HomeMy WebLinkAboutApplicant Request to Continue to March 17th - CCMachelle Hill
From: Sonya Watters
Sent: Wednesday, February 25, 2015 11:35 AM
To: randy@arcnw.com; 'paul struk' (vip_construction@hotmail.com)
Cc: Caleb Hood; Bill Parsons; Holly Binkley; Jacy Jones; Jaycee Holman; Machelle Hill
Subject: FW: Sulamita Church - Request for Continuance
Randy/Paul,
Please make sure someone is at the hearing on March 3`d to answer any questions the Council may have on the
continuation request.
Thanks,
Sonya
From: Randy Haverfield [mailto:randy@arcnw.com]
Sent: Wednesday, February 25, 2015 10:53 AM
To: Sonya Watters
Cc: 'paul struk'
Subject: RE: Sulamita Church
Sonya,
On behalf of the Sulamita Church, I would like to request a continuance to the March 17th City Council
hearing in order to properly post the site within the time period required prior to that meeting.
Kindest regards,
Randy Haverfield, A.I.A.
ARCHITECTURE NORTHWEST P.A.
224 16th Avenue South Nampa, ID. 83651
PH. 208-467-3377 Fax 208-467-4343
nw
ARCHITECTURE
NORTHWEST, PA
From: Sonya Watters [mailto:swatters@meridiancity.org]
Sent: Wednesday, February 25, 2015 10:35 AM
To: Randy Haverfield
Subject: RE: Sulamita Church
Email is fine, thx
From: Randy Haverfield [mailto:randy@arcnw.com]
Sent: Wednesday, February 25, 2015 10:34 AM
To: Sonya Watters
Subject: RE: Sulamita Church
Sonya,
Can that request be an email request, or does it have to be more formal?
Randy Haverfield, A.I.A.
ARCHITECTURE NORTHWEST P.A.
224 16th Avenue South Nampa, ID. 83651
PH. 208-467-3377 Fax 208-467-4343
nw
ARCHITECTURE
NORTHWEST, PA
From: Sonya Watters[mailto:swatters@meridiancity.org]
Sent: Wednesday, February 25, 2015 10:03 AM
To: Randy Haverfield
Cc: 'paul struk'
Subject: RE: Sulamita Church
Please submit a request for continuance to March 17th due to the site not being posted within the time period required
prior to the meeting. Thx!
From: Randy Haverfield [mailto:randy@arcnw.com]
Sent: Wednesday, February 25, 2015 9:53 AM
To: Sonya Watters
Cc: 'paul struk'
Subject: RE: Sulamita Church
Thank you.
Randy Haverfield, A.I.A.
ARCHITECTURE NORTHWEST P.A.
224 16th Avenue South Nampa, ID. 83651
PH. 208-467-3377 Fax 208-467-4343
nw
ARCHITECTURE
NORTHWEST. PA
From: Sonya Watters[mailto:swatters@meridiancity.org]
Sent: Wednesday, February 25, 2015 9:41 AM
To: Randy Haverfield
Cc: 'paul struk'
Subject: RE: Sulamita Church
I would strongly recommend you update the sign after the meeting on the 3rd to avoid any further confusion with the
neighbors. Council meets on the 1St, 3rd, and 41h Tuesdays of the month.
From: Randy Haverfield [mailto:randy@arcnw.com]
Sent: Wednesday, February 25, 2015 9:31 AM
To: Sonya Watters
Cc: 'paul struk'
Subject: RE: Sulamita Church
Sonya,
We are still required to re -post the site after the city council hearing on the 3rd .........correct? And,
are the City Council meetings normally the first and third Mondays of each month?
Thank you for your clarification and explanation.
Randy Haverfield, A.I.A.
ARCHITECTURE NORTHWEST P.A.
224 16th Avenue South Nampa, ID. 83651
PH. 208-467-3377 Fax 208-467-4343
0nw
ARCHITECTURE
NORTHWEST, PA
From: Sonya Watters [mailto:swatters@meridiancity.org]
Sent: Wednesday, February 25, 2015 9:13 AM
To: Randy Haverfield
Cc: 'paul struk'
Subject: RE: Sulamita Church
Randy,
I didn't realize you hadn't received my email. Jeff asked me to send that to you after the hearing to explain what
happened.
