HomeMy WebLinkAboutTask Order No. 10209 with Civil Survey Consultants for Water Line Replacement NW 1st Street�E IDIAN),;�-IS
PURCHASING AGENT
33 E. Broadway Ave, Meridian, ID 83642
Phone: (208) 888-4433 x 417
Fax: (208) 887-4813
TASK ORDER NO. 10209
Between
CITY OF MERIDIAN
AND
CIVIL SURVEY CONSULTANTS, INC.
This Task Order is issued by City and accepted by the Engineer pursuant to the mutual promises,
covenant and conditions contained in the Master Agreement between the above mentioned parties
dated April 13, 2010.
WATER LINE REPLACEMENT (DESIGN) — NW 1sT STREET
SCOPE OF SERVICES
Per the City's request, the Engineer will provide professional engineering services related to the
design of replacing approximately 620' of water main in NW 1St Street. The first section is
approximately 350' long and is between Broadway Avenue and the railroad tracks. The other
section is approximately 270' long from Pine Street to Meridian Elementary School.
Task 1 —Administration
1.1 This task includes duties associated with setting up the contract and submitting
monthly invoices.
Task 2 — Design Surveying
2.1 This task includes field work associated with performing topographic survey required
to complete the design topographic survey will cover existing utilities, irrigation,
pavement, curb, gutter, sidewalk, water meters, and any other items within the public
right-of-way required to complete the design. The City shall contact dig -line and
have the existing utilities marked.
2.2 This task includes office work associated with drafting the topographic survey and
establishing the public right-of-way and property lines. We anticipate that for the
purposes of this project we will be able to define the existing public right-of—way and
property lines from previous projects done in the area for the City and from record of
surveys and subdivision plats recorded with Ada County.
Task 3 — Design Water Service
3.1 This task includes work associated with coordinating potholing by contractor and the
review of the results. The existing water main will be potholed to determine size and
depth.
3.2 Determining replacement method and designing water improvements. It is
anticipated that the plans will be developed to allow pipe bursting and open trench
methods for replacing the existing water mains. The existing fire hydrants, water
meters and service lines will be replaced at locations identified by the City.
3.3 Engineer with contact Meridian School District and obtain permission from them to
replace water main located on Meridian Elementary School property. City shall pay
all fees associated with the agreement.
3.4 We anticipate that there is not an existing water main easement with the school
district and a new easement will be required. We will prepare the easement
description and exhibit and assist the City in the execution of the easement. A title
report will be ordered to establish the existence of an existing easement.
3.5 Send letters to property owners fronting project notifying them of the project and its
anticipated construction schedule. The letter will be submitted to City staff for
approval prior to the mailing of the letter. City will provide property owner mailing
addresses as needed. This task also includes time responding to telephone calls
from property owners.
Task 4 — Construction Document Preparation and Review
4.1 Develop plans and specifications and bid schedule that meet current design
standards and standard specifications of the City and ISPWC. The City shall
provide the Engineer with a high resolution orthographic photo of area to be possibly
included on the plans.
4.2 Submit one set of plans to ACHD for review and approval prior to construction.
Includes one set of revisions per ACHD comments and then resubmitting to ACHD
for approval.
4.3 Submit one set of plans to power, gas, telephone, and cable companies for review
prior to construction.
4.4 Submit 2 full size physical copies of plans and special provisions to City
Engineering for Development Services review and approval, Engineer to revise
plans as necessary and resubmit.
4.5 Submit 4 full size physical copies of plans and special provisions to City
Engineering for QLPE review and approval, Engineer to revise plans as necessary
and resubmit.
4.6 Prepare an Erosion and Sediment Control Plan (ESCP) and submit the plan to
the City and ACHD for review and approval. The ESCP will be prepared in
accordance with the City of Meridian Construction Stormwater Management
Program. All other stormwater management program requirements shall be
completed by the City or the Contractor.
4.7 Prepare final construction documents with inclusion of any addenda from the bidding
phase and provide one physical copy for City's use and 10 physical copies for
contractor's use.
