY COUNCIL REGULAR
MEETING AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, June 23, 2015 at 6:00 PM
1. Roll-Call Attendance
X David Zaremba X Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam X Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Steve Moore with Ten Mile Christian Church
4. Adoption of the Agenda Adopted (pg 2)
5. Consent Agenda Approved (pg 2-4)
A. FP 15-020 Paramount Square Subdivision by Brighton Investments, LLC
Located Northwest Corner of N. Meridian Road and W. McMillan Road
Request: Final Plat Approval Consisting of Twenty (20) Commercial
Buildable Lots and One (1) Multi-Family Residential Lot on Approximately
31.95 Acres in the C-G and R-40 Zoning Districts
B. Findings of Fact, Conclusions of Law: RZ 15-006 Three Corners by Sweet
Land Development, Inc. Located Southeast Corner of N. Locust Grove
Road and Chinden Boulevard Request: Rezone of Approximately 12.65
Acres of Land from the C-C (Community Business), R-8 (Medium Density
Residential) and R-4 (Medium-Low Density Residential) Zoning District to
the C-C (9.38 Acres), R-8 (2.76 acres) and R-4 (0.51 Acres) Zoning Districts
C. Findings of Fact, Conclusions of Law: CPAM 15-001 Hill Properties/Century
Farm School by Martin Hill, Hill & Hill Properties and Brighton Investments
Located East Side of S. Eagle Road and South Side of E. Amity Road
Request: Amendment to the Comprehensive Plan Future Land Use Map to
Change the Future Land Use Designation on 87.01 Acres of Land from Low
Density Residential to Mixed-Use Neighborhood
Meridian City Council Meeting Agenda—Tuesday, June 23, 2015 Page 1 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
D. Findings of Fact, Conclusions of Law: AZ 15-004 Hill Properties by Martin
Hill and Hill & Hill Properties Located East Side of S. Eagle Road and the
South Side of E. Amity Road Request: Annexation of 78.62 Acres of Land
with the R-8 (39.83 Acres) and C-N (38.79 Acres) Zoning Districts
E. Findings of Fact, Conclusions of Law: RZ 15-007 Century Farm School by
Brighton Investments Located 1/4 Mile South of E. Amity Road and 1/2 Mile
East of S. Eagle Road Request: Rezone of 8.39 Acres of Land From the R-8
to the C-N Zoning District
F. Final Order for Approval: FP 15-019 Oak Leaf Subdivision No. 2 by Oak
Leaf Development Company, Inc. Located North of Chinden Boulevard and
West of N. Jayker Way Request: Final Plat Approval Consisting of Eleven
(11) Single Family Residential Lots on Approximately 7.99 Acres in the R-2
Zoning District
G. Addendum B to September 23, 2013 Professional Services Agreement for
Animal Control Services and Dog Licensing Between the City of Meridian
and the Idaho Humane Society
H. Approval of Award of Bid and Agreement to C & A Paving Company for the
"CITY HALL WEST SIDE PARKING LOT" Project for a Not-To-Exceed
amount of$239,540.75
I. West Ada School District Water Easement
J. Release of Water Easement Instrument # 103007924 for Meridian Joint
School District No. 2
K. Acknowledgement of Terms of Idaho Power Surplus Property Bill of Sale to
City of Meridian of Wooden Distribution Pole
L. Professional Services Agreement with DesignWorks Creative Inc. for
Website Management Services for the Meridian Anti-Drug Coalition for a
Not-to-Exceed Amount of$4,812.00 Annually for Four Years
M. Professional Services Agreement with Monte Stiles for Policy and
Advocacy Consultant Services for the Meridian Anti-Drug Coalition for the
Not-to-Exceed Amount of$15,000.00 Annually for Four Years
6. Items Moved From Consent Agenda None
7. Action Items
A. FP 15-022 Caven Ridge Subdivision No. 1 by New Cavanaugh, LLC Located
East Side of S. Meridian Road and South of the Ridenbaugh Canal Request:
Meridian City Council Meeting Agenda—Tuesday, June 23, 2015 Page 2 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Final Plat Approval Consisting of Thirty-Seven (37) Building Lots and Nine
(9) Common Area Lots on 14.06 Acres of Land in the R-8 Zoning District
Continued to July 7, 2015 (pg 4-5)
B. FP 15-021 Fall Creek Subdivision No. 2 by Coleman Homes, LLC Located
South of W. Overland Road and East of S. Linder Road Request: Final Plat
Approval Consisting of Thirty-Nine (39) Building Lots and Four (4) Common
Lots on 12.51 Acres of Land in the R-8 Zoning District Approved pg 5-12)
C. Public Hearing: PP 15-008 Normandy Subdivision by Schultz Development
Located at 4145 S. Locust Grove Road Request: Preliminary Plat Approval
Consisting of 110 Building Lots and 9 Common Lots on 26.93 Acres of
Land in an R-8 Zoning District Approved (pg 12-15)
D. Public Hearing: AZ 15-003 Shelburne Subdivision by Shelburne Properties,
LLC Located 3405, 3497 and 3801 E. Zaldia Lane Request: Annexation and
Zoning of 30.21 Acres of Land with an R-4 Zoning District Approved (pg 15-
23)
E. Public Hearing: PP 15-005 Shelburne Subdivision by Shelburne Properties,
LLC Located 3405, 3497 and 3801 E. Zaldia Lane Request: Preliminary Plat
Approval Consisting of Seventy-Eight (78) Building Lots and Fifteen (15)
Common Lots on 30.2 Acres of Land Approved (pg 15-24)
F. Public Hearing: VAC 15-006 Shelburne Subdivision by Shelburne
Properties, LLC Located 3405, 3497 and 3801 E. Zaldia Lane Request
Approved (pg 15-24)
8. Department Reports
A. Continued from June 16, 2015: Legal and Fire Departments: Memorandum
of Understanding and Agreement between the City of Meridian and the
Meridian Rural Fire Protection District
Continued to July 7, 2015 (pg24-25)
B. Legal Department Report: Updates to Meridian City Code to comply with
updates to Idaho Code and to reclassify penalties (pg25-27)
C. Ordinance No. 15-1647: Updates To Meridian City Code To Comply With
2015 Updates To Idaho Code And To Reclassify Violation Penalties
Approved (pg 27)
D. Public Works: Budget Amendment for FY2015 in the Amount of $175,000.00
for Well 27 Water Treatment Facility Equipment Procurement Approved (pg
28-34)
Meridian City Council Meeting Agenda—Tuesday, June 23, 2015 Page 3 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
E. Public Works: Budget Amendment for FY2015 in the Amount of $444,699.00
for the Design of the Wastewater Resource Recovery Facility Capacity
Expansion Project Approved (pg 34-38)
9. Ordinances
A. Ordinance No. 15-1648: An Ordinance (RZ 15-006 Three Corners
Subdivision) for the Re-zone of a parcel of land located in the NW 1/4 of the
NW 1/4 of Section 29, Township 4 North, Range 1 East, Boise Meridian, City
of Meridian, Ada County, Idaho Establishing and Determining the Land Use
Zoning Classification of Said Lands from C-C (Community Business)
zoning district, R-8 (Medium Density Residential) zoning district and R-4
(Medium-Low Density Residential) zoning district to C-C (Community
Business) zoning district (9.38 acres), R-8 (Medium Density Residential)
zoning district (2.76 acres) and R-4 (Medium-Low Density Residential)
zoning district (0.51 acres. Approved (pg 38-39)
10. Future Meeting Topics
Adjourned at 7:42 p.m.
Meridian City Council Meeting Agenda—Tuesday, June 23, 2015 Page 4 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council June 23, 2015
A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, June
23, 2015, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, David
Zaremba, Joe Borton, Genesis Milam and Luke Cavener.
Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Sonya Watters, Kyle Radek,
Scott Colianni, Chris Amenn, David Allison, Mike Barton, and Dean Willis.
Item 1: Roll -call Attendance:
CR.71M
X David Zaremba X Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam _X Lucas Cavener
X Mayor Tammy de Weerd
De Weerd: I will go ahead and get tonight's meeting started. I'd like to welcome you all to
our City Council meeting. It's always nice seeing members of the public here joining us.
For the record it is Tuesday, June 23rd. It's 6:00 p.m. We will start with roll call
attendance, Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the
pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Steve Moore with Ten Mile Christian Church
De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Pastor
Steve Moore with the Ten Mile Christian Church. If you will all join us in the community
invocation or take this as an opportunity for a moment or reflection. Thank you for joining
us, pastor.
Moore: It's an honor to be here. Our Father who is in Heaven, I was just thinking as I was
driving here and thank you for that thought, that people that are in this room have a lot of
authority and they make decisions that affect so many lives, but, God, I know the history
of a lot of these folks and they were are all servants before they were elected to office.
They have been servants in this city and I pray, God, that you would honor that heritage. I
pray, God, that the decisions that they make will be made continually through a heart of
the servant. I pray for us as citizens of this city and this community that we would be
involved. I pray that this community will only improve because of factors like that.
Meridian City Council
June 23, 2015
Page 2 of 40
Especially tonight, God, specifically I pray for this meeting, the decisions that are made,
that they would be for the prosperity of this community in all ways. God, we -- we want
your help to be a harmonious community, one in which people contribute. I pray that we
would -- we not forget those who have less than us and that we would operate as Jesus
himself would on a daily basis, in the name of Christ I pray, amen.
De Weerd: Thank you, Pastor Steve.
Moore: Thank you.
Item 4: Adoption of the Agenda
De Weerd: We appreciate you joining us. Item No. 4 is adoption of the agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: On the agenda Item No. 7-A has been requested to continue to July 7th. On
Item 8-A, that has been requested to continue again until July 7th. On Item 8-C the
ordinance number is 15-1647 and Item 9-A the ordinance number is 15-1648 and with
those additions, Madam Mayor, I move that we approve the agenda.
Bird: Second.
