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HomeMy WebLinkAboutChange Order No 1 with HDR for NPDES Permit Strategy Change Order 1 to Contract 10264.c This scope of services is for the Consultant to assist the City of Meridian through the comment and implementation phases of the pending NPDES permit, participation in the TMDL process, and assistance in water quality negotiations with EPA and DEQ. Additional services will be on call and will vary depending on the progression of the TMDL by the regulators. The proposed scope of Consultant services is identified in the following tasks. Consultant will commence with services upon written notice to proceed. Task 100 - Project Management Objective Provide scope, schedule, and cost control services; and initiate and attend project coordination meetings during the life of the project. Approach The approach involves completing necessary project management tasks. • Communicate frequently to the City and the project team through progress reports and email communications including the identification of information requirements or decisions to be made by the City. • Weekly review of project team charges. • Monthly review of remaining budget. • Monthly project management coordination meetings between City of Meridian project manager and HDR project manager. • Prepare invoices for the work progress to date and the budget expenditures to date (1 copy each month). • Project Guide and QC Plan for the FY2015 work plan will be updated and used for this project. • Provide quality control review of project deliverables. Assumptions • Invoice format will follow standard format by the Consultant. • Quality control reviews will be conducted with each task. • Project management plan will not be submitted to City. City Input • Feedback on project progress. • Interface with Consultant on project issues. • Process invoices within 30 days of receipt. Deliverables • Invoices and progress reports (1 copy each month), through September 2015. Task 200 - Technical Services Objective Provide the City with technical services to support NPDES strategy development, permitting assistance, and TMDL technical support and documentation. Approach Examples of the activities that could be provided under this task include: • Continue technical support of the Lower Boise River TMDL. • Review receiving water quality data in Fivemile Creek and Boise River. • Continue to closely monitor the development of the TMDL, provide comments and work with DEQ on the modeling, analysis, and TMDL language, and provide updates to the City. • Perform AQUATOX model scenarios to support the TMDL and the City's interests. Maintain the strategic approach and support activities with the compliance schedule. • Conduct internal strategy workshops/meetings. • Task includes necessary preparation time for the review and presentation of information for strategy decisions, conducting the meeting, and meeting minutes and initial of paths forward for action items. • Meetings with EPA and/or DEQ to discuss issues related to the City of Meridian's NPDES permit and TMDL development. • Attending and actively participating in Lower Boise Watershed Council meetings and/or special meetings that are called and of which the City of Meridian is invited to attend, including the Boise River Phosphorus TMDL TAC meetings, municipal group meetings, and modeling/policy meetings. • Developing technical content to present. • Support the technical modeling required in the TMDL. • Highlighting to EPA specific issues with other draft NPDES permits in written documentation in preparation of supporting specific issues for the City of Meridian's draft NPDES permit. • Preparation of technical comments on other Boise River discharge permits. • Prepare comment document related to specific technical issues for inclusion in material submitted to EPA. Assumptions • Internal meetings will be conducted at Meridian City Hall, Meridian Water Resource Recovery Facility or HDR's Boise office. • This task will continue through September 2015. • Data will be readily accessible through agency websites or provided by the Owner. City Input • Representatives from the City of Meridian Public Works Department will attend workshops, will provide all information regarding Meridian's background meetings and correspondence with EPA and DEQ, and will engage in strategy development. • Discuss non-technical (i.e., legal) issues with legal counsel - City Attorney and/or outside counsel. • If legal services become necessary, the City of Meridian Legal Department will contract separately with outside counsel who is not representing other dischargers in the Boise River watershed. • City of Meridian will provide one set of reconciled comments on deliverables that require review within three business days. • City of Meridian staff will notify Consultant of invitations to open and special meetings. • City will provide available data regarding the Fivemile Creek physical and water quality data. • City will provide reviews of compiled data based on local knowledge. Deliverables • PowerPoint presentations will be provided in Adobe .pdf formats. • Meeting minutes and notes via email. STAFF Key Consultant staff and roles for this NPDES permit strategy and technical assistance includes: • David Clark, Project Principal, will conduct strategy workshops and discussions, will conduct discussions with EPA and DEQ, and direct all tasks • Michael Kasch, Senior Project Engineer, will provide compilation of supporting information including attendance at DEQ/LBWC meetings, and meeting preparations • Haley Falconer, Project Manager, will provide support including necessary project management activities, and additional technical support for tasks as directed by Project Principal, Engineer Principal, or Senior Project Engineer.