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HomeMy WebLinkAbout2015-03-17E IDIAN CITY COUNCIL REGULAR MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, March 17, 2015 at 6:00 PM 1. Roll -Call Attendance X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Steve Moore from Ten Mile Christian Church 4. Adoption of the Agenda Adopted 5. Proclamation (Pg 2-4) A. Proclamation for March for Meals B. Proclamation for Mountain View High School State Champions Day 6. Consent Agenda Approved (Pg 4-6) A. Approve Minutes of February 17, 2015 City Council Meeting B. Approve Minutes of February 24, 2015 City Council Meeting C. Approve Minutes of March 3, 2015 City Council Meeting D. Approve Minutes of March 10, 2015 City Council Workshop Meeting E. Approval of Purchase of ABS/Polycarbonate Polymer Valve Lids from HD Supply Waterworks for the Not -To -Exceed Amount of $102,000.00 and Authorize the Purchasing Manager to sign the Purchase Order Meridian City Council Meeting Agenda — Tuesday, March 17, 2015 Page 1 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. F. Approval of Award of Bids and Agreements for the "Old City Hall TI - Construction" Project to Multiple Contractors per the following schedule for a Not -To -Exceed Amount of $55,748.00. These awards are the result of informal bids issued by the City's Construction Manager ESI. *BP1 Wall Coverings: Merit Professional Coatings, Inc. $11,403.00 *BP2 Floor Coverings: Designer Floors $28,500.00 *BP3 Lighting: Power Plus, Inc. $15,845.00 G. Approval of purchase of Miscellaneous Shop Tools and Equipment from MSC Direct for the Not -To -Exceed amount of $54,127.95 and from Norco for the Not -to -Exceed amount of $60,167.98 and Authorize the Purchasing Manager to sign the Purchase Orders. H. Findings of Fact, Conclusions of Law for Approval: PP 14-019 Granton Square Subdivision by Granton Square Properties, LLC Located East Side of N. Locust Grove Road and South of E. Ustick Road Request: Preliminary Plat Approval Consisting of Twenty -Eight (28) Single Family Residential Lots and Seven (7) Common Lots on Approximately 4.81 Acres in the Proposed R-8 Zoning District I. Findings of Fact, Conclusions of Law for Approval: AZ 14-015 Granton Square Subdivision by Granton Square Properties, LLC Located East Side of N. Locust Grove Road and South of E. Ustick Road Request: Annexation of Approximately 5.13 Acres from RUT in Ada County to the R-8 (Medium Density Residential) Zoning District J. Final Order for Approval: FP 15-005 Hill's Century Farm Subdivision No. 2 by Brighton Investments, LLC Located 5340 S. Eagle Road Request: Final Plat Approval Consisting of Fifty -Six (56) Building Lots and Nine (9) Common Lots on 19.78 Acres of Land in the R-8 Zoning District K. CableONE Movie Night in Meridian 2015 Single -Night Sponsorship Agreement Between Biolife Plasma Services and the City of Meridian for a Not -to -Exceed Amount of $1,000.00 L. Resolution No. 15-1055: Declaring Surplus Property And Authorizing Donation of Outmoded Tactical Equipment To The Keck School Of Medicine Of The University Of Southern California Continued to March 24, 2015 7. Items Moved From Consent Agenda None (Pg 6) 8. Action Items A. FP 15-006 Solterra No. 2 by C15, LLC Located Northeast Corner of E. Fairview Avenue and N. Hickory Way Request: Final Plat Approval Meridian City Council Meeting Agenda — Tuesday, March 17, 2015 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Consisting of Fifty -One (51) Single Family Residential Lots and Six (6) Common Lots on Approximately 5.34 Acres in an R-15 Zoning District Approved (Pg 6-7) B. Public Hearing Continued from March 3, 2015: AZ 14-014 Sulamita Church by Architecture Northwest Located Southwest Corner of W. Cherry Lane and N. Black Cat Road: Annexation and Zoning of 9.76 Acres of Land with an R-8 Zoning District Approved (Pg 7-12) C. Public Hearing Continued from March 3, 2015: CUP 14-019 Sulamita Church by Architecture Northwest Located Southwest Corner of W. Cherry Lane and N. Black Cat Road Request: Conditional Use Permit Approval to Develop a Church on Approximately 8.47 Acres in the Proposed R-8 Zoning District Approved (Pg 7-12) D. Public Hearing: AZ 15-001 Bellabrook East by ZWZ Properties, LLC Located 398 S. Locust Grove Road Request: Annexation and Zoning of 5.19 Acres of Land with an R-15 Zoning District Continued to March 24, 2015 (Pg 12- 24) E. Public Hearing: PP 15-001 Bellabrook East by ZWZ Properties, LLC Located 398 S. Locust Grove Road Request: Preliminary Plat Approval Consisting of Nine (9) Buildable Lots, Two (2) Common Lots and One (1) Other Lot on 5.14 Acres of Land in a Proposed R-15 Zoning District Continued to March 24, 2015 (Pg 12-24) F. Public Hearing: AZ 14-016 Nesting Swan Ranch by Blossom 1, LLC Located 4617 and 4620 S. Martinel Lane Request: Annexation and Zoning of 27.75 Acres of Land with an R-8 Zoning District Remanded back to the Planning & Zoning Commission (Pg 24-44) G. Public Hearing: PP 14-018 Nesting Swan Ranch by Blossom 1, LLC Located 4617 and 4620 S. Martinel Lane Request: Preliminary Plat Approval Consisting of Thirty -One (31) Building Lots and Seven (7) Common / Other Lots on 10.37 Acres of Land in a Proposed R-8 Zoning District Remanded back to the Planning & Zoning Commission (Pg 24-44) 9. Department Reports A. Mayor's Office: Resolution No. 15-1056: A Resolution for the Appointment of Robert Waldher to Seat 2 of the Meridian Transportation Commission Approved (Pg 44-45) B. Public Works: Budget Amendment - Trimble GPS Purchase for the Not -to - Exceed Amount of $23,339.00 Approved (Pg 45-46) Meridian City Council Meeting Agenda — Tuesday, March 17, 2015 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. C. Community Development: Review and Approve City Roadway, Intersection and Community Program Project Priorities for 2015 Bring back on April 7, 2015 agenda. (Pg 46-60) D. Fire Department: The Compliance Engine — Web -based software for reporting results of required inspections to Meridian Fire Department (Pg 60-63) E. Fire Department: Agreement with Brycer, LLC for The Compliance Engine Approved ((g 60-63) F. Fire Department: Resolution No. 15-1057: Adopting an Administrative Policy of the Meridian Fire Department Regarding Approved Method of Transmitting Records of Inspections Approved (Pg 60-63) G. Fire Department and Legal Department: Memorandum of Understanding and Agreement between the City of Meridian and the Meridian Rural Fire Protection District Approved (Pg 63-64) 10. Future Meeting Topics None (Pg 64) 11. Executive Session Per Idaho State Code 67-2345 (1)(c)(d): (c) To Conduct Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real Property, Which is Not Owned by a Public Agency; and (d) To Consider Records that are Exempt from Disclosure as Provided in Chapter 3, Title 9, Idaho Code; Into Executive Session at 9:31 p.m. Out of Executive Session at 9:56 p.m. Adjourned at 9:57 p.m. (Pg 64-65) Meridian City Council Meeting Agenda — Tuesday, March 17, 2015 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council March 17, 2015 A meeting of the Meridian City Council was called to order at 6:17 p.m., Tuesday, March 17, 2015, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd. Charlie Rountree, Keith Bird, David Zaremba, Joe Borton, Genesis Milam and Luke Cavener. Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Sonya Watters, Clint Doslby, Mark Stall, Merk Niemeyr, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam X Lucas Cavener X Mayor Tammy de Weerd De Weerd: Thank you for waiting for us. We apologize for getting started late. But welcome to our City Council meeting. For the record it is Tuesday, March 17th. It's 6:17. Madam Clerk, will you, please, call roll. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. We will be led tonight by Troop 285. They are with Green Valley Ward and we have Dylan Haycock that is going to lead us in the Pledge of Allegiance. So, Dylan, if you will come forward and I will ask you all to rise. (Pledge of Allegiance recited.) De Weerd: Dylan, if I could invite you forward. I have a City of Meridian pin. Thank you for leading us. Item 3: Community Invocation by Steve Moore from Ten Mile Christian Church De Weerd: Okay. Item No. 3 is our community invocation. Tonight we will be led by Pastor Steve Moore. Pastor Moore is with Ten Mile Christian Church. So, I will ask you to join us in the community invocation or take this as an opportunity for a moment of reflection. Pastor Moore, thank you for joining us. Moore: Thank you. Heavenly Father, a day like this we -- it's so easy to take for granted our health and the beauty of our world. We thank you for that. God, just walking into this room tonight and seeing those scouts and seeing the Mountain View girls basketball team just does my heart good to think about the influence of this wonderful city of ours and, again, God, we don't want to take that for granted. We ask your continued blessing on the Meridian City Council March 17, 2015 Page 2 of 65 way we live, but specifically tonight I ask for you to give wisdom to this Council and to our Mayor and the city officials, the servants. We are grateful for the time that they commit. There is decisions that they are going to made tonight that affect lives in different kinds of ways and we are grateful that we have your presence. We are mindful that we are not only one nation under you, God, but this city is under you as well and we humbly acknowledge what it means to have a Creator God present in our individual lives, in the name of Jesus I pray, amen. De Weerd: Thank you, Pastor Moore. Item 4: Adoption of the Agenda De Weerd: Okay. Item No. 4 is Adoption of the Agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Item 6-L has been asked to be continued until March 24th in order to get the agreements completely executed. On Item 9-A the resolution number is 15-1056. On Item 9-F the resolution number is 15-1057. With those additions, Madam Mayor, I move that we approve the agenda. Bird: Second. De Weerd: I have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Proclamation A. Proclamation for March for Meals De Weerd: Okay. Item No. 5 is our Proclamations. The first one is for the March for Meals and I'm going to move down to the podium. If I could have those that will be receiving the proclamation please join me. I'm going to read this proclamation and, then, will kind turn the mike over for comments on the success of the event this last weekend and -- but first we will read the proclamation. Whereas on March 22nd, 1972, President Richard Nixon signed into a law a measure that amended the older Americans Act of 1965 and established a national nutrition program for seniors 60 years and older. Whereas Meals on Wheels America established the National March for Wheels -- for Meals campaign in March of 2002 to recognize the historic month, the importance of Older Americans Act, the nutrition programs, and to raise awareness about the escalating problem for -- of senior hunger in America. Whereas the metro Meals on Wheels program has served Meridian and communities throughout Ada County for more than 40 years and Meridian City Council March 17, 2015 Page 3 of 65 whereas volunteer drivers are the backbone of the program and not only do they deliver nutritious meals to homebound seniors, but also care and concern and attention to their welfare. Whereas metro wheels on -- Meals on Wheels -- Wheels on Meals. Yeah. Provides nutritious meals to seniors throughout Ada County and help them maintain their health and independence. Whereas metro Meals on Wheels provides a powerful socialization opportunity for seniors to help combat loneliness and isolation. Therefore, Tammy de Weerd of the City of Meridian do hereby proclaim March for Meals month in the City of Meridian and urge our citizens in the City of Meridian to take this month to honor our local Meals on Wheels program, the seniors they serve and certainly the volunteers that are an integral part of this important program to our community. So, I will turn this over Grant Jones and thank you for your involvement and for what you do in our community for our seniors that are homebound. So, thank you so much. Jones: Thank you so much. Thank you very much. Appreciate that. Thank you, Mayor de Weerd and City Council, for letting me come here tonight. We do make a big difference among seniors in Meridian. We serve about 80 homebound folks in Meridian every weekday and, then, at the beautiful new senior center we serve over 100 meals every weekday to seniors in Meridian. So, Meals on Wheels does a lot in Meridian. We are so grateful for this proclamation. We had a great event here in Meridian at Kleiner Park on Saturday and everybody needs to know we had the largest March for Meals event in the country in Meridian on Saturday. Four hundred folks from across the area came to March for Meals and raised awareness about senior nutrition. So, thank you so very much. We really appreciate it. Thank you. De Weerd: Thank you. And I think Council Member Milam went to the event, did you not? No? Milam: I wanted to go. B. Proclamation for Mountain View High School State Champions Day De Weerd: I'm sure she wanted to be there. Okay. Now, I will ask the girls to come on and join me up here at the podium as I read the proclamation. Now, I will say the Mountain View girls basketball team has dressed for the occasion of, you know, St. Patrick's Day. They have their green on. Grant, I notice that you didn't. I didn't pinch you, so -- there you go. Okay. And so will always enjoy the opportunity to recognize our student athletes when they accomplish big things and just want you all to know how proud we are of this accomplishment. It's a big deal and so this is our opportunity to recognize you for your dedication, your hard work, and the championship that you home. So, let me read this proclamation. Whereas being an athlete is more than training to excel in sports or to be physically fit, it is training to build leadership, character, confidence, teamwork and resilience, all traits that are needed to succeed on the court, in the classroom, and in the real world. And whereas the Mountain View girls basketball team overall record for the 2014-2015 season was 26 wins and one loss and whereas their hard work and teamwork resulted in recently winning the 2015 state championship tournament for Meridian City Council March 17, 2015 Page 4 of 65 basketball and whereas the capturing of the state title builds school spirit and allows these student athletes to walk the halls of Mountain View with a little extra swagger. Whereas the leadership, training and discipline of their coaches helped all team members to focus their talents and passion to become a winning team, with each player making valuable contributions to their victory. Therefore, I, Mayor Tammy de Weerd, do hereby proclaim March 17 as Mountain View High School State Championship Day here in the City of Meridian and call upon the community to, please, join me in congratulating the Lady Mays on their remarkable athletic achievement and for representing Meridian so proudly at the state tournament and, please, join me in congratulating these young ladies. The official proclamation has each of their names and those will be in the record for our city, so you can look it up at anytime and I did sign copy for each of you and I will give this to your coach and as she makes remarks and maybe some introductions, I will present you a City of Meridian pin. Skogrand: Thank you, Mayor de Weerd and Councilmen. We really appreciate this award. It was -- I'm pretty proud of these girls. They stepped up all year long and played extremely well and they really came through in the state tournament. Set a couple records. You know, we created a little history there over at Mountain View. First girls state champion in basketball. So, hopefully, we can continue that type of program over at Mountain View, which I'm sure we will. But let me introduce you to these girls. Destiny Slocum and Taeli Carrillo. Audra Perry. Kayla Anderson. Devenee Villareal. Kaylee Olson. Adianna Vickery. Alyssa Case. Drew Pikes. We are missing a few of them. They couldn't be here tonight, but they were sorry they couldn't make it. But thank you again. De Weerd: Well, thank you. I think those are our favorite times of being able to recognize the youth in our community and their achievements. So, it's certainly our honor to be able to have done that and having played basketball in high school I know the hard work. don't know the victory, but do know the hard work. Item 6: Consent Agenda A. Approve Minutes of February 17, 2015 City Council Meeting B. Approve Minutes of February 24, 2015 City Council Meeting C. Approve Minutes of March 3, 2015 City Council Meeting D. Approve Minutes of March 10, 2015 City Council Workshop Meeting F. Approval of Award of Bids and Agreements for the "Old City Hall TI - Construction" Project to Multiple Contractors per the following schedule for a Not -To -Exceed Amount of $55,748.00. These awards are the result of informal bids issued by the City's Construction Manager ESI. Meridian City Council March 17, 2015 Page 5 of 65 *BP1 Wall Coverings: Merit Professional Coatings, Inc. $11,403.00 *BP2 Floor Coverings: Designer Floors $28,500.00 *BP3 Lighting: Power Plus, Inc. $15,845.00 G. Approval of purchase of Miscellaneous Shop Tools and Equipment from MSC Direct for the Not -To -Exceed amount of $54,127.95 and from Norco for the Not -to -Exceed amount of $60,167.98 and Authorize the Purchasing Manager to sign the Purchase Orders. H. Findings of Fact, Conclusions of Law for Approval: PP 14-019 Granton Square Subdivision by Granton Square Properties, LLC Located East Side of N. Locust Grove Road and South of E. Ustick Road Request: Preliminary Plat Approval Consisting of Twenty -Eight (28) Single Family Residential Lots and Seven (7) Common Lots on Approximately 4.81 Acres in the Proposed R-8 Zoning District I. Findings of Fact, Conclusions of Law for Approval: AZ 14-015 Granton Square Subdivision by Granton Square Properties, LLC Located East Side of N. Locust Grove Road and South of E. Ustick Road Request: Annexation of Approximately 5.13 Acres from RUT in Ada County to the R-8 (Medium Density Residential) Zoning District J. Final Order for Approval: FP 15-005 Hill's Century Farm Subdivision No. 2 by Brighton Investments, LLC Located 5340 S. Eagle Road Request: Final Plat Approval Consisting of Fifty -Six (56) Building Lots and Nine (9) Common Lots on 19.78 Acres of Land in the R-8 Zoning District K. CableONE Movie Night in Meridian 2015 Single -Night Sponsorship Agreement Between Biolife Plasma Services and the City of Meridian for a Not -to -Exceed Amount of $1,000.00 De Weerd: Okay. Item 6 is our Consent Agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: With the movement of Item 6-L to next week's meeting, I move that we approve the Consent Agenda, authorizing the Clerk to attest and the Mayor to sign. Bird: Second. Meridian City Council March 17, 2015 Page 6 of 65 De Weerd: I have a motion and a second to approve the Consent Agenda as stated. Madam Clerk, will you, please, call roll. Roll Call: Bird, yea; Rountree, yea, Zaremba, yea, Borton, yea; Milam, yea, Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 7: Items Moved From Consent Agenda De Weerd: There were no items moved from Consent Agenda. Item 8: Action Items A. FP 15-006 Solterra No. 2 by C15, LLC Located Northeast Corner of E. Fairview Avenue and N. Hickory Way Request: Final Plat Approval Consisting of Fifty -One (51) Single Family Residential Lots and Six (6) Common Lots on Approximately 5.34 Acres in an R-15 Zoning District De Weerd: We will move to Item 8 under Action Items. Our first one is 8-A, FP 15-006. Watters: Thank you, Madam Mayor, Members of the Council. The first application before you tonight is a request for a final plat. This site consists of 5.34 acres of land. It's currently zoned R-15 and is located at the northeast corner of East Fairview Avenue and North Hickory Way. The final plat consists of 51 single family residential building lots and six common lots on 5.34 acres in an R-15 district. The proposed plat is in substantial compliance with the approved preliminary plat. Written testimony has been received from Jim Conger, the applicant's representative, in agreement with the staff report. Staff is recommending approval of the proposed final plat. De Weerd: Thank you. Council, any questions for staff? Bird: I have none. Rountree: No. De Weerd: Does the applicant have any comments? Okay. Thank you. Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve FP 15-006 and include staff and applicant comments. Meridian City Council March 17, 2015 Page 7 of 65 Milam: Second. De Weerd: I have a motion and a second to approve Item 8-A. If there is no discussion, Madam Clerk, will you call role. Roll Call: Bird, yea, Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Public Hearing Continued from March 3, 2015: AZ 14-014 Sulamita Church by Architecture Northwest Located Southwest Corner of W. Cherry Lane and N. Black Cat Road: Annexation and Zoning of 9.76 Acres of Land with an R-8 Zoning District C. Public Hearing Continued from March 3, 2015: CUP 14-019 Sulamita Church by Architecture Northwest Located Southwest Corner of W. Cherry Lane and N. Black Cat Road Request: Conditional Use Permit Approval to Develop a Church on Approximately 8.47 Acres in the Proposed R-8 Zoning District De Weerd: Item 8-13 and C are public hearings continued from March 3rd on AZ 14-014 and CUP 14-019. 1 will ask for staff comments at this time. Watters: Thank you, Madam Mayor, Council. The next applications before you are a request for annexation and zoning and a conditional use permit. This site consists of 8.49 acres of land. It's currently zoned R-1 in Ada County and is located at the southwest corner of North Black Cat Road and West Cherry Lane. The applicant is requesting annexation and zoning of 9.76 acres of land with an R-8 zoning district consistent with the future use map designation of medium density residential for this site. A conditional use permit is also requested for a church use in the R-8 zoning district. There are two existing homes on this site that are proposed to be removed. The existing outbuildings are proposed to remain as accessory structures for the church to be used for storage of maintenance equipment. Those structures are here along the southern boundary of the site. The site plan was submitted as shown that depicts the proposed project developing in two phases. The first phase will consist of a 28,457 square foot church facility, which will include a centralized foyer and main worship space, administrative office, nursery room, meeting rooms, and fellowship gathering hall. There will also be an unfinished gymnasium, kitchen, and meeting rooms. This second phase will include a 5,883 square foot edition to the south side of the building. That's shown here in the -- the lighter area. ACHD is requiring additional right of way to be dedicated for the Black Cat -Cherry Lane, intersection project. There is an existing access via Cherry Lane that is proposed to be removed and relocated to the west property line right here for shared access with the property to the west. There are two existing accesses via Black Cat. The northern Meridian City Council March 17, 2015 Page 8 of 65 access is proposed to be shifted to align with West Thorncreek Street on the east side of Black Cat and the southern access is proposed to be removed. A minimum 25 foot wide landscape street buffer and five foot wide detached is required along Black Cat Road and Cherry Lane. An internal parking lot landscaping is proposed as shown on the landscape plan. A ten foot wide multi -use regional pathway is required along the southern boundary of the site adjacent to the Ten Mile Creek. Landscaping and bollard lighting is required along the pathway in accord with UDC standards. Building elevations were submitted as shown for the future church building. The building materials are proposed to consist primarily of stucco with stone veneer wainscot. As a provision of annexation staff is recommending a development agreement is required to tie future development of this site to the terms in the staff report. The Commission did recommend approval of the subject applications. There were ten folks testified in favor of the application. They are listed on your hearing outlines. Eighteen people also signed up in favor of the application as listed. No one testified in opposition or commented. Written testimony was received from Randy Haverfield, the applicant's representative in agreement with the staff report. There were no key issues of discussion by the Commission and no changes to the staff report. Staff will stand for any questions Mayor and Council may have. De Weerd: Thank you. Council, any questions? Bird: I have none at this time. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Were there any improvements proposed for outbuildings that are going to remain? I don't know their condition. Are they in a presentable condition -- Watters: Madam Mayor? Rountree: -- at this point. It's a rather old site, so -- Watters: Councilman Rountree, not that I'm aware of, but the applicant is here tonight, so they could answer that question. I did ask them to screen those buildings, though, in the staff report with fencing and landscaping. Rountree: Okay. And is there a flood plain issue on the south of the property? Is there a drainage through there? Watters: There is a drainage along the southern boundary. There is a portion of it along the boundary that is within the Meridian flood plain overlay district. Rountree: Okay. But no development is proposed in that? Watters: No development is proposed on that end. Meridian City Council March 17, 2015 Page 9 of 65 Rountree: Thank you. De Weerd: Okay. Thank you. Is the applicant here this evening? Oh, I forgot to turn the podium around. So, we will have someone turn that around for you. I apologize. You probably wondered how you were going to do that; right? If you will, please, state your name and address for the record. Struk: I am Pavel Struk. 9542 West Broad Drive, Boise, Idaho. De Weerd: Okay. You want to pull that mike a little closer to you. Yes. Thank you. Struk: Okay. I am church member. We are planning to build this church and I'm not clear what question was. Rountree: I got an answer to my question. Struk: Oh, you got -- Rountree: Yeah. Struk: Okay. Rountree: Well, I guess I didn't. My question was do you plan on doing any improvements to the outbuildings that remain on site? Struk: Maybe not -- not now, but later. Rountree: I don't know their condition, I just asked. Struk: Yeah. Of course. De Weerd: Do you have any information you want to share with the City Council about the project or -- Struk: About the project? De Weerd: Are you -- are you the applicant? Struk: I am just church member and we work with Randy. This our -- De Weerd: Okay. And Randy isn't here this evening? Struk: He's not here. He had to -- De Weerd: He kind of threw you out in front of us, uh? Meridian City Council March 17, 2015 Page 10 of 65 Struk: No. He called me and he said that he had meeting in Nampa City Hall today and he is not able to be today. He says that I had to be here. If you have any questions what I know I can -- Bird: I have none. De Weerd: Okay. It doesn't look like we have any at this time. Struk: Yeah. De Weerd: So, I imagine since you are one of the church members and standing in front of us that you are in favor of this application? Struk: Of course. De Weerd: Okay. Very good. Thank you for being here. Struk: Okay. Thank you. De Weerd: Okay. I had several people that did sign up in favor of that. We saw from the minutes of the Planning and Zoning that there is considerable support from the church members. Can you raise your hands if you're in favor of this application? Okay. Thank you. Thank you for being here. Does anyone want to provide testimony on this application? Bird: Madam Mayor? Oh, I'm sorry. Person: Hello. De Weerd: If you will, please, state your name. Shabura: I am Vasily Shabura. My address 3127 North Boulder Creek, Meridian, Idaho. De Weerd: Thank you. Shabura: And we appreciate for this moment to wait a couple years and we have opportunity to build this church and we hope everything will get through and make this building and we love this city, we love America, and really appreciate for you for give for us chance to build church in this country. De Weerd: Well, thank you. We appreciate you being here and thank you for your testimony. Shabura: Yeah. I am part of the church. Meridian City Council March 17, 2015 Page 11 of 65 De Weerd: I assumed so. And you're speaking in favor. So, thank you for being here. Shabura: Thank you. De Weerd: Thank you. Is there any further testimony? Bird: Madam Mayor? De Weerd: Okay. Mr. Bird. Bird: Seeing none, I move we close the public hearings on AZ 14-014 and CUP 14-019. Milam: Second. De Weerd: I have a motion and a second to close the public hearing on Items 8-13 and C. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve AZ 14-014 and to include all staff and applicant comment and that is to include a DA -- will be required for future development on this annexation. Milam: Second. De Weerd: Okay. I have a motion and a second to approve Item 8-B as noted. Any further discussion from Council? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, abstain; Milam, yea; Cavener, yea. De Weerd: All ayes with one abstention. MOTION CARRIED: FIVE AYES. ONE ABSTAIN. De Weerd: Item 8-C. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve CUP 14-019 and include all applicant and staff comments. Meridian City Council March 17, 2015 Page 12 of 65 Milam: Second. De Weerd: I have a motion and a second to approve Item 8-C. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, abstain; Milam, yea; Cavener, yea. De Weerd: I have all ayes and one that abstained. MOTION CARRIED: FIVE AYES. ONE ABSTAIN. D. Public Hearing: AZ 15-001 Bellabrook East by ZWZ Properties, LLC Located 398 S. Locust Grove Road Request: Annexation and Zoning of 5.19 Acres of Land with an R-15 Zoning District E. Public Hearing: PP 15-001 Bellabrook East by ZWZ Properties, LLC Located 398 S. Locust Grove Road Request: Preliminary Plat Approval Consisting of Nine (9) Buildable Lots, Two (2) Common Lots and One (1) Other Lot on 5.14 Acres of Land in a Proposed R-15 Zoning District De Weerd: Item 8-D and E are public hearings on AZ 15-011 and PP 15-001. 1 will open these two public hearings with staff comments. Watters: Madam Mayor, Council, the next applications before you are a request for annexation and zoning and a preliminary plat. This site consists of 5.14 acres of land. It's currently zoned RUT in Ada County and is located at 398 South Locust Grove Road on the east side of Locust Grove south of Franklin Road. The subject property -- a little history on it -- was split in 2003 without approval from the Ada County Development Services. The subject application includes both of these properties that were part of the split and is, therefore, considered a parcel for development. The application before you is a request for annexation and zoning of 5.19 acres of land with an R-15 zoning district, consistent with a mixed use commercial future land use map designation. A preliminary plat is proposed as shown that consists of nine building lots, two common lots and one other lot on 5.14 acres of land in a proposed R-15 district. No development is proposed at this time on Lot 5, Block 2. That is the large lot here at the right-hand side. A conceptual development plan was submitted for this area, showing how this lot may possibly develop in the future as shown. The gross density for the subdivision, excluding Lot 5, the large lot, is 4.21 dwelling units per acre, with a net density of 8.11 dwelling units per acre. There is an existing home and outbuildings on the western 2.14 acre parcel. That is right in here. The home is proposed to remain a lot in the subdivision. The outbuildings are proposed to be removed. The existing home is required to hook up to city water and sewer service within 60 days of services being available. A portion of this site along the east property boundary lies within the Meridian Floodplain Overlay District, which requires a floodplain permit application to be submitted prior to any development occurring in the Meridian City Council March 17, 2015 Page 13 of 65 overlay district. Access is proposed to the site via East Kalispell Street, an existing stub street at the west boundary of the site via Locust Grove Road. That is shown here along the north boundary. A snoopy turnaround is proposed at the south boundary of the site, which may extend to the east with future development. A 25 foot wide landscaped street buffer is required along South Locust Grove Road on the common lot where the emergency access is proposed. Open space is proposed in accord with the UDC standards. One site amenity is required to be provided with this development. The pathways master plan depicts a segment of the city's regional pathway on this site along the east side of the Five Mile Creek. That does run right through there. The pathway master plan depicts the segment of the city's regional pathway on this side along the east side of the creek and an easement for the pathway is required at this time. However, construction of the pathway is not required until the eastern portion of the site develops in the future. Three pictures of typical sample elevations were submitted as shown for the development. The Commission did recommend approval of these applications. Ben Thomas testified in favor. No one testified in opposition or commented on the application. Ben Thomas, the applicant's representative, submitted written testimony on this application. A key issue that was discussed by the Commission was a preference for pavement rather than gravel for the emergency access road via Locust Grove for maintenance purposes. And that is the road shown within this common lot right here. The Commission did not make any changes to the staff recommendation and there are no outstanding issues. Written testimony since the Commission hearing was received from Steven Yearsley. He requests the emergency access road along the south boundary of the site is paved, rather than gravel for a pathway amenity with breakaway bollards to prevent vehicular use at the ends of the pathway. Ben Thomas, the applicant's representative, submitted written testimony also. He requests condition number 2.1.1, which requires the water system to be looped to the existing main in Locust Grove by an extension through Lot 1, Block 1, to be modified to not require an extension of the water line through Lot 1 and dedicate an easement to the city instead for construction and maintenance of a water main in the future if needed. Staff will stand for any questions Mayor and Council may have. De Weerd: Thank you. Council, any questions at this point? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: The preliminary plat does not include that portion to the east? Watters: Madam Mayor, Councilman Rountree, it does include it. This is one large lot, the boundary you see here, and, then, the applicant has submitted a concept plan for that area and it is shown right here. Rountree: I don't see an easement identified there for the pathway. Watters: There isn't one. It's conditioned in the staff report. Meridian City Council March 17, 2015 Page 14 of 65 Rountree: So, it will show up on the final plat? Watters: It may show up on the final plat, but the pathway -- the Parks Department is requiring a separate easement to be recorded for a multi -use pathway, which will come before you for approval. Rountree: Okay. Thank you. De Weerd: Okay. Any other questions at this point? Bird: I have none. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Is the -- the emergency pathway is required. Watters: Madam Mayor, Councilman Borton, Councilmen, the emergency access is required by the Fire Department. It is within this lot right here, which is Lot 1. The Fire Department is okay with it being gravel, as long as it meets their requirements. It was simply a suggestion by Steven Yearsley that they pave it. Borton: Okay. Madam Mayor? De Weerd: Mr. Borton. Borton: This may be a question for the applicant, but who is it contemplated to maintain it? The HOA? Watters: The homeowners association. Yes. Borton: Thanks. De Weerd: Okay. Anything further from Council? Bird: Not at this point. De Weerd: Would the applicant like to make comment? Good evening. If you will, please, state your name and address for the record. Thomas: Sure. Madam Mayor, Council Members, my name is Ben Thomas. My mailing address is P.O. Box 170811, Boise, Idaho. 83717. I'm here representing the applicant this evening. I think Sonya has accurately described our proposal here and it's fairly straight forward, but I will stand for any questions you might have. Meridian City Council March 17, 2015 Page 15 of 65 De Weerd: Okay. Council, any questions for the applicant? Bird: I have none. Zaremba: Madam Mayor? Borton: Madam -- go ahead. De Weerd: Mr. Zaremba. Zaremba: Not necessarily for the applicant, but while the applicant is here I would like to ask the Public Works Department to comment on the request not to loop the water system. Dolsby: Madam Mayor and Members of the Council, Councilman Zaremba, I spoke to Kyle Radek this afternoon and the reason that that requirement was put in was for redundancy and to loop the water system to avoid a dead-end line in that sub. Zaremba: Thank you. De Weerd: Mr. Borton. Borton: Thank you. Can you tell me the -- the discussion with regards to that emergency pathway being paved verses gravel, maintenance costs and fear that it could become easily ignored by an HOA, full of weeds, etcetera? Thomas: Sure. Madam Mayor, Councilman Borton, my client, the applicant, wishes to have it gravel for cost purposes only. That's all I can tell you. I mean the HOA will have to maintain it one way or another. It's probably cheaper to maintain gravel than asphalt in the long run. But that was his wish, so -- Borton: Okay. Thomas: That's why we are here this evening. I would like to address the water situation if I could quickly. I know that the city -- the staff and the City Council -- actually, I have seen other projects come through here with only one water source. I know that DEQ recommendations are for a looped water system, but that -- that seems to have been overlooked on many other developments in the city, so I'd ask that that be done here. Like I said, we would be happy to provide the easement, so that if the water line was ever necessary in the future, another developer needed it or the city wanted to install it, they would be free to do that. De Weerd: Okay. Any further questions from Council? Bird: I have none at this point. Meridian City Council March 17, 2015 Page 16 of 65 De Weerd: Okay. Thank you. Thomas: Thank you. De Weerd: I had two people sign up on the public hearing sheet. If, when I call your name, you would like to provide testimony, I would invite you forward at that time and if I say your name wrong I apologize in advance. Rod Cullip. Yes. Good evening. Thank you for joining us. If you will, please, state your name and address for the record. Cullip: Rod Cullip. 