De Weerd: I have a motion and a second to approve the agenda as read. All those in
favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Consent Agenda
A. FP 15-020 Paramount Square Subdivision by Brighton
Investments, LLC Located Northwest Corner of N. Meridian Road
and W. McMillan Road Request: Final Plat Approval Consisting
of Twenty (20) Commercial Buildable Lots and One (1) Multi -
Family Residential Lot on Approximately 31.95 Acres in the C -G
and R-40 Zoning Districts
B. Findings of Fact, Conclusions of Law: RZ 15-006 Three Corners
by Sweet Land Development, Inc. Located Southeast Corner of
N. Locust Grove Road and Chinden Boulevard Request: Rezone
of Approximately 12.65 Acres of Land from the C -C (Community
Business), R-8 (Medium Density Residential) and R-4 (Medium -
Low Density Residential) Zoning District to the C -C (9.38 Acres),
R-8 (2.76 acres) and R-4 (0.51 Acres) Zoning Districts
Meridian City Council
June 23, 2015
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C. Findings of Fact, Conclusions of Law: CPAM 15-001 Hill
Properties/Century Farm School by Martin Hill, Hill & Hill
Properties and Brighton Investments Located East Side of S.
Eagle Road and South Side of E. Amity Road Request:
Amendment to the Comprehensive Plan Future Land Use Map to
Change the Future Land Use Designation on 87.01 Acres of Land
from Low Density Residential to Mixed -Use Neighborhood
D. Findings of Fact, Conclusions of Law: AZ 15-004 Hill Properties
by Martin Hill and Hill & Hill Properties Located East Side of S.
Eagle Road and the South Side of E. Amity Road Request:
Annexation of 78.62 Acres of Land with the R-8 (39.83 Acres) and
C -N (38.79 Acres) Zoning Districts
E. Findings of Fact, Conclusions of Law: RZ 15-007 Century Farm
School by Brighton Investments Located 114 Mile South of E.
Amity Road and 112 Mile East of S. Eagle Road Request: Rezone
of 8.39 Acres of Land From the R-8 to the C -N Zoning District
F. Final Order for Approval: FP 15-019 Oak Leaf Subdivision No. 2
by Oak Leaf Development Company, Inc. Located North of
Chinden Boulevard and West of N. Jayker Way Request: Final
Plat Approval Consisting of Eleven (11) Single Family
Residential Lots on Approximately 7.99 Acres in the R-2 Zoning
District
G. Addendum B to September 23, 2013 Professional Services
Agreement for Animal Control Services and Dog Licensing
Between the City of Meridian and the Idaho Humane Society
H. Approval of Award of Bid and Agreement to C & A Paving
Company for the "CITY HALL WEST SIDE PARKING LOT"
Project for a Not -To -Exceed amount of $239,540.75
West Ada School District Water Easement
J. Release of Water Easement Instrument # 103007924 for Meridian
Joint School District No. 2
K. Acknowledgement of Terms of Idaho Power Surplus Property
Bill of Sale to City of Meridian of Wooden Distribution Pole
L. Professional Services Agreement with DesignWorks Creative
Inc. for Website Management Services for the Meridian Anti -Drug
Coalition for a Not -to -Exceed Amount of $4,812.00 Annually for
Four Years
Meridian City Council
June 23, 2015
Page 4 of 40
M. Professional Services Agreement with Monte Stiles for Policy
and Advocacy Consultant Services for the Meridian Anti -Drug
Coalition for the Not -to -Exceed Amount of $15,000.00 Annually
for Four Years
De Weerd: Item 5 is our Consent Agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the Consent Agenda as published, authorize the Clerk
to attest and the Mayor to sign.
Bird: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. Is there any
discussion? Madam Clerk, will you call roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 6: Items Moved From Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 7: Action Items
A. FP 15-022 Caven Ridge Subdivision No. 1 by New Cavanaugh,
LLC Located East Side of S. Meridian Road and South of the
Ridenbaugh Canal Request:
De Weerd: Item 7-A has been requested to continue to July 7th. Do I have a motion?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we continue Item 7-A until July 7th, 2015.
Bird: Second.
Meridian City Council
June 23, 2015
Page 5 of 40
De Weerd: I have a motion and a second to continue this item to July 7th. All those in
favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. FP 15-021 Fall Creek Subdivision No. 2 by Coleman Homes, LLC
Located South of W. Overland Road and East of S. Linder Road
Request: Final Plat Approval Consisting of Thirty -Nine (39)
Building Lots and Four (4) Common Lots on 12.51 Acres of Land
in the R-8 Zoning District
De Weerd: Item 7-B is FP 15-012. 1 will turn this over to staff.
Watters: Thank you, Madam Mayor, Members of the Council. The application before you
now is for a final plat. This site consists of 12.51 acres of land. It's currently zone R-8
and is located south of West Overland Road and east of South Linder Road. The
proposed final plat depicts 39 building lots and four common lots on 12.51 acres of land in
an R-4 zone -- or, excuse me, R-8 zoning district. The proposed plat complies with the
preliminary plat and the dimensional standards of the R-8 district. The proposed plat does
not include the street buffer and sidewalk along South Linder Road. Staff is
recommending as a condition of approval that this area is included within the boundaries
of this final plat and constructed with this phase. Written testimony has been submitted
from Becky McKay, the applicant's representative. She requests Condition No. 4-B and
5-B, which requires the street buffer along the new road to be included in this phase is
removed and they will be allowed to construct the entire buffer along Linder at one time
with the entrance at Kodiak Drive. Staff will stand for any questions Council may have.
De Weerd: Thank you. Council, any questions?
Rountree: I have none.
Bird: I have none.
De Weerd: Okay. Would the applicant like to make comment? Good evening. If you will,
please, state your name and address for the record.
McKay: Becky McKay. Engineering Solutions. Business address 1029 North Rosario.
Thank you, Madam Mayor, Members of the Council.
De Weerd: Thank you.
McKay: We are in agreement with all the conditions of approval as set forth by the staff.
The only one that -- that I had hoped to have removed would be 4-B and 5-B. We did not
include the arterial buffer adjacent to Linder Road, because I have 16 -- about 1,643 linear
feet of buffer and so my reasoning was it made more sense that we install it all in one fatal
swoop and there is only 573 feet of buffer adjacent on the west side of these lots and it's
Meridian City Council
June 23, 2015
Page 6 of 40
kind of in the middle of our Linder frontage and so it just seemed to kind of make sense to
me not to install just this little portion in the middle. When we come down and we get our
Kodiak collector entrance, then, we are going to -- I'm going to have an entire landscape
buffer all along Linder. So, staff had indicated that the -- the ordinance requires the buffer.
I'm not asking to get out of the buffer, I'm just kicking that buffer down the road and I
guess it's up to the Council to determine if that is appropriate or not at this juncture. So,
we just ask you to please consider it. Thank you.
De Weerd: Becky, as part of that -- sidewalks. Are the sidewalks already in?
McKay: Madam Mayor, no. The sidewalks are not in. The sidewalk is within our
landscape buffer. We have detached walks outside the right of way.
De Weerd: But you would be asking to postpone the extension of the sidewalks as well.
McKay: Yes. We would install the sidewalk along with the buffer. We will do that whole
Linder stretch and we had the outparcel that was the existing house. Mr. Coleman has
purchased that, so that is now under his ownership. We will be removing the home and
the buffer will continue. We are trying to save the mature trees that were in the front yard
of that home.
De Weerd: So, what kind of time frame are you looking at in terms of this buffer and the
sidewalk?
McKay: I think probably it will be next year, because we are going to have to open up that
second entrance for fire. We are going to be looping the water with this phase to Linder.
have to build water in Linder for a redundant source.
De Weerd: I won't share my opinion unless it's not said by any of the Council Members,
so -- any questions from Council? Okay. Well, then, I will share my thoughts. We need
connectivity for pedestrians, in particular kids to have safe routes, and if I had anything to
say to it I would ask you to finish that whole buffer along Linder, so you would have
sidewalks put in. Connectivity is huge and in particular along Linder where plenty of kids
walk up and down those roads. So, my two cents.
McKay: Thank you.
De Weerd: Okay. Council, any information needed from the applicant or staff?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: You brought up a point and Becky can answer this or maybe somebody. I can't
remember driving out there. On the south end of your buffer sidewalk, is there -- coming
north from Victory is there a sidewalk to that location yet?
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June 23, 2015
Page 7 of 40
McKay: The only existing sidewalk I believe is on the west side at -- what Southridge has
built of Linder.
Bird: Okay.
McKay: But there are -- to my knowledge there is no other sidewalk adjacent to our site.
We do have detached walks.
Bird: Okay.
McKay: We do have detached walks internally through -- and your multi -use pathway to
the school will go down our collector. That's the ten foot multi -use pathway.
Bird: Thank you.
Borton: Madam Mayor?
De Weerd: Yes, Mr. Borton.
Borton: So, Becky, your answer to the earlier question is the -- the idea that the buffer
along Linder for the enter length of the project is next year?
McKay: Yes. We are going to include it as one entire -- so we could do the whole
frontage. So, the sidewalk -- everything would connect to Kodiak.
Borton: And -- Madam Mayor?
De Weerd: Yes.
Borton: Is the --
McKay: This phase will be built this year.
Borton: Okay. Is the trigger for that appropriately described as a date that it would occur
by or a phase that it would occur by or -- installation of the entire buffer. How would you
characterize that?
McKay: I guess it would be up to the Council. I mean to -- to put a phase on it. With
phase three, phase four. We started on the east side of this project and we have been
working our way westward.
Borton: Is a date more appropriate? It seems clearer to have a date certain that it would
be installed by and so what date would you pick?
Meridian City Council
June 23, 2015
Page 8 of 40
McKay: Specific dates are harder than phases, because you don't know what the market
is going to do and I'd hate to agree to a specific date and, then, just have to build the
landscape and the sidewalk without a phase. That would be my fear. I guess, you know,
you could say with the third phase -- the fourth phase. This phase will be built and paved
before November 15th. That is our target.
