HomeMy WebLinkAboutExecuted Change Order 1 to Task Order 10443.a Keller Loch Meadow LaughridgeCITY OF MERIDIAN CHANGE ORDER NO, 1
33 EAST BROADWAY PROJECT NO. 10443.8
MERIDIAN, ID 83642 DATE: 10-29.29-2014
EFFECTIVE DATE: 11-3-2014
CONTRACT CHANGE ORDER
CONTRACTOR: KELLER ASSOCIATES, INC
PROJECT: Waterline Replacement - E. Loch Meadows - N. Laughridge to End
The Contractor Is hereby directed to make the following changes from the Contract Documents and Plans.
Description:
1) Provide 5 sets of approved pians and spedUcationsfor the construction process.
2) Provide project Informational Flyer for affected residents.
3) Answor RFI's from tho conslraclor during the bidding and construction process.
4) Provide one set of construction stakes.
5) Review material submittals from the contractor.
6) Construction assistance to provide clarillcallon on pians and specs
7) Attend Pre construction conference.
8) Prepare record drawings to meet City of Meridian's Acceptance of RecordlEleclronic Drawing Standards.
Reason for Change Order:
Original task order did not include construction services. The design and construction ware originally projected to be one year apart
from design to construction. The timeline has moved up so construction is In the fiscal year directly following design.
Attachments: Attachment 1 - Keller Associates Scope of Work
CHANGE IN TASK ORDER PRICE:
CHANGE IN TASK ORDER TIMES:
Original Contract Completion Dale: May 2014
_
Original Contract Price $ 26,225
Not changes from previous Change Orders
Net changes from previous Change Orders
No. -0— to 0_
No. -O— to _0_ (calendar days)
$0.00
Contract Price Prior to this Change Order: Contract Times prior to this Change Order:
(calendar days)
$26,226
Net Increase (decrease) of this Change Order: Net Increase (decrease) of this Change Order:
(calendar days
$9,278
Contract Price with all Approved Chango Ordors: Contract Times with all Approved Change Orden;:
(calendar days)
Completion will be based on construction projocl bid and
$35,533.00 scheduling
RECOMMENDED: (PROJECT MANAGER)
ACCEP O SULiANT )
By: Dean Stacey G` S,�
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By:
Dale: 10-29.2014 7 /`
Dale: Ir+ /
APPROVED: (CITY PURCH INGT)
By: Kollh Wells
Dale:
AF EST,
A CITY
By: Mayor Tammy de Wire SE S
-Ely: City Clerk, Jaycee H`� an
Dale:
Dale: ll I L -t p
ATTACHMENT 1
BACKGROUND
The purpose of this addendum is to expand the scope of work for the E Lochmeadows - N.
Laughridge Ave to End, Waterline Replacement project by including bidding and construction
support services to the existing contract. The original task order was executed March 4, 2014 and
is subject to the mutual promises, covenant and conditions contained in the Master Agreement
dated May 7, 2010.
SCOPE OF WORK - Services to be performed by Keller Associates:
Keller Associates will furnish services specifically limited to the following.
1. PROPERTY OWNER COORDINATION
Services to be Performed by Keller
Associates: Keller Associates will fumish the
following:
A. Property Owner Communication - Construction Phase
After the City awards the construction contract to the successful bidder, Keller
Associates will, In coordination with the Contractor and City staff, prepare a project
Informational flyer for distribution to affected and potentially affected property
owners, residents and businesses. For properties Immediately fronting the water main
replacement areas, the flyers will mailed by the City of Meridian. The flyer will also
be mailed to other properties within 300 feet of the project areas.
The informationalfiyer will provide:
• Reason for project
Projected dates for work in each area
• Description of work, material staging area(s), work set-up areas, etc.
• Process by which Contractor will notify property owners of Interruption of
water service
• Expected duration and time of day of water service Interruption and City or
Contractor mitigation efforts, if any (e.g. temporary sanitary facilities,
temporary water connections)
• General trafflc control plans and restrictions
• Contact Information for Contractor and key City staff
Deliverables:
• Construction Phase project information sheet/maller
Assumptions:
• Keller Associates to provide updated text and coordinate edits, revisions with
City
• Keller Associates to provide design/layout; Keller Associates will produce Flyers
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• PDF versions of information materials provided to City staff for posting on
City web site
An estimated total of up to 40 information flyers may be mailed
2. CONSTRUCTION SERVICES
A. Construction Documents
Consultant will update the special provisions to reflect the property owner
communication and construction staking services to be provided by Keller Associates.
Keller will provide 5 hard copies and one electronic copy (PDF format) of the
Approved Plans, Special Provisions, and technical Specifications for the City's
incorporation into its construction documents.
B. Preconstruction Conference
Keller Associates will attend a pre -construction conference for the project with
the Contractor, City, ACRD, and other parties. The City will prepare the agenda,
coordinate with the various parties, and conduct the meeting.
C. Construction Staking
Keller Associates will place offset stakes at event points, valves, approximate
service tees and hydrants for the length of the project. The vertical depths will be
the responsibility of the contractor. Stakes will be placed one time. Any restaking
will be the responsibility of the contractor at contractor's expense.
D. Construction Assistance
Keller Associates will be available during construction on an as -needed basis as
requested by the City to answer questions or provide clarifications of the Plans,
Special Provisions or Technical Specifications. Approximately 25 hours of construction
administrative support was included.. No on-site construction observation services are
anticipated.
E. Submittal Review
Keller Associates will provide technical review of submittals for project material as
submitted by the contractor.
F. Record Drawings
Keller Associates will prepare record drawings from drawings and data received
from the Contractor and City's staff per the City of Meridlan's Acceptance of
record I Electronic Drawing Standards. Keller Associates will rely upon the
information provided by the Contractor and the City in preparing the record
drawings.
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