I spoke with Paul this morning and I told him I would go ahead and prepare the findings for approval on the same night
rather than having them on the next agenda but what I didn't think about is that there is a development agreement (DA)
associated with this project so it really wouldn't save any time to do that since the DA needs to be signed and approved
by Council before the annexation receives final approval. I've asked the City Attorney's office to prepare the DA ahead of
time in order to speed up the process. We can get the DA & findings back on the Council agenda for approval on March
24th if you/Paul can make the following things happen:
• Come into the Planning division first thing Wednesday (the 18th) morning after the Council hearing and pay the
DA fee of $303.00
• You will receive a copy of the DA for the applicant to review and sign and then return to the City Clerk.
• If you can return the signed DA prior to 3:00 pm on Thursday, March 19th, we can place it on the March 24th
agenda
• Once Council approves the DA and the Findings, the annexation & conditional use permit process is complete.
Then, you need to submit a Certificate of Zoning Compliance & Design Review application to Planning for review
& approval at staff level [I would suggest you start preparing this now (if you haven't already) although I can't
accept it until after the 17`"]
After approval of the CZC & design review applications, you can submit a building permit application.
I will do whatever I can to expedite the remainder of this process for you. MANY apologies for the miscommunication
and delays on this project. Hopefully this helps. Please let me know if you have any questions.
Thanks,
Sonya Watters
489-0578
From: Randy Haverfield [mailto:randy@arcnw.com]
Sent: Tuesday, February 24, 2015 10:07 AM
To: Sonya Watters
Cc: 'paul struk'
Subject: RE: Sulamita Church
Sonya,
This now makes sense as to why I was not aware of the posting requirement. I was in California on a
business trip Jan. 15 -20th and unfortunately the outlook program on my laptop was not allowing
transfer or receipt of emails on my trip. At that time Jeff Hatch was still handling the project in my
absence and did not make me aware of the re -posting requirement.
I spoke to Paul this morning who said he plans on attending the next City Council meeting on March
3rto make sure a church representative is present and plans to re -post the site the next day to
insure proper posting is taken care of prior to the City Council meeting the evening of March 17th.
Sorry of the confusion and thank you for your patience with us in this process.
Kindest regards,
Randy Haverfield, A.I.A.
ARCHITECTURE NORTHWEST P.A.
224 16th Avenue South Nampa, ID. 83651
PH. 208-467-3377 Fax 208-467-4343
nw
ARCHITECTURE
NORTHWEST, PA
From: Sonya Watters[mailto:swatters@meridiancity.org]
Sent: Monday, February 23, 2015 4:20 PM
To: randy@arcnw.com
Cc: 'paul struk' (vip_construction@hotmail.com)
Subject: FW: Sulamita Church
Referenced in my previous email...
From: Sonya Watters
Sent: Friday, January 16, 2015 10:17 AM
To: randy@arcnw.com
Cc: 'jhatch@erstadarchitects.com'; Ted Baird; Caleb Hood; lacy Jones
Subject: Sulamita Church
Hi Randy,
I just wanted to follow-up with you after last night's Planning & Zoning Commission meeting. The City Clerk received a
call from a neighbor yesterday afternoon inquiring about when the Sulamita Church project would be heard by the
Commission; his confusion stemmed from the public hearing notice sign on the site being covered by a black plastic bag.
Per the City's noticing requirements, the sign has to be posted and visible on the site up until the hearing date. Paul
stated that he covered the sign 3 days prior to the hearing because he thought that's what City ordinance required; the
ordinance actually requires the sign to be removed from the site 3 days after the final hearing, which in this case would
be after the City Council meeting.
Because the site wasn't posted with a public hearing notice sign as required by UDC 11-5A-5, the City Attorney deemed
the project could not legally be heard by the Commission; therefore, the Commission continued the project to the
February 5th meeting to ensure all possible affected and interested parties are legally notified. I clarified the posting
requirements with Paul and Jeff after the hearing and Paul was very gracious and didn't have an issue with the
continuance. I also advised Jeff that the sign should be updated with the February 5th hearing date as soon as possible to
avoid any further confusion on this matter and to forward updated pictures of the sign & affidavit of posting to me. This
may fall to you now since Jeff no longer works for Architecture Northwest. Also, for clarification, the project was
originally continued from the December 18th to the January 15th meeting at the request of staff due to a noticing error
on the part of the City - the legal notice sent by the City to adjacent property owners & the newspaper showed the
property address incorrectly. As the applicant's representative, I wanted to provide a full explanation to you regarding
the delays in the hearing process for this application. Please let me know if you'd like to discuss further.
Thanks,
Sonya Watters, Associate City Planner
City of Meridian — Community Development Department
208-489-0578