HomeMy WebLinkAbout2015-01-06C:>WE IDIAN-^-' CITY COUNCIL REGULAR
MEETING AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, January 06, 2015 at 6:00 PM
1. Roll -Call Attendance
X David Zaremba X Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam X Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Steve Moore with Ten Mile Christian
4. Adoption of the Agenda Adopted
5. Consent Agenda Approved (Pg 2)
A. Sanitary Sewer and Water Main Easement with James Wylie IV for
Knighthill Subdivision
B. Victory Middle School Sewer and Water Easement
C. Dog Licensing Designee Agreements between the City of Meridian and the
Sunnyside Animal Hospital, The Pet Doctor, Settlers Park Veterinary
Hospital, Pet Care Clinic, Idaho Humane Society, Treasure Valley Veterinary
Hospital, Linder Pet Medical Care, Meridian Veterinary Hospital and
Intermountain Pet Hospital
6. Items Moved From Consent Agenda None (Pg 2-3)
7. Department Reports
A. Mayor's Office: Mayor's Youth Advisory Council (MYAC) Update (Pg 3-6)
B. City Council: Election of New City Council Officers and Department
Liaison Appointments President — C. Rountree, Vice President — K. Bird (Pg
6-9)
Meridian City Council Meeting Agenda — Tuesday, January 06, 2015 Page 1 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
C. Legal Department: Presentation And Discussion Of Draft Memorandum Of
Understanding Regarding Capital Improvement Approval Procedure
Between Lakeview Meridian Investors LLC And The City Of Meridian (Pg 9-
11)
D. Parks and Recreation Department: Meridian Road Interchange Landscape
Installation Discussion (Pg 11-13)
E. Community Development/Building Services Department: Building Official
Position Update (Pg 13-14)
F. Resolution No. 15-1042: Affirming Termination of Professional Services
Agreement with Whitman & Associates for Building Official Services by
Mutual Consent of the Parties Approved (Pg 14-15)
8. Ordinances
A. Ordinance No. 15-1635: An Ordinance (AZ 14-011 Jump Creek Subdivision)
For Annexation And Rezone Of A Parcel Of Land Located In The East % Of
The East '/2 Of Section 28, Township 3 North, Range 1 West, Boise
Meridian, Ada County, Idaho; Establishing And Determining The Land Use
Zoning Classification Of Said Lands From RUT To R-8 (Medium Density
Residential District) And R-15 (Medium — High Density Residential District)
In The Meridian City Code; And Providing For A Waiver Of The Reading
Rules; And Providing An Effective Date Approved (Pg 15-16)
9. Future Meeting Topics None (Pg 16)
10. Executive Session per Idaho State Code 67-2345(1)(d) — (to consider records that
are exempt from disclosure as provided in chapter 3, title 9, Idaho Code): Vacated (Pg
16)
Adjourned at 6:37 p.m.
Meridian City Council Meeting Agenda — Tuesday, January 06, 2015 Page 2 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council January 6, 2015
A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday,
January 6, 2015, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Keith Bird, Charlie Rountree, David
Zaremba, Joe Borton, Genesis Milam and Luke Cavener.
Others Present: Bill Nary, Jaycee Holman, Bruce Freckleton, Brent Bjornson, Kyle
Radek, Tracy Basterrechea, Perry Palmer, Mike Barton and Dean Willis.
Item 1: Roll -call Attendance:
I TOMM
X David Zaremba X Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam _X_ Lucas Cavener
X Mayor Tammy de Weerd
De Weerd: I'd like to welcome all of you to our City Council meeting. Thank you for
joining us. We will go ahead and get tonight's meeting started. For the record it is
Tuesday, January 6 at 6:00 p.m. We will start with roll call attendance, Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item 2 is the Pledge of Allegiance. If you will all rise and join us in the
pledge to our flag.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Steve Moore with Ten Mile Christian
De Weerd: Item No. 3 is our community invocation. Is Pastor Moore here? I don't see
him.
Item 4: Adoption of the Agenda
De Weerd: So, we will go ahead and move to Item 4, adoption of the agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: On Item 7-F, the resolution number is 15-1042 and Item 8-A is Ordinance
No. 15-1635. And Item 10, the issue related to the Executive Session is no longer
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January 6, 2015
Page 2 of 16
present, so Item 10 will be deleted. And with those changes, Madam Mayor, I move
that we approve the agenda.