Borton: Just phase two?
McKay: This phase two. Yes, sir. And so, then, we will roll to -- in fact, we already are
working on design of the third phase at this time.
Borton: Okay.
De Weerd: So, Becky, isn't it disruptive to any of the lots that build up against that that
you would be putting that in after the fact?
McKay: It could be. Yes. I guess that's what you have to balance.
De Weerd: When was this subdivision approved? Apparently it was before Council has
been pretty consistent about trying to get infrastructure along roads in prior to than on
each phase.
McKay: Two years?
Watters: 2012. The preliminary plat
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I would say that it was approved before I was aware there was going to be a
school in the neighborhood and to repeat the same question everybody else is asking, the
objective is to have a sidewalk in before the school is there. Immediate would be nice, but
to me the point is to have it be there before the school. Do we know when the school is
going to be opened?
De Weerd: Well, the school that's being built currently is on Stoddard. So, it's a half mile
over.
Zaremba: Okay. It's not on Linder?
McKay: No.
De Weerd: Not this one. Not the one being built.
Zaremba: Okay. Never mind.
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June 23, 2015
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McKay: Madam Mayor, to answer your question, Councilman Zaremba, when it was
approved the school bond had not passed. The school was planned, but there was no
exact date. It's under construction now.
Zaremba: Okay.
De Weerd: Is it -- is it the one --
McKay: On Stoddard.
De Weerd: On Stoddard. It's on Stoddard and Kodiak right across from Bear Creek Park
Zaremba: So, my question doesn't relate. So, thank you.
Milam: Madam Mayor? I mean is there -- and maybe you said it in the very beginning
when you started -- the reason you don't put in the entire buffer now with -- for all phases
and, then, it's already there and all the sidewalks are in there and the landscaping is there.
Can you not do that on the other -- because -- on the other phases that you haven't
started yet, as opposed to putting the whole thing off, do the whole thing ahead of time.
McKay: We have done that before, but when we have a site like this that we have to do a
significant amount of grading because of changes in elevation, then, we end up tearing
into it. So, we usually -- it's -- normally we will go ahead and with each phase put in that
arterial buffer. Typically that is what we do. This -- this particular project it's odd that we
are in the middle of that arterial buffer frontage with this phase. So, that's why I thought I
would ask. If, obviously, the Council deems it that they would prefer the buffer in, then,
that's what we will do.
Milam: Thank you.
De Weerd: Okay. Any other questions?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I guess I would ask staff. I think it's our regular request and maybe part of the
ordinance, that perimeter landscaping goes in with phase one. Just looking for an opinion
on whether we could or should --
De Weerd: Mr. Zaremba, can you move closer to your mike.
Zaremba: Sorry. Question of whether we would be starting a bad precedent if we allow
this or are there circumstances that would make it okay this time?
Meridian City Council
June 23, 2015
Page 10 of 40
Watters; Madam Mayor, Councilman Zaremba, Councilmen, at a minimum, Councilman
Zaremba, it would be installed with each phase that abuts the arterial. Sometimes with
the preliminary plat, if there is a -- especially in this instance where there is a school
nearby, we would probably require the whole sidewalk at the very least to be constructed
up front.
Zaremba: Okay. Thank you.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: To that point, wouldn't it -- why wouldn't it be required to be constructed with
phase one with this project?
Watters: Madam Mayor --
De Weerd: Probably because you didn't ask for it to be.
Watters: This project came in before the school property did.
De Weerd: Not to you you, but you Council.
Watters: It's not always a requirement. It just kind of depends on the individual site and
what's going on around it.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: It appears that if this is installed adjacent to this phase is that not a -- I don't
understand the connectivity that creates if it's not attached to anything on either side.
What does that help?
Watters: It's -- Madam Mayor, Councilman, it's not necessarily going to help anything at
this point until Kodiak is extended to Linder Road. At least for the school. But it is a -- like
you said, it is adjacent to this phase, so we typically include the buffer with the adjacent
phase. Especially when that -- the Kodiak section gets installed, then, they will have a
pathway connection -- follow my arrow here --
Borton: Right.
Watters: -- up north and, then, along Kodiak down to the school site.
Borton: Is that phase three to the north?
Meridian City Council
June 23, 2015
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Watters: I'm not positive.
De Weerd: Becky, do you want to come and talk about what is currently in. That might be
helpful.
McKay: Okay.
Watters: Does this show better, Becky, or would you like the other view?
McKay: So, this -- this is the school property right here. We have extended Kodiak to this
point right there, which is a collector roadway, and you can see this is phase one. So,
none of the Linder Road buffering was completed with phase one, because it -- none of
the Linder Road frontage was included. We did complete our Stoddard frontage and
sidewalk. We also have a micropath right here, right here through our mid block, and,
then, we installed a ten foot multi -use pathway for bikes and for pedestrians along the
south side of the collector Kodiak. So, what Sonya indicated is we do have a micropath
right there, so the only existing sidewalk on Linder is right there at Southridge on that west
side. I think they have got it to that point. So, in theory, if we extend sidewalk we could
get -- pick up some pedestrian traffic that could go to the school that direction. I'm kind of
leaving it up to the Council. We thought we would ask. If the Council thinks that because
the school is going in it's imperative that we get that in, you know, with this phase, then, so
be it.
Borton: Okay.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Becky, what if -- what if it was a phase plus a date certain?
McKay: It will open in the fall of '16.
Bird: That's the middle school?
McKay: Yes. I think they are on the fast track --
Bird: I knew that Hills -- I knew Hillsdale was, but I -- I didn't know the middle school was.
McKay: I guess it would probably be easier, to be honest with you, just to go ahead and
put it in with this phase, that stretch, if it makes things simpler, instead of trying to come
up with a date.
Bird: Thank you, Beck.
McKay: You know, we want -- we want to make safe routes to school.
Meridian City Council
June 23, 2015
Page 12 of 40
Bird: Thank you.
McKay: We don't want to cause any hardship. We just thought we would ask.
De Weerd: Thank you.
McKay: Thank you.
Bird: Want it done by the time school starts.
McKay: Yeah.
De Weerd: Okay. Council, do I have a motion?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approval FP 15-021 and to include staff, applicant comments, and that
would include leaving in Item 4-B and 5-B.
Zaremba: Second.
De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you call
roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
C. Public Hearing: PP 15-008 Normandy Subdivision by Schultz
Development Located at 4145 S. Locust Grove Road Request:
Preliminary Plat Approval Consisting of 110 Building Lots and 9
Common Lots on 26.93 Acres of Land in an R-8 Zoning District
De Weerd: Item 7-C is a public hearing on PP 16-008. 1 will open this public hearing with
staff comments.
Watters: Thank you, Madam Mayor, Council. Next application before you is a request for
a preliminary plat. This site consists of 26.93 acres of land. It zoned R-8 and is located at
4145 South Locust Grove Road on the west side of Locust Grove south of East Victory
Road. This property was annexed and zoned and preliminary platted in 2007 for the
development of single family residential homes. A development agreement was not
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June 23, 2015
Page 13 of 40
required as a provision of annexation. A couple of time extensions were approved for the
preliminary plat, but the plat later expired. So, this is a new preliminary plat. The
proposed plat consists of 110 building lots and nine common lots on 26.93 acres of land in
an R-8 zoning district. The plat is proposed to develop in three phases as shown on the
phasing plan on the right. Although the second and third phases are not labeled, the
applicant states the second phase will probably be the one south of phase one along
Locust Grove. The first phase will incorporate both access points. So, that will be this top
one. The gross density for the subdivision is 4.1 dwelling units per acre and the net
density is 6.8 dwelling units per acre, with an average lot size 6,398 square feet, with
homes ranging from 1,300 to 2,800 square feet in size. One access via South Locust
Grove Road is proposed along with the extension of the stub street, South Picasso
Avenue, at the north boundary, which will provide a secondary access via Chatsworth
Subdivision to the north. The master street map depicts a future roundabout at the
northeast corner of this site. However, ACHD is requesting it be removed from the master
street map. A 25 foot wide street buffer is required along South Locust Grove Road, an
arterial street, as proposed. A minimum of ten percent qualified open space is required to
be provided for this development, along with one site amenity. Based on the area of the
preliminary plat, a minimum of two six -- 2.69 acres of qualified open space is required to
be provided. The applicant is proposing a total of 2.73 acres or 10.13 percent as qualified
open space. The application proposes playground equipment for the tot lot as a site
amenity. The applicant has submitted four pictures of typical sample building elevations
for future homes within this development as shown. Building materials appear to consist
of a mix of horizontal and vertical siding, with stone and brick accents. Staff recommends
that the rear and/or size of homes on lots that face South Locust Grove Road incorporate
articulation through changes in materials, colors, modulation, and architectural elements
to break up monotonous wall plains and roof lines. The Commission recommended
approval of the proposed preliminary plat. Matt Schultz testified in favor. No one testified
in opposition or commented and written testimony was received from the applicant's
representative Matt Schultz. Key issues of discussion by the Commission. There were
none. There are no outstanding issues for Council. Written testimony since the
Commission hearing was submitted from Matt Schultz in agreement with the staff report
and Brian and Judy White. You should have a copy of their letter in your packet. Staff will
stand for any questions Council may have.
De Weerd: Thank you, Sonya. Council, any questions?
Bird: I have none, Mayor.
De Weerd: Okay. Would the applicant like to make comment?
Schultz: Good evening, Mayor and Council. Matt Schultz. 8421 South Ten Mile in
Meridian.
De Weerd: Thank you.