1821 East Franklin Road. De Weerd: Thank you. Cullip: We have the R Rockin Ranch, which is just, according to the -- be the north of this. This concern that I have is this is an extension off the subdivision that's already being built right now with the houses and I came to meetings previously to this and they were required to put a fence on the backside of our property to keep kids from coming in, because we have horses and stallions in there and it was a requirement from City Council for them to do that and they have never done that yet, so -- yeah. And I had a meeting with them when they proposed this and the gentleman that I talked to said that they didn't need to do it. So, I wanted to make sure I attended this meeting, so that you guys could be beware of this situation, that they need to finish up on that part of it. So, that's my biggest concern. De Weerd: I can understand that. Thank you for sharing that. Council, do you have any questions? De Weerd: Thank you. Cullip: Thank you. Appreciate it. De Weerd: And Shirley Cullip? Oh. Okay. She signed up also. Is there anyone else who would like to provide testimony on this item? Yes, sir. Thank you for joining us. If you will, please, state your name and address for the record. Xu: Yes. My name is Danny Xu. My address is 1681 East Calabrese Lane in Meridian. De Weerd: Thank you. Xu: And we actually are current residents in Bellabrook Subdivision, so -- so, we are -- and I don't know if I can point that. So -- De Weerd: We can have someone help you -- show you how to use the system there. Meridian City Council March 17, 2015 Page 17 of 65 Xu: So, this is my house. So, I just became the owner of it. And then -- so, you know, we heard about this -- a new development of the Bellabrook East Subdivision, which is connected to our current subdivision, and after talking to my neighbor, especially along the south side of the subdivision -- because our backyard -- it is directly connected to the emergency access road, so we have some concerns. Our first concern is that what is the long-term plan for emergency access road? Especially after this large lot has redeveloped? Is it going to be turned into a formal traffic road for direct access to the large lot from here? So, currently we support the use of this private easement as an emergency access road. These are gravel or paved road. But because of the vegetation along the fence on both sides of the road, we prefer to keep the vegetation if we are going to turn this gravel road to a paved road and also once if we are going to pave the road, are we going to put a sign over here at the entrance from the -- the major road, which is the South Locust Grove to show this is emergency access only, so that people is not going to mistaking that emergency access -- you know, access entrance to the rest of the subdivision. So, the current entrance is right here. So, these are all concerns and questions. I hope the attorney and the developer will be able to answer those concerns. De Weerd: Thank you. We appreciate your testimony. Any questions from Council? Thank you, Caleb. Any additional testimony? Okay. Would the applicant like to come up and answer the questions that were raised in the public testimony? Thomas: Madam Mayor, Council Members, in regards -- De Weerd: If you will just restate your name for the record. Thomas: Oh. I'm sorry. Ben Thomas. P.O. Box 170811, Boise. De Weerd: Thank you. Thomas: In regards to the second gentleman's questions about the emergency access road, that will be dedicated to the homeowners association. So, it will not be made a public road. There will be bollards at both ends of that, both on Locust Grove and on the -- at the Snoopy turnaround there. So, nobody could actually drive down that without having the keys to remove those bollards. So, I don't ever anticipate any vehicle traffic on that -- on that emergency access road. As far as Mr. Cullip's fence, I wasn't involved in the project that was originally done in 2006 for the Bellabrook Subdivision. I have never met Mr. Cullip. I don't know anything about a fence being proposed there, so I really can't address it, other than I can say that that property is really not attached to this development application, so it's not particularly germane to why we are here this evening. Thank you. De Weerd: So, he's not the same developer that developed the front part of it? Thomas: He is, indeed. I just wasn't involved in it, so I don't know anything about it. Meridian City Council March 17, 2015 Page 18 of 65 Watters: Madam Mayor, if I may. Caleb just told me that he believes that Mr. Cullip actually lives up in this area and may be getting this project confused with this property perhaps? De Weerd: So, perhaps we can have you come forward and point it -- point it out. So, is it this lot just to the upper end of the orange area? Cullip: Okay. My property comes all the way down to here and butts up right against this. When they did this original -- Watters: Sir, can you select a color at the top, please? Cullip: Okay. My property -- let's see. Comes right down here. Butts up against this fence here and when they originally did this property here I came to the meeting -- all the meetings that they had on it and the City Council at that time had told them that they were required to put an iron -- wrought iron fence to keep the kids out right through this section here and I have been waiting for that to be done and it's never been completed and I have talked to a number of different people up on the projects through the years. They kept telling me, oh, we will get to that, we will get to that. So, this gentleman that I was just talking to I have never met, never had anything to do with, but the other gentleman that left earlier that was in here, I had a discussion with this one when we got this in the mail and he told me at that time that they didn't have to do it and I explained to him, yes, came to the meetings, that was part of the initial deal that had to be the wrought iron fence to keep the kids out of there. This is an extension off that same subdivision. So, that's why I'm here. Okay? De Weerd: Thank you. Cullip: Thank you. Watters: Madam Mayor, I will look into that. De Weerd: That would be good. Council, any questions for staff or the applicant? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Sonya, do we have a DA on that original -- Watters: On this property? Bird: Yeah. On the -- Watters: For the -- Meridian City Council March 17, 2015 Page 19 of 65 Bird: The original -- the one that would have made the fence and stuff when we -- Watters: I am not sure, but I will look into it, Councilman Bird. Bird: We need to make sure we get DA's on all these -- any from here on out. De Weerd: Mr. Borton. Borton: Madam Mayor, I have got a question for Chief Niemeyer concerning the emergency access. It's a relatively small project, a few number of homes, and a relatively long emergency access, which I presume is required from a public safety perspective. It couldn't go forward without that access. You would need to use it if there is an issue. And with that, in looking at the staff report, there is reference to it being -- needing to be 20 feet wide, capable of supporting a load of 75,000 pounds, and my concern is once a project like this is done for an HOA to perpetually maintain a gravel surface that can sustain what you need without any strings down the road to require them to expend funds to make sure that needed emergency access is maintained -- I'm not certain -- aside from the visual spite strip potential that it has as gravel, I'm not certain the need to address the public safety requirements are met under these circumstances if it's a gravel surface versus paved. So, give me your thoughts on -- on truly what you're most comfortable with. Niemeyer: And talked to Chief Palmer earlier today about this, that the issue with gravel is if you have a lot of traffic on it you develop potholes, you develop a breakdown, essentially, of that gravel roadway. With this having bollards you wouldn't see that breakdown, therefore, we do work with applicants -- obviously, our preference is paved, but the gravel in this situation, because it's blocked and not receiving a lot of traffic, Chief Palmer wasn't as worried about the breakdown of the roadway that we would be driving on to maintain the weight restrictions that we have. So, I don't know if I can answer your question exactly. Our preference would be paved, because we know that 's going to last. It's easier to maintain from a maintenance standpoint. But gravel is an option under the code. De Weerd: Council, anymore questions? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Back to the looping of the water system. There are many reasons for the request to have them do that and connect it to the main. To me it doesn't serve the necessary purposes to not finish that line, not finish that loop. Granting an easement to the city doesn't do any good, because it's a developer that needs to pay for putting the waterline in and an easement doesn't accomplish that. My opinion is that we need to leave that condition as originally requested, that the waterline be looped. De Weerd: Okay. Thank you. Okay. Anything else from Council? Meridian City Council March 17, 2015 Page 20 of 65 Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Question for staff. Looking at the report there is reference -- because it's just over a five acre parcel and maybe I -- if I'm reading this right, the -- a proposed pathway along Five Mile Creek to the east is an amenity that would go when that parcel develops, but -- then there is a reference that says: Staff recommends another amenity provided by the applicant with development of the western portion. What is that amenity? Watters: Madam Mayor, Councilmen, Councilman Borton, I believe it was a picnic table or something like. I'm looking. Borton: And the reason I asked that question is whether or not -- to Mr. Yearsley's letter -- making this emergency access serve as a -- were it to be paved as a -- as a potential amenity in lieu of what might have been proposed. If that was part of the discussion. Or if it's even eligible. Watters: It would count as an amenity. The pathway. The application was just not interested in doing that. Borton: Okay. Watters: They did propose -- I'm sorry. I'm trying to find it. They did propose an amenity to be placed in the first Bellabrook here within the common area to be placed off site within that area. I'm trying to find what it was they were proposing. I guess they -- the staff report says that they need to provide one amenity and I think that they said at the hearing that it was a picnic table? Yes. He's nodding. Thank you. Borton: Okay. De Weerd: So, he's suggesting a picnic table on the first phase of this? Watters: That is correct, Madam Mayor. De Weerd: That he has no responsibility for. Watters: That would be a question for the applicant. De Weerd: Okay. And I would ask, Mr. Thomas, if that's correct. If you will, please, come up to the podium. So, you just told us that you didn't have anything to do with this other phase, one of the amenities is going to be placed on that. Thomas: Madam Mayor, we simply proposed to put the amenity up there, because there is a paved pathway that leads from the end of the Bellabrook Sub all the way down to the Meridian City Council March 17, 2015 Page 21 of 65 Five Mile Creek. We thought it was a good place. It's landscaped. There is sprinklers. It's a pretty desirable place. We could certainly make room for an amenity on the western portion of this development. It didn't make as much sense to us. De Weerd: Well, I don't know if the placement of the picnic table is in question, but certainly the fencing question has been brought up, too, and that is a concern. When requirements are placed on these developments we -- we do take the word of the developer that that is going to happen and when we get a neighbor that comes and says it hasn't and -- and he hasn't been able to get any -- any answers, that's concerning. Thomas: Madam Mayor, yeah, I understand that. I will point out that the area adjacent to Mr. Cullip's property is the Five Mile Creek. The irrigation district has an easement there. I'm not even sure that we can put a fence there, to be perfectly honest, and to answer previous questions, I guess there is a development agreement in place for this -- for the old Bellabrook Subdivision, so I assume that's still enforceable. If that was required at that time it's going to be in that development agreement. De Weerd: Okay. Council, any -- any additional questions here? Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: In regards to a development agreement, I think he's correct, there is one on the original Bellabrook, but I think what Mr. Cullip is talking about was when they did the rezone to add multi -family, you had a lengthy discussion about the amenities related to the multi -family and that's when the fence issue became part of it and they didn't request to modify the development. So, it's just in the findings. It's not in the development agreement itself, because I don't recall that we did a -- we didn't do a new development agreement or an amended at that time, because that was a new issue, but -- and they had never requested that change. So, they had just committed to putting it in in relation to that most recent rezone, which I think was last. Bird: Yeah. Watters: Madam Mayor, I just found an amended development agreement -- Nary: Oh, good. Watters: -- was required in 2013, 1 believe. It did require compliance with the landscape plan that was submitted with the application and I'm not sure what the landscape plan shows. I would have to look at that. But the conditions of approval said that they could leave the existing fence along the north boundary of the site that was the property of the adjacent -- I think it's the church's property and that additional fencing should be constructed around perimeter of the common area to be six foot open vision is what it said. It did not specify wrought iron, but it was supposed to be fenced all the way. Meridian City Council March 17, 2015 Page 22 of 65 Nary: Pardon me, Madam Mayor. I'm sorry. But that wasn't in front of this Council. They weren't here in 2013. This was a subsequent hearing that Mr. Cullip was at, because it was in front of this Council and the six of them weren't here in 2013. And it wasn't that long ago. I mean the whole discussion was over the common area -- they wanted to put in I think a picnic table and the discussion was a tot lot that they said the park was close enough. The discussion was we have a lot of kids in apartment complexes and multi- family, so that was the nature of the discussion. That's what Mr. Cullip was here about, his horses. So, that was in front of this Council, so it would have to be after '13 and I don't find an amended development agreement subsequent to the one in '13. So, that's the concern I had is I don't know if it's just in the findings that were granted for the CUP believe for the multi -family. So, if the Council wants we would maybe need a week to clear up exactly what we can do to make sure that it is getting carried out before we approve the next step. De Weerd: I think that's reasonable. Okay. Caleb? Hood: And, Madam Mayor, I think we can do that. I think -- now, Mr. Nary may be getting the multi -family project confused, because Mr. Cullip was here just this last year testifying on the R-15 and the amenities and we did table that out for them to work out that tot lot, because that was a 55 and over, but I think we need to do a little more research, because this Bellabrook project does have some history dating back to 2006, 2007. 1 believe that original plat expired, so when it came back in '12 or '13, as Sonya was reading from those conditions, I'm not sure that all of the original conditions like fencing followed that new project through, because, again, that expired, the original Bellabrook that came back in. So, just so we are all on the same page and have all that research done, but I think that's probably what happened, so -- De Weerd: Okay. It appears that we do need that clarity, so -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I would move we continue these public hearings AZ 15-001 and PP 15-001 to April 7th, 2015. Milam: Wait. Madam Mayor? Sorry. De Weerd: You want to give it that long? Bird: Well, how many people are going to be here? De Weerd: We will have enough for a quorum. Bird: I could go the 24th. Meridian City Council March 17, 2015 Page 23 of 65 De Weerd: So, your motion -- Bird: Changes to -- my motion change to March 24th, 2015. Let's get this straighten out and make sure that they have lived up to the DA's, modified and everything, and if they haven't, then, we can work on it at that point. De Weerd: Do I have a motion to long -- or a second to that long motion? Zaremba: Second. And comment, if I may, Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: As long as we are studying things, I'd like some further thought put on the multi -use pathway. When the other piece of this project came to us we did require them to complete down to what will connect to that pathway, that long narrow strip that has a pathway in it. Normally we expect the developer to put that pathway in when they are building and I guess I'm just asking to put some thought that the developer is suggesting that they not do it now and I thought that our requirement was that they have to do it now. Watters: Would you like me to clarify? Zaremba: Add that to the extra thought. Unless you have the answer now. De Weerd: Well, at this point I just want to continue -- or we have a motion and a second to continue this. Zaremba: Yes. But they need to know the reason for us continuing it. They have things that we are asking them to do. De Weerd: Right. It's weird having this part of a motion as a discussion, but let's vote on the motion to continue and, then, we will be clear on what information you want to be brought back. Zaremba: That works for me. De Weerd: So, all those in favor of continuing Items 8-D and E to next Tuesday, the 24th, say aye. Any opposed? All ayes. MOTION CARRIED: ALL AYES. De Weerd: Now, in terms of clarity, Sonya, if you want to make comment on the pathway aspect. Watters: Thank you, Madam Mayor, Members of the Council, Mr. Zaremba. I did clarify that issue with Jay Gibbons in the Parks Department and he -- he told me twice in fact. Meridian City Council March 17, 2015 Page 24 of 65 We talked about it twice. But he only needed the easement at this point, so that the city could go in and finish the pathway at some point if it connected to both ends, but he did not feel that the applicant needed to construct it at this point. Zaremba: So, Madam Mayor, would that become a requirement if they develop Lot 5? Is that the big lot that they are not including in this? Lot 5? Watters: We could certainly make it a requirement. It is part of the plat. So, you could include that requirement if you would like. Zaremba: Okay. Later with Lot 5. Watters: Yes. Zaremba: Okay. Thank you. De Weerd: Okay. So, I hope the applicant is clear on what we need back, particularly in terms of the fencing aspect, that the staff will work on what that requirement was. Any remaining questions about the pathway aspect and -- Bird: The amenity. De Weerd: -- the amenity. Anything further? Bird: I have none. F. Public Hearing: AZ 14-016 Nesting Swan Ranch by Blossom 1, LLC Located 4617 and 4620 S. Martinel Lane Request: Annexation and Zoning of 27.75 Acres of Land with an R-8 Zoning District G. Public Hearing: PP 14-018 Nesting Swan Ranch by Blossom 1, LLC Located 4617 and 4620 S. Martinel Lane Request: Preliminary Plat Approval Consisting of Thirty -One (31) Building Lots and Seven (7) Common / Other Lots on 10.37 Acres of Land in a Proposed R-8 Zoning District De Weerd: Okay. Okay. Items 8-F and G are a public hearing on AZ 14-016 and PP 14- 018. 1 will open these two public hearings with staff comment. Watters: Thank you, Madam Mayor, Members of the Council. The next applications before you are a request for annexation and zoning and a preliminary plat. The annexation area for this site is shown here on your left on the screen. It consists of 27.75 acres of land. It's currently zoned RUT in Ada County and is located at 4617 and 4620 South Martinel Lane and 3570 East Amity Road. The property -- there is a little history here. The properties at the southwest corner and northeast corner of the site are existing Meridian City Council March 17, 2015 Page 25 of 65 lots in Martinel Subdivision. The property at the southeast corner of the site received a conditional use permit in Ada County to operate an assisted living facility. This property is currently receiving city water service. The applicant is requesting annexation and zoning of 27.75 acres of land with an R-8 zoning district consistent with that medium density residential future land use map designation for this site. The property at the southeast corner of the site will remain an assisted living facility. The property at the southwest corner of the site is proposed to be subdivided and the property at the northeast corner of the site will remain a rural residential property until redeveloped in the future. So, as you can see here on the map on your right, this is the only area of the annexation area that is proposed to be platted at this time. A conceptual development plan -- an aerial view of the property that shows the existing homes. A conceptual development plan is proposed that shows how the rural residential property, which is this one here at the northeast corner, may redevelop in the future through a separate preliminary plat. This plan has been revised since the Commission hearing. The new one is here on your right. The previous plan shown on the left. The revised plan no longer has private streets and the stub street has shifted further to the west and lots reconfigured accordingly. So, again, this it the only portion that's proposed to be platted. This is a concept plan on a rural residential piece. This is the revised concept plan. They have shifted this road here to the west and it's no longer -- this was a private street back in here. This is all public now. The proposed preliminary plat consists of 31 single family residential building lots, which includes the lot for the existing home and seven common lots on 10.37 acres of land in an R-8 zoning district. The gross density for the subdivision is 2.99 dwelling units per acre, with an average lot size of 6,926 square feet. This large lot is here for the existing home. Access is proposed via South Martinel Avenue, a local street via East Amity Road. Private streets were originally proposed internally for access with a gated entrance off of Martinel Avenue. However, the applicant did tell me this afternoon that they now intend to provide these as public streets. Martinel Avenue stubs to the north property boundary for future extension. Public street frontage is provided to the assisted living facility at the southeast corner of the site. That's this area here. And a cross -access easement is required to be provided to the Luke outparcel, which is right here at the southwest corner of the site for access to the public street here. ACHD is requiring additional right of way to be dedicated along Eagle Road and the pavement widened along Eagle and Amity Roads. A 