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HomeMy WebLinkAbout2015-03-10E IDIAN, CITY COUNCIL WORKSHOP IDAHO MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, March 10, 2015 at 3:00 PM 1. Roll -Call Attendance X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird X Genesis Milam X Luke Cavener O Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted 4. Consent Agenda Approved (Pg 2-3) A. CableONE Movie Night in Meridian 2015 Single -Night Sponsorship Agreement Between Westside Body Works and the City of Meridian for a Not -to -Exceed Amount of $500.00 B. Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4: Easement #1 C. Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4: Easement #2 D. Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4: Easement #3 E. Approval of Street Light Maintenance Agreement for Paramount Subdivision No. 28 F. Approval of purchase of a Sewer Equipment of America Sewer Easement Machine — JAJ600WH from Dawson Infrastructure Solutions for the Not -To - Exceed amount of $73,359.00 and Authorize the Purchasing Manager to Issue and Sign a Purchase Order. G. Approval of Change Order No. 1 to Task Order 10461.13 to SPF Engineering for the "Well 29 Test and Production Well Design" Project for a Not -To - Exceed Amount of $35,500.00 Meridian City Council Meeting Agenda — Tuesday, March 10, 2015 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. H. Approval of Agreement to PROMIUM for the "LAB MANAGEMENT SOFTWARE" Project for a Not -To -Exceed amount of $113,753.00 Approval of Task Order 10460.F to Brown and Caldwell for the "MERIDIAN UPGRADE ALTERNATIVES ANALYSIS" Project for a Not -To -Exceed Amount of $236,234.00 J. Resolution No. 15-1053: VAC 15-003. A Resolution for the Vacation of the 5 -foot wide public utility, drainage, and irrigation (PUDI) easements located along the common line between Lots 27 and 28, Block 6 of Reflection Ridge Subdivision No. 1 located at 1112 and 1124 E. Wrightwood Drive in the Southeast 1/4 of Section 30, Township 3 North, Range 1 East, Meridian, Idaho. K. Resolution No. 15-1054: A Resolution Declaring the Surplus of Certain Household Items and Authorizing the Conveyance of the Items, for No Monetary Consideration, to the Idaho Youth Ranch, Meridian, Idaho. 5. Items Moved From Consent Agenda None (Pg 3) 6. Department Reports A. Legal Department: Prosecution and Police Services Contract Update (Pg 3- 10) B. Police Department: Budget Amendment for the Police Department Remodel Furniture and Furnishings for the Not -to -Exceed Amount of $20,000.00 Approved (Pg 10-11) C. Parks and Recreation Department: Fiscal Year 2015 Budget Amendment Regarding Disc Golf Fall Classic Proceeds for a Not -to -Exceed Amount of $1,163.00 Approved (Pg 11-12) D. City Council Liaison/Committee Updates (Pg 12-13) 7. Future Meeting Topics (Pg 13-16) Adjourned at 3:36 p.m. Meridian City Council Meeting Agenda — Tuesday, March 10, 2015 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop March 10, 2015 A meeting of the Meridian City Council was called to order at 3:02 p.m., Tuesday, March 10, 2015, by President Charlie Rountree. Members Present: Charlie Rountree, Keith Bird, David Zaremba, Joe Borton, Genesis Milam and Luke Cavener. Members Absent: Mayor Tammy de Weerd. Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Warren Stewart, Jamie Leslie, Perry Palmer, Warren Stewart, Steve Siddoway, Colin Moss, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Charlie Rountree X Genesis Milam X Joe Borton X Keith Bird X Lucas Cavener Mayor Tammy de Weerd Rountree: Well, good afternoon and welcome, everybody, to the March 10th workshop for the Meridian City Council. I will open the meeting at 3:02. Roll call attendance, please. Item 2: Pledge of Allegiance Rountree: If you will all rise and join me in the Pledge of Allegiance. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda Rountree: Next item is the adoption of the agenda. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we adopt the agenda as published and that would include on the Consent Agenda -- Item J is the resolution numbered 15-1053 and K is 15-1054. Milam: Second. Rountree: It's been moved and seconded to adopt the agenda with those additions. All those in favor say signify by aye. Opposed by nay. All right. Thank you all. Meridian City Council Workshop March 10, 2015 Page 2 of 16 MOTION CARRIED: ALL AYES. Item 4: Consent Agenda A. CableONE Movie Night in Meridian 2015 Single -Night Sponsorship Agreement Between Westside Body Works and the City of Meridian for a Not -to -Exceed Amount of $500.00 B. Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4 : Easement #1 C. Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4 : Easement #2 D. Water and Sewer Easement Stubs for Future Phase of Reflection Ridge Sub. No. 4 : Easement #3 E. Approval of Street Light Maintenance Agreement for Paramount Subdivision No. 28 F. Approval of purchase of a Sewer Equipment of America Sewer Easement Machine — JAJ600WH from Dawson Infrastructure Solutions for the Not -To -Exceed amount of $73,359.00 and Authorize the Purchasing Manager to Issue and Sign a Purchase Order. G. Approval of Change Order No. 1 to Task Order 10461.D to SPF Engineering for the "Well 29 Test and Production Well Design" Project for a Not -To -Exceed Amount of $35,500.00 H. Approval of Agreement to PROMIUM for the "LAB MANAGEMENT SOFTWARE" Project for a Not -To -Exceed amount of $113,753.00 I. Approval of Task Order 10460.F to Brown and Caldwell for the "MERIDIAN UPGRADE ALTERNATIVES ANALYSIS" Project for a Not -To -Exceed Amount of $236,234.00 J. Resolution No. 15-1053: VAC 15-003. A Resolution for the Vacation of the 5 -foot wide public utility, drainage, and irrigation (PUDI) easements located along the common line between Lots 27 and 28, Block 6 of Reflection Ridge Subdivision No. 1 located at 1112 and 1124 E. Wrightwood Drive in the Southeast 1/4 of Section 30, Township 3 North, Range 1 East, Meridian, Idaho. Meridian City Council Workshop March 10, 2015 Page 3 of 16 K. Resolution No. 15-1054: A Resolution Declaring the Surplus of Certain Household Items and Authorizing the Conveyance of the Items, for No Monetary Consideration, to the Idaho Youth Ranch, Meridian, Idaho. Rountree: Next item is the Consent Agenda. Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we approve the Consent Agenda with the listed resolution numbers stated before and for the President to sign and the Clerk to attest. Milam: Second. Rountree: It's been moved and seconded to approve the Consent Agenda. Roll call vote. Roll Call: Bird, yea; Rountree, yea, Zaremba, yea, Borton, yea; Milam, yea; Cavener, yea. MOTION CARRIED: ALL AYES. Rountree: Just note to the young gentleman in the back doing his scout duty. You are right on today. You're going to have a very short meeting to report about and you're going to have the rest of the afternoon to enjoy the good weather. So, thank you for being here. Item 5: Items Moved From Consent Agenda Rountree: Nothing was removed from the Consent Agenda. Item 6: Department Reports A. Legal Department: Prosecution and Police Services Contract Update Rountree: Department reports. The Legal Department. And I don't know which one of you or both -- Bill, you want to introduce this topic? Nary: Yes, I can. Mr. President, Members of the Council, we have -- this is an update regarding our prosecution of police services contract. For the public's benefit we do contract with the city of Boise for this service. We have since 2002 and we have always got excellent service and this is just an update on kind of the state of our prosecution and police. Here with us today is the Chief Deputy Steve Rutherford and our police attorney Terry Derden to let us know how things are going. Rountree: Welcome. Meridian City Council Workshop March 10, 2015 Page 4 of 16 Rutherford: Mr. President, Members of the Council, thank you for having us. There is some new faces here since I have been here last. Just wanted to give you an update. appreciate you having a meeting just for our benefit. Very nice. Very warm welcome. As Bill mentioned, we have been doing this since 2002. We think it's -- it's working very well. I will talk to you a little bit about the criminal side and what's going on in court and Terry will talk to you a little bit about what's going on at the police department, as he's our primary legal liaison for your police department. So, we cover currently eight courtrooms at the Ada County Courthouse. Meridian cases are kind of mixed in with Boise and, actually, Eagle cases now and we cover all those courtrooms, so that -- so that the prosecutor for Meridian, like I was in the day, doesn't have to put on track shoes and run from courtroom to courtroom. We currently have roughly 6,200 cases -- or charges that we -- that we prosecute for the City of Meridian on an annual basis and that kind of ebbs and flows to some extent. I did bring some charts from our case management system and -- Nary: There is an Elmo in there if you want to pull that out. Rutherford: So, this chart will show you -- and you should have received a copy from Terry. This chart will show you the number of charges that Meridian Police Department has sent our office over the last few years and after a short dip in 2013 we are back up to about 6,200 cases -- or, excuse me, 6,200 charges and those -- mostly misdemeanor. They include infractions that people don't pay that end up being cases in our office. The next chart shows you the incoming offenses just to give you an idea of the type of charges that we are seeing and the numbers. The biggest chunk of those are traffic infractions. You have got a lot of traffic misdemeanors, the inattentive drivings, driving without a license, those sorts of things and, then, a smattering of other things. There are 494 active warrants on Meridian cases. Those tend to be for failure to pay fines or violating the terms