Meridian City Council
June 23, 2015
Page 14 of 40
Schultz: I'm here for the Normandy Subdivision. This is a project that I have been familiar
with for a long time now. I originally brought it through back in -- started working on it in
2006 and it was approved in 2007 in a very similar format as this and the same number of
lots and it was annexed and zoned back then an R-8. Even though you're voting on it
tonight -- on the annexation again, I believe that I would bring the same project forward
again at an R-8, given the fact that we have R-8 to the north, R-8 to the south it fits. We
meet all the requirements of the R-8 zone. You have a very ample landscape ordinance,
that ten percent, and as you can see it takes up a good -- a good percentage of our site, a
nice centrally located park, and I think Meridian has a very good open space ordinance
that sets it apart from all other cities, so it makes it nice -- one of the things that makes it
nice. We have good interconnectivity. Utilities are all at the site. There is not ground
water or rock. It's one of those sites that every once in a while, not very often, you get
them to -- everything seems to kind of fall in place and this is one of those where it makes
sense and it's a good mix of -- of the two and three car garage product. Two of the lot
sizes -- we didn't go down to the absolute minimums, but we went down to something that
was efficient and a lot of good mix of housing products and housing sizes. With that we
concur with staff's recommendation for approval and hope to get going on the first phase
probably over winter and get this time with next homes going up. And our first phase, like
Sonya said, excuse me, does bring in both accesses. The one to the north is the existing
subdivision, as well as Locust Grove to make sure we have got our -- get emergency
access, as well as water looping with that first phase. So, that's what dictated how that
first phase looks. We probably wouldn't have done that had it not been for that, but it
meets code that way, so -- I will stand for any questions. Thanks.
De Weerd: Thank you, Matt. Any questions from Council?
Bird: I have none.
Rountree: None.
De Weerd: Thank you. This is a public hearing. Is there anyone who would like to offer
testimony on this item? Okay.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Seeing no testimony, I'd move that we close the public hearing on Item 7-C, PP
15-008.
Rountree: Second.
De Weerd: I have a motion and a second to close the public hearing on Item 7-C. All
those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
Meridian City Council
June 23, 2015
Page 15 of 40
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I move that we approve Item 7-C, PP 15-008, Normandy Subdivision, to include
all staff and applicant comments.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 7-C. Any discussion from
Council?
Bird: I have none.
De Weerd: Madam Clerk.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
D. Public Hearing: AZ 15-003 Shelburne Subdivision by Shelburne
Properties, LLC Located 3405, 3497 and 3801 E. Zaldia Lane
Request: Annexation and Zoning of 30.21 Acres of Land with an
R-4 Zoning District
E. Public Hearing: PP 15-005 Shelburne Subdivision by Shelburne
Properties, LLC Located 3405, 3497 and 3801 E. Zaldia Lane
Request: Preliminary Plat Approval Consisting of Seventy -Eight
(78) Building Lots and Fifteen (15) Common Lots on 30.2 Acres
of Land
F. Public Hearing: VAC 15-006 Shelburne Subdivision by Shelburne
Properties, LLC Located 3405, 3497 and 3801 E. Zaldia Lane
Request
De Weerd: Item 7-D, E and F are public hearings on AZ 15-003, PP 15-005, and VAC 15-
006. 1 will open this with staff comments.
Watters: Thank you, Madam Mayor, Council. The next applications before you are a
request for annexation and zoning, preliminary plat, and a vacation of easements. This
site consists of 30.21 acres of land. It's currently zoned RUT in Ada County and is located
at 3405, 3497, and 3801 East Zaldia Lane. The applicant has applied for annexation and
zoning of 30.21 acres of land with an R-4 zoning district, with a request for a step down in
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June 23, 2015
Page 16 of 40
density shown on the future land use map for this property from medium density
residential to low density residential, the Comprehensive Plan allows requests for other
residential densities in residential areas to be considered without the requirement of an
amendment to the future land use map, provided that the change is only one step. For
example, from medium density to low density. This is a view of the existing site
conditions, the existing homes on the property. As you can see here there is -- see this
little green dot? There is one home here, one home here, and one home here. The
preliminary plat depicts 78 building lots and 13 common lots on 30.21 acres of land. The
property is proposed to develop in two phases as shown on the phasing plan. The gross
density for the subdivision is 2.58 dwelling unit per acre, with a net density of 4.33
dwelling units per acre. The average lot size is 10,090 square feet. Access is proposed
for this development via access at the northwest corner from East Zaldia Street via South
Eagle Road. A secondary emergency access will be provided prior to development of
phase two. Direct lot access to the proposed collector street is prohibited. The collector
street are this street right here, Zaldia, that turns into Elliana and comes out to Howry
Lane. This is also a collector that runs north -south. The existing home proposed to
remain on Lot 5, Block 6, is proposed -- is proposing an access via East Elliana Drive, a
collector street, due to the existing topography of the land in this area. Council approval
of the access is required and that is the existing home here on this parcel. A roundabout
is depicted on the master street map at the northeast corner of this site. ACHD is
recommending a modification to the master street map to remove the roundabout from the
map. Block 6 where the pond and large common area is located exceeds the maximum
block length allowed of 750 feet. That is this block length right here. The applicant is
requesting Council approval of a block length up to 1,200 feet, as allowed by the Unified
Development Code due to the block design being constrained by the pond and
topography in that area. A minimum of ten percent or 3.02 acres of qualified open space
is required to be provided for this development. A total of 4.3 acres or 14.5 percent is
proposed. A minimum of one qualified site amenity is required. The applicant proposes a
gazebo on the island in the pond and some picnic tables on the north side of the pond as
amenities. The little island they are talking about is right here. The pond is required to
have recirculated water and be maintained such that it does not become a mosquito
breeding ground. As a water amenity, the pond is also required to have banks no steeper
than one foot vertical for every four feet horizontally, with a depth and velocity in accord
with UDC standards. There are existing homes and associated accessory structures on
the site that are proposed to remain on the building lots within the subdivision. There is
an accessory structure on the existing Shoemaker property that is proposed to be located
on the adjacent Lot 4 while their home is proposed to remain on Lot 5, Block 2. This
home right here is the Shoemaker property and their accessory structure will be located
on this lot right here where they plan to build a new home and retain the accessory
structure. City code does not allow an accessory structure to be located on a property
without a primary structure. Therefore, staff is recommending the common lot lines
between Lots 4 and 5 is reconfigured to include the accessory structure on Lot 5, which
would allow the Shoemakers to construct a new home and later apply for a property
boundary adjustment to shift the lot line between the two properties to include the
accessory structure on their new property. The applicant has submitted seven photos of
sample building elevations for future homes within this development included on the
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June 23, 2015
Page 17 of 40
screen before you. Building materials appear to consist of a mix of stucco, board and
batten, lap siding, and cultured stone wainscot with architectural shingles. These are
photos of the existing home that is on Block 6 that it is the -- the block here that contains
the pond and this just -- the photos kind of demonstrate the topography in this area, how it
slopes up behind this house. The applicant has also submitted a request to vacate the
existing public utilities drainage and irrigation easements on the portion of the site that
was previously applied with Zaldien Zerua Subdivision as shown here like a grid. All of
the easement holders have granted consent for vacation of these easements. The
Commission recommended approval of the annexation and zoning and preliminary plat
request. Bradford Deadman and Randy Clarno testified in favor and Lonnie Stiles, John
-- Sean Oldman commented on the application. And written testimony was received from
Janie Peters, Cindy Pixley, and Lonnie and Bonnie Stiles. Key issues of discussion by the
Commission. They were supportive of the step down in density from medium density
residential to low density residential and transition to existing residences. They did not
change anything in the staff recommendation. Outstanding issues for City Council tonight
is the Block 6 where the pond and large common area are located that exceeds the
maximum block length of 750 feet. The applicant is requesting Council approval of a
block length up to 1,200 feet as allowed by the UDC due to the block design being
constrained by the pond and topography of the land. The applicant requests a step down
in density from medium density residential to low density residential as allowed by the
comp plan without an amendment to the future land use map. Third, the applicant
requests approval for the accessory structure that exists on the proposed Lot 4, Block 2,
on the Shoemaker property to remain until the primary structure can be built. That, again,
is this property right here. The applicant lastly requests approval of one access via East
Elliana Drive for the existing home proposed to remain on Lot 5, Block 6, right here. This
access requires Council approval of a waiver to UDC 11 -3C -3A for direct lot access via a
collector street. Written testimony since the Commission hearing has been received from
Cindy Pixley. You should have a letter in your packets from her stating her concerns and
a letter from the Kirsti Allphin, the applicant's representative, in response to the staff
report. You should also have a copy of her letter. Just a couple other items. From her
letter that staff is agreement with is she requests the qualified open space requirement not
include the storm drainage area, which results in 13.2 percent qualified open space. Staff
is agreeable with this change to condition number 1.1.1 D and second removal of condition
number 1.12C and 1.13G, which requires a separate common lot to be provided for a
landscape strip adjacent to lots not taking access via the common driveway. Staff is
agreeable with this change, as the landscape strip can be included in the common lot for
the driveway. Staff will stand for any questions Mayor and Council may have.
De Weerd: Thank you. Council, any questions for staff at this time?
Bird: I have none, Mayor.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Meridian City Council
June 23, 2015
Page 18 of 40
Rountree: There appears to be an access coming out of the north of this proposed
subdivision to some homes to the north. Is that by easement? Is that going to be a
private drive? What's the situation with -- with that approach out of this subdivision?
Watters: Madam Mayor, Councilman Rountree, this is a public stub street that is provided
with this subdivision. It is a private drive. I believe it's in an access easement for those
lots to the north. You can see them a little better on here.
Rountree: Thank you.
De Weerd: Any other questions?
Bird: I have none.
De Weerd: Okay. Would the applicant like to make comment? Thank you for joining us.
If you will, please, state your name and address for the record.
Clarno: Good evening, Mayor and Members of the Council. My name is Randy Clarno.
I'm the managing partner for Shelburne Properties, LLC. Address P.O. Box 8265, Boise.