25 foot wide landscaped street buffer is required along Eagle and Amity Roads, with a five wide detached sidewalk. A minimum of ten percent or 1.03 acres of qualified open space and one site amenity is required to be provided within the development. A five foot tall vinyl privacy fence is proposed to be constructed by the developer around the perimeter of the subdivision. Three pictures of typical sample building elevations for future homes in this development, as well as the future development to the north were submitted by the applicant as shown. The Commission did recommend denial on this application. Actually, both of these applications, the annexation and preliminary plat. At the hearing Tamara Thompson, the applicant representative and Sandy Sanderson, the developer, testified in favor. Scott Shaw, Dan Luke, Roger Taylor and Frank Shoemaker all testified in opposition. Randy Clarno and Bradford Dedman commented on the application and written testimony was received from Phillip July DeAngeli, Roger and Theresa Taylor, Luis Uranga on behalf of Frank and Sue Shoemaker and Tamara Thompson, the applicant's representative. Key issues of discussion by the Commission Meridian City Council March 17, 2015 Page 26 of 65 were as follows: Inclusion of the northern portion of the property in order to be contiguous to annex and develop the southern portion of the site in the city, a leap frog and not orderly development. The private streets within the development not being wide enough to allow on -street parking and the financial burden on the homeowners to maintain the private streets. The location of the stub streets to the north. Overcrowding in the West Ada School District. The provision of larger lots along the northern boundary of the development and the transition to larger rural residential property and provision of a pathway within the common lot along the northern boundary of the site, for pedestrian access to the future high school to the east. The Commission did recommend denial, as stated, of this application based their determination that it was a leap frog development and not an orderly expansion of the city limits and services. The location of the stub street to the north and the impact on the schools. Written testimony since the Commission hearing was received from Randy Clarno. He sent in a letter saying he is in support of the revised concept plan. He was representing the -- I believe the property owners to the north up here. Outstanding issues for the Council. Because the concept plan has changed significantly since the Commission hearing, staff recommends the Council either remand the applications back to the Commission for a recommendation on their revised plan or Council deems the revised plan is acceptable. The applications were for a couple of weeks in order for staff to prepare a revised staff report based on the revised plan. Staff will stand for any questions Mayor and Council may have. De Weerd: Thank you, Sonya. Council, any questions at this point? Is the applicant here? Good evening. If you will, please, state your name and address for the record. Thompson: Good evening, Madam Mayor, Members of the Council. My name is Tamara Thompson, I'm with The Land Group, 462 East Shore Drive in Eagle, Idaho. De Weerd: Thank you. Thompson: With me tonight I have Gary Allen with Givens Pursley and Jason Dunsmer, also with The Land Group. Since the Planning and Zoning hearing many of the issues have been resolved. Sonya has done such a great job of going through the staff report won't -- won't reiterate everything, but I will touch on a couple key points. The new concept plan was submitted as a result of coordination with the neighbor to the north. That developer is Mr. Clarno. He submitted a letter -- or an e-mail in support of the revised plan with the new stub street location and he's also supportive of the landscape buffer that we are providing in -- for the transition to the -- to the lots to the north. Mr. Clarno is also here tonight should you wish to hear from him. The overcrowding of the West Ada School District was another item that came up. The good news is is that the school bond passed last week, so that issue -- or that bond should help alleviate those overcrowding problems. The proposal to develop the portion closer to the entrance is consistent with all residential subdivisions. We have one access point to this property and it's from Amity and the phase one that we are proposing is adjacent to our -- our single access point. We have an emergency access point onto Eagle Road, but as far as just the main access point, which is standard for subdivisions -- for any development, actually, that is developed out the main entrance point and, then, the lots closest to that and, then, Meridian City Council March 17, 2015 Page 27 of 65 as you move back with phases, then, those are additional phases. This one was not submitted -- the northern portion wasn't submitted at the same time, because there was a lot of moving parts on that north piece. We had the stub street in one location at one time and when we had our neighborhood meeting the -- the neighbors to the north asked us to move it, we moved it, and that's the result of the original application. And, then, the properties to the north went under contract with the developer and he wanted it moved someplace else and so we have been kind of going through a bunch of different reiterations and since we knew the southern portion was fairly locked in and we controlled what we had there, then, we went forward with that as our first phase and -- but you will see a preliminary plat for that portion, it's just not submitted with -- right now. The private versus public streets were something that came up in the public hearing and we believe the private streets are important for the livability and the vision, the feel of what this developer is -- is looking for to create with this subdivision. A private gated community offers a greater sense of privacy and security. It gives the neighbors a little sense of their own little community. But we understand that if the city doesn't feel that that is appropriate, we are fine either way. If you -- if you would like us to go to public streets, we will go that way. That's fine. We don't want that to be a reason for denial, but it's not the vision and the feel that this developer is looking for for this subdivision. With respect to the staff report, we have read the staff report and agree with the conditions of approval, with a couple of modifications. Section -- or specific conditions 1.1.2F and 1.1.3G are both dealing with the same access to a pedestrian connectivity to Eagle Road and we will provide connectivity to Eagle Road for pedestrians, but we respectfully request that instead of at the south side of Lot 29 that we provide that with the emergency access, which would be to the north portion of Lot 22 -- I'm sorry, the west of Lot 22 around where the emergency access is. Borton: Madam Mayor? De Weerd: Yes, Mr. Borton. Borton: Tamara, can you mark that? Thompson: Yeah. If I can get this to work. I can never work this. Okay. So right here in lieu of down here. The bottom one is where staff would -- had put it in the staff report and we are requesting for that to go up to the north. So, the connectivity will still be there and the staff report states that the connectivity to the north from this location be at that emergency access, so it would put all the pedestrians in that one area and not take away from the -- the parcel there at that south side. Borton: Okay. Thompson: Let's see where I'm at? Okay. So -- and, then, the pedestrian path to the school district on that landscape buffer at the north on the parcel that is not before you for the preliminary plat pedestrian connectivity will be provided there to the school parcel, which is immediately to the, what, east of this site. I believe it's a new high school. So, lastly, we respectfully request your approval tonight with the proposed condition Meridian City Council March 17, 2015 Page 28 of 65 modification. The proposed project complies with the UDC and the Comprehensive Plan. The project does not need to go back to Planning and Zoning or be continued. The property -- or the concept plan only changed for the north parcel. That is a concept plan that will be attached to the development agreement, but it will still have to come back for a preliminary plat and it will have the same number of lots. The traffic doesn't change. So, substantially it's not considerably different. So, we are asking for your approval tonight and not continue the project. And I think Gary would like to say a few words, so thank you very much. De Weerd: Thank you. Good evening. If you will state your name and address for the record. Allen: Thank you, Madam Mayor, Members of the Council. My name is Gary Allen. My address is 601 West Bannock in Boise with the Givens Pursley law firm. De Weerd: Thank you. Allen: Representing the developer. Do we have an Elmo? Is that in -- De Weerd: An Elmo? Uh-huh. Caleb. Allen: All right. Terrific. Oh, good. Okay. That's pretty good. Okay. Thank you for your patience. What I'd like to do is just touch a little bit on some of the reasons that the Planning and Zoning Commission gave for denial of the application. Tamara's done a good job of talking about these, but I want to add a little bit of gloss. And where I'd like to start is I want to get on my soap box about private streets and a gated development. So, this picture that you have in front of you is -- was taken -- this is near -- many of you know my partner Ed Miller. So, he lives on the island in Riverrun in Boise and that's a 35 unit gated development with private streets and so what you see here is one of the streets on the island and it's 23 feet wide and so you can see, you know, what that looks like in this context and, you know, without any prompting Ed always raves about the streets in this development, that when you have a street that's narrow like this, people slow down, you can be -- you know, there is no sidewalks here, so people walk to the street. The cars adjust to that. They actually will stop and, you know, people will have a conversation with somebody driving by and it creates a whole different flavor in a neighborhood to have a -- to have a street like this. And so -- you know. And they are like this all the way through the development. These are 23 foot streets. So, they are just a little bit narrower than what you're considering this evening and -- and we have a strong testimonial for them. Well, one of the things that you have -- you wonder about with streets like this is what happens if there was a fire, you know, that's -- and, in fact, there was a fire on the island a couple years ago and so Ed gave me some pictures of how the fire trucks handled that kind of situation and so here they are. You can see that there is room for people to get by, not that a lot of people are just going to drive by when there is a fire in the middle of the neighborhood, but they are able to manage that quite well. Just a few more pictures showing all of that. They have the fire hose running right down the middle of the street. Another picture of the fire trucks parked along the side of the street. Clearly room for folks Meridian City Council March 17, 2015 Page 29 of 65 to get by, not creating any problems for anybody and one more to finish on how some of the trucks, you know, were able to get in there and take care of that fire situation without disrupting anything in that neighborhood. So, you know, the developer has given you the choice tonight about whether to approve private streets and a gated community and guess what I would urge is take a hard look at this, because this neighborhood will have a completely different feel with public -- private streets, as opposed to public streets. With public streets, wider curb, gutter, all of that, it's just another subdivision. With private streets it can be something special. So, I would urge you to support that recommendation. The other things that the Planning and Zoning Commission talked about -- the first one was leap frog development and I think Tamara did a good job talking about this. In no way is this a leap frog development. It's in a logical place for further expansion of the city's boundaries. It doesn't define the southern or the eastern boundary of the city. The only thing unusual about it is that there is no preliminary plat proposed on the northern parcel here and Tamara explained that's a logical thing to do in this location, because, you know, you -- you're building from the entrance of the development back through to the back parcel and, yes, you could do a preliminary plat on that northern parcel at this point, but, you know, based on what kind of windage you give your -- your potential for absorption in here, you know, that plat could expire and we would be right back in front of you and even if you did plat it, it doesn't guarantee that any development is going to occur there. You know, that the market is going to drive the development through these parcels and so -- and it really shouldn't be a criterion for whether you approve or deny the development when it appears very logical that -- and, you know, as a concept plan and all of that to -- to move forward at the appropriate time. The schools issue, we talked about that a bit. I want to add the point that if this was a gated community it's likely to have a lot of more seniors and fewer school kids, so it will have less impact on the schools and, then, finally, as has been discussed, the stub street has been resolved with the neighbor to the north. So, we think that, really, all of the reasons that the P&Z has been concerned about, either really are -- are not valid or they have been addressed. So, we would urge your approval this evening. We think this is a good development that will be a nice addition to the City of Meridian. We would be happy to take any questions. De Weerd: Thank you, Gary. Council, any questions? Bird: I have none. Allen: Thank you. De Weerd: Thank you. Now, I did have a number of people that did sign. When I read your name if you would like to provide testimony at that time I would invite you forward. Dan Luke signed up against. Good evening. Thank you for joining us. If you will, please state your name and address for the record. Luke: My name is Dan Luke. I live at 3290 East Amity, Meridian. Does everybody know where I live? I live -- I used to be on the corner of Eagle and Amity, now I live on the roundabout. I own an acre and a half right there. Can you guys see that? Meridian City Council March 17, 2015 Page 30 of 65 De Weerd: Are you on the northeast, southeast -- Luke: On the south side -- well, I'm on the northeast corner. De Weerd: Northeast corner. Okay. Luke: In fact, they are wanting to build right around me. See where -- see what's going on there? So, one answer is no. These people -- they shouldn't even be in here doing what they are doing. I'm going to tell you what happened -- if it don't matter it don't matter, but I'm going to tell you what happened. Before they even put the stubs in in here me and Allens, which is -- they own that property around me -- or they used to own it. That eight, ten acres around me right there, well, when they put the roundabout in we put our properties together to try to sell the whole thing together. Well, these guys schneezed out on me, schneezed out on Mitchell Investments and bought the property -- and bought the property around me and they don't want no part of my property. The reason why is because -- there is going to be five lanes on each side of me with a double roundabout right there. They have already raised the -- the road up where you can't put a fence, you know, for blockage and the road's too high. They got me in a hole right there. And these people come up here, I don't know, a month ago or two months ago, whenever it was, some guy named Sanderson. He offered me half of what my property is worth. You don't think that's a bunch of crap. So, what they are doing is they are putting -- they are using my property as a barrier against that roundabout so the people don't have to deal with that. Do you see what I'm saying? I know this is land use for houses and stuff, but I think this map needs to be changed. Now, that -- another thing I want to say is that if you look -- have you seen Roger Taylor's house? He lives on Eagle just down the road from me and if you look at these houses, what they are putting in here, there is no comparison about his house on these other ones. These houses they are putting in they look like Hubble homes compared to his house. He's get a custom built house on ten acres, the same thing with Allens. Allens that sold their property, they got this huge house and this garage that would probably fit three of these houses and they are going to group all these houses in between our places. They are leap frogging and that's not right. If they are going to -- if they are going to develop something, develop the whole thing. You know, I'm not -- I'm just asking what my investor told me what my property is worth. That's all I'm trying to get out of it. You try to find something -- an acre someplace and it's going to cost you over 200,000. This guy here only offered me 70 grand for mine. I'm just trying to tell you who you're up against. I don't think -- nobody -- none of the neighbors like it. You know, my house when they build -- when they get that five lane in is too close to the road and nobody is going to buy my house. It's an old Montgomery Ward's house. It's an old farmhouse. That's why I put it up for sale. You know, these people -- these people don't care about the people around there that have been living there for a long time. So, I just want you to understand what -- what's gone on and, you know, everything sounds great and, you know, to these people, but the people that's been there for a long time to me it's -- they are just -- I just don't think it's fair. De Weerd: Thank you, Mr. Luke. Meridian City Council March 17, 2015 Page 31 of 65 Luke: Thank you. De Weerd: Appreciate it. Jo Luke also signed up against. Good evening. If you will, please, state your name and address for the record. J.Luke: Jo Luke. 3290 East Amity, Meridian. De Weerd: Thank you. J.Luke: I just want to say this is a -- our corner there -- I didn't get to see what that little blue mark was that she -- the lady put on the map when she was drawing. The developer. De Weerd: Okay. J.Luke: I -- what's the bottom -- this part here? What is that little bottom part? De Weerd: I think it was a mistake. J.Luke: Oh, was it? Okay. Because I didn't get to hear that. Anyway, just want to say this house has been family owned since '48 and it's just a shame that all that is being proposed to be built behind us. That's all I want to say. Thank you. De Weerd: Thank you, Jo. Roger Tyler -- Taylor. Signed up against. Good evening. If you will, please, state your name and address for the record. Taylor: Roger Taylor. 4606 South Eagle Road in Meridian. De Weerd: Thank you. Taylor: 83642. 