HomeMy WebLinkAboutTask Order No. 10533.a with Civil Survey Consultants for Amity Rd and Meridian Rd Waterline ExtensionTASK ORDER NO. 10533.a
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS (ENGINEER)
This Task Order is made this 17th day of February, 2015 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by CIVIL SURVEY CONSULTANTS, hereinafter
referred to as "Engineer' pursuant to the mutual promises, covenant and conditions contained
in the Master Agreement (Category 1b) between the above mentioned parties dated
September 18, 2012. The Project Name for this Task Order 10533.a is as follows:
CITY OF MERIDIAN
AMITY RD AND MERIDIAN RD WATERLINE EXTENSION, LOCUST GROVE
RD TO W HARRIS ST
PROJECT UNDERSTANDING
The Engineer shall provide professional engineering services related to the design of
approximately 2,700 linear feet of 12" water main in Meridian Road (Harris Street to Amity
Road), approximately 5,200 linear feet of 12" water main in Amity Road (Meridian Road to
Locust Grove Road) and approximately 900 linear feet of 12" water main in Harris Street
(Bloomington Drive to Meridian Road). Design shall include fire hydrants (eight total) at
locations identified by the City and an 8" stub to Mary McPherson Elementary.
We anticipate that existing utility locations and existing right-of-way width along Meridian Road
(SH -69) will allow the new water main to be constructed along the east side of Meridian Road
outside of the travel lanes.
SCOPE OF WORK
Task 1 —Administration
1.1 Submit written communication to the City via email. This includes but is not limited to
the following:
• Reports
• Drawings
TASK ORDER 10533.a —Amity and Meridian Rd Waterline Extension — Locust Grove to W Harris St Page 1 of 6
Civil Survey Consultants
• Requests for Information
• Request for Action by City
• General Project Documentation & Communication
• Pay Invoices and Applications
Task 2 — Design Surveying
2.1 This task includes field work associated with performing topographic survey
required to complete the design. Topographic survey shall extend from fence
line to fence line or a maximum of 20' beyond edge of pavement along both sides
of Meridian Road and Amity Road as required to complete the design. The
survey along Harris Street shall extend from the back of sidewalk on the north
side to the fence line on the south side. Pothole Contractor shall contact dig -line
and request that existing utilities are located. Engineer shall survey utility
markings and draft markings on topographic drawing.
2.2 This task includes office work associated with drafting the topographic survey
and establishing the public right-of-way. We anticipate that for the purposes of
this project we will be able to define the existing public right-of—way along
Meridian Road and Amity Road from record of surveys and subdivision plats
recorded with Ada County. We have defined the public right-of-way along Harris
Street as part of the Meridian Heights meter project that was recently completed
for the City and we expect to also use it for this project. We are assuming the
right-of-way is deeded along Meridian Road and prescriptive along Amity Road.
2.3 This task includes office and field work associated with potholing existing
roadway section in Meridian Road, Amity Road and Harris Street. The existing
roadway section shall be potholed approximately every 1,500 linear feet to
establish existing roadway section. Engineer shall mark pothole locations and
coordinate work with pothole contractor. Engineer shall contact ITD and ACHD
to see if they wish to obtain samples and establish a section in their lab in lieu of
matching existing section.
Task 3 — Easements
3.1 This task includes contacting and meeting with West Ada School District
Operations Department staff to discuss project and their need for fire hydrants
and water stubs to Mary McPherson Elementary School. Engineer shall work
with school district staff to establish hydrant and stub locations.
3.2 This task includes preparing legal descriptions and map exhibits for fire hydrant
and water main stub easements at Mary McPherson Elementary School. We
anticipate a total of three easements. The City's standard easement document,
easement legal description and map exhibit shall be sent to the school district for
review and signature. Engineer shall provide signed easements to the City for
processing and recording.
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Civil Survey Consultants
Task 4 — Design Improvements
4.1 This task includes designing water system improvements. The topographic
survey drawing, existing utility locations and public right-of-way shall be
evaluated to identify potential locations for new water main.
4.2 This task includes meeting with City Project Manager to review preliminary plans
and proposed water main location.
4.3 This task includes meeting with the Idaho Transportation Department (ITD) to
review proposed water main location and to discuss ITD requirements.
4.4 This task includes working with ACHD to establish acceptable working days and
hours within Amity Road to accommodate Mary McPherson Elementary School
which is located in the middle of project.
Task 5 — Construction Document Preparation and Review
5.1 Develop plans, specifications, cost estimate and bid schedule that meet current
design standards and standard specifications of the City and ISPWC. Technical
Specifications will conform to the formatting of the ISPWC.
• A Traffic Control Plan will be prepared and included in the construction plans.
The traffic control plan will be submitted to ITD and ACHD for review and
approval. Engineer will revise plans as necessary and resubmit.
o The contractor will use the plan to assist in obtaining a permit from ITD
and ACHD.
o The contractor will make all necessary revisions to the traffic control as
required by ITD and ACHD.