83707. Just to give you a little background on this. We -- we have had a number of
issues to work through, mainly the collector roadway of Zaldia and what we are calling
Elliana Drive. ACHD's plan -- the city's plan originally called for it to be north of the pond
or, actually, encroaching into part of the pond and run along that existing private
easement that serves those four or five acre tracts. When we met with the neighborhood
they didn't like that and they didn't think it was a good -- good location and after we
studied it some more we didn't think it was a good location either, because it would have
impacted the pond probably so much that we would have had to have filled it, removed it,
plus there are a number of trees -- very large mature trees on the north side of that pond
that we wanted to preserve. So, we moved the road as you can see south into the site.
That -- that created some other issues that I think through meeting with the neighborhood
and reaching out to the neighborhood and working with staff that we have addressed that
we think are adequate. But I just want to point out that we have reached out to -- to all the
neighbors. We have a couple of individual meetings outside of the neighborhood meeting
that we are required to have to address concerns. Sandy Pixley is somebody that we
have met with, although I wasn't aware of a letter that she's written for this meeting. I
have seen a letter that she wrote for P&Z. Was that the letter you were referring to?
Okay. So, I don't know what she said in that letter, but I know that they -- the residents of
Napoli -- the Napoli development, which is to the west, were concerned about several
things, mainly about drainage, what we were going to do with the grading on the site, how
the homes next to them would appear relative to their homes, and so we met with them
one evening, went through all that, discussed it, have agreed to do some things there to
help alleviate some of their concerns. So, I believe we have addressed that. The nature
and character of the project is going to be a little more upper end project. I developed the
Kingsbridge -- the original Kingsbridge project to the north. Boise Hunter Homes finished
it years later after we held onto the land for four years during the crash and suffered
through that, but we want to see something of a similar character and quality on this
Meridian City Council
June 23, 2015
Page 19 of 40
project and we have already been discussing that with a number of builders in the area
that are very excited about -- about this project. The pond is -- if you haven't seen the
pond, if you haven't been out there, it's gorgeous. The one photo in that lower right-hand
corner of the color plan that you have kind of shows that. That was taken by a friendly
drone and it's a great -- great photo. It kind of represents -- it shows what's there and we
are going to put a gazebo on that island, something nice, and, then, on the north side of
the pond we are going to put in some -- probably some benches and some picnic tables
so that the residents there can enjoy that -- that water feature. We are pretty much in
agreement with everything in the staff report and what Sonya has described. We -- we do
want to just reiterate that the - the home that is the Shoemaker home -- the Shoemakers
are one of the sellers of this -- of this property and their plan is to build a big beautiful
home on -- on that larger lot there. If Council is able to, we would just -- we would prefer
not to have to go through the lot line adjustment process later. I will be acquiring that
house and I would -- I want to -- to resell the house as soon as possible. A lot line
adjustment would delay that process a number of months. I would prefer not to do that.
Plus I don't know -- there is -- the barn on the property right now is nice, it meets setback
requirements for accessory structures, I don't know that there is any need to -- to make us
go through an extra process unnecessarily. So, I would request that. The block length,
as Sonya has described, you know, we are constrained by several things there.
Obviously, the -- the linear fashion of the pond -- shape of the pond. The -- just to the
east of the pond we did look at one time at putting a road up just to the east side of the
pond, but discovered that the topography of the design of the road would have to wipe out
many very nice trees and would stub a road right into that property to the north of us
where you can see is a nice house. So, we didn't think that was appropriate. And in the
middle of that is where the house is, the existing home, and, then, of course, to the east is
the best location, because of how it lines up with Howry and ACHD agreed with that. So,
we are asking for your approval to make the block length longer than normal. The access
to Elliana to the one home there to the east, similar circumstances. You saw the photos,
the photography, to force a driveway down into that home from up above and, then, turn it
sharply and try to make it look appropriate for the front of the house facing south is just a
great, difficult challenge and it didn't make any sense and it would not -- the home just
wouldn't look right and we don't know that there is any -- anything really compromised by
allowing one driveway access on this 1,300 foot stretch of roadway, plus we can use the
access or we can have a joint access for maintenance to the common area and the pond
-- use the same access. One last thing that we -- that we request is that -- I don't know
that it was stated clearly in the staff report, but we are asking that the sidewalk on the
north side of Elliana in front of the pond, that we be allowed to make that sidewalk
adjacent to the curb, as opposed to separating and the reason for that is there is some
really nice trees along the south side of that pond right now and if we were to separate the
sidewalk we would have to take all those out and replant trees and we don't think that's
really appropriate. We'd like to just use the trees that are there. I have addressed all the
concerns I have. Do you have any questions for me?
De Weerd: Thank you. Council, any questions?
Bird: I have none, Mayor.
Meridian City Council
June 23, 2015
Page 20 of 40
De Weerd: I don't see any. Thank you. I did have a couple of people sign up to -- when I
read your name if you would like to provide testimony at that time I would invite you
forward. John or Beth Freeman signed up as neutral or did indicate. Do you have
anything you would like to add? Okay. Bradford Deadman. Deadman. Thank you.
signed up as for. So, is there anyone who would like to provide testimony on this item? It
is somewhat rare to see someone ask for less density, which we always appreciate. So,
Council, any questions for staff or applicant?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: We did have some -- some written testimony and it would be nice to see those
issues addressed. I don't know if we need to read the -- or --
De Weerd: Yeah. I'm afraid I'm not really understanding it myself, so -- Sonya -- would
the applicant like to come forward and maybe, Sonya, you can summarize what -- what
was brought up in the -- the letter. I could read it verbatim, but --
Milam: There is three of them, Madam Mayor.
De Weerd: Yes. If you could just summarize what the --
Watters: Yes, Madam Mayor. I did include a slide that shows the Pixley residents here at
the west boundary of the site. Bear with me here. One concern they have is that the land
immediately behind their backyard is currently a hay field and irrigated with the runoff
collection -- collecting in a ditch behind their fence and running into drains. Their land is
actually higher, because of fill in the irrigated land. I will just read this portion of it. For
example, my fence lawn to the top is only four and a half feet tall. After looking the
situation over Mr. Clarno stated that the top soil on the land behind this will need to be
moved to the east side of the development where it's needed and the gradation of the land
will, then, slope towards the main road that will run into the subdivision for those homes
and drain to the street and into the main drainage. The houses behind us could end up
much lower than we are. That's their first concern. Second concern was the structure of
the houses placed directly behind them. Some of these homes will be north and south,
where all of their homes are west and east. We request that single family -- excuse me --
single level homes be placed behind us to alleviate the loss of the view that we now have.
Mr. Clarno did not directly say that this could be done, but proposed to the builders that
the city wanted this. Their other concern was the irrigation water used by the new
subdivision and if it would affect the Napoli Subdivision. Mr. Clarno stated it would not
affect the source for irrigation water. He stated that possibly in the future we could be
connected to the irrigation system of the new subdivision, instead of receiving water from
Kingsbridge. These are some of the concerns we shared and I have encouraged the
other homeowners affected to communicate their concerns also.
Meridian City Council
June 23, 2015
Page 21 of 40
Clarno: Was that the only letter?
Watters: No. This is the one to Council. There was one previously to the Commission.
Clarno: Yeah. Okay. Could you put the color plan back up there and I can address
those. We did talk about all three of those items at that meeting. As we have talked
about the fill first, the grading. Those are five lots -- we are proposing five lots against five
lots and those -- those -- you know, our lots would be more east -west. If that house
wasn't in the way, we would have run our road more north -south, but because of the
position of that house the most efficient layout is the one that we have there. Otherwise, it
would be east -west against east -west. I made those lots that have -- that are north -
south wider than normal for that reason. But in terms of the grading, they -- she's right, a
lot of that land is higher than our land, probably two to three and a half feet or so and
there is a ditch that runs down there, it's an irrigation ditch. We are going to bury that or
relocate it, so it won't be an issue and if it's determined that water drains off of their lots
into that ditch we will accommodate water as we are required to. So, the drainage issue is
not an issue to me. The grading -- we are going to try to grade the site from west to east,
so that our land, which is already three feet lower than their land, would be -- our high
point and our low point would go further east. That would help with some of their
concerns on height. I think it's been known that this land would be developed at some
point in time. I have done everything I can to try to lessen the impact. They do have
some view. They don't all have views. I told them that I would put building envelopes on
those lots and meet with them again and talk about those building envelopes to see if --
you know, the views are going to get cut up a little bit, but I will try to, you know, preserve
a view from a particular room in their house or something. I have done that before in
Eagle successfully. I can -- I think I can do it here. But just not going to be able to make
them completely satisfied I'm sure a hundred percent. The other thing is is on the
irrigation, since I did Kingsbridge I'm aware of the agreement that Kingsbridge has with
Napoli. They had no water. Kingsbridge barely had enough water. We shared some of
that with them. It's kind of a problem for them. But this site has plenty of water. Probably
more than it needs. So, I told them that I would -- you know, as soon as I know exactly
what I have to -- excess I have to share, we will sit down and talk about it and see if we
can't help their situation a little bit. Did that answer your --
Milam: I think so. Yeah.
Clarno: Okay.
Milam: Thank you.
Clarno: Is that good? All right.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Meridian City Council
June 23, 2015
Page 22 of 40
Zaremba: While you're still here, a couple of the other depictions -- not the one we are
looking at the moment, appear to show that ACHD is contemplating a roundabout on the
northeast end of your property and would be taking up one of your building lots I'm sure
and connecting to what is now a private lane -- since you moved where Zaldia is going to
connect with that street have they discussed moving that roundabout?
Clarno: They have decided not to do the roundabout.
Zaremba: Okay.
Clarno: They still want a road to go east as a collector. It could happen up there at that
point or it could happen --
Zaremba: Thank you,
De Weerd: Okay. Thank you. Okay. Council, any further information needed from staff
or the applicant? Or any of the neighbors out there? If not I would entertain a motion to
close.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we close the public hearings on AZ 15-003, PP 15-005 and VAC 15-006.
Rountree: Second.
De Weerd: I have a motion and a second to close the public hearings on Items 7-D, E
and F. All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve AZ 15-003 and to include all staff, applicant, and public
comments.
