HomeMy WebLinkAbout2015-01-27E IDIAN CITY COUNCIL REGULAR
MEETING AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, January 27, 2015 at 6:00 PM
1. Roll -Call Attendance
O David Zaremba O Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam X Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Jaren Hansen with the Cross Park LDS Ward
4. Adoption of the Agenda Adopted
5. Consent Agenda Approved (Pg 2-3)
A. Approve Minutes of January 13, 2015 City Council PreCouncil Meeting
B. Approve Minutes of January 13, 2015 City Council Meeting
C. Approve Minutes of January 20, 2015 City Council Meeting
D. Hold Harmless and Indemnity Agreement for Use of School District
Facilities with Joint School District No. 2
E. Award of Bid and Approval of Agreement to Southern Idaho Electric for the
"Wastewater Treatment Plant (WWTP) Aeration Basin Control
Improvements" Project for a Not -To -Exceed Amount of $163,834.86
F. Approval of Task Order 10417.j to DC Engineering for the "MERIDIAN
SCADA COMMUNICATIONS" Project for the Not -To -Exceed Amount of
$52,400.00
G. Approval of Evergreen Sole Source Purchase for VAUGHAN Products from
Wm. H Reilly Company
Meridian City Council Meeting Agenda — Tuesday, January 27, 2015 Page 1 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
H. Approval of purchase of SCBA's and related equipment from Municipal
Emergency Services for the Not -To -Exceed amount of $88,700.00.
6. Action Items
A. FP 14-046 Jump Creek by Kent Brown Located Northwest Corner of N.
Black Cat Road and W. McMillan Road Request: Final Plat Approval
Consisting of SixtyOThree (63) Single Family Residential Lots and Eleven
(11) Common Lots on Approximately 16.68 Acres in the R-8 and R-15
Zoning Districts Continued to February 17, 2015 (Pg 3-4)
B. Public Hearing: Proposed Additions to the 2014-2015 Fee Schedule of the
Meridian Parks and Recreation Department Concerning Park Reservation
Fees for Julius M. Kleiner Memorial Park and Settlers Park (Pg 4-6)
C. Resolution No. 15-1046: A Resolution the Adopting Fee Schedule of the
Meridian Parks and Recreation Department; Authorizing the Meridian Parks
and Recreation Department to Collect Such Fees; and Providing an
Effective Date Approved (Pg 6-7)
7. Department Reports
A. Public Works: Budget Amendment for the Wastewater Treatment Plant
(WWTP) Aeration Basin Control Improvement Project FY15 for the Not -to -
Exceed Amount of $100,000.00 Approved (Pg 7)
B. Public Works: Budget Amendment for Waterline Extensions for FY2015 in
the Not -to -Exceed Amount of $120,000.00 Approved (Pg 7-8)
8. Future Meeting Topics None (Pg 8-9)
9. Executive Session Per Idaho State Code 67-2345 (1)(f): To Consider and Advise
Its Legal Representatives in Pending Litigation (Pg 9-10)
Into Executive Session at 6:14 p.m.
Out of Executive Session at
Adjourned at
Meridian City Council Meeting Agenda — Tuesday, January 27, 2015 Page 2 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council January 27, 2015
A meeting of the Meridian City Council was called to order at 6:02 p.m., Tuesday,
January 27, 2015, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Keith Bird, Joe Borton, Genesis Milam
and Luke Cavener.
Members Absent: David Zaremba and Charlie Rountree.
Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Clint Doslby, Tracy
Basterrechea, David Jones, Mike Barton, Colin Moss and Dean Willis.
Item 1: Roll -call Attendance:
Roll call,
David Zaremba X Joe Borton
Charlie Rountree X Keith Bird
X Genesis Milam _X Lucas Cavener
X Mayor Tammy de Weerd
De Weerd: Okay. I'd like to welcome everyone to our City Council meeting. In
particular we love to see our Boy Scouts. We have two troops with us here today.
