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HomeMy WebLinkAbout2015-06-02 E IDIAN z-- CITY COUNCIL REGULAR ../c/1(1 MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, June 02, 2015 at 6:00 PM 1. Roll-Call Attendance X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Larry Woodard with Ten Mile Christian Church 4. Adoption of the Agenda Adopted 5. Proclamation A. Proclamation for Public Works Week 6. Consent Agenda Approved (Pg 4-5) A. Findings of Fact, Conclusions of Law: RZ 15-004 Verona East Subdivision by Primeland Investment Group, LLC Located East of N. Ten Mile Road and North of W. McMillan Road Request: Rezone of 0.67 Acres of Land from the L-O Zoning District to the R-8 Zoning District B. Findings of Fact, Conclusions of Law: PFP 15-001 Verona East Subdivision by Primeland Investment Group, LLC Located East of N. Ten Mile Road and North of W. McMillan Road Request: Preliminary / Final Plat Consisting of Four (4) Single Family Residential Lots and Two (2) Common Lots on Approximately 0.62 Acres in a Proposed R-8 Zoning District C. Findings of Fact, Conclusions of Law: AZ 15-002 Decatur Estates by 4345 Linder Road, LLC Located at 4345 N. Linder Road Request: Annexation and Zoning of 39.76 Acres of Land with an R-4 Zoning District D. Findings of Fact, Conclusions of Law: PP 15-004 Decatur Estates by 4345 Linder Road, LLC Located at 4345 N. Linder Road Request: Preliminary Plat Meridian City Council Meeting Agenda—Tuesday, June 02, 2015 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Approval Consisting of Ninety-Nine (99) Building Lots and Twelve (12) Common Lots on 39.76 Acres of Land in the R-4 Zoning District E. Findings of Fact, Conclusions of Law: RZ 15-005 Hamelin Village Subdivision by B&S Investments, LLC Located 603 W. Pine Avenue Request: Rezone 0.50 Acres from the R-15 Zoning District to the R-40 Zoning District F. Findings of Fact, Conclusions of Law: CUP 15-006 Hamelin Village Subdivision by B&S Investments, LLC Located 603 W. Pine Avenue Request: Conditional Use Permit Approval for a Multi-Family Development Consisting of Eight (8) Dwelling Units (Two (2) Four-Plex Structures) on Approximately 0.45 Acres in a Proposed R-40 Zoning District G. Findings of Fact, Conclusions of Law: PFP 15-002 Hamelin Village Subdivision by B&S Investments, LLC Located 603 W. Pine Avenue Request: Combined Preliminary/Final Plat Approval Consisting of Two (2) Multi-Family Residential Lots and One (1) Common Lot on Approximately 0.45 Acres in the Proposed R-40 Zoning District H. Findings of Fact, Conclusions of Law: MDA 15-004 Woodland Springs by Morgan Development Located 1728 and 1736 E. McMillan Road Request: Modification to the Development Agreement to Change the Architectural Design of One of the Structures on the Site Findings of Fact, Conclusions of Law: MDA 15-002 Verona East Subdivision by Primeland Investment Group, Inc. Located East of N. Ten Mile Road and North of W. McMillan Road Request: Development Agreement Modification to Remove the Property from the Recorded Development Agreement (Instrument #108059801) to Construct Two (2) Single Family Attached Dwellings 7. Community Items/Presentations A. Mayor's Office: Mayor's Youth Advisory Council (MYAC) Update (Pg 6-10) B. Meridian Arts Commission: FY15 Traffic Box Wrap Recommendations Approved (Pg 11-14) 8. Action Items A. Public Hearing: AP 15-002 Franklin Mini Storage by Osborne Enterprises Located 1975 E. Franklin Road Request: City Council Approval of a Reduction in the Buffer Width Required in the C-G Zoning District to Residential Uses as Allowed by Unified Development Code (UDC) 11-3B- 9C.2 Approved (Pg 29-32) Meridian City Council Meeting Agenda—Tuesday,June 02, 2015 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. B. Public Hearing: VAC 15-005 Umbria Subdivision, Lot 1, Block 2 by Silver Oaks Apartments, LLC Located 3800 W. Perugia Street Request: Vacate a Portion of the Existing Water, Sewer and Pressurized Irrigation Easements on Lot 1, Block 2 Approved (pg 27-29) C. Public Hearing: SHP 15-001 Newton's Nook Subdivision No. 2 by Penwood III, LLC Located 397 SW 5th Avenue Request: Short Plat Approval for Two (2) Commercial Lots on Approximately 0.26 Acres in the L-O Zoning District Approved (pg 29-32) D. Public Hearing: SHP 15-002 Newton's Nook Subdivision No. 3 by Penwood III, LLC Located 381 SW 5th Avenue Request: Short Plat Approval for Two (2) Commercial Lots on Approximately 0.20 Acres in the L-O Zoning District Approved (pg 29-32) E. Public Hearing: SHP 15-003 Newton's Nook Subdivision No. 4 by Penwood III, LLC Located 413 SW 5th Avenue Request: Short Plat Approval for Two (2) Commercial Lots on Approximately 0.20 Acres in the L-O Zoning District Approved (pg 29-32) F. Public Hearing: RZ 15-006 Three Corners by Sweet Land Development, Inc. Located Southeast Corner of N. Locust Grove Road and Chinden Boulevard Request: Rezone of Approximately 12.65 Acres of Land from the C-C (Community Business), R-8 (Medium Density Residential) and R-4 (Medium-Low Density Residential) Zoning District to the C-C (9.38 Acres), R-8 (2.76 acres) and R-4 (0.51 Acres) Zoning Districts Continued to June 16, 2015 (pg 32-33) 9. Department Reports A. Mayor's Office: Budget Amendment for the Mayor's Youth Advisory Council (MYAC) Ball at the Hall for the Not-to-Exceed Amount of $4943.00 Moved to Community Items/Presentations after MYAC Update — Approved (pg 33-35) B. Continued from May 26, 2015: Economic Development: Discussion of Resolution and Lease Agreement between the City of Meridian and New Ventures Lab, Inc for 33 East Idaho Avenue. (pg 33-35) C. Continued from May 26, 2015: Economic Development: Resolution No. 15- 0168: Approving Lease Agreement between the City of Meridian and New Ventures Lab, Inc for 33 East Idaho Avenue Approved (pg 33-35) D. Parks & Purchasing Departments: Sole Source Procurement of Construction Management Services for Hillsdale Park Approved (pg 35-37) Meridian City Council Meeting Agenda—Tuesday, June 02, 2015 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 10. Ordinances A. Ordinance No. 15-1646: An Ordinance (RZ 15-005 - Hamelin Village) for the Rezone of a Parcel of Land Located in the NW 1/4 of the SE 1/4 of Section 12, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County Establishing and Determining the Land Use Zoning Classification of Said Lands from R-15 to the R-40 Zoning District Approved (Pg 37-38) 11. Future Meeting Topics (PG38) 12. Other Items (PG 39-47) A. Executive Session Per Idaho State Code 67-2345 (1)(f): (f) To Consider and Advise Its Legal Representatives in Pending Litigation Into Executive Session at 8:06 p.m. Out of Executive Session at 9:12 p.m. Adjourned at 9:12 p.m. Meridian City Council Meeting Agenda—Tuesday, June 02, 2015 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council June 2, 2015 A meeting of the Meridian City Council was called to order at 6:02 p.m., Tuesday, June 2, 2015, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, David Zaremba, Joe Borton, Genesis Milam and Luke Cavener. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Kyle Radek, Berle Stokes, Perry Palmer, Steve Siddoway, Keith Watts, Ken Corder and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam _X_ Lucas Cavener W X Mayor Tammy de eerd De Weerd: Well, good evening. Thank you all for joining us. We always like to see people here in the City Council chambers, so thank you for joining us. For the record it is Tuesday, June 2nd. It's two minutes after 6:00. We will start with roll call attendance. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Larry Woodard with Ten Mile Christian Church De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Larry Woodard. He is with the Ten Mile Christian Church, formally known as Cherry Lane Christian. I usually call it that anyway. So, thank you, Larry, for joining us tonight. I invite all of you to join us in the community invocation or take this as an opportunity for a moment of reflection. Woodard: it's always a pleasure to be here. Well, let's pray. Our Dear Heavenly Father, these leaders have led our city through some very dramatic times. Meridian is one of the fastest growing cities in the nation and so far there have not been any major glitches in water, sewer, traffic, schools, et cetera. But in each of these areas these leaders are being called upon to look ahead not only months, but years into the future. Give them wisdom. The number of new apartment complexes is truly staggering in our city and the new large development on Franklin and Umbria will break ground on the 11th. The pace Meridian City Council June 2, 2015 Page 2 of 46 of change is staggering, but it gives us hope to know that we can come to a God who never changes. I pray for a double portion of wisdom for these leaders as they manage change which is occurring at a breakneck pace. I am reminded that 23 years ago Meridian had 9,000 people. Today it has 90,000. What will the future bring? I pray for each of these leaders that their personal lives are in enjoyable and rich. I pray for their families. Tonight we hold up to you the workers of our city, the parks employees, the police, the firemen, the EMS who are going to be very busy this summer and especially the Fourth of July. I just pray that they will all remain safe. It's gratifying to see some of our secondary roads being widened as our population grows. We thank you for the engineers and crews that keep traffic flowing and drivers safe. Lastly I pray for all of our citizens. We live in a very unnerving time when the values that were so common just a few years ago are being challenged. Help us to offer good alternatives to our youth and young adults and I pray that the trend towards drugs and immoral choices can be reversed. May the examples we make for the next generation be good ones. In closing I ask you to bless this City Council in their deliberations tonight, in Jesus' name, amen. Item 4: Adoption of the Agenda De Weerd: Thank you, Larry. Okay. Item No. 4 is adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: On Item 8-F the applicant has requested that that continue until June 16th, 2015, and Item 10-A, the ordinance number is 15-1646 and with those additions, Madam Mayor, I move that we approve the agenda. Bird: Second De Weerd: Mr. Rountree, will you also consider moving 9-A to follow 7-A for the MYAC budget amendment? Rountree: Madam Mayor, I would include that in my motion. Bird: Second would agree. De Weerd: Okay. Thank you. I have a motion and a second to adopt the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Proclamation A. Proclamation for Public Works Week Meridian City Council June 2, 2015 Page 3 of 46 De Weerd: Item 5 is a proclamation for Public Works Week. I'm going to go down to the podium and I would ask for our Public Works leaders to come join me. Because I'm sure you will probably have a few words after this. I anticipated that. Okay. So, it is Public Works Week in the City of Meridian this week and there is a lot of exciting activities and opportunities to learn more about what our Public Works utilities all do and what it means to our community and I would invite you all to join us. So, whereas the health, safety, and quality of life of everyone in Meridian benefits from the dependable delivery of public works services and whereas the 405 miles of sewer line, 503 miles of water lines, 4,700 plus active fire hydrants and almost 11,000 manholes, it is all hands on deck in the Public Works Department to keep the water flowing to our faucets and through our treatment plant and whereas each year we are excited to celebrate Public Works Week with fun activities, such as the Public Works Expo and Poop Scoot Fun Run -- or walk. Go With The Flow facility tours and special to this year the ribbon cutting that we held yesterday at the open house of Meridian's newly remodeled Wastewater Resource Recovery Facility and whereas due to the active participation of our community during Public Works Week of 2014 the Meridian Food Bank received almost 7,400 dollars and 410 pounds of food in donations and whereas the staff and leadership of the Meridian Public Works Department and our Public Works partners understand the importance of the work they perform and are dedicated to serving our community, therefore, I, Mayor Tammy de Weerd, of the City of Meridian, do hereby proclaim June 1st through June 6th as Meridian Public Works Week in the City of Meridian and I call upon all our citizens to acquaint themselves with our Public Works Department and the tremendous work that they do throughout our community and in participating in the various activities of Public Works Week and I will present this to our Public Works Director Tom Barry. Barry: Thank you, Madam Mayor and City Council Members. We are grateful for your continued support and not just Public Works Week, but all the fine things that we are able to do in the department to -- to maintain the quality of life for the citizens of Meridian. I have some coins. We do this every as you know to commemorate Public Works Week. So, I will first give these to Mayor and ask if you would just hand them to the rest of the Council members. Thank you once again. We have lots of exciting events this week. As the Mayor mentioned, we had the ribbon cutting yesterday. Today we had the proclamation. Tomorrow we have the expo, the Public Works Expo will be held right here at City Hall from 4:00 to 7:00 o'clock tomorrow. Family friendly. Free. And, then, on Thursday we have a facility tour of most of the major facilities for the Public Works Department and, then, on Saturday we have the Poop Scoot Fun Run -Walk, which will take place -- registration about 7:30 at the 8th Street Park with the Water Division building. Entry is a can of nonperishable food or nonperishable