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HomeMy WebLinkAboutTask Order 10237 with Murray Smith & Associates for NE 5th Street Water ReplacementTASK ORDER NO. 10237 Under the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN AND MURRAY, SMITH & ASSOCIATES, INC This Task Order is issued by City and accepted by the Engineer pursuant to the mutual promises, covenant and conditions contained in the Master Agreement between the above mentioned parties dated April 13, 2010. CITY OF MERIDIAN NE 5T" STREET WATER REPLACEMENT PURPOSE This Scope of Services is for Professional Services between Murray, Smith & Associates, Inc. (MSA) and the City of Meridian (City). Project No. 10237 shall be for professional engineers, 1 services to provide a design for the replacement of approximately 1000 feet of existing 4- and 6 - inch water line located along NE 5th Street from East Pine Avenue to East Washington Avenue. Task Order shall be in accordance with the MSA Master Agreement for Professional Services dated Aprill3, 2010. Background The City is systematically replacing undersized waterlines to provide peak water and fire flow demands in the downtown area. The City has recently replaced the waterline in Carlton Avenue and will replace the waterline in East State Avenue. This scope of work is to replace the existing 4- and 6 -inch water line located along NE 5th Street from East Pine Avenue to East Washington Avenue with an 8 -inch line. The design must be complete by October 2011, and the City intends to construct the improvements during the Spring of 2012. SCOPE OF SERVICES Task 1 — Kick Off Task 1— Kick Off Meeting A kick-off meeting will be held, once notice to proceed has been received, to officially start the project and discuss the details of the approved scope. MSA will lead the kick-off meeting with City Staff to introduce the project team, establish project objectives, review consultant and City communication protocol, discuss the project scope and examine the project schedule. Task 1.2 —Data Collection & Analysis In this task, MSA will review background information already provided by the City and develop a formal data request for any additional information required for completion of the work. MSA will NE 5th St. Water Replacement Page 1 of 6 Task Order 10237 endeavor to limit the number of data requests that are made in an effort to minimize the required City Staff time. In this task, MSA will be responsible for identifying any required additional information and the City will be responsible for the collection and delivery of the requested information. It is anticipated that additional data requests will be made throughout the project, however the majority of the data required will be requested at the beginning of the project. Assumptions 1. Assumes a one (1) hour kick-off meeting with the MSA project manager and the project engineer. One (1) hour of preparation time is included for the PM and project engineer. 2. MSA and the City will endeavor to identify and collect required data in a timely manner so as to not impact the project schedule. Deliverables 1. Action items from the kick-off meeting (delivered electronically) 2. Formal data request(s) Task 2 —Pre -Design MSA will perform the following tasks as part of a pre -design effort prior to development of design plans and specifications. Task 2.1—Survey MSA will perform a survey of all surface features and utilities (as marked by Digline or from as -built plans provided by the City) along the project area including the road centerline and edge of pavement at a maximum interval of 50 feet. The survey will include land corners needed to show street ROW lines and parcel information from the City's GIS database. The survey will include all known utilities and surface features within the NE 5th Street Ave ROW from the south E Pine Avenue ROW line to the north E ROW line. Task 2.2 -Potholing The City will coordinate potholing of the existing waterline at 3 locations to confirm the size of the existing waterline (potholing to be performed under a separate contract with the City). MSA will coordinate recommended locations with the City and the City's potholing contractor. Task 2.3 - Alternatives Analysis and Preliminary Design MSA will perform a preliminary design that includes the following tasks: 1. Analysis of viability of pipe bursting for the project. 2. Conceptual level opinion of probable costs for the project. 3. Reassessment of design schedule MSA will present the findings of the preliminary design at a meeting with the City. NE 5th St. Water Replacement Page 2 of 6 Task Order 10237 Assumptions 1. Horizontal datum will be Idaho State Plane, West Zone, NAD83 unless otherwise specified by the City. 2. Vertical datum will be NAVD88. 3. Contours will be generated at 1 foot intervals. 4. Easements are not required for this project. Deliverables 1. One electronic copy of the preliminary design meeting summary Task 3 — Design MSA will develop a construction package for the improvements described in the background section of this scope of work and further developed during the pre -design phase. Task 3.1- 30% Design Package MSA will develop a 30% design package that will include the following: • Plan and Profile Sheets • Major Notes and Details • Opinion of probable cost • Reassessment of design schedule The 30% design plans and specifications will be submitted to the City for review and comment. MSA will attend a meeting with the City to review comments from the 30% design package. The 30% design plans will also be submitted to the Ada County Highway District (ACRD) for preliminary review. Task 3.3 - 95% Design Package MSA will develop a 95% design package based on the comments on the 