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HomeMy WebLinkAbout2004 03-23 PreCITY OF MERIDIAN PRE -COUNCIL MEETING AGENDA Tuesday, March 23, 2004 at 6:00 p.m. City Council Chambers 1. Roll -call Attendance: X Shaun Wardle X Bill Nary X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Adoption of the Agenda: Approve 3. Executive Session per Idaho State Code 67-2345(1)(b): No Decision (*20 minutes) 4. Review of Computer Surplus Resolution: Set on next City Council Agenda (*5 minutes) 5. Request to provide expanded roll off services to the City of Meridian by Steve Sedlecek with SSC: Place / Notice for Public Hearing (*5 minutes) 6. Discussion on Juvenile Accountability program through the Prosecution Contract with Boise City: Discussed — No contribution (*10 minutes) 7. Update / Discussion of Employee Compensation — Pauline Skaggs and Stacy Kilchenmann: Discussed — 2 % percent increase to all employees (*20 minutes) Meridian City Pre -Council Agenda — March 9, 2004 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting. *Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Pre -Council Agenda — March 9, 2004 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-0433 at least 48 hours prior to the public meeting. Meridian City Pre -Council Meeting March 23, 2004 The Meridian City Pre -Council meeting was called to order at 6:03 P.M. on Tuesday, March 23, 2004 by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Bill Nary, Keith Bird, Shaun Wardle and Charlie Rountree. Staff Present: Chris Gabbert, Will Berg, Bill Musser, Gary Smith and Kenny Bowers. Item 1. Roll -call Attendance: X Bill Nary X Keith Bird X Shaun Wardle X Charlie Rountree X Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Bird: Mr. President. Nary: Mr. Bird. Bird: I move we adopt the agenda as published. Rountree: Second. Nary: Moved and seconded to adopt the Agenda as published. All those in favor say aye. ALL AYES. MOTION CARRIED. Bird: Mr. President. Nary: Mr. Bird. Bird: I move we go into Executive Session per Idaho State Code 67-2345(1)(b). Rountree: Second. Nary: Moved and seconded to go into Executive Session. Mr. Berg, take roll. De Weerd: Mr. President. Nary: Madame Mayor. Meridian City Pre -Council Meeting March 23, 2004 Page 2 of 7 De Weerd: I would like if we could come in and ask (inaudible) to join us (inaudible). Nary: Okay. ROLL CALL: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye. Item 3. Executive Session per Idaho State Code 67-2345(1)(b): Nary: We can reconvene our Pre -Council meeting. I would accept a motion to leave Executive Session. Rountree: So moved. Bird: Second. Nary: Moved and seconded to leave Executive Session. All those in favor, say aye. No final decisions were made. ALL AYES. MOTION CARRIED. Item 4. Review of Computer Surplus Resolution: Nary: Council, all we need to do is if it looks okay go ahead and let it go on the Agenda next week. If there is any objection — Bird: I have no objection. Rountree: No objection. Nary: So asked. (inaudible name given) if you could communicate that to Mr. Nichols to go ahead and put that on in two weeks on our regular agenda. Item 5. Request to provide expanded roll off services to the City of Meridian by Steve Sedlecek with SSC: Nary: Expanded roll off services, Item No. 5 is only necessary for — again, any discussion, if any, Mr. Sedlecek was not able to be here this evening. It would need to be for a public hearing anyway. Unless Council has objection we can go ahead and have that scheduled within three or four weeks. Proper noticing has to be out. Bird: Let's go for it. Rountree: Let's get them done. Meridian City Pre -Council Meeting March 23, 2004 Page 3 of 7 Nary: All right. So, no objection we will go ahead and move forward with that. Item 6. Discussion on Juvenile Accountability program through the Prosecution Contract with Boise City: Nary: The Juvenile Accountability program, they have been requested from the City of Boise for the Juvenile Accountability program — it's part of the prosecution contract. In this last year there was some amount that was contributed by the City. We didn't know the speck dollar amount, but they are reapplying for this grant and at least the information I had and I asked the Chief to look at that as well that the level of service for the City of Meridian is pretty low and it was a passed through grant, but also there was some match on the City's part. In the last fiscal year 36 juveniles received service through this program and I thought the amount that was contributed was $1,500. 1 don't know if it was more or less than that. That was the figure that I recalled and the juvenile coordinator couldn't recall the amount. For 36 kids in this program that seems not a real good value than what we are getting. Most of these programs — most of the juvenile accountability is being handled already by the Police Department. So, what was being asked by the coordinator for this program was whether or not we wish to participate in the grant again or not. Does Council have a preference as to what we would communicate back to them? If we are going to continue to do it, we are going to have to partially fund it and it appears that, I guess, as bottom line it's not really providing a tremendous amount of service to our youth. Most of our youth are getting these issues of juvenile crimes that can be dealt with already by the Police Department pretty extensively through the SRO's and the Police. Honestly, a lot of juvenile crime that gets committed by Meridian residents gets committed in Boise and gets dealt with by the program that's already in Boise. Rountree: Mr. President. Nary: Mr. Rountree. Rountree: Could we get a word from Chief Musser on that? Nary: Certainly. Chief, I didn't mean to speak for you. I was trying to hurry a little bit because we were running late. Musser: Mr. President, members of the Council in regards to this we had done some discussion. I made some contact as well with the Juvenile Accountability folks and verified the numbers that they had provided at an earlier time. Matter of fact it was in the first quarterly