Troop 168, who is sponsored by the Meadow Grass LDS Ward and Troop 51 that is
sponsored by Mary McPhearson Elementary. So, thank you, boys, for being here and
good luck on earning those badges or pins, so -- but thank you for being here. Madam
Clerk -- I guess for the record it is Tuesday, January 27th. It's 6:02. We will start with
roll call attendance, Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Thank you. Item No. 2 is our Pledge of Allegiance and we will be led
tonight in our pledge by Troop 51. If you boys will come forward and lead us in the
pledge.
(Pledge of Allegiance recited.)
De Weerd: Thank you. And if you boys will come forward I will give you a pin.
Item 3: Community Invocation by Jaren Hansen with the Cross Park LDS
Ward
De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Jaren
Hansen. He is with Cross Park LDS Ward. If you will all join us in the community
invocation or this take as an opportunity for a moment of reflection. If you will step up to
the microphone here so we can put this on our public record. Thank you for joining us.
Meridian City Council
January 27, 2015
Page 2 of 10
Hansen: Thank you. Our kind Father in Heaven, we are grateful for this opportunity
that we have to gather here for this City Council meeting. Grateful for all of our
bounteous blessings which we enjoy. We are grateful for this community we live in and
this great country that we live in and the freedoms we enjoy and sacrifices that have
been made to give us those freedoms and maintain those freedoms and wilt thou bless
those servicemen and women that represent us at this time and that they will -- they will
be protected and find success. We pray for the local law enforcement and for all those
who -- who faithfully serve this community. We pray that they can do so safely and with
wisdom and guidance. We pray that thou wilt guide this meeting and bless the leaders
that -- and participants in this meeting that they will be guided with -- with wise decisions
and in a manner pleasing unto thee. We pray that all can return home safely to their
homes at the end of this meeting and we say this in the name of Jesus Christ, amen.
De Weerd: Jaren, if I can I would like to offer you a City of Meridian pin as well.
Item 4: Adoption of the Agenda
De Weerd: Item No. 4 is adoption of the agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Have two corrections on the agenda. Item 6-A, the applicant has requested
a continuance until February 17th and on Item 6-C the resolution number is 15-1046.
With those changes, Madam Mayor, I move that we approve the agenda.
Bird: Second.
De Weerd: I have a motion and a second to approve the agenda as read. All those in
favor say aye. All ayes. That was painful.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Item 5: Consent Agenda
A. Approve Minutes of January 13, 2015 City Council PreCouncil
Meeting
B. Approve Minutes of January 13, 2015 City Council Meeting
C. Approve Minutes of January 20, 2015 City Council Meeting
Meridian City Council
January 27, 2015
Page 3 of 10
D. Hold Harmless and Indemnity Agreement for Use of School
District Facilities with Joint School District No. 2
E. Award of Bid and Approval of Agreement to Southern Idaho
Electric for the "Wastewater Treatment Plant (WWTP) Aeration
Basin Control Improvements" Project for a Not -To -Exceed
Amount of $163,834.86
F. Approval of Task Order 10417.j to DC Engineering for the
"MERIDIAN SCADA COMMUNICATIONS" Project for the Not -
To -Exceed Amount of $52,400.00
G. Approval of Evergreen Sole Source Purchase for VAUGHAN
Products from Wm. H Reilly Company
H. Approval of purchase of SCBA's and related equipment from
Municipal Emergency Services for the Not -To -Exceed amount
of $88,700.00.
De Weerd: Okay. Item 5 is our Consent Agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the Consent Agenda. Authorize the Clerk to attest
and the Mayor to sign.
Bird: Second.