30% plans. The 95% design package will include the following: • Plan and Profile Sheets • Notes and Details • Opinion of probable cost • Technical Specifications • Draft Bid Schedule with quantities The 95% design plans and specifications will be submitted to the City for review and comment. MSA will attend a meeting with the City to review comments from the 95% design package. NE 5th 5t. Water Replacement Page 3 of 6 Task Order 10237 The 95% design plans will also be submitted to the Ada County Highway District (ACRD) for final review. Task 3.4 - 100% Design Package MSA will finalize the 100% design package based on the comments on the 95% plans. The 100% design package will include the following: a Final Plan Set a Final Technical Specification Package a Final bid schedule along with opinion of probable cost The 100% design plans and specifications will be submitted to the City for inclusion in the bid package. Assumptions Traffic and water service bypass plans will be developed by the construction contractor and are not included in this SOW. These plans will be based on performance requirements that MSA will develop as part of the design. 2. The design budget assumes that the entire project will be designed with plan and profiles for traditional open trench construction. 3. The budget assumes up to one 2 -hour meeting with ACHD to review the design packages during the design phase. 4. The City will provide a QLPE review of the plans in lieu of submittal to the Idaho Department of Environmental Quality (DEQ). 5. MSA will prepare the technical specifications. The ISPWC and City of Meridian supplements will be used as the basis of the technical specifications. ISPWC specifications will be referenced and not reproduced in the specification package. Supplemental technical specifications will be developed as required. 6. The City will prepare the "front end" specification sections. 7. The City will prepare and reproduce the bid packages for bidders. 8. The City will administer the bid. 9. Plans will be full size per the City's request. 10. Construction will not occur until spring of 2012. Deliverables 1. 3 hard copies of the 30% and 95% design packages 2. 1 reproducible copy of the 100% design package NE 5th Sl. Water Replacement Page 4 of 6 Task Order 10237 Task 4 — Services During Construction The budget includes 24 hours for services during construction, which includes the following tasks: • Attend pre-bid meeting • Answer questions during the bid period • Attend the pre -construction meeting • Respond to RFls • Perform one site visit and attend one construction meeting during construction • Prepare as -built drawings Assumptions 1. City will produce any required addenda during the bid period 2. City will review bids and determine the apparent low bidder 3. Technical submittals and pay requests will be reviewed by the City 4. City will prepare the final construc, in punchlist TIME OF PERFORMANCE A preliminary schedule is included as Exhibit A. MSA will make every effort to complete the work in a timely manner; however, it is agreed that MSA cannot be responsible for delays occasioned by factors beyond its control, nor by factors that could not reasonably have been foreseen at the time this Task Order was executed. COMPENSATION The overall not -to -exceed budget for this task is shown in Table 1. The Not -To -Exceed amount for this Task Order No. 10237 is twenty-four thousand five hundred dollars ($24,500.00). The work will be billed on a time and expenses basis under the terms of the MSA Master Agreement for Professional Services using the current and projected billing rates from the 2011 Schedule of Charges (Exhibit B) and by this reference made a part hereof. Table 1 Labor Hours and Total Project Costs Task Number Total Cost Task 1 — Kick-off $500 Task 2 — Pre -Design $ 7,400 Task 3 — Design $13,800 Task 4 - Construction Management (not included in this budget) $2,800 Project Totals 1 $241500 NE 51h St. Water Replacement Rage 5 of 6 Task Order 10237 Costs will be billed for actual time services are rendered up to the Not -to -Exceed amount. No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. CITY OF MERIDIA14 BY: KEIT A , Pu sing Manager Dated: 3 Department Approval BY: e Lj -„_ TITLE: S 7'►4 F1= err-!G� 1► t Dated: L 11 NE 5th 5t. Water Replacement Task Order 10237 MURRAY, SMIT _.ASSOCIATES, INC BY: .� Dated:_ Page 6 of 6 EXHIBIT A it +��+� Y � `� � � i��V Y� � e- •-• lei y� � � � � a� � � GQi c i tl If fp f� � 110 o 1� w N N LL :i 4 r co lV N N N N N N B a I Y _ EXHIBIT B MSA Personnel: 2011 SCHEDULE OF CHARGES Labor will be invoiced by staff classification at the following hourly rates, which are valid from January 1, 2011 to December 31, 2011. After this period, the rates are subject to adjustment. Senior Principal $165.00 Principal Engineer/Associate 153.00 Senior Engineering Associate 146.00 Senior Engineer 14000 Engineer VII 133.00 Engineer VI 126.00 Engineer V 117.00 Engineer IV 110.00 Engineer III 104.00 Engineer 11 98 .00 Engineer 1 90.00 Senior Technician 110.00 Technician 91.00 Junior Technician 73.00 Administrator 7g 00 Clerical 64.00 Project Expenses: Expenses incurred in-house that are directly attributable to the project will be invoiced at actual cost. These expenses include the following: Computer Aided Design and Drafting S 13,00/hour Mileage Current IRS Rate Direct Communication Charges At Cost Postage and Delivery Services At Cost Printing and Reproduction At Cost Travel, Lodging and Subsistence At Cost Outside Services: Outside technical, professional and other services will be invoiced at actual cost plus 10 percent to cover administration and overhead. Boise MURRAY, SMITH & ASSOCIATES, INC. 2011 Engineers/Planners