Bird: Second.
De Weerd: I have a motion and a second to approval the agenda as read. All those in
favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Consent Agenda
A. Sanitary Sewer and Water Main Easement with James Wylie IV
for Knighthill Subdivision
B. Victory Middle School Sewer and Water Easement
C. Dog Licensing Designee Agreements between the City of
Meridian and the Sunnyside Animal Hospital, The Pet Doctor,
Settlers Park Veterinary Hospital, Pet Care Clinic, Idaho
Humane Society, Treasure Valley Veterinary Hospital, Linder
Pet Medical Care, Meridian Veterinary Hospital and
Intermountain Pet Hospital
De Weerd: Item 5 is our Consent Agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the Consent Agenda as published, to authorize the
Clerk to attest and the Mayor to sign.
Bird: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. If there is
no discussion, Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 6: Items Moved from Consent Agenda
Meridian City Council
January 6, 2015
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De Weerd: There were no items moved from the Consent Agenda.
Item 7: Department Reports
A. Mayor's Office: Mayor's Youth Advisory Council (MYAC)
Update
De Weerd: So, we will move right into Item 7 under Department Reports. We will start
with the Mayor's Youth Advisory Council update. We have Hannah Chambers to give
the update. Hi, Hannah.
Chambers: Madam Mayor, Members of the Council, I'm Hannah Chambers, the
Meridian High School representative for MYAC. I will give a brief update on the
council's activity. This is their second update of the year and I will be reviewing our
December activities. We start by -- we started December by volunteering for the Winter
Lights Parade. We assisted with crowd control. We led the parade by carrying the
opening flag and assisted with the Mayor and City Council by throwing out over 200
dollars in candy to the crowd. We had a blast and we would like to thank you for letting
us take part in your float. On December 8 we held our annual Mad City Money event.
It's always a crowd favorite. The event sponsored by our friend at the CapEd Credit
Union --
De Weerd: Technical difficulties.
Bird: It can almost be just like children, they don't perform like they should when you
want them to.
Chambers: We are in the --
De Weerd: She has gone over the parade, Ken. There you go. Mad City Money.
Chambers: On December 8th we held our annual Mad City Money event. Always a
crowd favorite, the event is sponsored by our friends at the CapEd Credit Union. A lot
of chance to learn real world financial scenarios by taking on the role of an adult in this
futuristic Mad City. We were given jobs, income, a family and debt. The challenge, we
visited merchants just like housing, transportation, food, household necessities,
clothing, daycare and other wants and needs while building a budget and to see
success as we invited teens from other youth councils, including Eagle and Middleton,
Nampa and Caldwell. In all we had about 145 teens take the challenge. Also we were
able to partner with the Meridian Ford Mentoring Center to hold the event meet there,
as they have a life size building to make the city a real version. It was very cool and it
was a great opportunity to learn how a Mad City works. We held our annual Christmas
party and gift exchange. We had a special event Jump Up The Gifts we exchanged and
had a desert potluck and no one could forget the ugly sweater competition. It was a
great way to unify the group and celebrate the holidays. A little bit of sad news that we
Meridian City Council
January 6, 2015
Page 4 of 16
learned that Patrick was moving on. We had a special celebration for him with a video
presentation and covered him in Post -it notes with us saying how much we loved him
and will miss him. We also had an all valley youth council celebration. One of our goals
from a recent National League of Cities trips was to get all the groups in the Treasure
Valley together for a bonding, planning, and seeing how we can all work together. All of
the youth councils met in Caldwell to visit their light display and play holiday games. It
was another great way to build unity in all the groups and we -- we now have planned at
least two more all valley get togethers. In light of some of our peers taking their own
lives, we are planning a special MYAC meeting in which we will host one of the parents
of the teens who committed suicide. We called a special meeting in December to plan
for it and we will hold the meeting in the next month or so. A parent of one of the
recently deceased teens will be a presenter. We are hopeful we will have a good
impact and open people's eyes to this problem. Our first -- our first meeting of the year
is next Monday and we are ready to go. We have many item on the calendar and look
forward to rocking 2015. I would like to say that this has been an amazing experience
for me and thank you, Mayor Tammy, Ken, Patrick, Officer Gomez and everyone
involved in the Mayor's Youth Advisory Council. Thank you and this makes a huge
difference in many teens' lives and it helps us make a difference in our community. I will
now stand for questions.
