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CITY OF MERIDIAN
SOLE SOURCE FORM
Date: 5-13-2015
PURCHASING AGENT
33 East Broadway Avenue
Meridian, ID 83642
Phone: 208-888-4433 Fax: 208-887-4813
Item or Service: UV Bulbs for Trojan UV 3000
X Sole Source: Item is available from only one vendor. Item is one -of -a kind
item and is not sold through distributors. Manufacturer is a
sole distributor.
Refer to instructions on 2"d page for completion.
JUSTIFICATION: (Attach additional pages if needed)
This purchase is for replacement bulbs for our Trojan UV 3000 system. The UV system is
essential in maintaining compliance with the disinfection limits of our NPDES permit. The
manufacturer provided a lifetime disinfection guarantee, however to maintain the guarantee the
following conditions must be met:
• The system must be operated within the prescribed Design Parameters.
• The system must be operated and maintained in accordance with the Operation &
Maintenance manual, including prescribed regular maintenance.
• Only Trojan Approved and Validated replacement parts are used in the system.
• Technical field service for your Trojan system is supervised or provided by a Trojan
Certified Service Technician.
The following statement is contained with the performance guarantee:
Should an alternate UV lamp be used on any Trojan system, your Plant shall be deemed out of
compliance with regards to: Trojan's Lifetime Disinfection Guarantee; Free 24/7 access to phone
Technical Assistance; and Free lamp recycling. Equally important, you also risk voiding
peripheral component warranties.
The Wastewater Division has used alternate UV lamps on one occasion and had difficulty
maintaining proper disinfection of our effluent. The alternate bulbs were replaced with Trojan
bulbs, and the disinfection system's performance was immediately restored. A direct
replacement is our recommendation as it will allow the disinfection guarantee to remain in full
effect.
CERTIFICATION:
I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the
established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made
a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident
that this justification for sole source/sole brand meets the City's criteria and is accurate.
Requestor (Pri me)
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Council Approval
Date: /
Purchasing
Approval: _
Department Manager Signature r Pur0 sing M nager