food item that will go directly to the food bank. So, we are excited for you to get out and explore our facilities and talk with our staff about the things that we do and we are excited for the opportunity to serve you each and every day. Just a quick thank you to all of my staff to make this week's events possible, including our current chair Susie Deardorff, who has been leading the activities for the week. I have a tremendous staff that I call upon every day that make the department run as well as it does and I'm just grateful to them and appreciate all that they do and, again, for the Council and Mayor's support. So, thank you all. Meridian City Council June 2, 2015 Page 4 of 46 De Weerd: Thank you, Tom. And one thing I forgot to mention at the ribbon cutting yesterday was it was Council Member Milam's birthday. Milam: Thank you. De Weerd: Darn it. But that's not what many people do on their birthday, go to work. So, thank you for being there. Milam: Thank you. Item 6: Consent Agenda A. Findings of Fact, Conclusions of Law: RZ 15-004 Verona East Subdivision by Primeland Investment Group, LLC Located East of N. Ten Mile Road and North of W. McMillan Road Request: Rezone of 0.67 Acres of Land from the L -O Zoning District to the R-8 Zoning District B. Findings of Fact, Conclusions of Law: PFP 15-001 Verona East Subdivision by Primeland Investment Group, LLC Located East of N. Ten Mile Road and North of W. McMillan Road Request: Preliminary / Final Plat Consisting of Four (4) Single Family Residential Lots and Two (2) Common Lots on Approximately 0.62 Acres in a Proposed R-8 Zoning District C. Findings of Fact, Conclusions of Law: AZ 15-002 Decatur Estates by 4345 Linder Road, LLC Located at 4345 N. Linder Road Request: Annexation and Zoning of 39.76 Acres of Land with an R-4 Zoning District D. Findings of Fact, Conclusions of Law: PP 15-004 Decatur Estates by 4345 Linder Road, LLC Located at 4345 N. Linder Road Request: Preliminary Plat Approval Consisting of Ninety -Nine (99) Building Lots and Twelve (12) Common Lots on 39.76 Acres of Land in the R-4 Zoning District E. Findings of Fact, Conclusions of Law: RZ 15-005 Hamelin Village Subdivision by B&S Investments, LLC Located 603 W. Pine Avenue Request: Rezone 0.50 Acres from the R-15 Zoning District to the R-40 Zoning District F. Findings of Fact, Conclusions of Law: CUP 15-006 Hamelin Village Subdivision by B&S Investments, LLC Located 603 W. Pine Avenue Request: Conditional Use Permit Approval for a Multi -Family Development Consisting of Eight (8) Dwelling Units Meridian City Council June 2, 2015 Page 5 of 46 (Two (2) Four-Plex Structures) on Approximately 0.45 Acres in a Proposed R-40 Zoning District G. Findings of Fact, Conclusions of Law: PFP 15-002 Hamelin Village Subdivision by B&S Investments, LLC Located 603 W. Pine Avenue Request: Combined Preliminary/Final Plat Approval Consisting of Two (2) Multi -Family Residential Lots and One (1) Common Lot on Approximately 0.45 Acres in the Proposed R-40 Zoning District H. Findings of Fact, Conclusions of Law: MDA 15-004 Woodland Springs by Morgan Development Located 1728 and 1736 E. McMillan Road Request: Modification to the Development Agreement to Change the Architectural Design of One of the Structures on the Site I. Findings of Fact, Conclusions of Law: MDA 15-002 Verona East Subdivision by Primeland Investment Group, Inc. Located East of N. Ten Mile Road and North of W. McMillan Road Request: Development Agreement Modification to Remove the Property from the Recorded Development Agreement (Instrument #108059801) to Construct Two (2) Single Family Attached Dwellings De Weerd: Okay. Item No. 6 is our Consent Agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move we approve the Consent Agenda, authorize the Mayor to sign and the Clerk to attest. Bird: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: Okay. All in favor of that motion. It passed. MOTION CARRIED: ALL AYES. Item 7: Community Items/Presentations Meridian City Council June 2, 2015 Page 6 of 46 A. Mayor's Office: Mayor's Youth Advisory Council (MYAC) Update De Weerd: Okay. Item 7-A is under the Mayor's Office, our Mayor's Youth Advisory Council. I feel that this is kind of bitter sweat, but I will say that there was great energy in this room when we came in tonight. So, it always is part of this room during the Mayor's Youth Advisory Council, so we appreciate all of you being here tonight. Council, you will have a treat in meeting our new group of officers as we say goodbye to our seniors. Mackenzie. Lawrence: Madam Mayor, Members of the Council, my name is Mackenzie Lawrence and I'm the vice -chair for MYAC and today I will be giving the very last Council update for this school year and it is very bitter sweet. So, first thing that we did this month was the ball at the Hall. So, we had over 200 attendees at the Ball at the Hall this year and we raised over 2,000 dollars for the Treasure Valley Youth Safety Summit, which will cover all of our costs for this next school year to put on that safety event that we enjoy so much. And this year we tried a new thing with Ball at the Hall where instead of paying for things like the chocolate foundation and the photo booth, we have all teamed up and worked together to figure out how we could do those ourselves to cut our costs, which ended up being wildly successful, so we did have volunteers in our own council volunteer to man the chocolate fountain and take photos and those are two of the photos I put on this PowerPoint, so that was something that -- it was really cool to see everyone kind of work together and it was really a more hands-on approach for us, because before it was like we wrote the checks and that was all, they took care of it. But we got to really be involved in setting up and running and facilitating this event and we also had a child care center, which was one of our own council members idea to have that for parents to come and enjoy the night without having to pay for a babysitter and their kids would be there and it turned out to be just an amazingly successful event. As you can see it was all ages. There were parents and teenagers and even younger kids that got to come and have fun and dance with us and get to see what we are all about. So, that was a really successful event and a great way to end our year. And the next thing is our wrap up exec meeting. So, on May 23rd we -- our 2014-2015 exec council went to Flying Pie and thanks to them for welcoming us and donating their time and the delicious pizza to our meeting and we kind of talked about what we learned from this year and what take away we had and things that we could have done better or things that we learned and what we had hoped to take to the next council and I know that for me doing this has been a huge growing experience that I'm so grateful for and learning how to run meetings and how to put together an agenda or a PowerPoint and kind of different talking points is something that I have never gotten to do before and it was something I will definitely take away from this year and, then, following that we all went over to Wahooz and we met with the rest of the general council and we kind of had our goodbye, it's been a great year, party where we got to do go carts and laser tag and all have the fun games and win tickets and stuff like that and it was a really fun time celebrating what we have been able to accomplish in a year and saying our last goodbyes, because for me there are a ton of kids in MYAC that I don't see during the day. Going to Renaissance I don't see a lot of the kids at the big schools, so it was fun for me just to hang out with them and, you know, say bye and thank Meridian City Council June 2, 2015 Page 7 of 46 you for the last couple years. So, now I'd like to invite the 2015-2016 exec council to come up here. De Weerd: Yeah. You looked a little old, Caleb. Sorry. Lawrence: So, we will have them introduce themselves to you and tell their grade, their year in school, and what their new position is, so we are going to start with the chair. Heithoff: Thank you very much. Madam Mayor and Members of the Council, for the record my name is Drake Heithoff. I am the future chair of MYAC and hopefully can go above and beyond what Katie Snell did last year. She did an incredible job and as well as the rest of the members of MYAC for putting together Ball at the Hall and the Treasure Youth Valley Safety Summit and I, hopefully, can walk in her shoes and go above and beyond what she did. We try to strive for that more and more every year. Thank you very much. De Weerd: Thank you, Drake. Siddoway: Madam Mayor, Members of the Council, for the record my name is Brianna Siddoway. I will be a senior next year at Rocky Mountain High School and I was recently elected to be the vice -chair of MYAC and I am so grateful for this opportunity that I have to serve as -- in this position. Thank you. De Weerd: Thank you. Sturtevant: Madam Mayor, Members of the Council, my name is Hannah Sturtevant and I'm going to be a senior at Rocky next year. I took the pictures at Ball at the Hall that you saw with a little studio booth and I was elected secretary for next year and I'm very excited for AIC later this month. Krumm: Madam Mayor, Members of the Council, I'm Tanna Krumm. I will be a sophomore next year at Meridian Medical Arts Charter High School. I was elected the new historian and I am very excited to more work with MYAC. Bradford: Madam Mayor, Members of the Council, my name is Susannah Bradford and next year I will be a junior at Rocky Mountain High School and I have been elected to be the Rocky Mountain High representative and I'm really excited for this opportunity to be able to become more of a leader. Thank you. De Weerd: Thank you. Smith: Madam Mayor, Members of the Council, my name is Jesse Smith. I'm going to be a senior at Meridian High. I was recently elected to become the Meridian High representative and like everyone else said, I'm excited to be a part of MYAC and I think we are going to do great things. Meridian City Council June 2, 2015 Page 8 of 46 Tilden: Madam Mayor and Members of the Council, I'm Ariel Tilden and this upcoming year I will be a senior at Mountain View High School. I am the new Mountain's representative for MYAC and I am really excited for the upcoming year and to see what we can accomplish. So, thank you. Moxley: Madam Mayor and Members of the Council, I'm Grant Moxley and I have been elected to be the Renaissance representative for MYAC next year and I'm going to be a senior at Renaissance next year. I love MYAC and it's presented a lot of great opportunities for me and I have seen it do a lot of good in the community. Thank you. De Weerd: Thank you. Maim: Madam Mayor, ladies and gentlemen of the Council, my name is Baylee Maim. I will be a junior at Compass Honors High School and I have been elected as the at large representative, so I represent all the smaller schools who don't have as large of a population here at MYAC, so I'm very excited to be able to do that coming from the smaller school system and I'm looking forward to making this a great year. Thank you. De Weerd: Thank you. Lawrence: I am very excited to see what they do as well and I have seen a lot of them really grow this year and it really excites me that they took that next step to have an executive position, because it's doing other stuff and more involved in MYAC. So, the last thing I wanted to say is just a huge thank you to you guys and I think I speak on behalf of the whole Council when I say that we really appreciate your continued support and encouragement in all the things that we do and guidance and different opportunities that you have presented for us and we couldn't have done it without your guys' support and we really, really appreciate it. De Weerd: Well, before you move on I did want to say something to our new officers and I guess it just hit me as you were introducing yourself. Many of you are seniors and so your challenge this next year is going to be mentoring, looking at that succession planning and making sure that as you leave next year that you think in terms of the leaders that will follow you and reach out and do some mentoring. I'm really excited to see you -- many of you next week at the Association of Idaho Cities conference and start seeing that team building going on and I'm sorry there are going to be a couple of you that can't make it, but we will have other opportunities this summer to do more team building, so that as our executive committee you can truly meet and work together as a team. So, I'm really excited to serve with you, but now in this next part I'm really sorry to say goodbye to our seniors. We had a tremendous year this last year. I think our executive committee that is up and coming have -- do have big shoes to fill in terms of looking back at the last year and what all of you were able to accomplish. I'm so extremely proud of each of you and what you were able to -- to accomplish this last year and certainly you leave a legacy that you all should be very proud of and I'm certainly proud of you. Meridian City Council June 2, 2015 Page 9 of 46 Lawrence: Well, on that note I would like to invite Madam, Ken Corder and Officer Gomez up here to recognize our outgoing seniors and if all of the seniors would like to come up here as well. Corder: Madam Mayor, Members of the Council, for the record I'm Ken Corder, I'm the lead advisor for the Mayor's Youth Advisory Council and it is with a heavy and happy heart to send these seniors off into the world. Over the last couple of years we have grown into a family unit and this is going to be really hard to see you guys go, but go flap your wings, go find those successes, but make sure -- De Weerd: But come back. Corder: Come back. And