De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you,
please, call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, absent; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Item 6: Action Items
A. FP 14-046 Jump Creek by Kent Brown Located Northwest
Corner of N. Black Cat Road and W. McMillan Road Request:
Final Plat Approval Consisting of SixtyOThree (63) Single
Family Residential Lots and Eleven (11) Common Lots on
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January 27, 2015
Page 4 of 10
Approximately 16.68 Acres in the R-8 and R-15 Zoning
Districts
De Weerd: Item 6-A. The applicant did request a continuance to February 17th and,
Council, any questions about that?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Caleb, he had a written reason that you -- that was valid?
Hood: Yes. Madam Mayor, Councilman Bird, Members of the Council, the applicant is
-- it is a valid reason, to answer your question. What it boils down to is working with the
city and ACHD on insuring that the storm drain is available to both the developer and
those two agencies. So, a couple weeks. Yes.
De Weerd: Okay.
Bird: With that, Madam Mayor?
De Weerd: Mr. Bird.
Bird: I would move we continue FP 14-046 to February 17th, 2015.
Milam: Second.
De Weerd: I have a motion and a second to continue Item 6-A to February 17th. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
B. Public Hearing: Proposed Additions to the 2014-2015 Fee
Schedule of the Meridian Parks and Recreation Department
Concerning Park Reservation Fees for Julius M. Kleiner
Memorial Park and Settlers Park
De Weerd: Item 6-B is a public hearing regarding our fee schedule for the Meridian
Parks and Recreation Department and our reservation fees.
Moss: Yes. Good evening, Madam Mayor, Members of the Council. We are just here
with the Parks and Recreation Department to approve -- hopefully approve a few fees
that we have coming up for this -- for this year. We typically come three times a year
with our activity guide fees where we try to roll in as many fees as we can at that time.
These ones weren't really -- weren't ready yet when we came at the beginning of
December with our winter activity guide fees. So, we have at Kleiner Park the band
Meridian City Council
January 27, 2015
Page 5 of 10
shell. The plan is -- right now we only take full day reservations for the band shell.
Over the course of the time when Kleiner Park has been open we have taken lots of
shorter reservations -- or at least requests for reservations as Councilman Cavener I
think will attest -- weddings and other events, such as morning church services that
don't require a full day and so we are interested in breaking up the day now for -- for the
band shell, so we can allow for one event in the morning, one event in the afternoon.
The fees there were simply split in half, much like our shelters are, where a full day
reservation is a certain amount, half day reservation is exactly half that amount and,
then, at Settler's Park, as you know, we have a new tennis facility and so we wanted to
put some fees attached to reserving the courts individually, as well as reserving the
courts for a full day tournament type of event. So, I would stand for any questions you
have regarding any of the individual fees.
De Weerd: Thank you. Council, any questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I think I understand, but for public knowledge, these tennis reservations is if you
reserve and if I -- me and my wife walk up and want to play we don't have to reserve the
-- pay two and a half or anything; right?
Moss: Correct.
Bird: That's what I thought. I just wanted to make sure.
Moss: Yes, Councilman Bird. There are tennis -- there is seven full-size tennis courts
and three quick start courts at the tennis complex. Two of those courts are going to be
left for public -- public play at all times and are not reserveable, with the exception of
tournaments and so, you know, we will have lessons out there throughout the summer.
We will allow, you know, Idaho Tennis Association to make reservations for their
leagues and things like that. But if you -- if you go out there and there is nobody
playing, it's just like any other park facility, it's first come, first serve.
Bird: Madam Mayor, follow up?
De Weerd: Yes.
Bird: Follow up. And how many pickle ball courts do we have?
Moss: Three.
Bird: Okay.
De Weerd: Any other questions from Council? Okay. Thank you, Colin.
Meridian City Council
January 27, 2015
Page 6 of 10
Moss: Thank you.
De Weerd: Do we have any members of our public who would like to testify on this
item? Okay. Seeing no public comments and no further questions from Council, I
would entertain a motion to close the public hearing.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we close the public hearing on the fee schedule for Kleiner and Settler's
Park.
Cavener: Second.
Rountree: Second.