of probation and so our system manages all of these cases, keeps track of them and makes sure that we get prosecutors to court when these things are scheduled. Finally, just a chart that I think is really interesting in terms of you as council members knowing what's going on in your city. So, these are the types of cases -- kind of your top ten, if you will, and I think it's, again, really interesting. Last time I did this presentation where I brought these charts was about three years ago and the number one charge then is the number one charge now and it's the infraction, kind of first offense, no insurance and it's no different in the city of Boise. No insurance is the big ticket item in terms of what officers are seeing on the streets. Also in that top ten misdemeanor drug possession. It seems like every report we read somebody has some amount of marijuana or paraphernalia on them. Invalid driver's license is the third charge. Because of all the retail in Meridian, particularly Fairview and Eagle, you have got a lot of petty theft that occurs. Again, that's your fourth highest. And, then, inattentive driving is your fifth and that -- those tend to be cases that are either actually inattentive driving or inattentive driving that results in an accident. Officers write that citation, so that we can get restitution should the person be rear ended or collided with need restitution. So, those I will leave for your -- for your review at some point later if you would like. I also wanted to give you a quick update as it related to kind of court administration. I tend to be the guy in our office Meridian City Council Workshop March 10, 2015 Page 5 of 16 that deals with the court -- the courts and the trial court administrator. Not a lot going on in terms of kind of trial court administration, other than everyone is singularly focused on -- we are about to get a new computer system, a computer software system to replace, ISTARS, so that the court can track the defendants' -- the defendants' cases, both civil and criminal cases. That's a company called Odyssey -- or a program called Odyssey and, again, it's a replacement for ISTARS. It's a pretty big endeavor. They are going statewide. It's currently happening in Twin Falls on a pilot basis in Twin Falls county. They are encountering some difficulty. They were supposed to be on the ground here this spring to start Ada County and it appears as though they are going to be delayed by -- until at least October before they come to Ada County. That will be a big project for all of our local courthouses, prosecutor's office and public defender's office, but it should provide us kind of next level reporting capability. Our criminal case management system should plug into that, so we can get a lot more data, do a lot less data entry in that system. It will also facilitate e -filing. We are basically paperless in our office, but for the filing of criminal charges, and we deliver discovery, police reports, those sorts of things, in paperless form to defense attorneys in the public defender's office, so this will take us that next step where we can file complaints electronically, have everything available to us electronically in the courtroom and can kill those old paper files for good. Finally, just to let you know there are a couple conversations going on about specialty courts. The city of Boise -- or our office participates about half time in a domestic violence specialty court. They'd really like us to go full time and we are discussing whether or not that's -- that would, in effect, be a ninth courtroom for us and while it's a -- a really good program, right now not sure we can spare another two or three prosecutors to make that caseload happen. And, then, there is a DUI court that's fairly small, but been very successful and there are discussions about making that a little more robust, which, again, to us is a laudable goal, but requires people to make that happen. So, at this point we are -- we are just listening to discussions, so -- happy to answer any questions if you have go them, otherwise, I'm going to turn over the mike to Terry Derden. Bird: Mr. President? Rountree: Mr. Bird. Bird: Steve, on -- I see the third most popular is invalid driver's license. Is that people just not renewing or is it from suspensions or what? Rutherford: Mr. President, Council Member Bird, it can be a little bit of both. People -- you know, their birthday comes and goes, they forget. There are a whole host of folks who have been suspended for one reason or another and just haven't actually gone down and gotten their license -- haven't gotten a new license. Bird: Steve, what -- what kind of penalties is incurred in these invalid driver's license -- you know, what is it, ten, 15 dollars, 20 dollars? Rutherford: Mr. President, Council Member Bird, Terry would probably be able to answer that. My sense is it's probably closer to 200. Meridian City Council Workshop March 10, 2015 