De Weerd: Thank you, Hannah. Council, any questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Just thank you, Hannah, for all that you kids do. Certainly appreciate it in the
community. Thank you much very.
Chambers: Thank you.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I'd echo Councilman Bird's comments and encourage you to take it back to
the Council how much we up here appreciate all you guys do. You're great spokesmen,
ambassadors for our community. I'm curious with this year what's been your most
favorite activity that you participated in?
Chambers: Well, from 2014 1 liked Ignite Youth, because -- and that was a presentation
where a bunch of kids got to show their ideas. They could be as silly as you want -- like
one guy did how my hair represents my life or they could be serious. There was driving
under the influence and I really liked that, because you got to have fun with other teens
and you also got to learn about some really interesting topics.
Meridian City Council
January 6, 2015
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Cavener: Thank you.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: You mentioned the all valley event. How many participated in those?
Chambers: How many participators for the --
Rountree: In the all valley event. Number of students. Approximately.
Chambers: Seventy-seven. About 77.
Rountree: Great. Thank you.
De Weerd: Okay. Council, any other questions for Hannah? Well, they -- they are
definitely locked and loaded and have a very aggressive timeline coming up, so you will
be getting some more energetic presentations like what Hannah just gave you on what
they have planned and, Council, you are always welcome to attend a MYAC meeting.
We -- the general meetings are the 2nd and the 4th Monday of every month and I think
the teens would love to see you. Don't you think, Hannah?
Chambers: Yes.
De Weerd: Yes. So, thank you very much.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Before we go on, I think a thank you from the Council and yourself to Ken for the
leadership he's given these youth and the way this program has grown to the benefit of
everybody involved in the community.
De Weerd: Yes. Here here. Good job, Ken.
Cavener: Madam Mayor?
De Weerd: Yes, Mr. Cavener.
Cavener: Maybe a question. I recognize there seems to be a lot of students in the
audience. If they wanted to participate and were of age, is it too late for them to -- to
join?
Meridian City Council
January 6, 2015
Page 6 of 16
De Weerd: It's never too late to join the Mayor's Youth Advisory Council and, like I said,
they do meet the 2nd and 4th Monday of every month. The whole goal of the Mayor's
Youth Advisory Council is to give a voice to the youth leaders in our community. It
allows them an opportunity to get involved in government. So, there is a government
affairs committee that gives you an opportunity to talk to policymakers, either here in the
city or at the county or state level and we do have legislative committees that request
our youth council members to come and testify and give opinions on different pieces of
legislation they feel will be an impact to youth. It also allows for community service to
get involved in events that are happening in our community, as well as the teens vote
on certain nonprofits that they want to get involved in, as Hannah mentioned, suicide
prevention is one of those areas that is a focus on and the third area is to plan activities
for teens. So, they do events, like Hannah mentioned, with Ignite Meridian and that's a
really fun event, but they do a lot of other fun things as well. So, we meet next Monday
at 6:00 o'clock and would love to see any of you join us at that meeting. There is teens
from high schools across Meridian and even some teens outside of Meridian that want
to make a difference in our community and add their voice to the voices of very well
respected teens. So, are you welcome to join us. Thank you for the question, Mr.
Cavener.
B. City Council: Election of New City Council Officers and
Department Liaison Appointments
De Weerd: Okay. Our next item is under City Council. I will turn this over to our
Council President Mr. Rountree.
Rountree: Madam Mayor, it's a new year, it's time for election of officers of the Council.
Having said that, I have certainly enjoyed the past year being president and particularly
enjoyed the opportunity to work with the new Council folks and I hope help them
through some of the initial confusion there is and why things are done the way they
were done and why things are done period. But, anyway, I appreciate all of you folks
and the hard work that you do and I think the folks that haven't been involved at the
local level don't understand the amount of time and energy and issues that City Council
gets the opportunity to participate in. So, thank you for your time. So, it is time for an
election. I would ask the Mayor to call for a motion for nominations for president and
vice-president of City Council.
De Weerd: Okay. Thank you, Mr. Rountree. Council, I would accept nominations for
the position as Council President.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: We have always went and made this atwo year office, so Mr. Rountree has
another year coming. So, I would nominate Charlie.
Meridian City Council
January 6, 2015
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Milam: Second.
De Weerd: Okay. I have a motion and a second for Council President.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I move the nominations cease.