1 got a couple of questions. Since they have changed this -- of course, we don't know what this back is going to be, but you can see here all the open spaces there and now with the new they have moved the open spaces over here, instead of along here and I have a little concern about that. And, then, my -- and another question is when they say the average lot size, do they include that two and a third acre lot that's in there? De Weerd: I can't answer that. We will ask the applicant. Taylor: Well, that makes these lots awful, awful small. Density is a real problem. Over -- let's see. How can we go up north? North and east. Okay. Right here -- this land here is all going to be developed. We had a neighborhood meeting the other day and it's all going R-4, which would be nice if we kept everything here -- this one is R-4, so it would be nice to keep the same concept all the way through. Now, they are talking about a fence -- about five feet. That's really not a privacy fence. It should be at least six feet to have any type of privacy whatsoever. Because my place is here. So, privacy around it would be Meridian City Council March 17, 2015 Page 32 of 65 nice, but density is my real concern. And the fence, of course. That's big, too. That's all have. De Weerd: Okay. Thank you so much. Frank Shoemaker signed up against. Good evening. If you will, please, state your name and address for the record. Shoemaker: Good evening, Madam Mayor, City Council Members. My name is Frank Shoemaker and I live at 3497 Zaldia Lane, which on this map is right there. I have some comments, but, first of all, my neighbor Mr. De Angeli, who lives at this portion right here, could not be here tonight, so I may run over the three minute time frame. I'd like to address some of the issues he had, too, if that's possible. So, I will be as quick as I can. First of all, I approve the Nesting Swan Subdivision as proposed and I must say this was prior to this new phase, we -- no one ever saw the new phase or new plan. Approving phase one will dictate the configuration of phase two, which is my primary concern, because that abuts the south end of my property. The Nesting Swan project was heard by the Planning and Zoning Commission on February 5th with a recommendation of denial. The elevations or the small lots and poor location of stub road accessing the Shoemaker property in phase two. That stub would have been relocated as identified tonight approximately 350 feet to the west or thereabouts. I agree with the findings of Planning and Zoning and would like to provide some additional facts. The Kingsbridge Subdivision, which is located this area in here was -- initially had some very small lots. At that point in time -- let's see. At that point in time that was the R-8 zoning, as is this right here and those lots backed up to Zaldia Lane. The perimeter lots in phase two of the Nesting Swan Subdivision south of the Shoemaker and De Angeli properties, are similar in size as to what was denied in the Kingsbridge approval process. The concerns for the neighborhood is also in reference to the one level houses and the need for landscaping bermed areas. The lot design for Kingsbridge was modified and changed to the larger lots being at least -- and I looked at it this afternoon. There is 15,400 square feet are the approximate size of those lots backing up to Zaldia Lane from the Kingsbridge Subdivision. A berm and landscape and a six foot fence is required. These changes resulted in a good transition zone. The Napoli Subdivision located -- let's see. Right -- right here. The Napoli Subdivision was approved in 2006. There is five lots that back up to the -- to the west portion of the De Angeli's property. These lots are approximately 12,200 square feet in size. There are also I believe three one level houses, a house with a bonus room and the other is a two level. In the Kingsbridge Subdivision, as mentioned previously, over there, we have got a one story -- we have an existing house here, we have a one story here, one story, one story, one story. And a buffer zone and good landscaping. A very good transition. And what the City Council denied at that time to the properties. So, the De Angeli property and the Shoemaker property, as mentioned earlier, are in the transition stages. The developer being the same as the Kingsbridge Subdivision. The lot sizes dividing the Shoemaker and De Angeli property -- this right in here -- is approximately -- there is about four lots that are 80 feet by 145 feet deep. So, almost 11,000 square feet. They are also -- since along the perimeter the lots would be identified as one story houses only. The reason for that is we'd like to have some rear yard privacy. We don't need a big humungous two story looking down on the privacy of the one level backyard. So, by having the one levels on the Shoemaker and De Angeli Meridian City Council March 17, 2015 Page 33 of 65 property as would be identified in the covenants, then, I think it's only fair that those lots in the south side -- or the north side of the Nesting Swan Subdivision also be one level houses, because those lots are going to become attractive, knowing they are not going to have a two story looking down on them and the lot size would need to be larger. In a good transition area that we already have out there. So, I would like to say that the lots in the Nesting Swan Subdivision continue the transition as we see now, large lots, one level configuration, and provide a buffer zone adjacent to the subdivision and a five foot fence and a buffer zone of a berm of landscaping and six foot fence on top of that. Any questions? De Weerd: Thank you. Council, any questions? Bird: I have none. De Weerd: Okay. Thank you. Randy Clarno signed up as neutral. Thank you. Okay. This is the list that have signed up to testify. Is there anyone else who would like to provide testimony on this application? Okay. I would ask the applicant to come and respond to many of the -- the items that were brought up and to wrap up their remarks. If you will just restate your name for the record. I Thompson: Madam Mayor, Members of Council, Tamara Thompson again. I will go through each of the comments that I heard and try to address those as best -- as best I can. I do know that our client, who is the applicant, did try to buy the Luke's property and they were apart on price, so what we have done is we have provided access to a private gated community that hopefully will retain the value, so his access would no longer need to be on Amity Road, it could come in internal and be part of a -- of a private community and keep the value that way. The Taylors -- we did have a -- let's see. We -- his main concern he said was density. We are asking for R-8 for the zoning. The property has a Comprehensive Plan designation of medium density, which is R-3 to R-8. Our density as -- as it's currently laid out is 2.99 lots per acre. So, we are under that by just a little bit. If you remove the existing home, which is larger, our density is 3.79 dwelling units per acre. So, we are at the lower end of what is allowed there for the medium density residential. The Shoemakers and De Angelis are -- their properties are under contract right now with Mr. Clarno and Mr. Clarno met with us and told us that, you know, he was the one doing the development there, so we did address the access to the north with him and were negligent is circling back with those two property owners, because their properties were under contract, so we didn't -- we didn't go talk to them. The -- a couple of the items that they mentioned and what I would like to point out -- as far as the transition zone, we have a 30 foot landscape setback between the properties. So, property lines don't touch. Our rear property line and their rear property line do not touch. We are providing that 30 foot landscape -- or the 30 foot buffer area, easement area, as our transition zone and Mr. Clarno has stated in writing to staff that he is agreeable with that transition for -- for the development that he is proposing. And I think that was it, unless you can remind me of something else, so -- unless you have other questions. Milam: Madam Mayor? Meridian City Council March 17, 2015 Page 34 of 65 De Weerd: Mrs. Milam. Milam: There was also a question about the fencing, why it's five feet instead of six feet. De Weerd: Our ordinance is five feet. Milam: It's five feet. De Weerd: Yes. Milam: Then that answers that question. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: What is -- Tamara, what's the width of your lots -- average width? They look awful small to get 2.39 lots per acre. Thompson: Madam Mayor, Councilman Bird, let me just grab this here. So, on our current -- so, the -- what I have dimensions for are -- is on the preliminary plat, so the southern portion. Bird: Forty-five is 60 feet? Thompson: So, the majority of the lots are in the 58 to 60, 65 foot range on width. Bird: Okay. Thompson: And in this zone I believe -- Bird: And what about square footage? What is -- what's the average square footage? Thompson: The average I'm not sure, but it ranges -- typically they are in the 63 -- 62 hundred to 63 hundred square feet per lot. Bird: Thank you. De Weerd: Okay. Any other questions from Council? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Meridian City Council March 17, 2015 Page 35 of 65 Rountree: I have got a question for Mr. Nary with respect to gated communities. Get back -- Allen: Oh, Mr. Nary. Rountree: Mr. Nary, not Mr. Gary. De Weerd: Sad news for Gary. He wanted to say something, too. Rountree: That's all right, Gary. I appreciate you responding. Bill, question on the gated communities. We have several of those in our community. What are the requirements? thought there was -- I know for senior gated you have to have a community center and that sort of thing. Are there for just the general population any requirements? Nary: I apologize, Council Member Rountree, Madam Mayor, Members of the Council, because I know with the UDC I think we left a similar requirement, so I don't recall any change we made when we put the UDC in from the old ones and I haven't had a chance -- I haven't looked at that recently to tell you off the top of my head if there is a specific requirement about amenities or some type of community center or something like that. Rountree: Sonya can help me and, then, if that's the case, then, I will rely on another lawyer. Watters: Madam Mayor, Councilmen, Councilman Rountree, gated developments are allowed. There are no specific provisions in them for amenities. Rountree: As far as private roads, are there provisions that we still need sidewalks or curbs or gutters or drainage of some kind? Watters: Sidewalks are required along only one side of the street. Rountree: Okay. How about drainage? Watters: Yeah. It just needs to be retained on site. Rountree: Okay. De Weerd: Mr. Gary, do you have anything you would like to add? Allen: No. Thank you, Mr. Mayor. Sonya did a good job. De Weerd: Council, any other questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council March 17, 2015 Page 36 of 65 Bird: Just a statement on my part while we got the public hearing going. You know, we have required everything to the north of that to be an R-4 and the problem I see -- it's happened to us before -- this comes in with a preliminary plat and, then, it gets sold, but it's still an R-8 and we start getting different stuff. I can't -- I felt that we need to make it to Eagle Road -- keep that an R-4 district. I think we got plenty of R -8s and R-1 5s out in that area. I think we need -- like we have to the north of this, keep it R-4. That's my opinion. De Weerd: I guess I would ask staff what kind of percentages do we have with the R-8 versus the R-4? Do you have -- I guess in the comp plan it states between three and eight, so it's hard to justify -- or quantify that. My -- my concern is -- is kind of what we have seen across our -- our city is the Swiss cheese and, you know, my concern is leaving that corner open and -- as well as the retirement center. At some point when do you get some of this annexation and cleanup? Council hasn't been in favor of force annexing and we create a nightmare for our police department by creating pieces and parts of -- some of it's city, some of it's county and providing services and who are the first responders and who has the authority to make the decisions some -- somewhat get clouded and complicated. So, another thing that Council has -- has asked is when we are annexing that the preliminary plat accompanies that application and in this case we -- we just have half with a preliminary plat and the other half with -- with -- with one that is on its way, but isn't quite accepted yet and I guess to accept any reference to the property to the north when we -- we haven't had an approval and we haven't had it in front of us is hard to -- to say what it is and what it isn't. So, I guess those are some of the things that are unclear and certainly has some concern. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Sonya, what are you showing us? Watters: I'm showing you -- Madam Mayor, Councilman Rountree, Councilmen, I'm showing you our future land use map that's in our Comprehensive Plan. This is the property here just reference on how this area is designated for future land uses. So, the yellow is medium density residential, which is three to eight dwelling units per acre and the light green is fewer than three units per acre. De Weerd: Uh-huh. Tamara. Thompson: Madam Mayor, Councilman Bird, we looked at the -- the dimensional standards and we could live with the R-8. We are under -- under eight -- or, I'm sorry, the R-4. We are under four per acre currently. The kicker on that is the -- is the dimensional standards. So, if we could -- if we could zone to R-4, but get a waiver for the dimensional standards for an R-8, we are agreeable with that. Bird: Okay. Thank you, Tamara. Meridian City Council March 17, 2015 Page 37 of 65 Hood: Madam Mayor, can I just comment on that offer there? I'd rather see -- if you're going to approve this project I'd rather see the lots that are on that private street zoned R-8, because that's what they are and the two point whatever home that's there, zone that R-4. It really is difficult to zone something to something, but, then, you have -- have to follow other rules, that's going to get lost over time and that two point whatever acre home that's staying is going to redevelop someday and you really are going to end up with five, six, seven dwelling units per acre overall on this property. So, if that's what you want to do, that's fine, but let's not zone it something and say -- and call it something else. I mean zone it what it is. It should match the dimensional standards. That's what your zoning is. De Weerd: Sonya, do you have a map of what has been annexed in that area? Hood: Why, yes, I do, Madam Mayor. Here we are. The area we are talking about are these parcels right here. De Weerd: Okay. And there are annexed properties further south of that? Watters: There are -- De Weerd: South of Amity. Watters: -- Hill Century Farm and Southern Highlands and Whitebark here. All those you see. De Weerd: And what is the density in -- in those two areas? Watters: Southern Highland was zoned R-4 and R-2. I do not know what the density is off the top of my head. Hills Century Farm is zoned R-8 and I believe they were at the lower end of the R-8. De Weerd: Council, any additional information that you need? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I'm not certain if -- if the perspective has changed over the time, but your remarks regarding preliminary plats coming in with annexations, maybe even more so in some of the challenging areas like this one seems to make sense. I know it had before been that practice to do that. The fact that this has, you know, a concept plan that's changed considerably, perhaps for the better, but after Planning and Zoning's recommendation, those issues are of concern. On the other side, I do -- I agree with -- with Gary with regards to private streets. I do think those might provide a different atmosphere within a community. But this one is -- this is a tough one. Meridian City Council March 17, 2015 Page 38 of 65 De Weerd: Well, I haven't been shy that I like gated communities and private streets. I know our fire department is not as excited about it, but we saw good pictures that showed that you can put fire engines on those streets. Sonya, has the application for that -- that second piece of land been filed? Watters: A preliminary plat, Madam Mayor? De Weerd: A preliminary plat. Watters: No, it has not. De Weerd: Okay. The change was in a conceptual plan; correct? Watters: That's correct. De Weerd: Changed from Planning and Zoning to the City Council meeting. Watters: Yes. De Weerd: Okay. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: My thoughts on this -- I think that the plat that we have before us, aside from the conceptual piece, I don't have any issue with, other than the large lot that ultimately could be redeveloped to bring forth a number of other folks in the future when that becomes apartments. So, I have a problem annexing it or -- or approving the preliminary plat in that form with the unknown. Again, I don't have a problem with a private street and a gated community. I think they work well, as long as you have at least one -- sidewalk on one side and you have the amenities and I don't have a problem with the density that's being proposed, other than what's going to happen when that other piece redevelops. With respect to the concept, we have historically always dealt with buffers between the transition between R-2, R-3, R-4, R-8, R-15 on a case by case basis and on a preliminary plat -- plat by a preliminary plat. I -- by no means if I were to go to the affirmative on this application would that be an implication on my part that I agree with the necessary transition that is taking place between the lots there, but apparently that's kind of up in the air. We don't know what's going to come before us at some point in time in the future and apparently that's in the works, so -- I guess my thoughts on that is that it's conceptual -- if it comes before us at some point in time in the future we can say, no, we want to -- something like this to accommodate what's going on around it. As far as annexation, don't have a problem with the annexation piece. I do not believe it's leap frog. We have the City of Meridian a quarter of a mile to the south of this property across the -- across Eagle Road. If you look at it from that point of view this is an in -fill. I think many of the questions that were brought during Planning and Zoning have been answered, but I do Meridian City Council March 17, 2015 Page 39 of 65 believe the concept has changed somewhat. So, I guess if it's the desire of the Council to send it back for reconsideration to Planning and Zoning, since the denied it in the first place. Maybe that's an opportunity for them to explore a conceptual aspect -- aspect of this piece and the -- the question that would arise -- or how do you deal with a question that arises when that one large parcel redevelops. Watters: Madam Mayor? May I? De Weerd: Sonya. Watters: If Council is in favor an annexing this property and is concerned about the two large existing residential properties, you may want to recommend continuance or remand the application and ask the applicant to come back with a concept plan on both of those properties that we could tie development to through the development agreement, then, we would have some assurance on what would happen on those parcels when the -- if the property is given the zoning requested. De Weerd: Well, I guess the additional concern is is going back to the Luke's property. It seems odd to say that you would be concerned that you would land lock a piece of property, but when it's on the corner and they will not have access, you're, essentially, land locking a piece of property. If that makes any sense. But my concern is you -- you really limit what can be done on that corner by not considering it as part of this larger application and by leaving it out you leave a piece that you don't know what that piece is and, again, a concern of annexing and missing pieces and parts is concerning. So, maybe if it's remanded back that can be part of what -- what are the possibilities there, too. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: The only positive thing I can see coming out tonight is remanding it back to Planning and Zoning with the new set of conceptual, new plat, and getting some of these questions answered. De Weerd: Tamara, did you have a comment before -- Thompson: Yes, Madam Mayor. Thank you. Tamara Thompson. I just wanted to clarify that if there is any confusion on the age of those existing homes, they were built relatively -- they are relatively new homes. I want to say so '90 to '94ish is where they are. So, they are not what Mr. Luke was talking about, his was 1948. They are not -- they are not that time frame. They are relatively new and those two current property owners are retaining their homes and they don't have any plan to redevelop at this point. So, I just wanted to clarify that so there wasn't any confusion there on the age of the homes. Meridian City Council March 17, 2015 Page 40 of 65 De Weerd: Thank you. And I guess one more thing I would throw in there for consideration if you were to remand this is -- is the street alignment. I did understand the concern of Mr. Taylor with the movement of the green space, because that really is his backyard and I don't have any perspective of where that house is on the property to the west, but it runs a road clear alongside his -- certainly gives some good buffers to the existing homes in the annexed areas, but -- I'm just trying to further muddle things. I really am not trying to. So, what is the will of this Council? Rountree: Have Keith make his motion. Bird: We have got to close the public hearing. Rountree: Yeah. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the public hearings on AZ 14-016 and PP 14-018. Rountree: Second. De Weerd: I have a motion and a second to close the public hearings on Items 8-F and G. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: For discussion, Madam Mayor, if I may? De Weerd: Mr. Bird. Bird: I have no problem with the annexation right now except zoning and I realize we got already zoning out there, but not -- I feel that we need to keep R-4 down to Amity on the east side of Eagle Road, because that's what we got started and way to go. South of that or over to the west of it were already there with R-8. So, we have made -- we have made a couple of subdivisions change to R-4 north of this that wanted to come in. And, you know, their -- their -- while these homes are -- the two properties they are talking about is basically maybe 20 years old at the most, if I remember, dollars talk and somebody comes out there and wants to put in apartments or stuff, we are -- we are sitting here, the density goes up real nice, so I -- some of you other guys jump in here on the -- the preliminary plat I think has to definitely go back before Planning and Zoning, because what we are seeing is nothing they have seen, as I understand on the one part, so -- and -- and I didn't see where anybody objected to the zoning. I don't know if I'm the only one to object to that, so, you know, why send that back through the mill. But I will let some of you guys weigh in here. Meridian City Council March 17, 2015 Page 41 of 65 Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: So, Caleb, didn't you say we could split up the zoning? Hood: Madam Mayor, Council Woman Milam, that would be my preferred if that's what you'd like to do. I'd rather zone the lots to represent the lot sizes versus zoning them something they are not. I guess I would just confirm with Mr. Nary he's okay. This was noticed for something more intense and what you would be doing is zoning -- down - zoning something, if you will, to something less intense. So, if you were to take the -- don't know if you're looking at both of the existing larger home sites and zoning both of those to R-4 and everything else R-8, but, again, I would confirm with Mr. Nary he is okay with that. Again, this was noticed for something more intense and if your action was something less intense historically we have been okay with that. We can't go the other way, can't go to R-15 1 don't think, but -- you couldn't go the other way, but I think we can lessen the intensity and be okay. Milam: Okay. Hood: Madam Mayor, if I can just follow up. If that's the direction of Council, though, we would need new legal descriptions of the properties from the -- from the applicant. De Weerd: Okay. Any other comments? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: To your earlier comment, what might be helpful in -- in part of the discussion with Planning and Zoning -- I know that the southwest corner parcel is not part of this project and it's not controlled by the applicant, can't necessarily be concept planned even, but would be curious to see other examples of -- of how that -- you know, in this type of intersection that type of parcel being left excluded has ever been successfully developed in the future. I think the pause that you see with what that might be left as, there is certainly -- just so that's part of the discussion. And the applicant probably has examples of where that's the concern that we are worried about can be alleviated, but -- Watters: Madam Mayor, Councilman Borton, Councilmen, I can't think of any right off the top of my head, but I can say that that is -- that property is designated medium density residential as well and they would have either -- depending on what the Council determines either public or private street frontage to their property. You could ask the applicant to prepare a concept plan. It's just a concept, it doesn't affect development of that property or -- but to show how that could redevelop possibly in the future. And if I could add a quick note on Councilman Bird's testimony, just for clarification, the preliminary plat itself, which is -- is just the boundary shown here, has not changed since Meridian City Council March 17, 2015 Page 42 of 65 the Commission hearing, except for if the Council wants them to provide public streets, rather than private. The concept plan is what's changed significantly and that was associated with the annexation and zoning application. So, if -- if the plat is remanded the annexation and zoning should go back also. Anyway, just to clarify. Bird: Thanks, Sonya. Watters: Yeah. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I will throw this out. I don't want to sit here until midnight. I move that we take AZ 14-016 and PP 14-018 and send it back to Planning and Zoning in light of the new concept plan and the private streets. De Weerd: Do I have -- Borton: Second. De Weerd: Second with discussion? Borton: Discussion. De Weerd: Uh-huh. Borton: I think the remand to include really all of the considerations that -- that we have raised here and I don't know if we have remarked on the applicant's request to move the pedestrian access up further north on the western portion of the preliminary plat. I don't know if we ever gave direction. From my perspective I didn't have heartburn with that requested change. Bird: I didn't either. Watters: I'm sorry, could you clarify that, Councilman Borton? Borton: It was one of the conditions of concern from the applicant was the location of the pedestrian -- Watters: The pedestrian pathway? Borton: Correct. Watters: Yeah. And the condition actually reads for the pathway to extend to the north, not necessarily to the west, and the reason for that is because these are proposed as Meridian City Council March 17, 2015 Page 43 of 65 private streets and there was no connectivity to this parcel up here. So, staff had recommended at least a pedestrian connectivity and that was why also staff recommended a pathway connection down here where my pointer is at to Eagle Road. So, we had one to Eagle, one to the north, for future interconnectivity. If the Commission and Council decides to require public streets in here, then, staff will probably recommend that this actually be stubbed to the public street to this property for future extension and interconnectivity. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I might have heard it wrong, but the portion where you're indicating the pedestrian pathway connecting north -- Watters: Right here? Borton: Yeah. Watters: Yes. Borton: My notes were that the applicant would have liked the pedestrian pathway to Eagle Road to exist at that location as well, rather than the southern portion. Watters: Correct. Yes. I think they may have thought, though, that my intent was an access to Eagle rather than to the north. If it's to both then -- Borton: Okay. Watters: -- that could be okay. Rountree: I'm good with that. Borton: Yeah. I didn't want that to be an issue of -- to be addressed at P&Z. Watters: Right. De Weerd: So, specifically it's being remanded back because of the change in the concept plan of the northern piece. Does Council want conversation about the -- the gate -- gated and private roads or was Council good with that on the southern piece? Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council March 17, 2015 Page 44 of 65 Bird: I'm very in favor of having the gated community having a private road. I think that's great. It works great. De Weerd: The only concern would be is what that does to the Luke's property on the corner, because, again, it's going to be dictating exactly what they can or cannot do on a private -- on a private street. So, that would be a conversation we want Planning and Zoning to contemplate there as well. Rountree: Access off Eagle Road. De Weerd: Because -- yeah. They -- they should have access off of Eagle or Amity because of the distances. Unless I'm wrong. We can ask -- we can ask ACHD if they would make an exception. I don't think they will. And I don't think we really want to set that up. Anything further for Council's desire in terms of having our Planning and Zoning Commission discuss? Okay. I'm sure you kept good notes. I'm sure the applicant and the -- the citizens have taken good notes, so, anyway, it's been remanded -- it's -- there is a motion and a second to remand this back to the Planning and Zoning, so I will ask Madam Clerk to, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 9: Department Reports A. Mayor's Office: Resolution No. 15-1056: A Resolution for the Appointment of Robert Waldher to Seat 2 of the Meridian Transportation Commission De Weerd: Item 9-A. Council, you have Resolution 15-1056 in front of you. It is a resolution to appoint Robert Waldher. Sorry. I apologize. I already messed up your name. To Seat 2 of the Meridian Transportation Commission. He is with us today and will say what -- what true commitment has already been shown to sit until 8:30 to -- to hear his confirmation. I would ask if you have any questions. Okay. I will ask him if he wants to make comment after your motion and vote. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we approve Resolution No. 15-1056 appointing Robert Waldher to Seat 2 of the Meridian Transportation Commission. Bird: Second. Meridian City Council March 17, 2015 Page 45 of 65 De Weerd: I have a motion and a second to approve Item 9-A. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea, Zaremba, yea, Borton, yea; Milam, yea, Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Would you like to make any comment? He waited all this time to not make comment. But we appreciate your willingness to serve. We look forward to having you join our transportation commission and we are excited about the background, the ideas that you have, bringing it to that group, so thank you for your interest in serving our community. B. Public Works: Budget Amendment - Trimble GPS Purchase for the Not -to -Exceed Amount of $23,339.00 De Weerd: Okay. Item 9-13 is under our Public Works Department. I will turn it over. Hoffman: Good evening, Madam Mayor -- De Weerd: Good evening. Hoffman: -- Members of the Council. Thank you for this opportunity. My name is Matt Hoffman. I work in the Public Works Department as a GIS technician and I'm coming to you this evening with a budget amendment to purchase three GPS units to equip our inspection staff, as well as upgrading the licenses for that field software for asset management collection. De Weerd: I'm not sure if you drew the short straw, that you were tagged to get up and present. Council, do you have any questions for Matt? Bird: I have none. Rountree: None. Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: I would only add that my understanding from Mr. Barry is that the department has six people attempting to do this job, but only three units. Therefore, the request for three more units -- it's a lot of field work and if they have to share the units they lose a lot Meridian City Council March 17, 2015 Page 46 of 65 of time and it's a great inconvenience. So, as liaison I was happy to sign the application for this. De Weerd: Thank you. Zaremba: If we are ready I would make a motion. De Weerd: I would accept that. Zaremba: Okay. Madam Mayor, I move that we approve Item 9-13, the budget amendment for Trimble GPS purchases, which also includes some additional licensing seats for the not to exceed amount of 23,339 dollars. Bird: Second. De Weerd: I have a motion and a second to approve Item 9-B. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea, Zaremba, yea, Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Thank you, Matt. Hoffman: Thank you very much. C. Community Development: Review and Approve City Roadway, Intersection and Community Program Project Priorities for 2015 De Weerd: Item 9-C under our Community Development Department and I will turn this over to Caleb. Hood: Thank you, Madam Mayor, Members of the Council. I heard Councilman Bird say he really wanted to stay here until midnight, so this is the perfect agenda to talk about this. No. Bird: You got to remember, I don't have a real job. Hood: I got to be back here -- I got to be here at 8:00 in the morning, so we will try to make this as quick as possible. I will get into some of the details here, but just a quick high level. The transportation commission didn't make a whole lot of wholesale changes to the priority list from last year, but let me start from the top. So, ACHD sent us a letter saying they are getting ready to begin their 20 -- '16 to 2020 integrated five year work plan and part of that is outreach to other agencies to put together a priority list. So, if we do Meridian City Council March 17, 2015 Page 47 of 65 this on an annual basis -- some years it's been a little more of a challenge than others, but, again, the transportation commission, all things considered, made relatively few changes from previous years where the transportation task force used to do this and make a recommendation to you all. I am bringing their recommended priority list for 2015 on roadways, intersections, and community programs to you this evening and I will just jump right into the priority list. And I'm not planning on going through all these. The yellow project that you see highlighted -- this is all in the -- in your packet. The yellow highlighted projects have either moved up or down in priority five or more points. So, that's what the yellow highlight represents. I just picked five spots, so there are some that have moved four, I didn't highlight those, but those are, if you will, substantial in my opinion. Just to kind of orient you a little bit, the -- any of the shorthand are just to see how these tables layout. The transportation commission recommended draft order is the first column. So, you can see the order. If you just accept their recommendation that's how it will be. This is your priority rank from last year. So, again, anything that's in yellow moved up or down more than five position points from last year. I would try to -- I would go through and explain some of their rationale -- at least what I heard and some of the bigger changes they made, some of these ones I won't address unless you ask me. There are a couple of new projects and that's the -- I tried to bold it. It kind of got lost there a little bit, but the Victory, Locust Grove to Eagle, project we didn't have it ranked last year. That's a new project in red lines. The 80 -- excuse me -- 93 projects on ACHD's prioritization spreadsheet. So, this column shows you how any given project ranks at ACHD and, then, the name of the segment we are talking about or intersection here in a minute. CN, the construction year. These are in millions of dollars. CIP capital improvements plan. So, that's the 20 year plan at ACHD. OF is unfunded. I don't know that I have too many shorthands, other than the level or service. So, F is the worst and A or C are real good. E you're starting to push towards F, but D is acceptable. So, think of it somewhat as a report card for how those intersections function as a -- as a high level refresher. So, just a couple of the notes that I had from the transportation commission, again, focusing on some of why they -- they made some changes and this was kind of a little bit of back and forth. Last year they recommended to you that this segment of Meridian Road be somewhere in the top ten. You all recommended moving it down and they said, you know what, we think we had it right, so they moved it back to where -- this is, essentially, what they had it last year. Some of that is the bottleneck that they are seeing north of Cherry on Meridian Road and so this is the -- where Meridian turns into a three lane facility. With this corridor now being open that's where we moved the bottleneck to -- between there and Ustick. So, their experience was, yeah, this is a top ten worthy project there. I gave them a little bit -- although I tried not to put too many words in your all mouths from what happened. They were kind of curious. So, I had written some of our projects down and I remembered some of that from last year, but didn't remember the entire discussion. The project 11, Ten Mile, Victory to Overland, didn't mention, you know, the city wide surveys that had been done and folks -- a lot of residents, business owners in south Meridian saying, hey, we need some more attention. In south Meridian -- you're focusing a lot of your projects north of the freeway. We have needs down here, too, and we said, you know what, we hear that, too. And so they moved this project up a little bit more. Ten Mile, Victory to Overland. We had some transportation commissioners that drive that on a regular basis say, yeah, I can attest to Meridian City Council March 17, 2015 Page 48 of 65 this, there is a need here in this area and, again, 12 was new. So, I will just go -- scroll to the bottom real quick and mention that our number one project from last year is under construction now and most of you have probably driven out there and seen the construction, so that one comes off of the list as per usual. If it's under construction it doesn't need to be on our list anymore, because it's not -- just because it's being taken off our list doesn't mean ACHD is going to slam on the brakes and not do the project, because it's not on our priority list anymore. So, we understand that. The other project that's in that same time frame as the McMillan, Locust Grove to Eagle, which about half of that is in Meridian. So, those two projects come off. With that I -- that's the roadway priorities as recommended by the transportation commission and I think I will pause for any comments. You can kind of take these one at a time probably will help the discussion go along. So, with that, that's my presentation on the roadways. Oh. I'm sorry. I will make maybe just recommend -- or refresh -- not just because it's getting late in the evening, but if -- I will take comments on any projects, but we probably don't need to worry too much about our number 29 and 31 and swapping those around too much. Really ACHD only cares about our top ten, 12, 15, 20 projects. So, if we are talking about in this neighborhood, that's great. Again, if you see something down there at the bottom and you're like, okay, we need to move this in the middle of the pack, we can do that, but it really is our top 20 that we really need to -- to work on, so -- again, I will take any comments, but the ones that matter are going to be in your -- your top ten. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Caleb, I can agree with the commission one hundred percent. I mean, sure, there is other -- there is certain ones you'd like to see get moved up, but the way they have got them ranked I think -- I think it's very good and, you know, I have no problem with it at all. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Caleb, I -- the one thing that stands out to me is Ustick Road, that they are doing Locust Grove to Meridian, wouldn't it be better to do it all at the same time? If they are going to continue that on to Linder, just to do that as one project or -- Hood: Madam Mayor, Council Woman Milam, certainly they could and you know -- and they are, really. These are sort of bonus points. ACHD has a prioritization. They'd like to know what our priorities are -- you know, the next mile of Ustick, Linder to Meridian, is in the top ten. If you want to bump it up to a higher number even that would be okay, but that is how ACHD is designing and planning for that to make it as seamless -- if you look even in the -- what is that, the fifth column, they have the same construction year. So, CN 2018-2019. So, they are tracking together. If you want to make that more -- yep, these are our top two projects, that's fine, but just so you know at ACHD they are programming it that way. Meridian City Council March 17, 2015 Page 49 of 65 Milam: Thank you. Rountree: Caleb? Hood: Uh-huh. Rountree: Madam Mayor? De Weerd: Uh-huh. Rountree: I think it's past time that we will let the Linder overpass go. I think we need to put some emphasis on that. I don't know if the city and ACHD are going to have to partner like we did for Locust Grove, but that needs to be -- that needs to finish our system. That's a major roadblock and puts a lot of traffic out of direction and particularly as that area to the south develops. So, I think let's put some emphasis on it, as opposed to having it linger down there in the -- in the low teens and 20s. To me we want something done and maybe we need to start some dialogue with district three. I know what they are going to tell you, but -- Hood: And, Madam Mayor, Councilman Rountree, I don't know if you're quite down there. That was actually a project that the transportation commission discussed as well. As you will see in some of these other lists, anything on the state facility, though, they said these lists are going to ACHD, we are not trying to prove a point to ACHD it's a priority, but if we are talking about partnership and asking ACHD to get in the game, along with us and the state, and do a project like Linder Road, I think we can move it up. But -- Rountree: That helps our system a lot more than it helps the state system, but it is -- would be a state facility, so -- Hood: And I think they recognize that as well. I just don't know at this point that they are going to be -- the paradigm is going to shift, because we move this up even in the top ten. It's just -- it's not going to score well. But as a dialogue I hear you. I can have that dialogue and start that with ACHD. In fact, we are already talking about that. Rountree: Okay. Hood: Again, that was something the transportation commission talked about. This 12.1 million dollars, is that just ACHD's portion, because that's going to be probably more than to do the full structure -- the overpass there, but -- Rountree: It just gets more every year. Hood: Yeah. So, we can -- we certainly can move it up and I do think it's time. I just -- as an aside quickly, I get more phone calls probably on when is Linder Road -- when are we getting -- the Locust Grove overpass at Linder Road than I do probably on any other topic. Meridian City Council March 17, 2015 Page 50 of 65 De Weerd: Any other comments from our Council Members? Zaremba: Madam Mayor? De Weerd: When is -- when is this due, Caleb? Hood: Good question, Madam Mayor. They would like our priorities by April 15. De Weerd: Okay. So, you can -- you can ponder this and we can put it back on and give you a little bit more time to -- to see how we want to prioritize these -- or accept the transportation commission's recommendations. Zaremba: Thank you, Madam Mayor. This is kind of a sideways comment, but it just occurred to me while looking at it, the draft rank priority I think was 33 or 34. Can you scan down -- 33. Seeing the East 3rd Street connection there reminded me -- it's nice to see that Cole Christian is going to develop that property on a temporary basis as a field, but it occurred to me the other day as I'm driving north on East 3rd we do have it in Meridian's plan and ACHD plans sometime to connect East 3rd across there, since there has been nothing on that property for a long time it isn't a concern, but I would ask now that Cole Christian is planning on using that property, if we could get a sign on Carlton at the north end of East 3rd that says this street to be developed -- the typical sign says something like this: This street to be continued or extended I believe is the word. This street to be extended in the future. I think that should go on Carlson where 3rd Street dead ends, just so that isn't lost in the process at some point. That's a request to ACHD. Hood: Madam Mayor, that's what I was just going to say. Councilman Zaremba, I can ask Justin and others at ACHD if they would be willing to put that out. If I can, since you brought that up, and I talked to a couple of council members, if you haven't -- Cole Valley has purchased that property across 2 1/2 Street. They are improving it for a field. They are going to have JV games and some auxiliary fields, science classes, whatnot that -- that can go on there. The Planning and Zoning Commission did approve that last year. They are fully aware that 3rd Street some day will be extended through this property and bisected, but we thought, you know, it's not being utilized very well now, had a buyer and it got their wheels spinning I think about a master campus plan for their property. So, when the road goes through what do they do with their parking and expansion and things like that. So, just wanted to let everyone know that, yes, that was part of the dialogue when we talked with them and to Planning and Zoning Commission. We didn't want any structures to be put there, because, again, some day there will be a road in that -- in that location. But I can ask ACHD if that's something we can do -- probably on both ends -- I don't know if there is one there now or not, but I will inquire and see if they wouldn't mind putting up those signs. Zaremba: Thank you. Appreciate that. De Weerd: Okay. If there is nothing further, we can move on. Meridian City Council March 17, 2015 Page 51 of 65 Hood: So, intersections. Oh. Probably about the same -- excuse me -- amount of dialogue and, again, a similar tone, similar projects. Chinden always trumps the -- last year they had kind of down in this realm eight, nine, ten, 11 -- and, again, I think the Council moved them up to the three, four, five area and they kind of moved them back. So, I said, you know what, don't -- you're not -- don't worry about hurting the Council's feelings. All right? You -- what you think the priorities are, tell them. Don't worry about, oh, you know, are we okay with -- yeah. Do it. You know, it's a recommendation. If you feel that this is a recommendation you want to make, that's fine. And, again, the Fairview, Locust Grove, is one, too, that was relatively high on their last year. I believe that was one Councilman Rountree moved back down and they said, you know, I drive this, it's not very nice, there is a safety concern, they moved it back up. So -- and I should have pointed that out, Madam Mayor, I'm sorry, Councilman Zaremba was also at that transportation commission meeting, so if I'm leaving anything of the summary out that he thinks was important, but -- that was kind of the tone and the flavor or the discussion for intersections. So, let that -- there is their recommended list. De Weerd: Thank you. Council, any comments? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: On the Chinden projects, they have still got Chinden-Ten Mile and that's probably not going change. Is that going to go away? Hood: Madam Mayor, Councilman Rountree, it was -- it's not done to its ultimate. So, yes, there were improvements put in with that ACHD worked with -- with Walmart on getting done. You can see it's last in the string and they actually moved, Chinden/Locust Grove ahead in that -- in that series. So, before this one was actually down at the bottom and they moved Chinden/Locust Grove ahead of the rest of the Chinden intersections. But that isn't its ultimate configuration, so -- and, again, anything outside of the top ten you don't get any points, but they like the idea of kind of keeping all of those state facility -- Chinden intersections together. So, where ever they can keep them together. Rountree: And I would move Chinden/Meridian to the highest on that list at this point, because it's got direct access to the interstate, that's why people are going -- Hood: I would just also point out the 999 is not a typo, it's on ACHD's list. Obviously, that's higher than 93, but, again, anything on a state facility doesn't score real well with ACHD, but they are tracking it. It's on their list, but it -- the cost benefit isn't there for them. And, again, they recognize the network benefit from improving those, but the state has kind of pulled back on their partnership levels on those intersections and -- we are not the only ones helping the state to find some money to -- Rountree: Help me understand the safety concerns at Fairview and Locust Grove. Meridian City Council March 17, 2015 Page 52 of 65 Hood: So, this is something new I have added and I'm sorry I didn't explain that at the beginning. Any project -- so, let me zoom down here -- I'm not sure which page it's on. Towards the bottom and this is in your packet. But in the spreadsheet that ACHD sent us in the far -- let's see, what is it? One, two, three, four -- Bird: Well, you're better than I am. You can read upside down. Rountree: I can't read it. Hood: Now can you see it? Zaremba: That's better. Bird: Holy cow. Do you come from the Finance Department? Hood: We will get it big enough here. Just -- I need to find -- so -- and it doesn't necessarily matter the project, but the annual safety benefit, it's calculated -- and Justin is still here. Thank you, Justin, for hanging out. He can actually tell you how this is calculated, but a fatality is worth so many dollars. A serious injury is worth so many dollars. It's not the only thing, but there is classification levels of injuries and so any project that had a benefit that ACHD calculated over 100,000 dollars or more I put safety benefit in that far right-hand column. So, you can -- you know, there is not a whole lot of them that end up having an annual safety benefit of 100,000 dollars or more. So, for the Fairview/Locust Grove I'm not exactly sure how -- how that's calculated or what the issue really is there. I don't know if it's the volume of inter -- you know, if it's just a whole bunch of rear -end accidents or if there is one fatality or -- and, again, I don't -- and I think it's a three or four, five year average, so it's not just one accident and all of a sudden it jumps up there. But what I did on that -- my spreadsheet was say any project where there is at least 100,000 dollars or more safety benefit I highlighted it. And Justin is ready if you wanted to ask him anymore of how they actually calculate that, but -- and I don't know if he may even know. Fairview and Locust Grove. Rountree: I understand how you calculate it, I'm just trying to figure out what's the issue there. Is it the turning movement into -- into Fred Meyers? Other than that, the signalization and the lane configuration work pretty good. Hood: And, Madam Mayor, Councilman Rountree, before -- before Justin speaks -- mean I didn't look at cars, I didn't run the reports. We have police here. We have access to that. I just -- I don't know, so maybe Justin does. De Weerd: Hi, Justin. Lucas: Good evening, Madam Mayor, Members of the Council. Justin Lucas. Ada County Highway District. I'm the planning and programming manager. I wish I had specifics on all the accident data. We have all that and that's what drives this Meridian City Council March 17, 2015 Page 53 of 65 spreadsheet. That's specific intersection does have some relatively unique access management issues. Some of which have -- if you have seen changes over time on that intersection, there has been some interim treatments that have gone in, candles, raised medians, curbing, other things that have affected both the Fred Meyer entrance and the entrance to the -- I guess it's a yogurt shop there and other things. Rountree: Right. Lucas: But if I had to wager a guess I would imagine that most of the accidents at that intersection relate to those access management issues and I could verify that with our data if you would like me to send that over. Rountree: Which on that short intersection job is going to take care of. Lucas: Yes. And just to also clarify, those -- you know, monetizing accident issues and things like that, you know, it's more of an art than a science. That's not dollars saved by Ada County Highway District, those dollars represent dollars saved by the people -- Rountree: The users. Lucas: The public. The users. And so that's what -- I just want to make that very clear that when you're looking at that detailed spreadsheet and you see these dollars, safety, and things like that, those aren't dollars that you or the ACHD -- well, maybe you are and maybe I am -- hopefully I can avoid an accident out there. But it's just dollars saved by the public. De Weerd: Okay. Do I say next? Hood: So, the third priority list to consider this evening are the community program projects and these generally are sidewalk or pedestrian projects. Before the transportation commission meeting -- is Jay still here? Yes, Jay is still here. So, he can attest that we met with the school district and kind of went through the priority list that the parks commission has come up with for their pathway priorities and with Miranda Carson at the school district and compared what the school district has on their needs list and what -- what the trans -- or, excuse me, the parks commission has on their needs list and, then, looking at what we had last year and, then, added, subtracted, adjusted kind of some things as I made a recommendation to the transportation commission. So, on this one -- sorry, this one shouldn't be highlighted yellow. On this one the main changes were actually towards the end of -- of the list. You can see the first page that they are all the same as they were last year. Here is our top six. There is a little bit of juggling around. I can't remember what was seven last year. Maybe we will find it here. A real similar flavor, though, to the intersections we just talked about. There are a couple of projects that were up near the middle third area, there along the state facilities and the transportation commission said move those down to the bottom of the list. And there was nothing really moved up unless something ahead of it moved to the bottom of the list on some projects, but really nothing as far as priorities really grew, they all just sort of moved Meridian City Council March 17, 2015 Page 54 of 65 up a couple other projects moved down and, again, I will just jump to the bottom real quick. Let me highlight these, I guess, because there is some new projects. I'm sorry. Hopefully I'm not making anybody dizzy. The recommended new priority number 18 -- this is a piggyback and you can see priority 17 is right -- Kentucky Ridge and developers. This is the next piece. This is the piece morphed from Victory, then, up to the new middle school site. So, this is a priority that was added after that dialogue. The developers taking care of some of the things on Kentucky Way -- and I should say if anyone wants me to I can pull up Google Earth, we can look at this, we can zoom in, and I can get you a little bit more oriented if you like, but this is, basically, about a third of a mile -- it's almost a half mile west of Meridian Road on Victory and Stoddard is that half mile line that goes to Walmart at Overland kind of area. So, again, there is sidewalk there. There is a middle school planned and there is some county parcels there that make unlikely road development in the near future of one or two acre lots. They kind of know what they are and they don't have sidewalks. So, this will be sort of the safe routes type of a project there. So, that will double up, which they do at 18 on the charts. This project -- we had that 11, but after some dialogue, particularly from -- make sure this is the right project. Ustick and West 3rd. So, this is -- this is a project that's actually going in with the Meridian/Ustick intersection project, so ACHD has already scoped that. I do not recall why any of the transportation commission put this down. I apologize. Do you recall, Councilman Zaremba? I don't remember why they -- Zaremba: Just -- I'm trying to think, Caleb. I remember it being commented on. Rountree: Corresponded at Meridian-Ustick intersection? Hood: The signal pretty close to this, but we received a request from that neighborhood south that -- that, you know, kids aren't going to go back a quarter mile out of direction. De Weerd: This gets them to our park or Fast Eddy's to -- Hood: Settlers. That's right. De Weerd: And that's been a real big safety concern. Hood: And I just don't recall why the transportation commission moved it down in order. Are you still there, Justin? Maybe Justin remembers. Lucas: I was. I believe, Madam Mayor, Members of the Council, as I recall, Caleb, and -- there was some -- there was quite a bit of discussion about the Ustick and Meridian intersection and as part of that discussion I think we talked about how this project was a component of that and was, basically, scheduled to be constructed I believe in 2017 and as all of that was kind of swirling around this was moved down and so it was all part of this -- the discussion about the intersection, the pedestrian crossing was all happening somewhat at the same time and so it wasn't extremely clearly, but I remember coming up and speaking to that kind of shift, so -- Meridian City Council March 17, 2015 Page 55 of 65 Hood: I would still recommend that it's a priority for the city. I don't -- shouldn't move it down any further. De Weerd: Well -- and I guess before you scroll too far past it, item 20 or 22, the Meridian Rail With Trail as the Parks Department number two priority and in light of recent discussions on Fairview, the rail corridor is -- has been seen as something that needs to move up as a priority for that protected multi -use pathway opportunity. One of the most pristine areas that we can have a connected corridor with pathway pieces that -- to begin a conversation with Ada County Highway District that this corridor is going to be critical in being an alternative to the need to go east -west and so want to make sure that that's in whatever top numbers that are -- are seriously considered and one that really needs a conversation. There has been investment by the city and COMPASS in terms of this corridor as well. Hood: And, Madam Mayor, I may contradict myself a little bit, but -- based on what I said about intersections and the Linder Road overpass and making the statement with ACHD. This is one I -- I agree, I think if it's going to happen we need a partner like ACHD to come alongside us. Don't really get a lot of traction there with the transportation commission, but there it is, so a few projects I recommend moving up, like I said, something just moved down two or three spots. I'm scrolling again. Are there any other comments on those -- those projects? We get to the bottom of the list and, again, we see some projects that have moved down. This project -- I think it's highlighted on here, the Hunter Elementary School boundary no longer goes north of McMillan Road. That played really big with the transportation commission and so it's not a safe route to type of thing, they wanted to move it down, so it sits are 31. And, then, Eagle Road, River Valley to Ustick, it's a state facility, so they said move it to the bottom of the list, but it was 12, so -- and it's grouped with the other state facility project there at 33. So, when I get to the bottom of the list there is a couple of new projects I just want to highlight real quick. I'm sorry, was there a comment? Milam: I'm sorry. Hood: No? Okay. Just a couple other new projects. We received a letter from the Meridian main branch library about wanting a HAWK signal mid point between Linder and 8th Street, right where the -- the library is. There are a lot of kids that cross mid block there and they are concerned about safety. Again, that didn't -- a couple of things on that. The school district said we try to tell our kids go to -- go to the light and cross. We don't think you should put this in to really -- they can change their behavior. We don't need to accommodate their bad behavior is essentially what she said. So, the transportation commission said, well, if the school district doesn't want this crossing -- we are okay keeping it on the list, but we don't really want to move it higher than this, so keep it on the list. They didn't really see the need. So, you would have Linder and Cherry, obviously. There would be a signal potentially about a quarter mile at the library and, then, another signal a quarter mile at 8th Street. So, they said --you know, they didn't really see this being a top tier project anyway. So, I will probably just leave it at that. Meridian City Council March 17, 2015 Page 56 of 65 De Weerd: And they probably haven't seen the kids that do stand in the middle of the road to cross it, so -- I would love to say we shouldn't reward bad behavior, but there is a huge gap and a huge number of kids in that area. There is a safety issue there. Hood: So, there is one that -- again, I -- that is just a dialogue, so -- De Weerd: Don't shoot the messenger? Hood: Yeah. I am the messenger here. Although I think they are doing a great job with this, so -- thirty-five. And this one -- essentially what this comes down to is -- if you're heading -- I will try to explain it without pulling up Google Maps. If you're heading east on Pine off of Eagle say and you're -- Lewis & Clark is going to be on your right or south, there is a lane that drops and you have to merge back into the through lane. Well, just after you get through the intersection there at Parkdale -- Parkdale it opens back up again, so you can turn right at Lewis & Clark. Essentially what the school district would like is to make that a through lane, then, people going to Lewis & Clark don't have to bottle -- merge to, then, get back in the lane to turn. Just make it, essentially, an intersection project where you would just add a little bit of pavement to both sides -- and I don't know if ADHD has had a chance to look at it in the past three weeks since the transportation commission did their recommendations, but it looks like a little bit of restriping -- maybe you can fit that extra lane in there, but that's, essentially, the request. It's not really a community programs project, it's more of a -- it's more for motorists, so that the traffic on Pine can flow better and you don't have to merge before you merge over to turn, so -- and I can pull up a picture if you would like, but that's school district's priority and, again, that didn't move very high. This redo crosswalk on West 8th Street and Meridian Middle School, the Mayor's office at first received that complaint. I have talked with the woman there, she's actually coming to -- I can't remember if it's our April or May transportation commission meeting to explain a little bit more. I talked to her -- essentially what her request is -- she's okay with where it's at. She'd like to really see