report, which is dated from October to December of 2003 that Roger Cockerille in the City Attorney's office over in Boise had presented to the Council that was seated during that time. This would have been prior to the January council that is currently in. Councilman Nary is absolutely right when he says we only had 36 total participants on that during Meridian City Pre -Council Meeting March 23, 2004 Page 4 of 7 that time. Out of that it's been a half and half. Sixteen of them are still in the program, sixteen have completed and then we have had two that weren't able to complete the program. For the amount of juveniles that we have hear locally, it doesn't really seem to be meeting our needs as well as it could be at this point. I also did some checking while I was over at the Courthouse last week. Part of what we run into on that is that a good portion of our kids, if they go out and have problems with alcohol or tobacco issues, for some reason or another, they seem to occur over in Boise down around Main Street — that area where the drag usually occurs, so the jurisdiction usually ends of taking on those citations because this is geared specifically towards alcohol and tobacco violations. We don't have that many here and those that we usually have usually run through other diversion programs that we have that also work through the Juvenile Correction. Rountree: Thank you. Musser: You're welcome. Nary: Anyway, Council, it was more of a discussion item if you want us to communicate back with Boise and tell them we don't want to participate or if we do want to participate. Bird: Mr. President. Nary: Mr. Bird Bird: I believe that the money that was from that was from a federal grant or something, wasn't it? Nary: The City had a local match requirement. Most of the money was a grant actually through the Associations of Idaho Cities and then we had a small portion of that with the match. I could be wrong on the $1,500 amount, but there was a portion we had to match. The first year we didn't, Boise actually paid it the first year. The second year we did match. Bird: Okay, I like the second year that we didn't have to. 1 don't think it's something that we need. Nary: Mr. Rountree. Rountree: I agree with your comments and appreciate the Chiefs comments. Sounds to me like it's not all that valuable. So, I don't know if we need a motion or just convey to the City of Boise that we are not going to continue participation. Meridian City Pre -Council Meeting March 23, 2004 Page 5 of 7 Nary: I think we can communicate back to them by letter or something through the Mayor's office or whatever they need. If Council is all right with that, we could do that. Item 7. Update / Discussion of Employee Compensation — Pauline Skeggs and Stacy Kilchenmann: Bird: Mr. President. Nary: Mr. Bird. Bird: I'll try to get a motion going on this. I believe after our meeting in there that we would like to go 2.5 percent across the board for all employees effective March 2004. That was the consensus I got out of Council when we was in there, I believe and if we need — or if we can do it in a motion at this point we will if not we can do it at the regular meeting and get this thing over with and done with. It's still 2.5 percent as I recall for all employees as of January 1, 2004. Is that right? What was the date? Rountree: March 2004. Bird: Okay, the March pay period. Nary: Is that a motion Mr. Bird? Bird: That is a motion. Rountree: I will second that. Nary: There has been a motion and a second to authorize a 2.5 percent increase to the employees' payroll as of the March pay period and that would be all employees other than the one's that have already been pre -determined in the step program, but that's all included the 2.5. Is there other discussion? De Weerd: Mr. President. Nary: Madame Mayor. De Weerd: I guess in looking at the intent of Council and past practices that the merit increase across the board seems in line with what has traditionally been done. I guess what I would like to see and I will work with our HR Director is to come up with a merit program and a better evaluation process that will make it easier to reward those employees that have meritorious performance and we will have that in place prior to budget negotiations or the budget workshops. So, the HR Director and I will work on that as well as with the rest of the team, the directors. Meridian City Pre -Council Meeting March 23, 2004 Page 6 of 7 Wardle: Mr. President. Nary: Mr. Wardle. Wardle: Also, I would just like to clarify for the discussion whether that 2.5 percent would include those employees that had reached the cap of their pay scale? Bird: Yes. Nary: So, that would be all employees, including those that are at the top end of their pay scale and don't get any merit increases currently. De Weerd: And the new employees. Nary: Those that are on the payroll currently. Bird: As of March. Nary: As of this March pay period. I guess I would echo the comment of the Mayor. You know I had hoped we'd have a better way to really reward merit performance and we don't have that yet and I am hoping that in our next budget we will have a better way to identify that better and reward merit, along with other types of incentives for employees. We don't have that ability right now, so I think this is probably the fairest way for the employees to be compensated, but hopefully in the future we will have more information and be able to do that. Any other comments Council? Mr. Berg would you call roll? Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye. All approved. Nary: That is the last item on our agenda, so I would take a motion to adjourn the Pre -Council meeting. Rountree: So moved Bird: Second. Nary: It's been moved and seconded to adjourn the Pre -Council meeting. All those in favor say aye. ALL AYES. MOTION CARRIED MEETING ADJOURNED AT 7:16 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) Meridian City Pre -Council Meeting March 23, 2004 Page 7 of 7 APPROVED: TAMMY DE -�-/-2-a /04' DATE APPROVED v ow�OR4 SEALEStED: $^� _ WILLIAM G. BERG, JR., CITY CLERK :� yo QST tss �O\ q P "w