De Weerd: I would ask Mr. Rountree if he -- if he's interested first.
Rountree: Certainly.
De Weerd: Okay. Okay. If there is no further nominations, I would ask for roll call on
the position of Council President going to Mr. Rountree. Madam Clerk.
Roll Call: Bird, yea; Rountree, abstain; Zaremba, yea; Borton, yea; Milam, yea;
Cavener, yea.
MOTION CARRIED: FIVE AYES. ONE ABSTAIN.
De Weerd: What, you think there is a conflict of interest or something? You can vote
for yourself.
Rountree: Just humble.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Assuming the next position to be nominated is vice-president, I nominate
Keith Bird to continue as vice-president.
Cavener: Second.
De Weerd: I have a motion and a second to -- for nomination of Mr. Bird as Council's
vice-president. Mr. Bird, do you accept that nomination?
Bird: I certainly do.
De Weerd: Okay. Do I have any further nominations? I would close nominations, then,
and ask Madam Clerk to give roll call to Mr. Bird as vice-pres -- whatever.
Zaremba: That.
Meridian City Council
January 6, 2015
Page 8 of 16
De Weerd: That.
Roll Call: Bird, abstain; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea;
Cavener, yea.
MOTION CARRIED: FIVE AYES. ONE ABSTAIN.
De Weerd: Didn't know I had two humble men on both sides of me. Congratulations
Rountree: Thank you.
Bird: Thank you.
De Weerd: And certainly I appreciate, Mr. Rountree, your leadership over this last year
and look forward to working with you.
Rountree: Thank you, Mayor. As well as the election, it's time for appointments. Again,
I thank each of you for responding to my request for what it is you might like to do this
coming year and it was unanimous, you all kind of want to stay where you are. But that
isn't going to happen. It's an opportunity, again, for you to see other departments and
get familiar with all of the operations of the city and, hopefully, you will have enough
years as a City Council person to work your way through all the departments in the city.
You have before you a chart of -- of Council members liaison assignments and
committees and commissions. This year seat one, Councilman Zaremba, I have put
with Public Works and Legal. Seat two, Councilman Borton with Fire. Seat three,
myself, continue with the Mayor's Office. Seat four, Councilman Bird with Parks and
Finance. Seat five, Councilman Milam, with Police and Information Services and seat
six, Councilman Cavener, with Community Development and Human Resources. As far
as committees and commissions go, the only change is there needs to be an alternate
assigned for COMPASS for my position on COMPASS. Lucas -- Justin Lucas, who was
the alternate, has left, so if somebody is interested in that let me know. And Council
Woman Milam has shown a fair amount of interest in the Solid Waste Advisory
Committee, so I have assigned her as the ex -officio member there and I will continue
my interest there as well, but, hopefully, you will accept those assignments and we will
move forward and have yet another successful year and thank you all for your services.
Zaremba: Mr. President?
Rountree: Yes.
Zaremba: I appreciate the work you put in, too, and I'm -- I was happy with what I was
doing last year, but I'm thrilled with the new choices. I would add under committees and
commissions that I'm also on the board of Association of Idaho Cities.
Rountree: Okay. And that's as of this fall?
Meridian City Council
January 6, 2015
Page 9 of 16
Zaremba: It's been for a year or so.
Rountree: Okay.
Zaremba: Maybe two years.
Rountree: We will get that done. Thank you.
C: Legal Department: Presentation And Discussion of Draft
Memorandum Of Understanding Regarding Capital
Improvement Approval Procedure Between Lakeview Meridian
Investors LLC And The City Of Meridian
De Weerd: Thank you, Mr. Rountree. Okay. Item 6-C -- or 7-C is under our Legal
Department. I will turn this over to Mr. Nary.
Nary: Thank you, Madam Mayor, Members of the Council. In your packets was a
proposed draft memorandum of agreement with the golf course tenant. We have -- I
have handed out to you tonight some red lined recommendations from the tenant on
some suggested changes or edits to that draft. We can discuss that. Our intention was
is if we can reach a resolution and consent of the Council tonight, your comfort level
either with the original -- the original draft in your packet or the additions or the red lines
that are presented as well, we will, then, have a finalized memorandum in front of you
next week for approval. We have discussed with the tenant as well the part of this
memorandum that deals with the annual projects -- capital improvement projects for the
course and we'd like to bring that to -- part of the agreement is that's the desire of the
tenant, then, he would bring that in front of you. Hopefully, if we can, we could do that
next week as well. It has gone to the golf course committee, so that part of the process
has been completed. If you had any specific questions about the MOU or the red lined
suggestions from Mr. Oaas, we could certainly discuss that. I don't see Mr. Oaas here,
but I know he's been in contact with my office.