De Weerd: I have a motion and a second to close the public hearing on Item 6-B. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
C. Resolution No. : A Resolution the
Adopting Fee Schedule of the Meridian Parks and Recreation
Department; Authorizing the Meridian Parks and Recreation
Department to Collect Such Fees; and Providing an Effective
Date
De Weerd: Item 6-C is Resolution 15-1046. Council, any discussion on this resolution?
Bird: I have none. Madam Mayor?
De Weerd: Mr. Bird.
Bird: Hearing none, I move we approve Resolution No. 15-1046, adopting the fee
schedule.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 6-C. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, absent; Borton, absent; Milam, yea;
Cavener, yea.
Meridian City Council
January 27, 2015
Page 7 of 10
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Item 7: Department Reports
A. Public Works: Budget Amendment for the Wastewater
Treatment Plant (WWTP) Aeration Basin Control Improvement
Project FYI for the Not -to -Exceed Amount of $100,000.00
De Weerd: Item 7-A is under our Public Works Department. I will turn this over to Clint.
Dolsby: Thanks, Madam Mayor and Members of the Council. We have two separate
budget amendments to present for your consideration tonight. I will go through them
one at a time. The first in the amount of 100,000 dollars is for the aeration basin control
improvement project. The scope of this project was expanded due to the anticipated
new NPDES permit limits, which resulted in the need for this budget amendment to
complete the larger project to automate the operation of the aeration basins -- aeration
basins in advance of our new permit. With that I will stand for any questions on the first
item.
De Weerd: Council, any questions? Okay. Hearing none, I would entertain a motion.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Seeing how David isn't here, I will -- I will make a motion that we approve the
budget amendment for the aeration basin control improvement project not to exceed
100,000 dollars.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 7-A. If there is no
discussion, Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, absent; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
B. Public Works: Budget Amendment for Waterline Extensions
for FY2015 in the Not -to -Exceed Amount of $120,000.00
Meridian City Council
January 27, 2015
Page 8 of 10
De Weerd: Item 7-B is also on to Public Works and Clint.
Dolsby: Thank you, Madam Mayor, Members of the Council. The second is another
budget amendment for waterline -- waterline extensions for FY -2015 in a not to exceed
amount of 120,000 dollars. So, higher than anticipated construction costs for utility
improvements associated with the 2015 ACHD Ten Mile, Cherry to Ustick project and
also the addition of the McMillan PRV or pressure reducing valve project have utilized
the funds needed to construct the Locust Grove waterline extension project. So, this
budget amendment is being requested to provide funding needed to construct the
Locust Grove, Black Rock to Reflection Ridge waterline extension project in FY -15 as
planned. So, with that I will stand for any questions.
De Weerd: Wow. We have been talking about that project for years.
Dolsby: Yes, we have.
Pe Weerd: Council, any questions?
Rountree: I have none.
De Weerd: Okay. Do I hear a motion?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve Item 7-13, a budget amendment in an amount of
120,000 dollars.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 7-B. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, absent; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Item 8: Future Meeting Topics
De Weerd: Council, any topics for future meeting agendas?
Bird: I don't have any at this time.
Meridian City Council
January 27, 2015
Page 9 of 10
Item 9: Executive Session Per Idaho State Code 67-2345 (1)(0: To Consider
and Advise Its Legal Representatives in Pending Litigation
De Weerd: Item 9 is Executive Session. Do I have a motion?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(f).
Rountree: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Madam
Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, absent; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
EXECUTIVE SESSION. (6:14 p.m. to p.m.)
De Weerd: Okay. I would entertain a motion to come out of Executive Session.
Rountree: So moved.
Bird: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
De Weerd: Do I have a motion to adjourn?
Rountree: So moved.
Bird: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: FOUR AYES. TWO ABSENT.
Meridian City Council
January 27, 2015
Page 10 of 10
MEETING ADJOURNED AT P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MAYOR 7T DE WEERD DATE APPROVED
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