Milam: Second.
De Weerd: I have a motion and a second to approve Item D. Any discussion from
Council? And is this -- would the consideration from the applicant be under AZ?
Bird: You mean the streets?
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June 23, 2015
Page 23 of 40
De Weerd: Are we doing a DA?
Watters: We are.
De Weerd: To require the house -- the --
Watters: I would recommend that's included as a provision in the development
agreement. For the accessory structure to remain -- primary structure?
Bird: Oh, the existing structure -- that would be in the zoning.
Watters: Yeah. A particular provision of the development agreement.
Bird: Then I would include that in -- in my motion --
Watters: Please. Yes.
Bird: -- that the structure be included in the DA.
Milam: Second agrees.
De Weerd: Okay. If there is nothing further, Madam Clerk, will you call roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Item 7-E.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve PP 15-005 and that also in my motion includes leaving -- having
no detached sidewalk at the south side of the pond -- existing pond, so that the trees can
remain and the sidewalk will be part of the curb and gutter.
Milam: Second.
De Weerd: I have a motion and a second. It's hard to approve the plat before approving
the variance when you extend the block length; right?
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June 23, 2015
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Watters: It actually is not a variance, Madam Mayor, it's included as a waiver as part of
the plat, yeah, if you would, please, speak to the block length and also the existing
collector. If you're approving that or not, please.
Bird: I am approving that.
Watters: Thank you.
Bird: That was part of it.
Watters: Thank you.
De Weerd: Okay. Anything further from Council? Okay, Madam Clerk.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Okay. That is VAC, not VAR.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve VAC 15-006, include staff, applicant, and public testimony.
Milam: Second.
De Weerd: I have a motion and a second to approve Item 7-F. Any discussion? Madam
Clerk.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 8 Department Reports
A. Continued from June 16, 2015: Legal and Fire Departments:
Memorandum of Understanding and Agreement between the City
of Meridian and the Meridian Rural Fire Protection District
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June 23, 2015
Page 25 of 40
De Weerd: Okay. We will move to Department Reports. Item 8-A is continued from June
16th that has been requested to move to July 7th. Do I have a motion?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we continue the Legal and Fire Department Memorandum -- MOU between
the City of Meridian and Meridian Rural Fire Protection District to July 7th, 2016.
Milam: 2015.
De Weerd: 2015.
Bird: 2015.
Milam: Second.
De Weerd: We don't want to move it that far away. Okay. I have a motion to continue
this to July 7th of this year. All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
B. Legal Department Report: Updates to Meridian City Code to
comply with updates to Idaho Code and to reclassify penalties
De Weerd: Item 8-B is a report from our Legal Department.
Nary: Thank you, Madam Mayor, Members of the Council. Just a brief update on what
the -- Item C is an amendment to the City Code. It's to meet some requirements that were
passed by the legislature that go into effect July 1st, so we wanted to make sure our code
references were changed prior to that date. There is a couple of them that have some
impact on how we do things. First there is a new section of the Idaho Code now called
the Transparent and Ethical Government Act. What they did is they combined a bunch of
different sections of the Public Records Act, Open Meeting Law, Executive Sessions
provisions, Ethics in Government provisions, all into a new code section. They didn't
change the text of those sections, they just changed the numbers. So, we have provided
you a little card to help with the executive session, since the numbers are different and we
have all gotten used to the other -- the other numbers. It also had two provisions that will
probably never have an impact on us at all. One is there are increased fines for violation
of the open meeting law and there is also the labor negotiations are now mostly held in
public. There are sections that allow for certain provisions of the labor negotiations with a
collective bargaining agreement like our fire department that can still be done in executive
session, but the general sessions of negotiations are now in public. There are other
updates to move certain criminal offenses from misdemeanors to infractions. Part of that
is a movement by the state to eliminate as many misdemeanors that are of lesser impact
Meridian City Council
June 23, 2015
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or lesser offense types of cases. These ones are curfew violations, fireworks violations,
and minor tobacco. There are also some updates to the city code. They have also
requested city to evaluate certain types of violations. We had three more that we found
that could be infractionalized and those were regarding barking dogs and dogs at large,
and public urination offenses. There were also some areas that have been codified in the
state code now that we have now removed from the city code, since they are now in state
code and preempted by -- by those, so those are regarding cruelty to animals, adoption of
the state criminal code, there is a specific provision in the city code, malicious injury to
property, trespassing, illegal smoking products, including Spice. Minors in possession of
alcohol. Encouraging delinquency of a minor. Runaways. Adoption of state vehicle laws
and speeding in a school zone. Those are all now in the state code and so we would
simple go with those. And, finally, we removed one section that dealt with minors being in
pool halls and we didn't find that to be as serious of an offense as it may have been back
a hundred years ago or so. Well, we know that trouble begins with capital T and it rhymes
with P and stands for pool. We didn't think it was really necessary to keep that in the code
book. So, all of these are really cleanups. They are, again, effective -- will be effective
before July 1st, which the state code requires, and I would stand for any questions.
De Weerd: Council, do you have any questions?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Just for clarity on the open negotiations with -- with unions. That doesn't
necessarily mean they have to happen at a city council meeting, I'm guessing it means
that the committee that normally meets to discuss that has to now post your meetings and
youragenda.
Nary: Madam Mayor and Members of the Council, Council Member Zaremba, yes, and
the --the long lawyery answer is that there is a lot of lack of clarity and there is a five year
sunset clause in this code, so I think there is going to be some changes to the law over
time. In fact, some of the language in the law basically says do your best to do what it
asks as correctly as you can, but it's not very clear. But it does -- it is clear to me that a
committee which we will now instead of doing it informally, we will formally have the
Council at some point adopt and recognize that committee, will then operate like any other
committee or commission or the Council, with the meeting requirements, noticing of the
meeting minutes, recording the meetings, those kinds of things. Most of that we already
do, we just don't really don't have them in public. So, that's really the change which won't
impact us greatly, but it's a little bit different from a logistical standpoint to make sure the
noticing and all that's done the same as other committees are.
Zaremba: Thank you.
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June 23, 2015
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C. Ordinance No. 15-1647: Updates To Meridian City Code To
Comply With 2015 Updates To Idaho Code And To Reclassify
Violation Penalties
De Weerd: Anything further? Item 7-C is Ordinance 15-1647. Madam Clerk, will you,
please, read this by title.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 15-1647, an
ordinance of the City of Meridian in Ada County, Idaho, amending or repealing the
following provisions of Meridian City Code: Section 1-7-5C regarding City Council
meetings. Section 1-14-7 regarding statutory standards. Section 6-4-11) regarding
juvenile curfew. Section 6-4-2 regarding minors in possession of cigarettes or tobacco.
Section 5-4-12A regarding penalties for fireworks code violations. Section 6-2-8A
regarding barking dogs. Section 6-2-813 regarding cruelty to animals. Section 6-2-8D
regarding dog at large in public place. Section 6-3-1 regarding adoption of Title 18 Idaho
Code. Section 6-3-4 regarding malicious injury to property. Section 6-3-5 regarding
trespassing. Section 6-3-9A regarding public urination. Section 6-3-11 regarding unlawful
sale and possession of illegal smoking products. Section 6-4-3 regarding minor in
possession of alcoholic beverage. Section 6-4-4 regarding minors in pool halls. Section
6-4-5 regarding encouraging delinquency. Section 6-4-6 regarding runaways and
delinquents. Section 7-1-1 regarding adoption of state vehicle laws. Section 7-1-6C
regarding speed restrictions in school zones. Adopting a savings clause and providing an
effective date.
De Weerd: I think we needed to add a few more of those. Is there anyone who would like
to hear this read in its entirety? Seeing none.
Milam: Madam Mayor?
Zaremba: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Ordinance No. 15-1647 with suspension of rules.
Bird: Second.
De Weerd: I have a motion and a second to approve this ordinance under 8-C. Madam
Clerk, will you call roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
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June 23, 2015
Page 28 of 40
D. Public Works: Budget Amendment for FY2015 in the Amount of
$175,000.00 for Well 27 Water Treatment Facility Equipment
Procurement
De Weerd: Item 8-D is under our Public Works Department.
Radek: Madam Mayor, Council Members, we are bringing forward a budget amendment
of 175,000 dollars for filter equipment procurement for Well 27 water treatment facility.
This is year one of the KIA project, which includes bio testing equipment specification
development and equipment procurement. The bio testing and the specification
development have been completed, so the equipment needed -- and the equipment
proposals have been evaluated. Cost of the equipment for the winning proposal is more
than the FY -15 project budget, so the 175,000 dollars was needed in order to award a
contract for the equipment. The reasons this -- this is our third water treatment facility that
we have procured equipment for. So far we have scheduled 600,000 dollars for the first
year, which is the design, product testing, and equipment procurement and it has worked
out fairly well for the first two. This third one, Well 27, turned out a little different. It had a
larger capacity, so you have to treat more water and it has a smaller sewer capacity near
the -- near the facility, so the back flush, even though it will treat more water, the back
flush from the filter is less, so what that means is the filter has to end up with more cells,
so you have a more expensive filter. We also have a difference supplier for this third filter,
which the equipment procurement is not necessarily a low bid. In fact, it's not a low bid,
it's a -- it's a qualification bid for equipment procurement. So, this different supplier was a
little more expensive than the other supplier. We were able to negotiate down the price
after we chose the equipment. But they were -- they were awarded largely based on the
-- the customer service that they provided at United Water in the past and their ability to
provide training and customer service to us and our first two equipment procurements with
the different supplier we have been a little less than satisfied with their ability to provide us
customer service when we needed it. So, those are the reasons and, again, we are
asking for 175,000 dollars so we can procure this equipment and we will build this facility
starting next spring and finish it next summer and it will be our third facility. And I will
stand for any questions.