Page 6 of 16 Derden: Right. So, court costs on it alone are 197.50. Typically a judge puts somewhere in between a 25 dollar to a 75 dollar fine. So, the highest we see when someone leaves the courtroom probably averages around the 225 to 250 mark. It's an expensive misdemeanor. It is payable at the counter. If you pay it at the counter you can come in and they, essentially, give you a ten dollar fine and court costs. So, it gets about 200 dollars if you go in and pay it at the counter. It's one of the few payable misdemeanors where you can show up, plead guilty, and actually not have to have a second trip to the courthouse to see a judge. Bird: I'm quite shocked that it's 11 percent of our -- of our traffic charges. Derden: And I would follow up with Steve that it's -- a large percentage of folks don't get -- who are suspended and, then, fail to pay the 65 dollar reinstatement to the DMV and just essentially take the risk to drive invalid until they are caught. Milam: Mr. President? So, what happened to youth court? Is that anywhere within your jurisdiction or -- Derden: Mr. President, youth court is actually being replaced with something called the TAP program. I think that's Teen Alcohol Prevention. It is in its infancy at this point. They will take everybody 17 and under for alcohol and smoking tickets. They are going to require them to do some community service, prepare a paper, and also pay some sort of administrative fee. It's been signed off on by the administrative district judge and juvenile court, so that's what has happened to it. The program -- as I said, we just learned about this last week and I have only had my first discussion with the person today at lunchtime, so we are learning about it as we go. Milam: Thanks. Cavener: Mr. President? Rountree: Luke. Cavener: These were maybe ballpark numbers on the controlled substance possession. My assumption by and large marijuana -- are there more drug possession charges that you guys are looking at? I mean what's the breakdown under that particular one? Derden: Mr. President, Council Member Cavener, really -- I mean those are primarily marijuana, because if it's a different kind of drug they end up going to the county as a felony. Cavener: Okay. Meridian City Council Workshop March 10, 2015 Page 7 of 16 Derden: So, primarily marijuana and we scoop paraphernalia in there as well. We do find pretty regularly nonmarijuana related paraphernalia on folks and prescription medication as well that's being possessed without a prescription, so -- Rountree: Any other questions? Cavener: Maybe just for clarification. If I'm hearing you correctly, by and large marijuana and prescription drug medications without them having an actual prescription for its use? Derden: That's correct. Cavener: All right. Thank you. Rountree: Any other questions? Borton: Mr. President? Rountree: Joe. Borton: You don't have this here, but if you could add it later would any train -- trends, excuse me, changes year after year in the top ten charges to see if from that there is anything that is -- we should be concerned of that's growing more rapidly than the population or otherwise. Rutherford: Sure. Absolutely. Borton: Thanks. Derden: Mr. President, Members of the Council, I'm just going to talk to you briefly about police services and what I do and my public safety team does for the police department. The number one thing you should know is we have three attorneys that come to the police department three days a week. We are committed to doing three half days, essentially, a week, so that we can continue with processing the public records requests in addition to our other duties. As you well know, public records requests require a three day turn around. I had them run the numbers. We ran about 3,100 last year just for the police department. That's not including the one where people were involved in traffic accidents and they walked into the counter and asked for their own accident report and we handed it out to them. We don't waste an attorney's time putting eyes on that, there is no need, under 9-3-42, so we just look at all the ones that require an attorney to make a call on redaction and I probably average -- to do that number we average 15 to 25 every time we are out there to get eyes on them. The records staff has been very well trained -- I can say that, because I did it -- as to what their requirements are and they have gotten incredibly efficient at putting that number through and still having time to do other things for the police department. So, we couldn't be happier with how that's going. We have gone to an all electronic format for that where they, essentially, ship it to me and I can do it from anywhere, as can the other attorneys. So, if we ever do get a back log I don't need Meridian City Council Workshop March 10, 2015 Page 8 of 16 to send out those ten day wait letters, I can do them from my office in Boise, do them from sitting in the back here, where