Task 5 — Construction Services
5.1 Provide one set of construction stakes for each end of the new water mains. It is
anticipated that the staking will be completed in one visit to each site. Staking will
be completed as requested by the City and Contractor.
5.2 Attend pre -construction meeting.
5.3 Answer RFI's from contractor during bidding and construction about the design.
5.4 Review material specifications submitted by contractor.
5.5 Prepare record drawings meeting the City of Meridian Acceptance of
Record/Electronic Drawings, dated August 26, 2009.
TIME OF PERFORMANCE
Engineer will work with project manage to complete design in a timely manner.
COMPENSATION
The Not -To -Exceed amount for this Task Order No. 10209 is Fourteen Thousand Nine Hundred
Thirty dollars ($14,930). The hourly rate for services and direct expenses is attached and by
reference made part hereof.
CITY OF MERIDIAN
Approved a to tent'
BY: _
KEI / , PURL A G AGENT
Dated: f r --
Depa nt A roval
BY:
Dwb ALLISON, STAFF ENGINEER
Dated: 10125L10
CIVIL S NSULTANTS, INC.
BY
TIMO Y RGES , VICE PRESIDENT
Dated:_ ) —
Civil Survey Consultants
Man -Hour And Fee Estimate
City of Meridian -Task Order No. 10209
Water Line Replacement - NW 1st Street
Task Description
Project
Manager
Chief Project Design
of Surveys Engineer 2 Engineer 1
Survey
Crew
Total
Hours
Task
Cost
$105.00
$210.00
Chief of Surveys
4.00 @
$105.00
$420.00
Task 1 - Administration
94.00 @
$95.00
$8,930.00
Design Engineer 1
0.00 @
1.1 Contract and Invoices
$0.00
3
32.00 Q
3
$285.00
Labor Subtotal
1 132.001
Task 2 - Design Surveying
$13,880.00
2.1 Topo Survey -Field
2
24
26
$3,430.00
2.2 Topo Survey & Control - Office
20
20
$1,900.00
Task 3 - Design S & W Improvements
3.1 Potholing Coordination & Review
2
2
$190.00
3.2 Develop Design
12 1
12
$1,140.00
3.3 Coordination with School District
3
3
$285.00
3.4 School District Easement
4 3
7
$705.00
3.5 Property Owner Letters
2
2
$190.00
Task 4 - Construction Documents
4.1 Plans, Specifications, Sid Schedule
2
20
22
$2,110.00
4.2 Plans to ACHD for Review
1
1
$95.00
4.3 Plans to Other Utilities for Review
1
1
$95.00
4.4 Development Services Review
2
2
$190.00
4.5 QLPE Review
2
2
$190.00
4.6 Erosion and Sediment Control Plan
8
8
$760.00
4.7 Final Documents
6
6
$570.00
Task 5 - Construction Services
5.1 Construction Staking
4
4
$540.00
5.2 Pre -Construction Meeting_
1
1
$95.00
5.3 Answer RFI's from Contractors
1
1
$95.00
5.4 Review Material Submittals
1
1
$95.00
5.5 Record Drawings
4
4
8
$920.00
Total Man -Hours 1
2
1 4 94 0
32
1 132
1$13,880.001
Classification
Hours
Rate
Total
Project Manager
2.00 @
$105.00
$210.00
Chief of Surveys
4.00 @
$105.00
$420.00
Project Engineer 2
94.00 @
$95.00
$8,930.00
Design Engineer 1
0.00 @
$85.00
$0.00
Survey Crew
32.00 Q
$135.00
$4,320.00
Labor Subtotal
1 132.001
1 1
$13,880.00
Classification Each @
Rate Total
Misc. Printing
$300.00
Potholing - Circle H Construction 2.00
$250.00 $500.00
Title Report 1.00
$250.00 $250.00
Direct Subtotal
$1,050.00
Subtotal
Total Estimated Fees
taskorder10209.xls
$14,930.00
$14,930.00