De Weerd: Thank you, Kyle. Any questions from Council? So, I guess I -- I have a
question. If you need the money now, but it won't be done until next budget year, why
doesn't it need to be in the next budget year's --
Radek: Madam Mayor, this is a two year project. During the first year we do the design
and pilot testing to procure the equipment and, then, we put out a qualification based
selection to get the equipment, say, hey, we need a -- we need a filter that will treat the
water with this chemistry to this degree and we have manufactures that bid on that or
submit a qualifications based selection submittal on that and we need to contract for that
equipment and, then, when we -- when we get a contract for the equipment, then, our
designer can design the building around that equipment. Some of the steps we are going
through on this kind of a project. So, we won't be able to complete the design until we get
this contract, which is, you know, in the next few weeks, provided that this amendment is
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June 23, 2015
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approved, then, our designer Keller Engineering can start designing the building around a
piece of equipment and have that design done by -- by October and, then, we get our
funding for the building. We start the building in -- well, we bid it out in October, start the
building in late winter or early spring, and, then, get it done next summer.
De Weerd: So, it's the second phase under next year's budget?
Radek: That is correct, Madam Mayor.
De Weerd: So, that was in front of Council last week.
Radek: That is correct.
De Weerd: Okay. And is there a time sensitivity that we need to do this right now and not
do it all in one budget year?
Radek: Madam Mayor, yes, if we wait until the next budget year we -- we won't have
equipment -- it's about 130 days lead time on getting the equipment going and we can't
start designing the building until we procure the equipment contract. So, rather than
Keller starting on design in two weeks, Keller would have to start design in October or
November. So, it would just push it all back. And I don't know if we would be able to --
actually, if we started design in October and November I'm not sure we would be able to
complete the project in the next fiscal year.
De Weerd: Okay. Thank you. Any questions from Council?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: In light of your questions -- you asked good ones that are, quite frankly, relevant
to both of these that there is an ability to do them now. There isn't necessarily an urgency
or lost opportunity, other than time, in doing them now. This one in particular and the next
one anymore so we can talk about that, too, but I struggle with -- with this magnitude of a
budget for these two items, you know, 90 days before the next budget cycle, if there is not
a real immediacy to them. They are sizeable and I'm not sure of the need to do them right
now.
Bird: Madam Mayor?
Radek: Councilmen -- Madam Mayor, Councilman Borton, I guess let me clarify. If we
don't contract for the equipment purchase now, we won't be able to contract it until the
next fiscal year. We won't have the money to contract for it. That will move our project
back four or five months and we will be coming back to ask for that 175,000 dollars again
and probably more than that when we -- or possibly more than that when we -- when we
have to build the building and we will likely not be able to build that building in the next
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June 23, 2015
Page 30 of 40
fiscal year if we do that. So, that's an option. Also I don't know if -- if our -- if our contract
that's before us now would be honored if we said thanks for the submittal, vendor. We are
going to think about it for four months and, then, come back to you, we might not get the
same contract. In fact, I doubt we would get the same contract. They will have different
prices. So -- so, not getting this budget amendment now does have some cascading
effect on us.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I realize we are only discussing one project at the moment, but considering all
of the things that are going to be coming at us in the Public Works Department capital
improvements plan, there are a series of activities on this and other wells that are coming
and something has to be first and something has to be later. Yes, this one could be put
off, but, then, that either destroys the whole plan for the CIP or something else needs to
be accelerated to take its place. So, if you only look at this one project the case could be
made maybe timing is flexible, but this is part of a series of projects and my feeling is it
doesn't just delay this project, it delays the whole CIP if we don't get something moving
now.
Bird: Madam Mayor?
Zaremba: Am I correct in that?
Radek: Madam Mayor, Councilman Zaremba, I would agree with that statement. We
have -- we have a design -- we have our designers ready to do the building, stopping a
project in -- at the end of year one will just, essentially, delay that project and it will
probably delay -- you know, we will have to push back some other things as well. But we
have, essentially -- this project is scheduled for 1.2 million dollars, including the -- the
budget enhancement for next year. When you look at 1.2 million dollars and compare the
175,000 to it, maybe the percentage of money doesn't seem that significant. I guess my
main concern is that we get this project -- we deliver this project when we told you, the
Council, that we would deliver it and -- and the only feasible way I can see that happening
is if we get our contract for the equipment during this fiscal year. If we wait until next fiscal
year we will be behind the curve on the building.
Bird: Madam Mayor?
Milam: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Kyle, a couple things. On your request for proposal or your bid or whatever you
want to call it, what was -- what was the -- they give a time. How many months did they
guarantee the price?
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June 23, 2015
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Radek: Councilman Bird, I'm not quite sure on that. I believe it was 90 days.
Bird: Which is three months. And when did you get the price? When did you get the bid?
Radek: Oh. We got the bid -- I believe it was about three or four weeks ago.
Bird: So -- and another thing, on this equipment does it -- does it have to be installed
before you can build the building? Does it have to be installed when you build the building
around it or do you build the building and, then, install the equipment?
Radek: Yes.
Bird: Yes and no?
Radek: Yes and no. Madam Mayor, Councilman Bird, the way we did the first one Well
21 they actually built half of the building and, then, installed in the building before they put
the roof on. I guess my main point here is that the building can't be designed until we
select the equipment.
Bird: Why can't it be designed if you -- if you have the specifications on the equipment?
Radek: Well, the specifications on the equipment are -- are qualification based selections.
One supplier might give us a tank that's ten foot by 40 feet. Another supplier might give
us an answer that is 12 feet by 20 feet. So, we don't know how big that footprint is until
we select a piece of equipment.
Bird: Well, you have already told us you have selected this piece of equipment.
Radek: Well --
Bird: And it's got -- it's got to have the specifications on what size and what size building
you need.
Radek: Councilman Bird, we have not selected -- we have selected -- we have not
awarded that contract.
Bird: You haven't awarded it, but you have selected it you just told us.
Radek: We have selected --
Bird: You needed this 175 to get the contract going with this company; right?
Radek: Correct. So, until we get that contract we don't know what piece of equipment we
have.
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June 23, 2015
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Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Kyle, you mentioned that that was not the low cost bid. Can you tell us the price
on the low cost bid?
Radek: Originally the low cost bid was -- it was about 100,000 dollars less. But since we
have negotiated with the -- the equipment vendor that -- that won, it's closer to 50,000
dollars difference. And we think we are getting a better product and better service. It's a
qualification based selection. But to answer your question, Councilman Bird, we can't
design the building until we get the contract, because we don't know what piece of
equipment we are going to get.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Kyle, it seems to me like you guys have already selected the product you're going
buy. You need this 175,000 to do it. You have evidently got a confirmed bid and a
contract ready; is that not right?
Radek: That is correct
Bird: Okay. And this -- this bid was good for 90 days.
Radek: Councilman Bird, I think it was good for 90 days. I'm not sure of that.
Bird: Most -- that's standard I think in any industry. I just -- and you say -- and you also
stated that this was the same equipment that United Water is using or is this the same
supplier United Water is using?
Radek: Same supplier.
Bird: Okay.
Radek: It's a different piece of equipment for each site and each -- each different
chemistry requirement at each site.
Bird: But you have, evidently, selected a certain bunch of equipment to purchase under
this contract to do it; right?
Radek: That's correct.
Bird: And this -- this supplier can't give you the physical sizes that that building needs to
be?
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June 23, 2015
Page 33 of 40
Radek: Councilman Bird, they could give us the size of the equipment, but we don't have
a contract with them, so I'm not sure if we -- if we design a building to the specifications of
a piece of equipment that we might obtain, and, then, don't obtain it and -- we have to
design the building over again. If we ended up with a longer or a shorter piece of
equipment -- I guess I'm not sure -- I guess I'm not sure what the -- what's going on with
the questioning. We want to delay the --
De Weerd: Is your concern that if you don't get the piece of equipment now, but you do
design the building to it, that the price of this equipment might go up and, then, you lose --
Radek: Madam Mayor, that's -- that's one of my concerns and this is the third contract
that we have done in this manner. My main concern would be that we don't even get that
same piece of equipment, because it's -- let's say as Councilman Bird suggested it's a 90
day guarantee. Well, that -- 30 of that 90 days has gone, so if we wait until we have
money next year we are probably going to have to redo the qualifications based selection
for that equipment and we will have maybe the same suppliers to bid on it, maybe not.
Maybe this supplier might say, well, we don't want the old one, we want -- you know, they
select suppliers and, then, they don't award contract, so maybe we won't even see them.
So, it would seem to me not very prudent to base a design on something you don't know
what you're going to get.
De Weerd: Well -- and I don't mean to be disrespectful, but if we have put out an RFQ
and we didn't have a budget for it, it just seems that we probably should have sought the
budget spending authority first, at least to put it out. To say we might lose a supplier
because we don't award this that wasn't budgeted to begin with, I think is not a fair
statement to Council. I don't understand if -- if we have a housing budgeted for next year,
why we didn't have this budgeted for this year. Is this an unexpected -- I'm just trying to
understand the sequence of events.
Radek: Apparently I haven't explained this properly, because we did budget for this this
year. We budgeted 600,000 dollars for design, pilot testing, and equipment procurement.
We budgeted 600,000 dollars. We budgeted too little.
De Weerd: Okay. Now I get it. Thank you
Radek: We budgeted 175,000 dollars too little. We did budget for equipment
procurement, though, and so that's why we are coming over here saying -- it's no different
than if we would have bid out a project in a low bid situation and if a water line extension
was budgeted 400,000 dollars and our --
De Weerd: So, our estimate fell short.
Radek: Our estimate fell short and for the reasons that I explained earlier, which was -- it
was a larger pump, it needs three cells instead of two, which the first two needed -- the
first two facilities needed two and it has a restriction in how much we can back flush the
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June 23, 2015
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filter into the sewer, because of the size of the sewer at that location, so those are the
drivers why we missed on this one. We missed on the budget.
De Weerd: Sorry. I was not getting it. That was my -- my slip.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I move we approve the budget amendment for fiscal year 2015 in the amount
of 175,000 dollars for equipment procurement for a Well 27 water treatment facility.