ever I am at and they need to be done. We have built a couple other efficiencies in this year that we are really happy with. One is e -subpoenas for the officers. Our case management system that we call JustWare is now sending the officers their subpoenas electronically. That means actually getting them electronically and they can add them to the calendar on their Smartphone. So, now I don't have much excuse when an officer doesn't show up to court of why they weren't there, because know they got it on their Smartphone, which, if they are anything like me, it's their most intimate object, right? They also get the cancellations that cancels it off their Smartphone as well. So, it has been a really good system and the officers are very, very happy with it, because no longer does the officer living in Kuna drive into the courthouse only to see me standing there going, hey, we didn't need you, but I couldn't get you on the phone. So, they are very happy with that system. In the end of 2013, after we had spoke to the Council, a very now famous case out called McNeely versus Missouri came out, which limited our ability to take people's blood against their permission. They have the right to refuse. We did develop a process for electronic search warrants, which we did. The Supreme Court in that decision kind of assumed us, places like Idaho, had telephonic warrants in place and we did not. So, we hustled, we got telephonic warrants in place. In 2014 we did 59 warrants over the phone. I do them as part of my on-call duties fairly regularly and it's a five to ten minute process for the officer to call me, we agree on what we are going to say to the judge and, then, we call the judge and the judge approves it and says you can have your blood draw warrant and, then, we, then, return it electronically sometime later -- a couple days later, but it allows us to not have to worry about someone's blood alcohol dissipating or that we are waiting or delaying them or holding them for an extra long time to get this blood evidence in. We are able to do it very quickly. And, as I said, in 2014 we did about 59. So far this year we have done 15. And that will continue to go up. The DUI officers are very, very good at making that as efficient as possible. The average has been about five minutes on the telephone from the moment I answer the phone to the moment the judge saying you're approved. So, we have been incredibly efficient with those and I'm pretty happy with it. The next big efficiency that's coming -- I'm sure you heard -- the body worn cameras. I don't know who said they could. They are. So, the chief and I have spent lots of time researching body worn cameras. Lieutenant Colaianni and I have spent a lot of time working on the policy. This last year in training we developed a very fun presentation for them that was how the body camera, essentially, will get you fired and we have had lots of great clips of officers who have screwed up their body worn camera footage by acting in a racist way, acting in a derogatory way or biased way and seeing how very clearly this is going to get you in trouble pretty quick. You need to be very careful what you're saying and what you're doing and be the professional officer that I hope you're being on the street all the time. We also had really good examples of officers keeping their cool and being very, very diplomatic with people and saying here is a great example of how to use these body worn cameras. Juxtaposed with that training I also did training on the public's right to record you. Something every officer hates when they are in the middle of a -- some sort of enforcement contact and a citizen comes up and wants to put a cell phone camera in their face to record what they are doing. We had a long discussion about that with police officers about what they can and can't do and how they should move those people, Meridian City Council Workshop March 10, 2015 Page 9 of 16 because those folks, unfortunately, have a First Amendment right hold the officer accountable, but we have to do it safely. So, I wanted the officers to be able to balance their safety and the safety of the person they are having the enforcement contact with with the person's actually being able to record them. The last two things I will talk about is our advance academy. As we hire new police officers we kind of looked at what we gave them for legal training and we weren't super satisfied with the legal training they got out of POST when it came to search and seizure, Miranda issues, et cetera. We have developed a nice eight hour program that I or one of the other police advisors teach, kind of in a very small group setting of three or four officers at a time to go through those issues, not just of how the prosecutor's officer works and how to get subpoenas on your Smartphone, but really delve into some good scenarios of search and seizure and you're at a kid's house for a marijuana case and his parent