• A preliminary Storm Water Pollution Prevention Plan (SWPPP) with a EPA
Construction General Permit (CGP) or an Erosion and Sediment Control Plan
(ESCP) will be prepared and submitted to the City, ITD and ACHD for review
and approval. The ESCP will be prepared in accordance with the City of
Meridian Construction Stormwater Management Program. Engineer will
revise plans as necessary and resubmit.
5.2 Submit five (5) full size copies of plans and two (2) copies of specifications to City
Engineering for departmental review and comment. Engineer will revise plans as
necessary and resubmit.
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Civil Survey Consultants
5.3 One (1) full size copy of plans shall be submitted to Idaho Power, Century Link,
Intermountain Gas and Cable One for review and comment if new water main is
located outside of dedicated utility corridor.
5.4 Submit three (3) full size copies of revised plans and one (1) set of specifications
to City Engineering for Development Services and Environmental review.
Engineer to revise plans as necessary and resubmit.
5.5 Submit one (1) full size copy of plans and specifications to ACHD for review and
approval. Engineer will revise plans as necessary and resubmit. Provide one (1)
full size and one (1) 11"x17" set of final approved and stamped plans to ACHD.
5.6 Prepare ITD permit for utilities application and submit three (3) full size copies of
plans and three (3) copies of specifications to ITD for review and approval.
Engineer will revise plans as necessary and resubmit.
5.7 Submit two (2) full size copies of plans to New York Irrigation District for review
and approval. We anticipate there to be three irrigation crossings along Amity
Road and one along Harris Street that will require a license agreement.
Engineer will revise plans as necessary and resubmit.
5.8 Submit one (1) full size copies of plans and one (1) set of specifications to City
Engineering for QLPE review and approval. Engineer will revise plans as
necessary and resubmit.
5.9 Prepare final construction documents with inclusion of any changes from the
review phases and provide the following copies during and after the bidding
phase:
• Ten (10) copies and 5 cd's forbid and distribution purposes.
• Up to five (5) copies for contractor's use.
Task 6 — Construction Services
6.1 Provide one set of construction stakes for the design improvements. We
anticipate that all staking will be completed in four trips to the site.
• Stakes will be provided for the water main at each valve, tee, or bend. An
intermediate point will be provided when the distance between stakes is
greater than 300 LF. Vertical control will not be provided.
• Staking will be completed within 48 hours when requested in writing by the
Contractor.
6.2 Engineer shall attend the pre-bid meeting.
6.3 Engineer shall attend the pre -construction meeting.
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Civil Survey Consultants
6.4 Answer RFI's from contractor during bidding and construction about the design.
6.5 Review material specifications submitted by contractor.
6.6 Prepare record drawings meeting the City of Meridian Acceptance of
Record/Electronic Drawings, dated October 25, 2012.
ASSUMPTIONS
• Right-of-way or boundary surveys are not included in this scope of work.
• Title reports are not part of the scope of work.
• The City shall be responsible for all work and fees associated with requesting and
executing the New York Irrigation District license agreement.
• Design of a structural roadway section is not part of this scope. Roadway repairs shall
match existing section as identified by potholes.
• Property owner notification is not part of this scope of services.
TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City by March 2015
and resulting in Final Plans by October 2015. A NTP issued on a different date will change the
schedule accordingly.
COMPENSATION AND COMPLETIONSCHEDULE
Task
DescriptionDue
Date
Compensation
1
Administration
30 days after completion of
construction
$500.00
2
Design Surveying
• September 2015
$14,236.00
Easements
• September 2015
$1,506.00
4
Design Improvements
• September 2015
$7,381.00
5
Construction Documents
• September 2015
$26,377.00
6
Construction Services
• 30 days after completion of
construction
$11,747.00
7 ' -
Misc. Printing and Potholes
• 30 days after completion of
construction
$4,200.00
TASK ORDER TOTAL:
$65;947.00'
The Not -To -Exceed amount to complete all services listed above for this Task Order No.
10533.a is Sixty Five Thousand Nine Hundred Forty -Seven dollars and 00/100 ($65,947.00).
No compensation will be paid over the Not -to -Exceed amount without prior written approval by
the City in the form of a Change Order. No compensation will be paid for additional services
without prior written approval by the City in the form of a Change Order. The hourly rates for
services and direct expenses shall be billed per the approved Rate Schedule and Master
Agreement (by this reference made a part hereof) and will be the basis for any additions and/or
TASK ORDER 10533.a —Amity and Meridian Rd Waterline Extension — Locust Grove to W Harris St Page 5 of 6
Civil Survey Consultants
deletions in services rendered. Travel and meals are excluded from this Task Order unless
explicitly listed in the Scope of Services AND Payment Schedule.
CITY OF MERIDIAN
E D,MMAYOR
Dated:
Approved by Council: 0_
Purchasing Approval
BY:
KEI S, urchasing Manager
City Project Manager:
Dean Stacey
CIVIL SURVEY
BY:
TIM BIARGESS, Vice Presi ent
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Depart nt Appr
BY: _
WA REN STEWA T, Engineering Manager
Dated: Z�// �� S
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Civil Survey Consultants