Cavener: Second.
De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you call
roll.
Roll Call: Rountree, yea; Bird, nay; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes -- or no. Five ayes and one nay.
MOTION CARRIED: FIVE AYES. ONE NAY.
De Weerd: And I apologize. I started it. That was my bad.
E. Public Works: Budget Amendment for FY2015 in the Amount of
$444,699.00 for the Design of the Wastewater Resource
Recovery Facility Capacity Expansion Project
Allison: Madam Mayor, Members of the Council, my name is David Allison.
De Weerd: Welcome. Welcome said the spider to the fly.
Allison: I feel maybe I need more notes. The budget amendment before you, which I am
going to discuss, is for 444,699 dollars. This money reflects the amount of work that
Brown & Caldwell, the consultant I will describe here a little bit more, the amount of work
that they say they would be able to complete from a mid July start date until the end of this
fiscal year. This money would be allocated to begin the design of the capacity
enhancement at the wastewater treatment plant. This is the third step of -- of this
process. The first step that we contracted with Brown and Caldwell was to evaluate the
capacity, excuse me, of our plant, of our existing systems, based on the current capacity
that we determined through their study, through their modeling efforts, we put together an
alternatives analysis. It compared about 12 different treatment technologies, comparing
capital costs and operating costs, some of which were very substantial. We came to our
final decision on which alternative to select and ultimately construct based on it's favorable
conditions and this amendment would be to fund the design portion for FY -- remaining
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June 23, 2015
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portion of FY -15. Our designers gave us a 15 month design schedule and based on
where we were at in our current fiscal year and where we would end up next year, we felt
it would be prudent to get started as soon as possible, that way a complete set of design
documents would be ready, so we could begin construction beginning in FY -17 or soon
thereafter, right around that time. We'd also like to have more of a -- of an idea of what
the construction would look like, what those elements would look like, what would be
required for that construction. So, that way when we come forward about a year from now
for our next budget we would have a -- we could be better informed to put our
enhancements together for that. I guess I will stand for any questions.
De Weerd: Thank you.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Mr. Allison, I got a question. What is the -- what is the total estimate cost of this --
what we -- what we are designing?
Allison: The design portion is about two point --
Bird: No. How much --
Allison: Excuse me. The design portion is about 2.8 million and we are looking for a total
construction of about 30 to 35 million.
Bird: And this -- this is -- is this the complete recovery redo -- addition I mean?
Allison: Councilman Bird, this would be for the capacity expansion. This is part of
capacity to increase the growth, as well as the --
Bird: Yeah. Okay. So, one point -- 1.2 or two million to design?
Allison: Yeah. About two, 2.5.
Bird: And about 31 or 32 million total project?
Allison: That's our very preliminary estimate. And, like I said, it would be --
Bird: So, we are paying about eight or nine percent of our total estimated cost for design?
Allison: Yes.
De Weerd: And this is -- is really a major component in meeting future growth and having
the capacity to do so.
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June 23, 2015
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Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I just -- so that it comes as no surprise, this is another one of those where there
are a series of projects that will be coming over the next ten to 20 years. This is probably
the first step -- actually, it's not the first step. We have already taken steps and in the past
ten years or so have done capacity upgrades and inclusion. This particular one needs to
be accelerated a little bit more than we originally anticipated, because it's actually being
impacted by two things. The city continues to grow at a pace that we all know is just
breathtaking. On that basis alone we aren't necessarily threatening our current capacity,
although we are reaching 80 percent of it, which is where you want to start designing the
next phase. But Tom Barry, the director, has also explained to me that in anticipating
some of the new requirements about phosphate removal and some other things that we
are going to have to remove to much greater stringent than we have been, the method for
doing that takes longer. So, it's likely that we will be putting out the reclarified water,
slower than we are taking it in, because the process is going to take a little bit longer,
which means we need greater storage capacity -- not really storage, because it's still
moving through the plant, but it's moving slower and that does take up capacity to be
holding it longer. So, we are in danger of running out of capacity if we don't get this
accelerated pretty quick. So, I just thought I would throw that in and, then, don't be
surprised if there is a couple more in the next few years right after it.
De Weerd: Any other questions for David?
Borton: Madam Mayor?
De, Weerd: Mr. Borton.
Borton: David, if you can, are you able to articulate Finance's position and opposition to
the amendment request?
Allison: To this point, Councilman Borton, I haven't heard any opposition to this. We
haven't had any -- we haven't heard anything.
Borton: Okay.
De Weerd: I don't think that -- she had a question and when Councilman Rountree and I
were looking at this, she was not available to answer it, but she has since replied and --
Rountree: And I haven't seen that.
Borton: I'm just making reference to the budget amendment form is all. There was a
checkbox --
Allison: Oh.
Meridian City Council
June 23, 2015
Page 37 of 40
Borton: -- under Finance it said no and so I thought I'd ask. Okay.
De Weerd: She was just asking what event triggered the additional request and she just
didn't have time to completely review it, so she just didn't want people to miss that,
especially since Todd is really pushing the deadlines and she did talk with Mike about --
asking what -- what had changed and I don't know what response she got, but I can just
tell you what I got in an e-mail, because I asked the same thing. And so, David, I guess
she had asked the question is what -- what event triggered the additional need for -- for
the budget amendment.
Allison: Madam Mayor, for us when we talk with the consultant about what they are
anticipating design timeline would look like, they indicated it would be right around 15
months and we felt that put us in a great position to be able to have a design completed at
the end of FY -16 and, then, be able to have the next enhancements and the next fiscal
FY -17 for construction.
De Weerd: And I think this was what Mr. Barry was talking about in terms of an
accelerated need to address the capacity. This addresses load versus slow, is that how I
understand it?
Allison: Madam Mayor, this is for the capacity, but, in turn, we also are -- as Councilman
Zaremba was stating, with the pending NPDES permit that we have coming up, the
removal of the treatment of our existing capacity right now is lowered. Our treatment
capacity has diminished --
De Weerd: Right.
Allison: -- but if we were to have those limits put in place now this would be able to meet
our current capacity, as well as the limits that are proposed in the NPDES permit and
would also help us anticipate or build capacity for future expansion.
De Weerd: Okay. Thank you. Any other questions?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I move we approve the budget amendment for fiscal year 2015 in the amount
of 444,699 dollars for beginning the design of the wastewater recovery -- wastewater
resource recover facility capacity expansion project.
Cavener: Second.
De Weerd: I have a motion and a second. Any discussion?
Meridian City Council
June 23, 2015
Page 38 of 40
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: I don't support the request at this time. I'd like to see this included in -- in the
budget book in next year's budget. I will also allow -- if there is other follow-up concerns
from Finance, then, they can provide us with other additional info. So, it didn't sound like
there was the necessary urgency to do it now versus 96 days from now or part of next
year's budget, so that's where I would prefer to see it.
De Weerd: Okay. Madam Clerk, will you call roll.
Roll Call: Rountree, nay; Bird, nay; Zaremba, yea; Borton, nay; Milam, yea; Cavener, yea
De Weerd: Aye.
MOTION CARRIED: THREE AYES. THREE NAYS. MAYOR AYE.
Allison: Thank you.
Item 9: Ordinances
A. Ordinance No. 15-1648: An Ordinance (RZ 15-006 Three Corners
Subdivision) for the Re -zone of a parcel of land located in the
NW'/4 of the NW'/4 of Section 29, Township 4 North, Range 1
East, Boise Meridian, City of Meridian, Ada County, Idaho
Establishing and Determining the Land Use Zoning
Classification of Said Lands from C -C (Community Business)
zoning district, R-8 (Medium Density Residential) zoning district
and R-4 (Medium -Low Density Residential) zoning district to C -C
(Community Business) zoning district (9.38 acres), R-8 (Medium
Density Residential) zoning district (2.76 acres) and R-4
(Medium -Low Density Residential) zoning district (0.51 acres.
De Weerd: Okay. Thank you, David. Item 9-A under Ordinance 15-1648, 1 Will ask
Madam Clerk to, please, read this by title.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 15-1648, an
Ordinance RZ 15-006, Three Corners Subdivision for the rezone of a parcel of land
located in the northwest one quarter of the northwest one quarter, Section 29, Township 4
North, Range 1 East, Boise, Meridian, city of Meridian, Ada County, Idaho. Establishing
and determining the zoning classification of C -C, community business zoning district, R-8,
medium density residential zoning district and R-4, medium low density residential zoning
district to C -C, community business zoning district, 9.38 acres, R-8, medium density
residential, 2.76 acres, and R-4, medium low density residential zoning district, .51 acres
in the Meridian City Code. Providing that copies of this ordinance shall be filed with the
Meridian City Council
June 23, 2015
Page 39 of 40
Ada County assessor, the Ada County recorder, and the Idaho State Tax Commission as
required by law and providing for a summary of the ordinance and providing for a waiver
of the reading rules and providing an effective date.
De Weerd: Okay. You have heard this read by title. I don't see anyone wanting to hear it
in its entirety, so do I have a motion?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve Ordinance 15-1648 with suspension of rules.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 9-A. Madam Clerk, will you call
roll.
Roll Call: Rountree, yea; Bird, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 10: Future Meeting Topics
De Weerd: Council, under future meeting topics I would ask would you have availability
for a special meeting next Monday on the 29th around 5:00 o'clock? It should only last --
Mr. Nary, less than an hour?
Bird: Sure. Set it. Let's go.
Rountree: 5:00 o'clock?
De Weerd: Yes.
Rountree: Is it a special meeting or is it executive session?
De Weerd: A special meeting executive session.
Rountree: Okay.
De Weerd: Okay. Thank you. Any other items for consideration under future meeting
topics? Okay. Hearing none, I would entertain a motion to adjourn.
Rountree: So moved.
Meridian City Council
June 23, 2015
Page 40 of 40
Bird: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 7:42 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
DATE APPROVED
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