wants to let you search and he doesn't, what do you do? And, then, talking about Miranda and 6th Amendment, so they understand very clearly what the expectation is from the chief down on how you will treat people's Constitutional rights and it's been very well accepted. I have gotten -- very rarely do I get this, but I get e-mails from the officers afterwards continually to ask me, right? It's a good indoctrination into them to say, hey, the police advisor is here to help you. Call me, e-mail me, that is my -- my service is to help you make these decisions, rather than try and find you a way to get forgiven later, so -- this year for training the big topic is going to be resist and obstruct and demanding identification is something that comes up very often. When -- when can I make someone give me their ID is a question I get all the time. And the answer is it's complicated. So, we have to have an hour discussion about it. It's not the kind of thing I can rattle off in a couple sentences what they need to know. We are also going to focus on domestic violence training this year. We have Sherri Cameron who runs the domestic violence unit in Boise, along with our domestic violence prosecutors and she's looking to come and do an hour on the new things they need to know about attempted strangulation and what to look for. We see that attempted strangulation is on the rise. It's a domestic violence being a crime of power and assertion over one person over another, that that strangulation is often there a lot of times and officers miss it, because we just don't know what we are looking for and this is still a very new area of the law. We see that increased filing of those year after year as more officers become savvy to what it requires and what they should be looking for and we just want to continue down that road to help protect victims. So, with that I will stand for questions if you have any. Rountree: Any questions? Nary: Mr. President? Mr. President, Members of the Council, I have one more thing. Terry has been instrumental for our office in helping us with some civil warrants we have had on a couple of occasions that required a civil warrant for varieties of reasons, most for searches for safety purposes and such and Terry has been instrumental in helping us get that done in a very quick manner. We have created now a process that's very efficient and we have been able to go back and get that done when we have needed to and Terry has been great with that as well. Rerden: Mr. President, Members of the Council. Thank you, Bill. Every time I see him he tells me he needs another one, so I assume there will be one in another week. Meridian City Council Workshop March 10, 2015 Page 10 of 16 Rountree: Any further questions? Bird: Mr. President? Rountree: Mr. Bird. Bird: Just a statement. I think without a doubt this is probably the best thing that the City of Meridian has ever done in 2002 when we went forward and Steve and -- I don't know if Terry was involved at the time -- and we went to this outside prosecution and it has done nothing but helped us. It's saved us money and, Steve, if you would report this back to your people, this is one councilman that is so glad that we made that decision and you guys have done such a great job and, Terry, you have done a great job with our police officers and I appreciate that. Rerden: Thank you very much. Rountree: Any other comments? Terry and Steve, thank you for being here and thank you for the work you do. Thank you very much and appreciate it. Rerden: Mr. President, Councilman Bird, thank you. Thank you all and we will see you again next year. B. Police Department: Budget Amendment for the Police Department Remodel Furniture and Furnishings for the Not -to - Exceed Amount of $20,000.00 Rountree: The next item is the Police Department budget amendment. Leslie: Mr. President, Members of the Council, in my last presentation we discussed the progress of the police department remodel and the public safety training center. During our discussion it kind of sparked some conversation regards to some furniture additions or change in scope of work in regards to stuff we weren't going to actually do in the beginning of this project, wait until the end of the project. With the savings we are seeing currently in the budget, we decided to bring that forward as a budget amendment where we bring the money from the project, from the operations side, over to -- from the capital side over to the operations side for the sum of 20,000 dollars to purchase the necessary furniture to outfit the two new areas that we originally hadn't scoped in the project. So, that's what we are here to discuss today. Rountree: Questions? Bird: I have none. Milam: Seeing none, President Rountree? Meridian City Council Workshop March 10, 2015 Page 11 of 16 Rountree: I don't see any. Genesis. Milam: I move that we approve the budget amendment for the police department remodel furniture and furnishings for the not to exceed amount of 20,000 dollars. Bird: Second. Rountree: It's been moved and seconded to approve Item 6-B, the budget amendment for the police department. Roll call. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener, yea. MOTION CARRIED: ALL AYES. C. Parks and Recreation Department: Fiscal Year 2015 Budget Amendment Regarding Disc Golf Fall Classic Proceeds for a Not - to -Exceed Amount of $1,163.00 Rountree: Parks and Recreation Department. Colin, how are you? Moss: Good. Thank you, Mr. President, Members of the Council. I'm here today for a budget amendment for the Parks and Recreation Department. Back in October we had an event at Kleiner Park called the Disc Golf Fall Classic. It was the first annual event and it was advertised as an event to raise money for Meridian's Parks and Recreation programs and so after the event was over the -- the Meridian Parks and Rec Commission, we had a little discussion at those meetings and we decided that we should use the proceeds from the event to purchase some new barbecue grills at some of our picnic shelters. We already have a couple of -- they are the charcoal barbecue grills at -- at Settler's Park and Kleiner Park that are just free for anybody to use when they rent those picnic shelters. This event, you know, makes a modest amount. We made $1,163.09 and with that -- we are not anticipating a huge amount of money every year that we are making and so these barbecue grills were kind of a good way to have an impact with -- with a reasonable small amount of money and so just to clarify, that amount of money is what we took in after paying for all the expenses of the event and so that's our net profit and this budget amendment is simply to transfer that money from our revenue line item to the parks grounds maintenance, so that they can purchase those barbecue grills and would stand for any questions regarding that. Rountree: Any questions? Bird: I have no questions. Cavener: Mr. President? Rountree: Luke. Meridian City Council Workshop March 10, 2015 Page 12 of 16 Cavener: Not a question, just more of a comment and it's just -- Colin, I know I probably tell you this way too much, but this is awesome and I think it's -- we know that Colin has created and managed Christmas in Meridian, block parties, and we approved on our Consent Agenda a sponsorship for Movie Night. I know these events that you have championed become more and more successful every year and I just want to say thank you for all your hard work. We often see the results in the Parks Department from your hard work. Moss: Thank you, Councilman Cavener. I appreciate that. Rountree: Any questions? Bird: Mr. President? Rountree: Mr. Bird. Bird: I move we approve the budget amendment for the Parks Department for the Disc Golf Fall Classic not to exceed 1,163 dollars. Cavener: Second. Rountree: It's been moved and seconded to approve Item 6-C, a budget amendment for the Parks and Recreation Department. Roll call. Roll Call: Bird, yea, Rountree, yea, Zaremba, yea, Borton, yea; Milam, yea; Cavener, yea. MOTION CARRIED: ALL AYES. Moss: Thank you. Rountree: For Council's information, Colin has just been appointed recently to fulfill a position on the Western Ada Recreation District board, so he's going to be putting on two recreation hats in and around the City of Meridian and Ada County and I appreciate his willingness to step up and look forward to working with him in that capacity. Moss: Yes. Looking forward to it as well. Thank you. D. City Council Liaison/Committee Updates Rountree: Last item here, City Council liaison/committee updates. Anybody got any red hot topics they want to bring up? Bird: Mr. -- Rountree: Mr. Bird. Meridian City Council Workshop March 10, 2015 Page 13 of 16 Bird: Mr. President. Well, our Parks Department -- the Bark Park, if you drive out there, is started. So, we have that going, so -- and in the Finance they are just working on getting -- making sure we get the budget ready to go, so my departments are going forward as usual. Rountree: Anyone else? Milam: I will go, Mr. President. Rountree: Okay. Milam: In our -- the Police Department we just brought on two last nonsworn positions on Monday and our seven new officers start on the 23rd and that will make us full staffed. Rountree: Very good. Milam: And Information Services they have been working on being a part of every department, but at least budget, budget, budget. And also getting the election page streamlined, so it's a lot easier to find documents and look things up and doing a good job on that. That's about it. Rountree: So, that's good. I will just report from the Mayor's Office. She's been out of town a lot and I have been acting mayor a lot and -- gosh, I'd hope she would get back to town. Zaremba: Mr. President? I'm curious whether the Mayor has the same discussion with everybody. Several years ago when I was president the first time she went out of town she called me into her office