HomeMy WebLinkAboutSole Source for Purchase of Vaughan Equipment and Related ComponentsCSE I . j
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CITY OF MERIDIAN
SOLE SOURCE FORM
Date: January 22, 2015
PURCHASING AGENT
33 East Broadway Avenue
Meridian, ID 83642
Phone: 208-888-4433 Fax: 208-887-4813
Item or Service: Vaughan Equipment and related components - Perpetual
❑ Sole Source: Item is available from only one vendor. Item is one -of -a kind item
and is not sold through distributors. Manufacturer is a sole distributor.
Refer to instructions on 2nd page for completion.
JUSTIFICATION: (Attach additional pages if needed)
The City of Meridian is in the process of upgrading and standardizing lift stations. Most lift stations
will require SCADA, communications and equipment upgrades to align with the City specification for
lift stations.
The Vaughan pumps fit directly on the existing rail system at lift stations, which will eliminate the need
for substantial engineering, plumbing, and additional equipment that would need to be purchased to
allow alternate brands of pumps to be considered for this application.
The compatibility of equipment and components, accessories, computer software and replacement
parts are of paramount consideration since this product needs to interface directly with the plumbing
and programming already in place in lift stations. Additionally, the City currently has Vaughan pumps
installed and compatibility and standardization of the lift station pumps is essential to reduce the
amount of spare parts needed on hand for repairs and preventative maintenance.
WM. H. Reilly is an exclusive distributor of Vaughan products in Southern Idaho and Utah.
Distributors are not permitted to sell outside of their manufacture designated areas and boundaries.
Therefore a competitive solicitation is impractical, disadvantageous and unreasonable under the
circumstances.
*Please see attached the attached letter from Vaughan Company which verifies the sole source
designation.
CERTIFICATION:
I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the
established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made
a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident
that this justification for sole source/sole brand meets the City's criteria and is accurate.
Laurelei McVe
NAME �--
Department Marjager Signature
Council
Approval Date: J
Purchasing
Approval:
Pgl�' asing4anager
& aughan
Company, Inc,
Tony Bernard
Maintenance Supervisor
City of Meridian Wastewater Department
Meridian, Idaho
This is to confirm that WH Reilly Company, with Cory Firzlaff and the sole
source, exclusive municipal distributor for Vaughan products in Southern Idaho,
and Utah.
If there are any questions or concerns with this, please do not hesitate to contact
me.
Thank you
iy
i
Mike Donnelly
Region Manager
Vaughan Company
Office 1-360-249-4042 ext 403
Cell 1-360-561-0279
Vaughan Co., Inc. 1 364 Monte-Elma Road I Montesano, WA. USA 98563
Phone 360-249-4042 1 Fax 360-249-6155