De Weerd: Do you mean the blue lined?
Nary: True. They are blue in your -- in your copies. Yes.
De Weerd: And, Council, I don't know if you got this prior to this. It will give you an
opportunity between this meeting and next meeting to bring any concerns back at that
time. Certainly I would invite you to share with -- with Legal or Mr. Rountree, who chairs
that group, if you have some concerns. It might have already been discussed during
our advisory committee meeting, so --
Rountree: Madam Mayor?
De Weerd: Yes.
Meridian City Council
January 6, 2015
Page 10 of 16
Rountree: My comments on the draft is it seems pretty comprehensive to what was
discussed. I agree, I think the additions that Mr. Oaas has added certainly help further
define what the intent is or the understanding. So, I'm in full support of the way it sits at
this point and would encourage it to be looked at favorably next week when you see a
final draft without red or blue lines. Much discussion. Good input from the golf course
focus group, of which we have at least one member in the audience tonight. Thank you,
Jim. And the Mayor and I sat through those meetings and good -- good discussion and
good dialogue amongst the members of the committee, as well as the Mr. Oaas. So,
thank you.
Bird: Okay. Any questions? Okay.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Just real quick -- and we may go through this next week. The -- page two,
paragraph three, A through D, it looks to be a really good list of what was discussed and
trying to capture what we mean by capital improvement. The way it reads it seems
imply that these conditions may or may not be met by a project, which still could be
eligible for improvement when I think the intent is for a project to be eligible for credit A
through D have to be met and the way it reads the Council considers whether the
project includes the attributes means we might have discretion to approve rent credit for
a project which doesn't meet some or all of A through D, which I don't think is the intent.
We are trying to make sure those are met. Is that right?
Rountree: Actually, Madam Mayor, the second -- second paragraph in that section
indicates that the Council still retains discretion and the consideration of what may or
may not be considered for rent reduction.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: At least from my perspective if it's something that isn't A through D, that was
kind of what got us into some of the confusion. If it's a project that doesn't meet those, I
don't know if I want the discretion to approve it necessarily and I don't want to mislead
someone with the thought that it might be an eligible project, even if it doesn't meet A
through D.
Nary: And, Madam Mayor, Members of the Council, I mean that -- that was the
discussion point that we have had with Mr. Oaas and trying to forecast into the future
what a future Council may want as to discretion, we felt that the -- the best was to leave
the discretion in the Council's authority, give some guidance as intended by this, but the
primary consideration -- and I think the key that was part of the problem or the concern
that came up in the fall was the request is made after the project is done and here it is
Meridian City Council
January 6, 2015
Page 11 of 16
completely incumbent on the tenant to make -- to get the approval prior to doing the
project. So, whatever it is, whether it's a capital improvement project and fits A through
D or some other project that doesn't necessarily fit that, that may fit the spirit of it, but
may fit it specifically, it's still within the Council's authority, but they will know it before
they do it and that's what we felt was probably the most critical piece was that no one is
blind sided by thinking something qualifies, because it may have previously, or it may
have sounded like it was something that was allowed and it isn't. But all of it was
required to be done first and approved before it was done, so there was no
misunderstanding by any party. We certainly can change it any way you want, but that
was the thinking behind it.
Rountree: Okay. Thanks.
De Weerd: Okay. Anything further from Council? Okay. Again this will be on the
agenda next week for further discussion.
Rountree: And -- excuse me, Madam Mayor. Bill, is there going to be a project
submitted?
Nary: Madam Mayor, Members of the Council, that's what we were anticipating with
that.
Rountree: Okay.
Nary: They were going to submit the project that they were going to be requesting at
the same time.
Rountree: Okay.
Nary: So --
Rountree: We would be able to look at the memo and be able to look at a project and
see if we can figure out what to do with it.
Nary: Yes.
De Weerd: Something like that.
Rountree: Something like that.
D. Parks and Recreation Department: Meridian Road Interchange
Landscape Installation Discussion
De Weerd: Okay. Item 7-D is under our Parks and Recreation Department.