and she looked me in the eye and said, David, don't change anything. Does she have that conversation with everybody? Rountree: No. No. Bird: She don't say that to me. Item 7: Future Meeting Topics Rountree: It wouldn't do any good. All right. That's the end of Item 6. Future meeting topics. Anyone? Bird: I have none. Rountree: I have one. We have a fifth Tuesday this month. I would like to have another workshop for the Council and we are going to talk about everything you want to know and everything we want to give in the way of information questions and guidance on the budget for this coming year. It's an opportunity to bring up issues such as do we want to auto transfer monies at the beginning of the year to the various funds? Do we want to Meridian City Council Workshop March 10, 2015 Page 14 of 16 establish how much money we are going to budget for the next fiscal year? Do we want to understand how come we create positions all the time, but never get rid of any? Some of those kind of fundamental things that are out there that are a bit bothersome to me and also we would be talking about policies that might relate to the Council and the Council's oversight of the budget, such as the possibility of creating an internal auditor that would work for and report to the Council, much like Boise has, in anticipation of having that in place before we get into trouble like Boise did. I'd rather be proactive than reactive. think we need to have those discussions and I think we need put out some direction for the budget, so when we start seeing numbers they are numbers that we anticipate. Think of the things that you might want to have to help you deal with the budget this year. would expect that Stacy is going to be prepared to answer those questions or at least find answers to those questions and I have been working her on this particular topic a little bit and I would anticipate that we'd like to do some things differently. Let's get back in the driver's seat on the budget, as opposed to reacting to kind of as they come up, let's -- let's drive it a little better than we have in the past. Bird: Amen. Rountree: That is our job by statute. We need to take control. And if you all are amenable to that -- and hopefully you all could be there on the 31st, the end of March. Anybody have any ideas about time of day? Bird: Mr. President? Rountree: Mr. Bird. Bird: Time for me it don't matter, but I think Luke and Joe -- Rountree: And Genesis. Bird: -- what time is best for those two. They do -- they do have jobs. Cavener: Mr. President -- and maybe this makes it a -- my thoughts a nonstarter. I think this is a great idea and I love the idea of doing this as a workshop session. That particular date I am -- I am traveling out of state for work and I will be out that Tuesday, Wednesday, Thursday. I made those travel plans not thinking that we would be having a meeting on that fifth Tuesday. Rountree: Well, would you be available on Monday? I think we need to get it done this month. Bird: Yep. Cavener: I'm more than willing to make my schedule available to do that, if a Monday would work for everybody. Meridian City Council Workshop March 10, 2015 Page 15 of 16 Rountree: Does that work for everybody? What particular time of day? Cavener: I can make my schedule work for whatever time that works best for us and for staff. Borton: Mr. President, that afternoon from 3:00 to 5:00 is open if it were to be an afternoon. Bird: On Tuesday or Monday? Borton: On Monday. Monday, the 30th. Bird: That would be fine with me. Borton: I will make it work. Rountree: I'm good with that. David? Zaremba: Probably. Rountree: Probably? Zaremba: I'd have to look at my calendar. Rountree: Yeah. I know. Me, too. But I think it will work. I will make it work. Zaremba: Yeah. Monday, the 30th we are talking about? Rountree: Yes. Zaremba: 3:00 o'clock? Rountree: 3:00 o'clock. Zaremba: Probably okay. Rountree: Okay. Very good. I appreciate that. And if you have any questions or anything you want to bring up with me, you have got my phone number, feel free to give me a buzz. Borton: Mr. President, that will be the sole topic on that day? Rountree: That's it. Borton: Okay. Meridian City Council Workshop March 10, 2015 Page 16 of 16 Rountree: Don't -- don't even think about giving me a call and asking for -- Bird: A consent item. Rountree: -- a consent item. We -- that's all we are going to do. Borton: Mr. President, can I add one thing to it? Rountree: No. Go ahead. Borton: No. Just testing. Rountree: Yeah. I know. Well, with that, if there is no other business we can -- Bird: I move we adjourn. Milam: Second. Zaremba: Second. Rountree: It's been moved and seconded to adjourn. All in favor? Opposed nay. All right. Very good. Thank you all. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 3:36 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) -/1z/ / ,�, o ,r n,r LSrJDATE APPROVED ATTES : 3� e, / /l �ctv or CITY CLE SEAL R '��Le T0.E ASE0.