some more attention paid to it. Flashing lights. Cones put out by the school district or crossing guards, something that really highlights, hey, this is a cross -walk where kids cross, because she says people will pull up and park near the crosswalk or even in the crosswalk, which screens kids that come and, you know, their first step is out in front of cars and there is a car zooming by at 30 miles an hour or whatever. So, some way to really, you know, call attention to that crosswalk there. So, we will talk about that a little bit more at the transportation commission and see what maybe we can do to work with the school district to -- De Weerd: And the problem is that crosswalk is kind of at the top of a little knoll and so until you're almost right on top of it you don't know there is a crosswalk there. The vision to it is really difficult. Bird: Madam Mayor? De Weerd: Mr. Bill -- Mr. Bill? Meridian City Council March 17, 2015 Page 57 of 65 Bird: I'm sorry, Bill. That is definitely a problem, but the biggest problem Is some that was supposed to get taken care of last -- last year by our police department with -- we got -- as school let out you can't hardly get down 8th Street because of all the cars pulling in there -- they have got a complete parking lot sitting out there where they could pull in and pick the kids up -- I know the kids would probably have to walk a half a block. De Weerd: Well, no, the bus drivers, they -- they won't let cars really in there. Bird: Well -- and these kids -- that crosswalk is right where the walk goes over to 7th Street and it is -- Mayor said right, sits on a little -- and it's hard to see and it's really hard to see when you got two cars parked on it. But the kids are -- in fact, today I had a little gal swing right out from the tennis courts on her -- what are those, mopeds or is that -- Hood: Little Razer scooter? Bird: No, not -- Hood: Motorized? Bird: No. The thing that they ride -- those kids -- those -- De Weerd: A moped. Bird: Like you had -- no. They are pumping. Rountree: A scooter. Bird: No. No. No. They are -- Rountree: Skateboards. Bird: Skateboard. They were after my time. Come flying out there from the thing, but will say most people -- I have to tell you that most people aren't going over 15 miles an hour down through there. The cars -- the traffic is very good and at the -- at the intersection now they have got a guy that is there that watches it and does a good job, so -- Hood: And, Madam Mayor, I think, you know, this one is on our radar screen. I don't think we need to move it out necessarily, because it's really -- there is really no improvements out there, other than maybe some signs. Maybe -- maybe it turns into a request for a HAWK signal. Maybe. But I don't know where that's going. It is pretty fresh. That was just starting to be kicked around by the transportation commission and ACHD. I do think the school resource officer knows about this as well and the principal there and the school district has engaged as well. So, we are talking about it's known that there is an issue and different forces are working to solve it, so there is that one. I think those are the new projects. Fairview, East 3rd to Locust Grove -- oh, I wanted to call this out, because Meridian City Council March 17, 2015 Page 58 of 65 have been down this one. I told the planning -- or the transportation commission that it was under -- under construction, but that was the overlay and the -- the ped ramps are being put in as part of the overlay on Fairview. So, this project actually isn't a construction 2017 project, so I'm requesting to move this back up into the top ten somewhere or somewhere in that general area, because I was a little premature and saw -- you probably saw it, too, a couple three weeks ago on Fairview there was a bunch of -- in fact, I think there are still come candles -- I think some of the ped ramps and sidewalks -- and, then, they are coming -- we are doing design on that project, but it isn't construction in '15, it's -- well, it's still going to be '15, but it's going to be maybe later this year. But that's the overlay project for Fairview that's really going on more immediately. So, if I had one request -- one thing -- and I don't think I will hurt anybody on the transportation commission's feelings by asking you to move this back up somewhere in the vicinity of where it came from, because I have messed that up. So, with that that's community programs priority list. What I may just quickly update -- since I have the floor real quickly, this Main -Williams crosswalk, that was also talked about previously. It's not on this list, but Main Street at Williams here in downtown there is the thrift stores that are -- and there is a crosswalk -- it's like three lanes, similar to what we just talked about with 8th Street, you get a car parked and a kid walks from a parked car, is kind of screen until he takes the first step into the crosswalk, so what you have got is three lanes of traffic going the same way. The first lane may stop for a pedestrian kid, they see it, if I'm behind, why is this guy slowing down, I'm going to go around him and pass him. Well, they are stopping for a pedestrian that you can't see, so maybe we add that to the list. There is a crosswalk there, but there is no real improvements to that, so -- as far as, you know, for calling attention to a crosswalk being there and I don't necessarily have the solution there either, just wanted to bring that up and let you know, too, just as an FYI, that the crosswalk on Main and Franklin on the west side, ACHD is actually going to disable that crosswalk for a similar concern with the dual lefts. So, we are southbound on Main Street and we are turning westbound onto Franklin, there is dual lefts there, the middle lane is a through left -- same deal, though. The first car may see a pedestrian in that crosswalk, but the second one, he's around the corner and they have had some near misses there. Not a lot of pedestrian traffic there, but ACHD is going to put up a crosswalk closed sign on the Franklin -- this would be the southwest corner of the Franklin -Main intersection to let people know that do not cross here, go to the Storey Park side and cross there or go down to Meridian Road. There are two other crosswalks that are a lot better location within four or five hundred feet. I didn't measure it, but it's not that far between those two crosswalks. I just wanted to give you a heads up on that. That's nothing to do with this, but that's why. So, Madam Mayor, Members of the Council, that's community programs. De Weerd: Thank you, Caleb. Rountree: Madam Mayor, while we are on this transportation topic, we have a scheduled meeting -- joint meeting with ACHD at noon. I have been asked to generate some ideas for the agenda. I think one thing I have in mind, based on some information we have got from ACHD is talk about the public transportation direction they are going, but if you will think about that meeting and have some ideas for agenda items, would you get that to me soon so I can get that back to Jim Hansen, so he can put the agenda together for ACHD. Meridian City Council March 17, 2015 Page 59 of 65 Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: Yeah. Mr. President, I would mention something that Caleb has already mentioned and that may be getting ACHD involved in the Rails With Trails idea also. Rountree: Yeah. Okay. Zaremba: If they will confer things to help fund. De Weerd: If anyone has any additional ideas, please, get that to Mr. Rountree. Okay. Thank you, Caleb. Hood: Madam Mayor? De Weerd: Anything else? Hood: No. I think that's fine. Just back to your recommendation or comment earlier about coming back with -- I don't know if you wanted to ponder it more. I heard a couple of comments in there, but I didn't really hear any -- let's move this project up by -- so, I don't know if you like what you see or if we need another meeting. That's at your discretion. What you don't have in front of you is a letter. We typically prepare a letter. So, I will at least come back with that letter, unless you want to just authorize the Mayor to sign now with whatever priorities, but typically I will bring back a letter that says attached are our priorities, but sometimes we have other comments in that letter. But I don't know how you want to proceed. But we do need to have something to them by the 15th of April. De Weerd: Well, Council, maybe we can put this back on the agenda on the 24th, next week, and I know we have two of our council members that will not be here, but have the letter on the 7th for approval based on whatever is talked about on the 24th. Would ask Council Members Milam and Borton to get any comments into Caleb. Rountree: Will do. De Weerd: Okay. Hood: Madam Mayor, spring break is next week and I'm going to be gone on Tuesday, but I can probably talk to Bruce. This doesn't sound like there is a whole lot of changes. could probably talk somebody into covering for me, but I just want you all to know I won't be here, but I think -- De Weerd: We can have the conversation on April 7th then -- Bird: Yes. Meridian City Council March 17, 2015 Page 60 of 65 De Weerd: -- and turn around the letter. Council can -- can make the corrections, if any are needed and -- Hood: That works better for me anyways, so thank you. D. Fire Department: The Compliance Engine — Web -based software for reporting results of required inspections to Meridian Fire Department E. Fire Department: Agreement with Brycer, LLC for The Compliance Engine Approved F. Fire Department: Resolution No. 15-1057: Adopting an Administrative Policy of the Meridian Fire Department Regarding Approved Method of Transmitting Records of Inspections De Weerd: Yeah. Okay. Very good. Item 9-D is under our Fire Department. Thank you, Justin. Niemeyer: Madam Mayor, Members of the Council, thank you. Just real quick. I did want to compliment recognizing those Mountain View girls. Hallie has played against those girls for several years and playing with them in the summertime and I can tell you they are not only great athletes, but great character in those young ladies, so I applaud you. De Weerd: That's nice. Niemeyer: And, Councilman Borton, based on previous conversations, the undefeated season is gone, they lost to Rocky Mountain tonight, so -- with that, Madam Mayor, Members of the Council, I am here as a follow up to the presentation given by Deputy Chief Palmer about Compliance Engine as a reporting tool to insure proper recording of sprinkler system, fire alarm system and hood system testing and so I would like to make a correction very quickly to the document you have in front of you. The third bullet under background should say current testing timelines, not inspection timelines. I apologize. There is a big difference there. When we came to you in March -- or, correction, in November of this year you asked us to go back and look at another tool that had been presented kind of last minute again -- this project has been going on for about a year and a half now. We took that to heart and we did go back and met with the developer of -- of the other tool. We did have a meeting in February of -- February 18th to be exact to show that tool to the contractors that would be using it. We still had concerns after that demonstration, both from our standpoint and, then, the contractors brought their concerns as well and those are listed within -- within the document in front of you. My biggest concern as the fire chief is this tool has not been used anywhere else and I don't like to be a beta test site for software. I did that when I was with the county and that was a disaster and so I'd like to engage in someone who has a known product, a proven product. So, if could I would like to just hit the highlights with Compliance Engine and, then, I can go Meridian City Council March 17, 2015 Page 61 of 65 back and answer any questions you may have in the interest of time. There is no cost to the city and there is no IT support required. We cleared this with IT. It is a web based or Cloud based program. The tool is proven. They have been in existence for four years. Just some quick background on that. The first service industry recognized that we needed a tool for reporting of these testings. The International Association of Fire Chiefs tasked the Western Fire Chiefs Association to partner with somebody to develop a tool. So, that's been now operational for four years. It's in 37 states. There is over a thousand fire departments currently using this tool. Most recently LA county signed on to be a part of that tool as well. The direction I give early on as we started looking at finding something that met our needs was to work with the city of Boise and the city of Nampa. One of the things I was concerned about is I didn't want different systems in the three biggest cities in the Treasure Valley, because the contractors cross all of those boundaries of those cities. So, if we are going to move forward with something I did want it to be the same for those business owners, those contractors. So, they have been a part of the process the entire time, including the presentation on February 18th. All are in agreement that Compliance Engine is the best tool to utilize and to adopt. The pricing with Compliance Engine offers the most fair opportunity or pricing opportunity for the folks that will be using it. I know, Councilman Bird, you had concerns about the length of the contract, the three year pricing block. As we have talked to the contractors, they felt that that was very fair, because they could plan their businesses three years out, they knew that pricing was set. The agreement also allows for a 90 day opt out. So, if we become dissatisfied for any reason there is an opt out clause within the agreement. Just a couple other features. There is an automated 30 day notice that goes out to the property owners that -- testing of their systems is due. It allows the fire marshal, Chief Palmer, to add an easy to read dashboard, as you can see on the second page, to identify those that are in compliance and any outstanding issues that he would have to follow up with. One of the big things for me to insure that the data we receive -- and I think Jaycee will appreciate this -- the data we receive is compatible with other data bases in the city. We have had this issue that we have been working on for a couple of years now in cleaning up data, insuring that addresses match -- the occupancy information matches from one database to the other and this tool does comply with our current fire inspection software. As far as access and security goes, that is always a question who has access to the data. We do have access to all the information. The first equipment dealers only have access to their client -base information and, then, the building owner at anytime can request information on the test that was done on their building. Cost is ten dollars per system per address. That was asked last time that we were here and so I gave an example of McDonald's and I just threw out a random example, but they have a sprinkler system, an alarm system, and, then, they have a commercial cooking hood system that requires an extinguisher within it. Based on the timelines of those tests that need to be done, their entire cost would be 40 dollars if that fire equipment dealer past the cost onto the business owner. It's all dependent upon their business plan, business model. And I mentioned the endorsements currently by the Western Fire Chiefs, the very last page has that endorsement on it. I know I went through this kind of quick, so I'm happy to answer any questions or clarify any issues that you may have. Again, we are looking for an adoption of Compliance Engine as the tool that the City of Meridian will be using to insure the accurate reporting of these tests being done. Meridian City Council March 17, 2015 Page 62 of 65 De Weerd: Thank you, Mark. Or chief. Any questions from Council? Okay. Borton: Madam Mayor? De Weerd: Yes, Mr. Borton. Borton: If there are no questions, I would move that we approve the presented agreement with Brycer, LLC, for use of the Compliance Engine and the Mayor to sign and the Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to -- Bird: It has a resolution. De Weerd: -- approve the resolution on Item 9-F, which is 15-1057. Correct? Borton: That's what I meant to say. Holman: Madam Mayor? Nary: There is two, Madam Mayor. You have the agreement to approve and the resolution. De Weerd: Oh, the agreement first? Sorry. The agreement. Sorry about that. Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Borton: Madam Mayor? De Weerd: Yes, Mr. Borton. Borton: I would now move to approve resolution number 15-1057. Bird: Second. De Weerd: I have a motion and a second to approve Item 9-F at this time, which is a resolution 15-1057. Madam Clerk, will you call roll. Meridian City Council March 17, 2015 Page 63 of 65 Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. G. Fire Department and Legal Department: Memorandum of Understanding and Agreement between the City of Meridian and the Meridian Rural Fire Protection District De Weerd: Thank you. And 9-G. Niemeyer: Madam Mayor, Members of the Council, thank you. Before you is an MOU with the Meridian Rural Fire Protection District. This issue was brought to Council several months ago. We have been working on that -- Bill and I. It is an MOU to the original joint powers agreement. Over the years the district has recognized the need to have certain administrative tasks done -- correction -- administrative support tasks done specifically for the fire district and those items are listed in the bullet points on the first page. In consideration of that the district has agreed to add 2,000 dollars to what they have paid to the city for providing fire and live safety services to the district. This agreement has been presented to the commissioners. They have approved it and are prepared to sign upon your signature and approvals. With that I would turn it over to Mr. Nary on any legal issues with the agreement. Nary: Madam Mayor, Members of the Council, pretty straight forward agreement. It was crafted by the attorney for the district. I have reviewed it. I have discussed it with him. We did recraft the job descriptions for one of the employees of the fire department to fit all of those administrative tasks and responsibilities into that person's job description. So, it is covered there in our hierarchy of how the job is supposed to be performed and, then, the additional pay commensurate with that has already been taken care of. So, really, this is just a clean up for that process and, then, reimbursement to the city. De Weerd: Any questions from Council? Bird: I have none. De Weerd: Okay. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Seeing no questions, I would move that we approve the MOU between the City of Meridian and Meridian Rural Fire Protection District as presented and for the Mayor to sign and the Clerk to attest. Bird: Second. Meridian City Council March 17, 2015 Page 64 of 65 De Weerd: I have a motion and a second to approve Item 9-G. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea, Zaremba, yea, Borton, yea; Milam, yea, Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 10: Future Meeting Topics De Weerd: Council, any items for future agendas? Bird: Not at this time. Item 11: Executive Session Per Idaho State Code 67-2345 (1)(c)(d): (c) To Conduct Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real Property, Which is Not Owned by a Public Agency; and (d) To Consider Records that are Exempt from Disclosure as Provided in Chapter 3, Title 9, Idaho Code; De Weerd: Item 11 is Executive Session. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(c) and (1)(d). Milam: Second. Cavener: Second. Rountree: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you call roll Roll Call: Bird, yea, Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. MOTION CARRIED: ALL AYES. EXECUTIVE SESSIONS: (9:31 a.m. to 9:56 a.m.) De Weerd: Okay. Council, I would entertain a motion to come out of Executive Session. Meridian City Council March 17, 2015 Page 65 of 65 Milam: So moved. Cavener: Second. Bird: Second. De Weerd: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Hey, I just wanted to remind you of the placemaking workshop on Thursday, March 19th, and encourage you to attend. Zaremba: Say that one again. De Weerd: The placemaking workshop with Gary Toth and Phillip Winn. Milam: Public art. De Weerd: This has public faces. Yeah. This is Idaho Smart Growth. You each got I think an e-mail or a hard copy. So, I would entertain a motion to adjourn. Bird: So moved. Milam: Second. De Weerd: All those in favor? All ayes. Thanks MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 9:57 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR) 7DeE -- ATT T: JA EE H CITY C ERl( r �y q � 7 c DATE APPROVED