Meridian City Council
January 6, 2015
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Barton: Good evening, Madam Mayor, Members of the Council. Thought I would have
a discussion this evening about the Meridian Road interchange. One of our capital
improvement projects this year -- that we funded this year is to do the landscaping on
the interchange. Based on input from the interchange task force and staff and Council,
a design was developed that both beautifies the interchange and is fairly low
maintenance. So, we have had discussions with ITD on what's going to be the best way
to execute this project, both from an efficiency standpoint and from a cost perspective.
It's both the recommendation of staff and ITD that the project be executed via a change
order with the existing interchange contractor and so based on that -- on that thinking
we -- we got a price from the contractor to do that change order and the price we got
was 422,000 dollars, which is seven percent below our existing budget to -- to get the
project done. That will give us a little bit of contingency should there be some
fluctuation in quantities, because the bid is quantity based. So, I guess what we are
asking this evening -- we didn't want to bring back an agreement and blind side Council
with a change order agreement or an amended agreement from ITD without first having
a discussion and at least ask for your blessing on this change order process. I think
some of the -- some of the factors to consider -- if it's not done this way there is a good
chance that they are going to require that the interchange be completed and, then, if it's
publicly bid that we would have our contractor on site after it's finished, which means we
are going to have increased traffic control. Some of the work could be required to be
performed at night and, then, we would have a finished interchange and, then, lane
closures and traffic interruptions and we just don't feel that that's in the best interest of
the public in this process. So, with the change order we can -- we can have this done, it
would be done simultaneously as the interchange progresses through the phasing, the
landscape contractor will be out there doing the installation work simultaneously. So,
when it's done it's done, we kind of get the keys to it and the road's open and it's
finished. So, with that I will stand for questions.
Bird: Madam Mayor?
De Weerd: Thank you, Mike. Mr. Bird.
Bird: Mike, the drawings we have got on -- on our packet, are those the finalized
landscaping drawings?
Barton: Madam Mayor, Councilman Bird, they are.
Bird: Would that -- I think that we would be not very smart to not award the bid as they
have already given it. We don't need to let them do it while they are doing it. It's going
to save us money, time, and just work out better. If that's the final landscape drawings
approved that would be my recommendation, bring the change order forward and go to
work.
Barton: Okay.
De Weerd: Any other comments?
Meridian City Council
January 6, 2015
Page 13 of 16
Rountree: Madam Mayor, I concur in that. We don't want another contractor out in the
middle of traffic.
De Weerd: I don't think our parks staff do either.
Rountree: No.
Barton: No.
De Weerd: Okay. So, bring that back.
Barton: We will bring an agreement back.
De Weerd: Okay.
Barton: Thank you.
E. Community Development/Building Services Department:
Building Official Position Update
De Weerd: Thank you, Mike. Okay. 7-E is under our Community Development,
Building Services Department. I will turn this over to Bruce.
Freckleton: Thank you, Madam Mayor. And Happy New Year to you and the Council.
As you -- as many of you know Daunt Whitman with Whitman and Associates has
provided building official services under a contract relationship to the city since August
of 1989. Twenty-five -- a little over 25 years. The contract model has worked well for
the city for many years, but as you know through the budget development process we
have reached a point in our evolution as a city where -- excuse me -- where it is
necessary to employ a full-time, fully vested building official. I'm here this evening to
formally announce that effective December 22nd the City of Meridian has hired the first
ever employee building official and I wanted to introduce Brent Bjornson as that --
De Weerd: No pressure, Brent.
Freckleton: Yeah. No pressure.
Bjornson: Thank you.
Freckleton: So, Brent has been an employee of the City of Meridian for a little over nine
years and during that time he has obtained no less than 14 separate building
certifications through the International Code Council. This is an awesome achievement
that is only shared by a very small handful of individuals in the state of Idaho. There is
500 certified building officials in the state of Idaho and there is very few that have the 14
that Brent has. So, it's a huge -- it's taken a lot of effort on his part and I think his wife is
Meridian City Council
January 6, 2015
Page 14 of 16
here this evening and she can attest to that, the time that he's put in to getting those
certifications. So, Brent also -- I just also want to let you know how he has established
himself as a knowledgeable and very credible municipal official in the Treasure Valley.