I think -- as I think to close all our conversations, if you ever need anything just call. Okay? Gomez: Madam Mayor, Members of the Council, I'm Officer Gomez those of you that don't know. First name is David. I know a lot of you have not -- OG for Officer Gomez. I was asked to do this two years ago -- a year ago. I wasn't sure what I was getting into, go hang out with a bunch of kids. I can do that. What it turned out to is -- to be is just a great pleasure just to hang around and have fun with some bright beaming up and coming leaders for our future. I get asked quite often how do you maintain a positive attitude when you have to deal with so many bad people in the community and it's not true at all. I do have to deal with some interesting citizens, but if somebody could spend a day in my shoes these are great kids that I get to hang out with and this is just a fraction of them here. Right? And you guys have paved the way for the rest of the kids that are in this group to step up and be awesome leaders in the future and we thank you so much and we do want to see you back. Always. Corder: Okay. We will go ahead and get started. We are going to have you just step over to the side here with Madam Mayor and, then, we will just have a photo. Frank, if you could help us out. Okay. In no particular order here, folks. Karen Lyon. And, Karen, we thank you for the support. You have been tremendous and we know that you will do well. Okay. Next up is our resident Lacrosse player who took state championship this year. Davy. Davy. Davy. Davy has been so reliable and he has just been a fixture with MYAC and he -- he definitely will be in the hall of fame like these other seniors. Love you, Davy. Next gal which worked in the Mayor's office with us and offered her time to be the MYAC specific intern and, then, also be a person who -- kind of on the outer fringes of MYAC, but who was so important behind the scenes and she was the best intern on earth. Brittany Wells. Okay. I know Council has appreciated her. I have received numerous positive comments for her poise and her just excellence. Mackenzie Lawrence, we are going to miss you, girl. And last, but certainly not least, I think I have probably received the most amount of texts from Ashlyn basically stating how can I help. Where do I fit. How can I plug in. Can I come back and be a MYAC advisor. She even asked me if I went to Dutch Bros. So, Ashlyn has just been amazing and she has been another fixture and a hall of famer, just like the rest of this group. So, we will certainly miss you, Ashlyn. Meridian City Council June 2, 2015 Page 10 of 46 De Weerd: You know, when you spend that much time with these -- these future leaders or, actually, they are leaders today, it's hard not to -- to have that tug on your heart strings, but we truly wish you all -- our seniors that are going away, we wish you great success. We hope you don't forget your MYAC experience and certainly if you want to come and volunteer -- we always have those opportunities, but mostly -- and I know we kind of say it lightly, but we do hope that you will find your way back home after you go out and test your wings and study and get those degrees and start your careers, that you truly will remember when you're ready to settle down you have left a legacy in this community that you should have ever reason -- you have ever reason to be proud of and we hope that you will remember that home is always calling and that you will come back and raise your families and find success in your careers here, too. So, thank you all and we love you. Lawrence: We are just going to be open for questions if there was any really quick to close out. De Weerd: Any questions from Council? Bird: Just thank you. Rountree: Thank you for what you have done. Cavener: Thanks to the members and advisors and the Mayor. It was awesome. De Weerd: Thank you. And you don't have to stay for the entire meeting, so -- A. Mayor's Office: Budget Amendment for the Mayor's Youth Advisory Council (MYAC) Ball at the Hall for the Not -to -Exceed Amount of $4943.00 De Weerd: Okay. Item 7 -- 7 -AA is our MYAC budget amendment and I think -- Ken? Corder: Madam Mayor, Members of the Council, one last order of business to just wrap up our youth council year. The teens in this group excel in every parameter and every facet of the Council and one of those is actually a fund raising and finding those community partnerships to sponsor our events. To that extent I'm here in front of you seeking spending authority for the total of 4,943 dollars, which that sum goes above and beyond what they had originally planned for, which was forecast, which this will also result in a net balance for the city. De Weerd: Thank you, Ken Corder: You're welcome. De Weerd: Council, any questions? Bird: I have none. Meridian City Council June 2, 2015 Page 11 of 46 Rountree: I have none. Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve the requested budget amendment for MYAC in the amount of 4,943 dollars. Bird: Second. De Weerd: I have a motion and a second to approve the budget amendment in front of you. Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Ken -- and thank you. You are certainly an inspiration to all of the -- the teens in our youth council. You are a great role model and we appreciate the leadership that you -- that you exhibit and the roll model that you are. Corder: Thank you, Madam Mayor. And equally to all of you. You have been absolutely supportive in all facets of the youth council. So, thank you very much. Bird: Thank you, Ken. B. Meridian Arts Commission: FYI Traffic Box Wrap Recommendations De Weerd: Thank you. Item 7-B is under our Meridian Arts Commission. Claudia. Did you draw the short straw? Weathermon Tester: Volunteered. De Weerd: We know the volunteer. Weathermon Tester: Madam Mayor and ladies and gentlemen of the Council, it's a pleasure to come before you this evening and show you some of the efforts -- more good news for the city. Just taking a few minutes of your time to talk to you about enhancing the look with some art work on traffic boxes around the city. Just a quick review of some of the things that we were considering. We have five new traffic boxes that are in the works. Four of the works come from students selected from the framed art show that was up at the Initial Point Gallery and one of them was a student artist that came from our recent Meridian Arts Commission call to artists and they had MDC input as well. That leaves -- the boxes that we have selected are on this map. So, quite a few of them go in Meridian City Council June 2, 2015 Page 12 of 46 the core area of old downtown and, then, one over by Franklin and Eagle, which is a high traffic intersection. But we did want to leave some opportunities of boxes empty that will be the Mayor's choice as far as art and how those get covered. We wanted to make sure that they were within the -- again one close to a school, one close to a park and, then, three others that are in the downtown core according to the agreement, since Meridian Development Corporation is funding these boxes. A few things that we considered. Things that we considered were traffic flow in all of these areas. Visibility. Making sure that, you know, they could be seen and appreciated, hopefully in an area where traffic is stopped for a minute so people can really appreciate them and where there is pedestrian traffic and make sure that the artwork is fitting to the area. For instance, just the look of the area, relevancy to, you know, the history or the businesses that are surrounding it and that they are considerate of our growth and development. So, let's get to the good stuff. Here is what they look like. The first one will be located at Meridian and Pine. It's by Lena Sema and it's call Shattered Window and it's bright and happy, very warm, well executed, but playful at the same time. That's that corner that's right by the Boys and Girls Club and it should also be noted that this artist attends Meridian Elementary, so there is a good chance that she could pass it every day on her way to school. The next one goes at Main and Franklin. It's by Katie Anderson called Fall on the Farm and it will be visible from all locations at that very busy intersection and it shows the roots of rural Meridian, the start of our city, and it's going to be close to the dairy and the feed buildings that have to do -- dairy barns there by the race track and, you know, it's a good representation near the park and the playground as well to have a child artist in that area. Number three. This box will be at Main and Idaho. Jessica Irvine is the artist and it is called Girl and the Balloons and this has a degree of sophistication, even though it says student artist, that we thought we would be really proud of. Colorful and whimsical in downtown, considering perhaps that we will have a future performing arts center located perhaps in that corridor. She used -- I don't know if you can see it very quickly, but clippings from Magazines and newspapers, so we thought it was kind of fitting to have it close to the old ValleyTimes building there for that reason. This box is empty and unused, but we decided to go ahead wrap it and enhance its base anyway, realizing it may be, you know, co-opted for a traffic box in the future or removed altogether, but we thought in the meantime until we decide, let's make it look good downtown. This next one is at Main and Broadway by Emerond Redd and it is called The Performer and, yes, this is a student artist who does part of the call to artists and she attends Idaho Fine Arts -- Idaho Fine Arts Academy and she's a sophomore and, of course, again, selected because it sort of captures the idea of entertainment and cultural opportunities that we have in our downtown core. And number five is considered the alternate selection -- is that right, Hillary? It is. Okay. Number five is at Eagle and Franklin and so this is a quite busy thoroughfare. It's by Madeline Dennison and it's called Opaque and just for its overall -- how it will appear on the box, it's meaning, its composition, it's outside of the downtown core and, you know, we would like to integrate some adult artists downtown as well. So, this one we had on a busy intersection and the artist actually formerly attended Eagle High School and it's a thoroughfare to Eagle, so we thought that might be appropriate and, then, the next -- the picture just shows the actual traffic box that it will be on, so, you know, kind of a confluence of nature and concrete all coming together there at the -- the intersection of Eagle and Franklin. Oh. And, then, this -- then the last one -- this is our backup student art recommendation and this one came Meridian City Council June 2, 2015 Page 13 of 46 from our recent call to artists as well from Moyette Hughes and it's called The Foxes. We just thought it was really creative and kind of whimsical. I see some smiles. It had the same effect on us and like that's kind of funny and cool. We think it will really look good on a wrap if the occasion comes up that we need to use it and it's, again, student artwork. The student is in high school and uses primarily digital media as her method of creation. So, again, that's that alternate in case something happens with one of the others. So, any questions or comments? Bodnar: I just wanted to clarify to you that other than this fox family and the red performers, those were actually selected from West Ada Framed Art Show and that's where MDC had a chance to get their -- their opinion in and so that's where those boxes fit the agreement and West Ada does that art show every year and the artworks actually hang in the district building all year long, so you can also see them there. De Weerd: I would point out that the Meridian Development Corporation, who is funding the traffic artwork in Main Street really wanted to focus on kids, the children's art. I think you guys have done an excellent job of selecting from the -- the large number of talented youth that we have in our community to -- to really showcase their work and show the priority that Meridian Development Corporation and this community really have on our young youth artists and just to note that the Mayor's choice traffic box is really each year the State of the City I look at what -- after I fund the youth scholarship, that I am able to -- to utilize that. That's how we funded the first traffic art warp and I will be looking for a box to cover with one of the ones that they have selected as well, perhaps, or the Mayor's art winner this year, which is I Love My Dog drawn by an kindergartener and so we will see what -- what's selected there. Any questions from Council? Bird: I have none. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Just the timing Bodnar: So, with your approval tonight to move forward with these boxes I can contact the company that does the wrapping and find out installation dates and, then, send these artists notification saying that they have been selected and approved by City Council and if there is -- if they would want their art to be wrapped and the West Ada actually notified most of them that the -- that their art was selected kind of for that purpose. So -- yeah. So, it will be before the end of the fiscal year. It would be before the end of September. think it would be more close to July or August, actually. Rountree: Okay. Thank you. De Weerd: I did have a question as to why the money passes through the city and it's primarily because the Meridian Arts Commission does the jurying, they do the agreement Meridian City Council June 2, 2015 Page 14 of 46 with the -- the student artists and that sort of thing, that the money does just kind of pass through from the Meridian Development Corporation to the contracts that we do with the -- the sign company to do the art wraps. So, it's a technicality. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Well, first, I would just like to thank you all for the many, many hours that you put into selecting this artwork. I know it's been a lot. Weathermon Tester: It's surprising how much time it takes. Milam: So, on that note, I would like to make a motion that we approve the FY -15 traffic box art recommendation as presented. Bird: Second. Zaremba: Second. De Weerd: I have a motion and several seconds to approve item 7-B. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. MOTION CARRIED: ALL AYES. Bird: Let's get it going. Item 8: Action Items A. Public He aring: AP 15-002 Franklin Mini Storage by Osborne Enterprises Located 1975 E. Franklin Road Request: City Council Approval of a Reduction in the Buffer Width Required in the C -G Zoning District to Residential Uses as Allowed by Unified Development Code (UDC) 11-313-9C.2 De Weerd: Let's get it done. Get her done. Okay. Item 8-A is a public hearing on AP 15- 002. 1 will open this public hearing with staff comments. Watters: Thank you, Madam Mayor, Members of the Council. The first application before you tonight is a request for City Council review. This site consists of 9.7 acres of land. It's zoned C -G and it's located at 1975 East Franklin Road on the south side of Franklin, east of Locust Grove. A little history on this application. The Commission approved a conditional use permit on April 16th for a self-service storage facility in a C -G zoning district within 300 feet of a residential use. A condition of approval requires a 25 foot wide Meridian City Council June 2, 2015 Page 15 of 46 landscape buffer to be constructed along the entire west boundary of the site adjacent to the residential uses in accord with the UDC standards. The applicant requests Council approval tonight of a reduced buffer width of eight and a half feet, with a six foot tall vinyl fence along the northern 703 linear foot portion of the western boundary as shown on the landscape plan. You can see the red arrows there indicate which portion of the site they are asking for a reduced buffer on. The southern portion and the northern 25 feet of the west boundary will meet the minimum required buffer width. The width of the buffer required adjacent to residential uses is determined by the district in which the property is located, unless the width is otherwise modified by City Council at a public hearing with notice to surrounding property owners per the UDC. The applicant's request is based on the future land use map's designation of mixed use community for the property adjacent to the west boundary of this site. The UDC requirement is based on the current use of the land, except where the adjacent property is vacant, in which case the director may determine the adjacent property designation based on the Comprehensive Plan designation. There are two residences on the properties that abut this site and the property at the northwest corner of the site is owned by Arnold Burr and the property -- the other property adjacent to the site is owned by the Cullips. The Cullips' home fronts on Franklin Road and is not directly adjacent to this site. However, the remainder of their rural property abuts this site. Because the adjacent properties are not vacant and as a whole are residential in nature, staff required a buffer to be provided from the commercial property and move back up here to this aerial view. This is the property. This is the west boundary that's before you tonight. This property is owned by Arnold Burr and this property is owned by the Cullips here. Doesn't show the -- over here you can see the property boundaries here. So, this property is kind of in an L. Written testimony was received on this application from Arnold Burr. He is consenting to the reduced buffer width adjacent to a portion of his property. No other written testimony was received. Staff will stand for any questions the Mayor and Council may have. Rountree: Any questions for staff? Bird: I have none at this time. Rountree: Sonya, what's -- the graphic that you started with doesn't show anything on the one to the right, the southern portion. Will there be a buffer there as well? Watters: There will be a 25 foot wide buffer along the south and east boundaries of the site. Rountree: Okay. Watters: They aren't asking for a reduction in those. Rountree: Okay. Milam: Mr. President? Sonya, just to clarify. Is it reduction amount by eight and a half feet or to eight and a half feet? So, then, would the buffer, then, be 16 and a half feet? Meridian City Council June 2, 2015 Page 16 of 46 Watters: Council Member Milam, it's from 25 feet to eight and a half feet -- Milam: It would be deep. Watters: -- along just the portion that's shown between the arrows. Rountree: Further questions? Bird: I have none. Rountree: Okay. Applicant. Thompson: Councilman Rountree and Members of the Council, my name is Tamara Thompson. I'm with the land group at 462 East Shore Drive in Eagle. The property in question Sonya went through with you is on Franklin Road between Locust Grove and Weatherby. It is currently surrounded by RUT zones, both the County on the east side and the west side and, then, there is some different sections -- one little portion that touches it that's Boise -- or Eagle. I'm sorry. Meridian. The -- just to go a little bit further back, the property was annexed and zoned in 2001 and it was zoned C -G at that time. The development agreement with that zoning -- or with the annexation limits development through a mini -storage facility. So, that is the only approved use on the site. Our conditional use permit was approved in April and we have one condition that we would like to walk you through a little closer. So, I'm going to use this Elmo here. All right. So -- the condition in -- that we are asking for relief is for a 25 foot wide landscape buffer along the entire west boundary. What I want to clarify for you is that along the entire east boundary we have even a larger one on the south, a portion of the west, and there is just a small section -- well, it's about 55 percent of the west boundary. The main access point for the storage facility is off of Franklin here for customers and you come in -- everything within the storage facility is internal. It is built in a fortress style -- how the new ones are being built where the perimeter buildings create that fortress and everything is internal. There is no exterior storage at all. Everything is enclosed within a building. The side in question here and what I have highlighted in yellow is the fire department is requiring two other access points onto Franklin, so these will be in -- controlled just for the fire department and they will be landscaped with grass creet, so it will be grass and the fire department can drive over the top of those. This drive aisle here is a secondary access mainly for the fire department to circulate behind the buildings and, then, it can be a secondary exit point. So, all entrances are coming in at this location -- at this location and, then, there can be an exit that way. Per the Meridian Unified Development Code, the building height in a C -G zone is 65 feet. The buildings along this area here are 12 feet tall and I want to point out that the building setback is 35 feet. The setback required in the C -G zone is 25 feet. So, that's both landscape and building, with 35 feet in that area. You can see further down here where we do provide the 25 feet, that the building is within -- is right up there. So, with the driveway -- with the emergency access and the secondary exit, we have moved those buildings back for a 35 foot landscape setback -- or building setback, but the landscaping is being sacrificed for that -- for that exit. The uses in a C -G zone have a Meridian City Council June 2, 2015 Page 17 of 46 much higher traffic count. The average approximate daily -- so, just daily for this type of use is -- for this size of a unit 55 vehicle trips per day. For this phase one it would be 30 vehicle trips per day. Typically a C -G we are talking about a p.m. peak of hundred of traffic counts -- or traffic generations -- vehicle trips. So, this is considerably less in traffic counts and -- there are two property owners in question that abut to our west property line. Arnold Burr is the front property owner. He did provide a letter. He was in agreement with the landscape setback and Mr. Cullip is actually here tonight. We have had discussions with him and he is requesting a slight modification and let me show you our cross-section here. So, in our application we have a six foot vinyl fence on the west property line, eight and a half feet of landscaping. We do have trees in that area, but they are specifically designed to be columnar, so they don't go super wide, they go more tall. We have a 22 foot wide drive aisle and, then, a little five foot and some change landscaping and, then, the building height at this location is 12 feet tall. Mr. Cullip is asking that we change the eight and a half to ten feet and, then, we would take that out of the 5.23 and make that just a little over three and a half -- 3.73 1 guess. We are agreeable to that change if -- if the city is -- would like that. In conclusion, the proposed storage use is lower in intensity than typical C -G uses. The area that's adjacent -- and I will show you a couple pictures here just so you can see if you didn't have a chance to go out there. This picture is right -- is right at the curve. This is an existing farm right here. And this picture is further back looking towards Franklin, so that would be more in this location looking -- looking north. So, the residential uses are not -- they are there, but they are not right there. It's not -- not just abutting someone's home. The -- so, we are lower in intensity than a typical C -G zone with traffic. We have lower height limits where we have 12 feet in the back and the side of it -- the side of this does go up a little over 20 feet and all of the building orientation is internal, so there is no doors or windows -- anything looking out at the -- to the -- the west. We have a solid six foot vinyl fence and we have landscaping in that area. So, we are confident that with this specific design of the Franklin storage that this facility will be an asset to the City of Meridian and will provide quality development plans that complies with the city's Comprehensive Plan, the zoning designation and the development agreement. We respectfully request your approval. De Weerd: Thank you. Council, any questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Tamara, on your one picture where you showed the fire entrances and exits, show -- you said up on the -- here on the -- what would be the west side, that is just strictly going to be an emergency exit; right? Or entrance? Do you plan on people coming -- turning and coming down there and coming out on Franklin, did you? Thompson: Madam Mayor -- Bird: I might have misunderstood you. Meridian City Council June 2, 2015 Page 18 of 46 Thompson: Madam Mayor, Councilman Bird, so the two that I have highlighted in yellow are fire department only. Bird: Okay. Thompson: The -- we have one access point for the general public and that is the center. Bird: Yeah. Okay. Thanks, Tamara. I thought I misunderstood you, but I thought I better get it cleared up. Thompson: Yeah. And, then, be -- the access point into the storage facility is -- is right here. Bird: Thank you very much. Thompson: Thank you. De Weerd: Okay. Any other questions? Okay. Thank you. Thompson: Thanks. De Weerd: I did have several people sign up. When I call your name if you'd like to provide testimony I would invite you forward at that time. Rod Cullip. Cullip: Madam Mayor, Councilmen, Rod Cullip, 1821 East Franklin Road. De Weerd: You want to move that microphone -- Cullip: Excuse me. 1821 East Franklin Road. I am to the west adjacent to this property. I have had a number of conversations with C.J. on this and right through here the first picture they took of that barn that was just showing -- what's that? Oh. Okay. Hood: I don't think you can with the Elmo. That's being projected. De Weerd: Do you have another plan that -- Hood: You could just point -- if you want you could point it out here. Cullip: Okay. There you go. All right. Okay. So, this property right here, the concern I had was -- in the first place they said nobody was going to use this road, except for the fire department and now I'm hearing that it's going to be used as an exit and a number of vehicles are going to be going through there, but right at this section here there is about a four foot difference in elevation from my property that they have raised that ground and that's why I was concerned about having a six foot privacy fence, so that nobody could hop the fence to get over into our property and now the -- I talked to C.J., he was going to do an eight foot post and allow that six foot to be higher to help accommodate that and Meridian City Council June 2, 2015 Page 19 of 46 allow the dirt to come up underneath, which is no problem, but I'm still concerned, do they have enough area there to make all that happen, to have the trees in this zone and still have them function properly with the slope to the edge of that road and still fit all that in that section. So, that's my biggest concern. De Weerd: So, Rod, is your concern people getting into facility or -- Cullip: No. No. Getting into my property. That's where all my horses are at right there. And, of course, they throw rocks -- you know how people get excited and like to see horses run and we have had problems with people getting in and stealing stuff, too. So, you know, storage units, the nature of it, you know, if people are around, they said they are going to have cameras on it and stuff, but still the lay of the land is a concern to get all that to fit within that buffer zone that they are having there, so -- but I couldn't really see it on this plan here. I seen a little more on this here and Arnold Burr is with me there and he was concerned about next to his sheds and stuff there if that's going to have traffic there all the time, which it was supposed to just be for the fire department. De Weerd: I think that is just the fire department, but we will ask Tamara when she comes up. Cullip: Okay. Yeah. Thank you De Weerd: Any questions -- Bird: I have none. De Weerd: -- Council? Thank you. Cullip: Thank you. De Weerd: Shirley? Okay. Arnold Burr. Thank you for joining us Burr: Madam Mayor, Councilmen, my name is Arnold Burr. I live at 1885 East Franklin Road. I just got one concern that I did not know was happening is this place right here for the fire trucks and it's right on the corner of my -- my property and is there going to be a permanent fence fixed only for the fire department to get in there or is there going to be access so other people can drive in and not come through their main gate, you know, to do their business. What kind of facility is going to be there to keep everybody out but the fire trucks? That's the only concern I really have right at this moment. I mean I have talked to C.J. and I signed a paper that he agreed to, you know, do the landscape, but they tore out all my trees and stuff and he said he would fix that and plant new trees, so I have no problem there. I just -- I did not know about this section where they are going to have the fire -- you know, access for fire trucks, you know, what are they going to do to my property when they come whipping in there and, you know, my dogs get out and get run over by, you know, fire trucks, something like that, they are kind of a safety hazard -- Meridian City Council June 2, 2015 Page 20 of 46 safety -- are they going to build so that don't happen is the only concern I really got now, because I did not know about this exit to the fire -- fire trucks. De Weerd: Okay. Any questions from Council? Bird: I have none, Mayor. De Weerd: Thank you for being here. Burr: Thank you, ma'am. Councilmen. De Weerd: Now, C.J. -- I can't read the last name. Okay. Thank you. Butch Robert. Good evening. Robert: Madam Mayor and Members of the Council, my name is Butch Robert and I live on the southeast corner, first house on -- De Weerd: If you point down there. Robert: Okay. I live right here. De Weerd: Okay. Thank you. Robert: And I have a lot of concerns. This thing is right up to my house. It amazes me that somebody that can do art on the boxes could present to you what they had and, yet, this is a big undertaking and this is what they are showing us tonight. I have no idea what is going to happen to my house here. They built Sparrow Hawk Subdivision across the street from me. I had nothing to say about that. The opening to that comes straight into my house. There is probably 50 cars a night that come in and out of there. It's a really big concern. I don't know how their landscaping is going to be. It doesn't show anything here. They are showing a little yellow thing right there. I don't know what that is. If it's an emergency -- I don't know what the round things are. I'm sure it's going to look nice, because it's been a total dump for the last ten years over there. All of our neighbors are concerned, because we are losing the view out of the back of our property. I could look at the Owyhees. That's going to be gone. We built that house in 1978. That was a two lane road. Rural across the street from me. Now it's five lanes. I have Planned Parenthood just down the street from us. They have the signs out with the aborted babies. They are honking all the time. I have diesel trucks doing their jake brake down the hill. I have fire engines going both directions. Ambulances. Police cop cars in front of my house. My life has changed. We love our home. We love our subdivision. We love Meridian. It just bothers me to see the change. But I wish it -- I just wish that something was clear in this presentation. When I can see beautiful pictures on boxes on the street corners and I can't see what's going to happen in front of our house and you guys might have a chance to okay this tonight. I see nothing here. I see nothing of what they are doing. There is no positive picture of what it's going to look like in the front of my property and what I'm going to be looking at, nor any of my neighbors down the side of that property and what that's Meridian City Council June 2, 2015 Page 21 of 46 going to look like. Little white circles don't mean anything to us. This presentation is absolutely pathetic. It should have been clearer. Like Is said, you had a lady here with arts and it was perfectly clear what she was presenting to you guys tonight. This shows us nothing. Absolutely nothing. And that's pretty much what I wanted to say to you tonight. De Weerd: Thank you. Robert: Okay. Appreciate your time. De Weerd: I did not have anyone else sign up. Is there anyone who would like to provide additional testimony on this? Tamara, there were several questions I think that were asked, if you would like to come and answer those. Thompson: Yes. Thank you, Madam Mayor, Members of the Council. I'm going to put up the cross-section again. Actually, let's talk about the -- the yellow areas first as far as what the fire department accesses look like. Those are going to look like landscape. It's going to be grass creet where grass comes up in between, so that the fire department can drive over the landscaping and their trucks don't sink down into it if it's been freshly watered. There are bollards and a chain running across. So, no one else can drive through that. It's fire department or emergency access only. So, there will not be -- let's hope the fire department never gets called. But it's not something that happens on a regular basis, so -- those two areas. As far as the distance and fitting everything in within our cross-section, the engineering has been done in these areas and we are building up the site a little bit. We are retaining all of the storm drain on our property, so it doesn't run off onto the adjacent property. So, we will be a little higher. And, then, as far as visual and throwing rocks, this is a six foot solid fence, so the visual will really not been there in order to even -- even see the adjacent property and there will be security on site. And, then, as far as the last gentleman, Mr. Robert, I believe he was at our P&Z hearing. All of that information as far as what the buildings look like and if you haven't seen the main building there it's really, really cool looking. But, unfortunately, I didn't -- I wasn't prepared to discuss any of that. Our conditional use permit was approved and - but I do have an exhibit that shows the east property line. I just happened to have that with me. There is a considerable difference in grade on that side. These buildings here and here are the existing houses and this property goes down quite a bit. Where Mr. Robert's property is it is more at grade, because it's up at Franklin, but as you -- as you go back a little bit it does drop down and so the line of sight passed a six foot post fence in that area is almost nothing. You're going to see the landscaping and not the storage units. I think I have addressed everything. If there is something I have missed, please, let me know. Other than that I will stand for questions. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Just to repeat, Tamara, east side still stays a 25 foot buffer? Meridian City Council June 2, 2015 Page 22 of 46 Thompson: Madam Mayor, Councilman Bird, the east side, all of the south and 45 percent of the west stay 25. There is a portion of the west side that has a 35 foot building setback, but the landscape setback is smaller in that area and we are proposing to change that to ten feet, instead of eight and a half feet. Bird: Okay. Thompson: Yes. Bird: Thank you. Thompson: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Tamara, can you -- can you walk us through just -- I think for clarification's sake how a tenant of yours would exit the storage unit? They go into theirs, they pick up something, drop it off, and they leave and they specifically -- if -- along that -- I guess the west road, I think there is some -- it sounded like there is some confusion about if your tenants use that road to exit the facility or not. If you can maybe use your finger to kind of draw that that might be helpful for me to understand. Thompson: Sure. Madam Mayor, Councilman Cavener, the -- the main access point is here and where ever your unit is you -- you can drive through here. We have different areas for RV parking back in this area, so that you come in, you back into those, and the intent is for everyone to come and go through the main access point. For fire department reasons we need a secondary access. There could be somebody that's moving into a unit that has a truck and a trailer or something, so it could be that it's easier at a certain time, just because of who is in a unit and getting down a certain drive aisle that things -- that it would be easier to go out this. There is that secondary exit and it won't be prohibited to use it, but the majority of traffic will come in and out the main approach, the main entrance. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: You piqued my interest on that. Is it secure? Maybe not on point, but I'm just sort of curious. Can you drive in the same way and bypass the gate? Thompson: Madam Mayor, Councilman Borton, no, you have to go through the gate. Everything is secure where you have a key pad entrance, but to get out -- you know, typically they are motion -- or they have a sensor on them where they open when you exit. Meridian City Council June 2, 2015 Page 23 of 46 Borton: Madam Mayor. Where is the gate? I apologize. I think I -- I believe it's -- or it's not. Thompson: There is a gate right here. Borton: Okay. Thompson: And, then, there is a gate here that would get you into phase two. We are proposing phase two at this time. And the main gate here. So, there is -- these are the two gates. Borton: Okay. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Tamara, what -- the question on the fire access on the west side I guess it would be, is that fenced between it and the property or is that open with landscaping and a landscape buffer? Thompson: Madam Mayor and Councilman Rountree, you're talking on this -- on this west property line? Bird: Well, just adjacent to the fire access on Franklin. Thompson: Right there? Rountree: Yeah. Thompson: Yeah. With different roles once you get up closer where the fencing has to come down, but we are taking fencing as far as we can for the line of sights and -- and that it was fully landscaped. So, large trees there. De Weerd: I would just say that, as I understand, this has -- this has gone to Planning and Zoning and so it's already approved. What the application is in front of Council tonight is regarding reduction of the buffer width and so I just wanted to make sure that was understood. It would have been nice, though, to see the elevation and I know that's not part -- part of it, but in order to I guess appreciate or consider reducing something, you do want to know that it -- even though it has been approved by the Commission -- oh, did they already -- Thompson: I believe Sonya has -- Madam Mayor, we do have elevations for everything and that was part of our conditional use. Meridian City Council June 2, 2015 Page 24 of 46 De Weerd: I understand that. Thompson: I apologize I didn't bring that tonight. This building -- the front building is conditioned space, so it's air-conditioned, you know, so it doesn't ever freeze and it doesn't ever get super hot for record storage and that kind of thing. That front building. So, it looks more like an office building. De Weerd: I was looking for it in the application and I couldn't find it. Any other questions from Council? Bird: I have none, Mayor. Thank you. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Be a question for -- for Sonya. Is there a reason that the -- the neighbor is requesting the eight and a half feet becomes ten feet and the five and change becomes 3.7? Is there a reason why that might be a bad idea? Shrinking the five and half to three and a half? Watters: Madam Mayor, Councilman Borton, no, to answer your question. The buffer width, the 25 foot requirement, should be provided right at that property line and they are showing it split up, but it's really applicable to the part next to the property line. Borton: Okay. Thanks. De Weerd: Well, Madam Clerk, I guess I would ask you did you need the -- what was shown for the record? Holman: Madam Mayor, yes, I would need that or I can make a copy of it if you need the original. Thank you. De Weerd: Any further questions from Council for any of the neighbors, the applicant, or staff? Rountree: I have none. Bird: Madam Mayor? De Weerd: I'm sorry. Would you consider an additional question, Council? Borton: I would. Certainly. De Weerd: Okay. Meridian City Council June 2, 2015 Page 25 of 46 Cullip: Thank you very much. I'm Rod Cullip again. Section C -C, what they have shown in their elevation is adjacent to my property and on Section C -C they show it as being the same elevation as my property. It's not. It's a four foot drop off. They are going to put a fence down here, okay, four foot up is going to be their road. Two foot more than the six foot fence is going to show. So, they are going to have the road and, then, four foot -- or two foot of fence and, then, you will be -- have the road above that. So, all the vehicles you will be able to see them all. That's the difference. So, the C -C elevation showing as it's level is not correct. It goes four foot off to my property where the fence will be. De Weerd: And so that's why you would like to see the reduction in the -- Cullip: Yeah. They are only given ten foot for the tree line and that's a four foot difference drop off, plus they are going to have trees in there, plus they are going to have the fence and I don't know if that's adequate to make all that happen. So, that's the difference is the C -C is not level, it's a four foot drop off down to my property. They have raised that ground previously. It used to all be level originally. De Weerd: Okay. So, the -- on the screen you see what the different elevations are. Cullip: Right. De Weerd: And, Sonya, maybe -- Watters: He's talking about C -C. Cullip: C -C. Watters: Do you want to put the right one on, then? Cullip: Okay. Where is the west? Okay. So, we are -- this is not level here, where they are showing the tree and the fence, that tree and fence is not going to level. That property is going to be like this. They are going to have the tree in the middle of that slope that goes down to the six foot fence. Six foot fence comes up four foot is where the road level is going to be, so there is only going to be an additional two foot of the fence sticking up. So, if you're in a car you're sure going to, basically, see the whole car and I suggested to them to go with eight foot posts, which C.J. said that would be okay and let the toe slip of that area fill that extra two foot to get another foot off there to help block that, which was not discussed. So, I just wanted to make sure that was clarified. De Weerd: Thank you for that clarification. Cullip: Okay. Thank you. Watters: Madam Mayor and Council, just to add, our city code does allow for eight foot tall solid fences to be constructed in commercial districts also if that's your wish. Meridian City Council June 2, 2015 Page 26 of 46 De Weerd: Okay. And applicant does have the last word. Tamara, do you want to comment? Thompson: Madam Mayor, Members of the Council, the -- the grade in this area currently has a four foot difference. There is an access road that goes back to a barn and some horses back there. That does get regarded with the new development. So, what they are showing currently is not what's going to be there ultimately. I don't have grading plan to show you, but I can tell you it's not a four foot difference. My client is agreeable to an eight foot fence at that location should that be Council's wish. Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Agreeable to an eight foot fence that whole way? Thompson: Yes, sir. On Mr. Cullip's property. Bird: Where we -- Thompson: We have the reduced property -- or reduced -- Bird: -- reduced the setback. Agreeable to an eight foot fence? Thompson: Yes, sir. Bird: Good. Thank you. De Weerd: Any other questions from Council? Okay. I would entertain a motion then. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the public hearing on AP 15-002. Rountree: Second. De Weerd: I have a motion and a second to close the public hearing on Item 8-A. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council June 2, 2015 Page 27 of 46 Bird: I move we approve AP 15-002 with the setback going on the west side at shown location to ten foot with an eight foot solid fence at the same location and to include all staff, applicant, and public testimony. Rountree: Second. De Weerd: I have a motion and a second. Any discussion? Mr. Cavener. Cavener: Quick question, Madam Mayor, just for clarification. Does that include the modification of that five foot to the three -- three and three-quarters? Bird: Take out the ten, you go from -- I mean you got to keep the road at 25, so -- Cavener: Sure. Great. Thank you. De Weerd: Any further questions? Comments? Okay. Madam Clerk -- Watters: Your Honor, may I clarify your motion? Did that include the extra -- like Luke was talking about, the extra three and a half feet on the other side of the driveway per the drawing? Bird: You take the two -- the one and a half feet out to make ten out of the two -- 5.3, so you're -- Watters: Just wanted to make sure the ten -- you include that -- Bird: -- so you're down to about 3.1. Yeah. Watters: Thank you. De Weerd: Okay. Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Public Hearing: VAC 15-005 Umbria Subdivision, Lot 1, Block 2 by Silver Oaks Apartments, LLC Located 3800 W. Perugia Street Request: Vacate a Portion of the Existing Water, Sewer and Pressurized Irrigation Easements on Lot 1, Block 2 De Weerd: Item 9-13 is a public hearing on VAC 15-005. 1 will open the public hearing with staff comments. Meridian City Council June 2, 2015 Page 28 of 46 Watters: Thank you, Madam Mayor, Members of the Council. The next application before you is a request for a vacation of easements. This site is located at 3800 West Perugia Street, north of West Franklin Road and west of Ten Mile Road. It is currently zoned R- 15. In 2008 a final plat was recorded for Umbria Subdivision, which created the easements proposed to be vacated. The applicant requests approval to vacate a portion of the existing water, sewer, and pressurized irrigation easements as shown on the screen here on Lot 1, Block 2, Umbria Subdivision. This lot is currently in the replat process. A final plat has been approved by City Council, but has not yet been recorded. Due to the redesign of the project there are several previously recorded easements that are no longer needed that will interfere with the new site layout plan. The easements proposed to be vacated are as follows: The City of Meridian water and sewer easements and the pressurized irrigation easements shown on the interior Lot 1, Block 2. The existing easement shown at the northeast corner of Lot 1, Block 2, on the center diagram there will remain. The new easements have already been approved and recorded by the city. Staff is recommending approval. Written testimony has been received from Patrick Scheffler, the applicant's representative in agreement with the staff report. Staff will stand for any questions. De Weerd: Thank you. Council, any questions? Bird: I have none. De Weerd: Does the applicant have any comment? Is the applicant here? Watters: The applicant could not be here tonight, Madam Mayor. De Weerd: Okay. Is there anyone who would like to provide testimony on this item? Rountree: Madam Mayor, I have a question for Sonya. Now we are sure that the new easements are going to accommodate our needs, so we don't get into this, well, we did it this way, now we have to do it another way when we get through the final plat. Watters: Madam Mayor, Councilman Rountree, as far as I'm aware yes, but I will let Kyle speak to that. Radek: Madam Mayor, Councilman Rountree, what we do know is where we do have sewer that we currently own and water that we currently own, those easements will remain intact. So, as far as -- I talked to the city engineer about this. As far as we are concerned this is -- this will be a new project to even -- even though the water is in the ground it's not our -- it's not our water main and not our sewer main until we accept it and we won't accept it until we get the proper easements over it. Rountree: Very good. Thank you. De Weerd: Okay. Any further questions? Do I have a motion to close? Meridian City Council June 2, 2015 Page 29 of 46 Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we close the public hearing on Item 8-B. Bird: Second. De Weerd: I have a motion and a second to close the public hearing on Item 8-B. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve Item 8-13, VAC 15-005 for Umbria Subdivision. Bird: Second. De Weerd: I have a motion and a second to approve Item 8-B. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. C. Public Hearing: SHP 15-001 Newton's Nook Subdivision No. 2 by Penwood III, LLC Located 397 SW 5th Avenue Request: Short Plat Approval for Two (2) Commercial Lots on Approximately 0.26 Acres in the L -O Zoning District Approved D. Public Hearing: SHP 15-002 Newton's Nook Subdivision No. 3 by Penwood III, LLC Located 381 SW 5th Avenue Request: Short Plat Approval for Two (2) Commercial Lots on Approximately 0.20 Acres in the L -O Zoning District Approved E. Public Hearing: SHP 15-003 Newton's Nook Subdivision No. 4 by Penwood III, LLC Located 413 SW 5th Avenue Request: Short Plat Approval for Two (2) Commercial Lots on Approximately 0.20 Acres in the L -O Zoning District Meridian City Council June 2, 2015 Page 30 of 46 De Weerd: The next three public hearings I will open all together. Public hearings for SHP 15-001, SHP 15-002, and SHP 15-003. 1 will open these three public hearings with staff comments. Hood: Thank you, Madam Mayor, Members of the Council. I'm going to cover these tonight for -- for Bill Parsons. Appreciate you opening them -- all three up at the same time or you would hear almost essentially the same presentation three times. There are three short plats. Each site consists of approximately a quarter of an acre. The first one is .2 acres, the second one is .2 acres and the third site is .26 acres. They are all zoned L -O. Their addresses are 381, 397 and 413 Southwest 5th Avenue. In 2005 this property received a preliminary plat conditional use permit and final plat approval for four office lots known as Newton's Nook Subdivision. You're looking at three of those four buildable lots. The application is proposing to subdivide Lots 1, 3, and 5, Block 1, of Newton's Nook into two commercial lots each. The existing common Lot 2, Block 1, was also platted with Newton's Nook and that will serve as the parking and drive aisle access for, again, the subject sites, as well as the fourth one that already has a building on it. There you can see the proposed short plats and some may be wondering why we have three applications and not just do this with one. We do have in our city code a maximum of four lots per short plat. No street dedications, some other things there. So, it was just cleaner I think to do three separate applications on these, but they are, essentially, in the same -- well, they are in the same project, but, essentially, the same site. So, all of the proposed plat dimensions for the short plats meet city code and staff is recommending approval. De Weerd: Thank you. Council, any questions? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Just to confirm that this wouldn't change any existing cross -access agreements right now -- you're going to have more owners involved in the same amount of property, but they all agree to the cross -access; is that correct? Hood: Correct. Madam Mayor, Councilman Zaremba, as I mentioned this Lot 2, which isn't being resubdivided, is a common lot that is owned and maintained by the business owners association and that is the parking cross -access, cross -parking for all of the development, including these lots. Zaremba: Thank you. De Weerd: Any other questions? Is the applicant here this evening? Good evening. If you will, please, state your name and address for the record. Bird: Thank you very much. For the record my name is Lance Warnick. I am a professional engineer with Aspen Engineers. Business address is 485 West Main in Kuna. 83634. 1 appreciate the opportunity to be here tonight and talk about the project. I Meridian City Council June 2, 2015 Page 31 of 46 think staff has done a great job in producing this project. I'd just like to kind of hit on a few points, so I won't stand here a lot. I know it's been a good night already. Essentially, what we are trying to do -- the project has sat vacant for over eight years. We are trying to drum up some other opportunity to get some business. The idea is if we can create some smaller lots that we can actually, potentially, approach some different people to come in there, potentially put in some smaller units. The way the lots are configured right now they naturally serve a building about 5,000 square feet. By dividing them we can actually go down to smaller buildings and if a future user does want to come in and put a larger building on there, we can do a property boundary adjustment and accommodate that. In terms of why we are submitting multiple plats, I just want to clarify that since the parcels are not contiguous, not next to each other, we can't do them all as one plat, we have to actually submit them on a separate thing. So, the lot count and the fact they are not contiguous just -- you have three identical applications before you. So, we presented a utility plan that shows how the potential lots could get sewer and water. We anticipate that those will not be built, but rather bonded for, and, then, as a unit comes in and needs it, then, we will pull sewer and water if that's needed. If not we won't waste the time or money getting sewer or water over there, so -- so, we'd just ask for your approval of these three short plats tonight. With that I would stand for any questions. De Weerd: Thank you. Council, any questions? Bird: I have none, Mayor. De Weerd: Thank you. These three items are public hearings. Is there anyone who would like to provide testimony on this? I have to ask. There is always a chance that Frank wants to get up and testify. Okay. Council, seeing none -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the public hearings on SHP 15-001, SHP 15-002, and SHP 15-003. Rountree: Second. De Weerd: I have a motion and a second to close the public hearings on Items 8-C, D and E. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve SHP 15-001, include staff, applicant comments. Meridian City Council June 2, 2015 Page 32 of 46 Milam: Second. De Weerd: I have a motion and a second to -- Bird: Can I do all three? Can I do all three, Bill, at the same time? Okay. If the second -- Milam: Second agrees. Bird: Also I move we approve SHP 15-002 with applicant and staff comments and also SHP 15-003 with staff and applicant comments. Milam: Second. De Weerd: Second agrees? Milam: Second. Second. Second. And third. De Weerd: Okay. I have a motion to approve Items 8-C, D and E. Any comments from Council? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES, F. Public Hearing: RZ 15-006 Three Corners by Sweet Land Development, Inc. Located Southeast Corner of N. Locust Grove Road and Chinden Boulevard Request: Rezone of Approximately 12.65 Acres of Land from the C -C (Community Business), R-8 (Medium Density Residential) and R-4 (Medium -Low Density Residential) Zoning District to the C -C (9.38 Acres), R-8 (2.76 acres) and R-4 (0.51 Acres) Zoning Districts De Weerd: Item 8-F has been requested to continue to June 16th. I will open the public hearing on RZ 15-006 and ask for a motion to continue this item to the 16th of June. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we continue RZ 15-006 to June 16th, 2015. Bird: Second. Meridian City Council June 2, 2015 Page 33 of 46 De Weerd: I have a motion and a second to continue Item 8-F to June 16th. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Hood: Madam Mayor? De Weerd: Yes. Hood: Just before you move into department reports, I just wanted let you know that wasn't a request of the applicant. They failed to post the site on that one, so that was -- at the beginning of the agenda it was mentioned that they requested to be continued, but they failed to post that site, so they will post accordingly, so we can have that public hearing on the 16th, so -- Bird: Okay. De Weerd: I guess that explains why they requested a continuance, uh? Item 9: Department Reports B. Continued from May 26, 2015: Economic Development: Discussion of Resolution and Lease Agreement between the City of Meridian and New Ventures Lab, Inc for 33 East Idaho Avenue. C. Continued from May 26, 2015: Economic Development: Resolution No. 15-0168: Approving Lease Agreement between the City of Meridian and New Ventures Lab, Inc for 33 East Idaho Avenue De Weerd: Okay. Item 9-A was already addressed. 9-B is continued from May 26th, as is 9-C. I will turn this over to Bruce. Chatterton: Madam Mayor, Council Members, as you remember last week there were some -- there was some interest in getting more assurance and more detail about the New Venture Labs plans for the old city hall space. What you have before you tonight is their business plan. The business plan details the number of events, the way in which they propose to use the facility. It talks about their efforts to secure sublessors. You know, business occupants for the facility and really the whole spirit of their effort to build this co -work tech center here in downtown Meridian. Rick Ritter is here tonight and can help answer any questions, but wanted to see if there were any questions about the business plan which you have before you and which I believe is now referenced, Bill, in the lease. Nary: Madam Mayor, Members of the Council, it's an attachment and referenced in the lease, so -- Meridian City Council June 2, 2015 Page 34 of 46 Bird: Okay. Thank you. De Weerd: Okay. Any questions for Bruce? Rountree: I have none. De Weerd: I think that was the only thing left. So, Council, I guess I would, then, ask for your action on Item 9-C on Resolution 15-0168. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: With that inclusion -- inclusion of that exhibit I move we approve Item 9-C, Resolution No. 15-0168, the lease agreement between the City of Meridian and New Ventures Lab. Rountree: Second. De Weerd: I have a motion and a second. Any discussion? If anything, continuing it another week got Mr. Rick here, so nice to see you in the back there. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. De Weerd: So, since Mr. Ritter is here, did the open house last week go well? Chatterton: I thought it went very well. Rick, I don't know -- is your perception -- there were quite a few people over there. When you went inside there was a real palpable energy. It wasn't just because of the food trucks and the micro brews that were inside. De Weerd: I'm sure. Chatterton: And -- De Weerd: It wasn't the food, it was Rick; right? Chatterton: And both Rick and his on-site manager Sarah were wearing lab coats with the -- with the symbol on the -- on the front. So, I thought that was more nice touch than gimmick, but I thought it was effective. Rick, is there anything you want to add to that? Meridian City Council June 2, 2015 Page 35 of 46 De Weerd: You can -- Rick, you got to -- you can't yell across the room. Ritter: I'm not loud enough? De Weerd: Well, we know you are, but Dean is really particular. Ritter: So, we just finished the tally and between business cards and registration and we no doubt think we have probably missed some folks in terms of the people that registered and there were 112 people went through that we had a card and/or a registration -- a sign - in registration. De Weerd: Nice. Ritter: So, it exceeded our expectation for what we were trying to do, which was -- and out of that came a couple of potential sponsors and a couple of preferred people for the preferred partners program, which is what we were after, in addition at least one business and some people that were interested in membership in the open space. So, it did what we wanted it to do. De Weerd: Well, very good. Zaremba: Cool. De Weerd: Congratulations. Ritter: Thank you. D. Parks & Purchasing Departments: Sole Source Procurement of Construction Management Services for Hillsdale Park De Weerd: And thank you for being here this evening. Okay. Item 9-D is under our Parks Department. Or purchasing or one or the other. Siddoway: Madam Mayor, Members of the Council, this is a joint department report between Park and Purchasing requesting approval to go through a sole source process for construction management services out at the Hillsdale Park site. The Hillsdale Park site is near Eagle and Amity adjacent to where the -- the South Meridian YMCA and the Hillsdale Elementary School will be built. The -- the West Ada School District and the YMCA are already under contract with a construction manager. That construction manager is Russell Corp for services at the site and we believe it would be impractical to have two different construction managers on the same site with different contractors for like services, the similar services that will be underway at the same time, potentially, for the park and other aspects of the project, including things like site work and grading, electrical and lighting, water and sewer lines, irrigation pipes and lines, concrete and flat work. For these reasons we are requesting that Council approves the sole source form that was included in your packet, so that we can go through a public process with our Meridian City Council June 2, 2015 Page 36 of 46 intent to do a sole source contract for construction management services with Russell Corp and to be clear we are underway right now with the design portion of the park only. We would not be contracting for services related to construction until we get through the budget process and into the new fiscal year. So, we would like to get them on board as part of the team, though, soon -- as part of the design process, because we need to be under design now if we are to meet a bid date of the end of this year to be under construction next year. With that I will turn the microphone over to Keith Watts in purchasing, who has been reviewing the legalities with Legal and the code side of it that shows that this would be a proper way to do this. Watts: Thanks, Steve. Madam Mayor, Council, the sole source justification is through Statute 67-2808, Paragraph 2, Subsection 8, which states that a sole source is justified where competitive solicitation is impractical, disadvantageous, or unreasonable under the circumstances. We believe because of the -- the information Steve already stated that it would be impractical and so -- which makes a solicitation unreasonable when you have a clear winner, even if you would go out for an RFQ in this instance. You have a sole source form that we have presented to you for your approval tonight. With your blessing we would, then, advertise in the newspaper for 14 days starting next Monday, which would allow any outside public to still comment on it and once that 14 day waiting period is over with no objection to the sole source, we would, then, move forward with beginning negotiations for a contract. And if you have any questions feel free to ask. Bird: I have none. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Not really a question. I would just comment on appreciating that you have worked out a solution to this. Clearly we are all looking forward to the partnership between ourselves and the school district and the YMCA and the park. This is a joint project of partners and it makes sense that there be the same construction manager on it and I appreciate your doing the research to help that happen. These kind of partnerships are important and making it easy is the right thing to do in my opinion. Watts: Thank you. De Weerd: Thank you, Keith. Thank you, Steve. Bird: Madam Mayor? De Weerd: We know you're here just to see your daughter introduce herself as vice -chair. Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council June 2, 2015 Page 37 of 46 Bird: If we have no more discussion, I would move that we continue on with the sole source procurement and start the process and get the contract going. Rountree: Second. De Weerd; I have a motion and a second. Any discussion? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Watts: Thank you. Item 10: Ordinances A. Ordinance No. 15-1646: An Ordinance (RZ 15-005 - Hamelin Village) for the Rezone of a Parcel of Land Located in the NW 1/4 of the SE 1/4 of Section 12, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County Establishing and Determining the Land Use Zoning Classification of Said Lands from R-15 to the R-40 Zoning District De Weerd: Thank you. Okay. Item 10-A is an Ordinance 15-1646. Madam Clerk, will you, please, read this ordinance by title. Holman: City of Meridian Ordinance No. 15-1646, an Ordinance (RZ 15-005 - Hamelin Village) for the Rezone of a Parcel of Land located in the NW 1/4 of the SE 1/4 of Section 12, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County establishing and determining the land use zoning classification of R-15, Medium High Density Residential Zoning District, to R-40, High Density Zoning District, in the Meridian City Code. Providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder, and the Idaho State Tax Commission as required by law, and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date. De Weerd: Thank you. You have heard these --the reading of this ordinance. If there is nothing further, Council, I would entertain a motion to approve. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 15-1646 with suspension of rules. Meridian City Council June 2, 2015 Page 38 of 46 Bird: Second. De Weerd: I have a motion and a second to approve this item. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 11: Future Meeting Topics De Weerd: Any items to consider under Item 11 for future meeting topics? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: This is kind of like that topic. MDC has been presented with some projects for making -- placemaking in downtown. They would like to seek a joint meeting with the City Council. I proposed that we do it at our workshop. Perfect time. During the day. That isn't going to work for them. So, they have come back and requested that we meet with them on the 16th at 4:30. Now, I don't know why they can't come to our meeting and discuss this, but I offer that to you and I still think that the 9th is the appropriate time and place. If, in fact, they do need to meet with us -- because I think they are seeking either support and/or funding for some of these projects and Keith and Tammy can -- might be able to address that a little more, it really was not mentioned in their meeting about the funding and moving forward with the project, just that they wanted to discuss -- is it two or all four of those projects, Caleb? Hood: Madam Mayor, Councilman Rountree, just the two projects. Pine and -- the PPS recommendation. Rountree: Yeah. PPS recommendations and Pine Street. New concept for improvement. So, what's your pleasure? So, we can get back to Caleb and we can get this thing scheduled if it's going to require financing consideration, we need to get it going soon, so we can consider it in the budget or not. Bird: Madam Mayor? Councilman Rountree, I -- the only thing I can take off of that is -- is we have discussed -- and Caleb has been there and Brian has been there all the time we discussed it -- is the thing that has been discussed moneywise is what -- is what Public Works is -- they are going to be doing in the streets and stuff and how much more -- is that going to cost more, what it is, or -- and, you know, are they going to pick the tab up for that. The meeting -- I thought we -- I thought -- I agree with you, I think the 9th would Meridian City Council June 2, 2015 Page 39 of 46 be a perfect time to meet. I don't see -- I mean we just need some clarification as far as I can tell. But I don't know why we can't meet the 9th. Rountree: The response that was back through Caleb was that Ashley can't be at the meeting and some other board members can't be there at that time. Bird: Most of them has got real jobs, I will have to say that. Rountree: Yeah. Milam: Madam Mayor? De Weerd: But we could always do it on the tail end. Bird: We could -- yeah. We could always -- we could always kick it in at 5:30 or 6:00. Milam: 4:30. If they could do 4:30 on the 16th, why can't they do 4:30 on the 9th? Bird: Yeah. I would have to -- I would have to -- Rountree: And, Caleb, it's really not MDC. It was a suggestion I made the 9th was the right day and, then, Caleb suggested the 16th at 4:30 and -- you know. So, it's -- but we just need to -- we need to find a date and a time and my preference -- my preference is that we do it at one of our regularly scheduled meeting at our regular time and the perfect time is a workshop. Bird: Or we could do it -- Rountree: And my next question, knowing what you said, Keith, is who do we need here for that? Bird: Well, I think just the Council is what they -- Rountree: Has Public Works got some input that -- Bird: I don't know how much they have got. I mean this is -- this is a deal that was brought -- was brought to us when we had our committee meeting in there and Tammy and I was both in the committee meeting right in there when they were talking about what it was going -- but I don't know how -- how they are doing it. I mean if we wanted to do it, we can always -- now, we meet the 10th at 7:30 if the Council wants to come at that time there would be most of our people. De Weerd: 7:30 in the morning? Bird: In the morning. Meridian City Council June 2, 2015 Page 40 of 46 Rountree: Is that a part of the day? De Weerd: I'm already there. Bird: Yeah. I'm already there, so -- Hood: Madam Mayor, can I just -- Bird: Yeah. Go ahead. Hood: Can I throw a couple of things out three? One, I don't think there is a real sense of urgency here. We don't need to rush this -- Bird: I don't either. Hood: -- in the next week or the next -- if you're shooting for a workshop, July 14th is plenty of time. Just a little bit. We aren't -- this isn't requesting money. This isn't about budget for FY -16. So, there is no sense of urgency in that way. So, the 14th would -- Milam: I will be absent that day. Bird: July? Milam: I don't know if that matters or not. Bird: Yeah, it does. They can't all make it -- De Weerd: The 14th you're gone? Hood: Or -- excuse me. But even into August. There isn't a real sense of urgency here. I don't think we need to rush anything right away, it's just looking at calendars with trying to get 12 or 15 people all at the same place at the same time and I would like to have the dba also be here, not necessarily, you know, a noticed meeting for them, but they need to be here, too, because a lot of the stuff out of the PPS -- you know, I don't want to get to the punch line, but a lot of the stuff in the PPS report calls for the business owners to be involved in that. So, we need to make sure that the word gets out to them that this is going to be discussed and who is going to take leadership and do this project over there and that -- so, that's why we wanted the meeting. No real -- we may talk about resources there a little bit, Councilman Rountree, but nothing -- I mean lighter, quicker, cheaper is -- is the whole idea there. So, again, just to reiterate, we are not -- we are not -- no one is asking for money right now, it's really just to make sure we are on the same page and get a status update of the project, because things have changed with the scope since Brian was here six months ago and the project has ballooned. Now I'm talking about Pine. The project has grown and so we just want to make sure everybody is hearing the same thing, everyone is on the same page, all the elements are being discussed by everybody and everyone agrees, yeah, we want planters and sidewalks and those type of things. But Meridian City Council June 2, 2015 Page 41 of 46 MDC isn't asking the city for anything and the city isn't necessarily asking -- but we want to make sure that they are doing stuff within the urban renewal agency and the stuff outside of that the city is going to do our cost share agreement and stuff with ACHD and if we don't do that, then, we need to let ACHD know there is a different product than we have been talking about. So, that -- that's really what the meeting is about. De Weerd: Well -- and I think part of PPS is prioritizing some of the activities that is being recommended and assigning responsible people. Rountree: So, I guess this is the appropriate time and place to discuss future meeting topics. I'm going to suggest that we schedule in our August 11th workshop this topic and probably minimize the amount of topics on that day and concentrate on -- on this and get MDC and the business association together in a roundtable type of discussion, so we can work through these -- Bird: I think it's a great idea. Rountree: -- these things in a -- in a less formal environment, if you will. Now, does that interfere with any -- any budget meetings that we have got planned? Because we will be spending a lot of extra meetings doing budget in the next few months, so that's why I'm a little hesitant about having a special extra meeting. Bird: We should be pretty well waiting for the final budget by that time, Charlie. Rountree: Yeah. Yeah. I think we are in good shape by that time. De Weerd: Well, perhaps we can give them a couple of different options on dates to see -- the more of their board would be nice. If the two June dates work in both -- on the 9th and the 16th, if it works okay with Council on the 16th to do it at 4:30 -- did you say, Luke, you couldn't -- Cavener: I could probably make that. I may be late. De Weerd: And, then, have the option that our Council President just noted in August on the 11th, which might be difficult on controlling the number of items, since we usually don't have a meeting on the first Tuesday of that month because of National Night Out. That might impact it. Bird: Madam Mayor, you're talking about June 16th? De Weerd: Yes. As choices just to give them -- Bird: I have got something that I have got -- I hope it isn't a long Council meeting. Milam: The 9th would be great. Meridian City Council June 2, 2015 Page 42 of 46 Bird: I have got an appointment. De Weerd: Okay. Rountree: I gather the 16th is not going to work for several people. De Weerd: If you do it early. Mr. Bird can't do it later; right? Bird: I -- oh, just -- I will make it if I have to. De Weerd: It sounds like they will make it work if they have to. Hood: So, can I restate what I think I -- so, next Tuesday, June 9th, is an option. De Weerd: Uh-huh. Hood: The 16th of June. De Weerd: Which is preferred. Hood: Next Tuesday is preferred. Okay. The 16th will be a backup option or August 11th can be another option. I will check with Finance to make sure there isn't anything planned budget related on that date. And, Madam Mayor, it really shouldn't -- cancelling for National Night Out shouldn't affect that, because we usually don't have any public hearing items on our workshop agendas anyways, so all of those will have to either be done the week before or pushed out the week after anyways. But I will -- I will throw that to MDC board and see how -- how that response goes, so -- De Weerd: Okay. Milam: Madam Mayor? Sorry. But what -- I missed something on not June 23rd? It's the most open date on my calendar. If it was discussed or not. Rountree: No. Bird: Actually, June 30th is a fifth Tuesday. De Weerd: I know, but that's just another meeting. Rountree: We have an all day session on the 17th. Bird: I know it. Borton: It's going to be a long day. Hood: So, not the 16th. Meridian City Council June 2, 2015 Page 43 of 46 Rountree: Well -- Milam: As an option. I mean I just thought that -- even the 23rd, if that were available, that would be another option. Hood: And, again, just to clarify, is it the preference of the Council to meet before your 6:00 o'clock meeting or tag it at the end of a regular -- De Weerd: Before. Rountree: Before. Hood: So, 4:30ish would be -- De Weerd: Yes. Hood: Okay. De Weerd: So, you can add the 23rd in there as well. Rountree: Okay. And dinner is on MDC. Milam: Yeah. De Weerd: Okay. Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: New subject. Similar. De Weerd: I hope it goes faster. Zaremba: I think we each have gotten a letter from ITD inviting us to participate in a meeting about US 20-26, Chinden Boulevard, as it goes through Meridian. They are wanting to schedule that for June 25th. That's a Thursday at 10:00 a.m. And I don't know if Caleb has anything to add to that or not. He mentioned something to me the other day, but -- anything more you want to say about it? Hood: Madam Mayor and Councilman Zaremba, I'm going to look sheepishly at you, because I was typing the e-mail to Ashley telling her what dates we were proposing to them. So, I'm sorry, I missed your -- Zaremba: The question is about ITD's invitation to meet with them on -- Meridian City Council June 2, 2015 Page 44 of 46 Hood: June 25th? Zaremba: -- June 25th at 10:00 a.m. Hood: The only thing I would add to that, then, is we did have a transportation commission meeting yesterday. I did extend that invite. I e-mailed everyone and said is it okay if I invite them, so I did invite them, because I didn't hear anyone say, no, don't invite them. So, I don't know how many will attend. I also invited them to the public open houses that will be, one, later that same day on the 25th and one two days earlier in Caldwell. So, I hope -- but I hope that some of you can make it to that and -- Milam: I have got it on my calendar. De Weerd: And I guess, Council, I think this is probably equally as important as the Meridian interchange rebuild and the approach that we had with that was a special committee, the task force that really focused on it, kept communication flowing, looked at the right people to involve. I will be working with Councilman Rountree in trying to look at the best way to set that up and keeping a focus on this important corridor. Rountree: Just a point of interest. Caleb and I actually met with ITD a week ago or so and I raised some questions about -- with the Parametrics, the contractor, consultant, doing this study -- finishing up the study that's been five years in the making? Bird: At least Hood: They kicked it off in 2005. Rountree: Okay. Ten years. You know, one, two, five, ten, it's been a long time and I was told that we are going to be looking at a couple more years and I really did not like that. They have gotten back to us and said they have figured out how to shorten it up a little bit, but not -- well, I guess a little bit is -- anything is significant in two years, so -- but it is to finish the environmental documentation on that corridor, so if there is ever any money -- and that's a big if -- they can advance right of way and/or projects. You heard not too long ago about a strategic initiative project from Eagle to Locust Grove that is also being looked at in the same corridor that's being advanced from a study perspective by ITD. There is no money in that program to build that. It's just getting it ready in case there is some money somewhere at some point in time. So, at least it will be shelf ready from a federal environmental advancement position and the prelim design, but it won't be shovel ready from a design detail until such time as they can find some money to do it. But I would recommend you all go to it, because there is some extremely innovative things in the corridor that they are going to be doing for this area. Stuff you have never seen before in terms of continuous flow intersections and those sorts of things. But on paper you're going to scratch your head, but they work pretty slick and it's a totally new concept that -- there aren't any in Idaho. Meridian City Council June 2, 2015 Page 45 of 46 De Weerd: Caleb, I guess I would ask if you could do kind of a briefing paper memo for Council giving some historical perspective and maybe some of the key bullet points that are important and pertinent to our community. Hood: Madam Mayor, I was just going to say -- on our future main topics, but next Tuesday during the workshop I'm planning on giving just that during my all things transportation. So, you all are prep'd the week before that. You have some of the history, the background, and we can talk together about maybe what some of those comment cards as we fill them out, what are some common themes we want to send back to ITD. So, it won't be a paper per se, but it will be a memo from me with the -- in the all things transportation and, again, we will address -- and imagine Councilman Rountree will do a lot of what you said -- again, another week to kind of give some of his perspective in the background. But we will go a little more in depth next Tuesday on that topic, but this is great, I won't have to spend as much time next Tuesday, so -- De Weerd: Well, we are really excited for you Hood: Yeah. Yeah. I know you are. Item 12: Other Items A. Executive Session Per Idaho State Code 67-2345 (1)(f): (f) To Consider and Advise Its Legal Representatives in Pending Litigation De Weerd: Thank you. Item No. 12 is Executive Session. Do I have a motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(f). Milam: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (8:06 p.m. to 9:12 p.m.) Meridian City Council June 2, 2015 Page 46 of 46 De Weerd: I would entertain a motion to come out of Executive Session. Bird: So moved. Milam: Second. Borton: Second. Rountree: Second. De Weerd: That was Rountree and Borton. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Do I have a motion to adjourn? Rountree: So moved. Bird: Second. De Weerd: All those in favor say aye. MOTION CARRIED: ALL AYES. De Weerd: Thank you. MEETING ADJOURNED AT 9:12 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) cG�(\, �` L / % 1 % _ . ,lvllvj Y DATE APPROVED �— • rJwf Awa+ , ATTEST: 1 YCEIJ HOLMAN, CITY CLMO cityof I<tAH0 a p SEAL H P rE6 ��(ye TRE ASR