Brent currently sits on the board of the -- the local IDABO, which is the Treasure Valley
group of building officials that get together to set policy and that sort of thing. So, it's --
it's beneficial for the city to have him members of those boards and we look forward to
to the future of the building services section for the City of Meridian and where we can
go. So, that's the -- that's basically the introduction there and the next item -- do you
want to announce the next item or do you want some introduction now or --
De Weerd: Unless anyone has any questions of -- or any comments for Brent, other
than, you know, no pressure of being the first building official ever in the history of our
city. We just welcome you in your new role, Brent. You -- you have established
yourself with a great solution -oriented reputation. I know those that I have talked to
speak very highly of how you collaborate and reach out to look at an issue that is
presented to from as many angles as you can see to make a well-informed decision.
So, we welcome you in your new roll and we wish you nothing but success.
Bjornson: Thank you, Madam Mayor, Members of the Council. And I also want to take
a moment to thank Bruce for the kind words. Bruce has been an awesome mentor and
he is truly the face of Meridian. I want to thank you all for your support and
encouragement, your trust and .confidence and even with all those certifications I can
assure you that my approach is conservative, I have established those relationships
with the builders and do collaborate, as you said, and I think that's critically important to
the success of a win-win for good business transactions and the general public and
safety for everybody. So, thank you very much, I really appreciate the kind words and
support.
F. Resolution No. : Affirming Termination of
Professional Services Agreement with Whitman & Associates
for Building Official Services by Mutual Consent of the Parties
De Weerd: Thank you. Item 7-F is Resolution 15-1042. Council, do you have any
questions regarding this item?
I RiI■Ii METiT.Tit�
De Weerd: Okay. Do I have a motion?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I move that we approve Resolution 15-1042.
Bird: Second.
Meridian City Council
January 6, 2015
Page 15 of 16
De Weerd: I have a motion and a second to approve Resolution 15-1042. I will ask
Madam Clerk to, please, call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 8: Ordinances
A. Ordinance No. : An Ordinance (AZ 14-011
Jump Creek Subdivision) For Annexation And Rezone Of A
Parcel of Land Located In The East 1/2 of the East 1/2 of
Section 28, Township 3 North, Range 1 West, Boise Meridian,
Ada County, Idaho; Establishing And Determining The Land
Use Zoning Classification Of Said Lands From RUT To R-8
(Medium Density Residential District) And R-15 (Medium - High
Density Residential District) In The Meridian City Code; And
Providing For A Waiver Of The Reading Rules; And Providing
An Effective Date
De, Weerd: Item 8-A is Ordinance 15-1635. Madam Clerk, will you read this by title
only.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 14-1635, an
Ordinance AZ 14-011, Jump Creek Subdivision, for annexation and rezone of a parcel
of land located in the east one half of the east one half of Section 28, Township 3 North,
Range 1 West, Boise meridian, Ada County, Idaho, as described in Attachment A and
annexing certain lands and territories situated in Ada County, Idaho, and adjacent and
contiguous to the corporate limits of the City of Meridian, as requested by the City of
Meridian, establishing and determining the land use zoning classification of said lands
from RUT to R-15, Medium High Density Residential District, and R-15, Medium High
Density residential district in the Meridian City Code, providing that copies of this
ordinance shall be filed with the Ada County Assessor, the Ada County Recorder and
the Idaho State Tax Commission, as required by law, and providing for a summary of
the ordinance, and providing for a waiver of the reading rules and providing an effective
date.
De Weerd: I am required to ask if there is anyone who wants this read in its entirety
and I would preface that with it will be just as exciting as what you just heard. Well,
seeing none, Council?
Milam: Madam Mayor?
Meridian City Council
January 6, 2015
Page 16 of 16
De Weerd: Yes, Mrs. Milam.
Milam: Move that we approve Ordinance No. 15-1635 with suspension of rules.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 8-A. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milam, yea; Cavener,
yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 9: Future Meeting Topics
De Weerd: Council, any items to consider for future agendas?
Rountree: I have none this evening.
Item 10: Executive Session per Idaho State Code 67-2345(1)(d) - (to consider
records that are exempt from disclosure as provided in Chapter 3,
Title 9, Idaho Code.)
De Weerd: Seeing none -- and I believe that there is no need for an Executive Session,
so --
Bird: I move we adjourn.
De Weerd: Mr. Bird just motioned to adjourn.
Zaremba: Second.
De Weerd: And a second. All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 6:37 P.M.
(AUDI OF THESE PROCEEDINGS)
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