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HomeMy WebLinkAboutProfessional Service Agreement with Madeline Buckendorf Consulting, LLC for Historic Inventory, Survey, NRHP NominationsAGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this qday of 2007 and entered into by and be een the City of Meri ian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Idaho Avenue, Meridian, Idaho 83642, and Madeline Buckendorf Consulting, LLC hereinafter referred to as "CONSULTANT", whose business address is 1805 Everett Street, Caldwell, Idaho 83605. INTRODUCTION Whereas, the City has a need for services involving historic inventory, surveys, NRHP nominations and consulting services; and WHEREAS, the Consultant is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Services: 1.1 CONSULTANT shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services, and comply in all respects, as specified in the document titled "Scope of Services" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Consultant under this Agreement, including without limitation electronic data files, are the property of the Consultant; provided , however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Consultant may copyright the same, except that, as to any work which is Professional Services Agreement — HPC Page 1 of 8 Madeline Buckendorf Consulting, LLC copyrighted by the Consultant, the City reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Consultant shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Consultant represents and warrants that it will perform it's work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Consultant and any reports or opinions prepared or issued as part of the work performed by the Consultant under this Agreement, Consultant makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provide by the consultant at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration: 2.1 The Consultant shall be compensated on a limp / sum basis as provided in Exhibit A "Payment Schedule" attached hereto and by reference made a part hereof. 2.2 The Consultant shall provide the City with a monthly statement, as services warrant, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Consultant under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Consultant. 2.3 Except as expressly provided in this Agreement, Consultant shall not be entitled to no receive from the City any additional Professional Services Agreement — HPC Page 2 of 8 Madeline Buckendorf Consulting, LLC consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including , but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Consultant shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Time of Performance: This agreement shall become effective upon execution by both parties, and shall expire upon completion of the agreed upon services on November 30, 2007 or unless sooner terminated as provided below or unless some other method or time of termination is listed in Exhibit A. This Agreement shall terminate automatically on the occurrence of (a) bankruptcy or insolvency of either party, or (b) sale of Consultants business. 4. Independent Contractor: 4.1 In all matters pertaining to this agreement, CONSULTANT shall be acting as an independent contractor, and neither CONSULTANT nor any officer, employee or agent of CONSULTANT will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Consultant has no authority or responsibility to exercise any rights or power vested in the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 4.2 Consultant shall determine the method, details and means of performing the work and services to be provided by Consultant under this Agreement. Consultant shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Consultant in fulfillment of this Agreement. 5. Indemnification and Insurance: CONSULTANT shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONSULTANT, its servants, agents, officers, employees, guests, Professional Services Agreement — HPC Page 3 of 8 Madeline Buckendorf Consulting, LLC and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONSULTANT shall maintain, and specifically agrees that it will maintain, throughout da the term of this Agreement, liability insurance, in which the CI ,$' /0) shall be named an additional insured in the minimum amo s as follow: General Liability per 2r s�PJ' incident or occurrence, tx(-� �w- automobile Liability Insurance per v incident or occurrence and Workers' Compensation Insurance , in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save WG,% �5 and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONSULTANT covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Consultant or Consultant's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONSULTANT shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONSULTANT'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Consultant begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, CONSULTANT shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Idaho Avenue, Meridian, Idaho 83642. 6. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Attn: City Clerk 33 East Idaho Avenue Meridian, Idaho 83642 Professional Services Agreement — HPC Page 4 of 8 Madeline Buckendorf Consulting, LLC Madeline Buckendorf Madeline Buckendorf Consulting, LLC 1805 Everett Street Caldwell, ID 83605 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 7. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 8. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 9.. Assignment: It is expressly agreed and understood by the parties hereto, that CONSULTANT shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 10. Discrimination Prohibited: In performing the Services required herein, CONSULTANT shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 11. Reports and Information: 11.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 11.2 Consultant shall maintain all writings, documents and records prepared or compiled in connection with the performance Professional Services Agreement — HPC Page 5 of 8 Madeline Buckendorf Consulting, LLC of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 12. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONSULTANT'S records with respect to all matters covered by this Agreement. CONSULTANT shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 13. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 14. Compliance with Laws: In performing the scope of services required hereunder, CONSULTANT shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 15. Changes: The CITY may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of CONSULTANT'S compensation, which are mutually agreed upon by and between the CITY and CONSULTANT, shall be incorporated in written amendments to this Agreement. 16. Termination: If, through any cause, CONSULTANT, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the Professional Services Agreement — HPC Page 6 of 8 Madeline Buckendorf Consulting, LLC CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONSULTANT of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONSULTANT may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONSULTANT under this Agreement shall, at the option of the CITY, become its property, and CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONSULTANT shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONSULTANT, and the CITY may withhold any payments to CONSULTANT for the purposes of set-off until such time as the exact amount of damages due the CITY from CONSULTANT is determined. This provision shall survive the termination of this agreement and shall not relieve CONSULTANT of its liability to the CITY for damages. 17. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 18. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from it's attorney's or the opportunity to seek such advice. 19. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 20. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 21. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. Professional Services Agreement — HPC Page 7 of 8 Madeline Buckendorf Consulting, LLC CITY OF MERIDIAN CONSULTANT �� TITLE: Approved by City Council Attest: A4 WILLIAM G. BERG, JR., ; %K' isl Recommend for Approval by"-, Meridian Historical Preservation —07 Walter Lid ren, Chairman Approved as to Cont n BY: /Z �' YZ k CHASIN GENT Dated: ?—I h - O`? Approved as to Form: BY: CITY ATTORNEY Professional Services Agreement — HPC Page 8 of 8 Madeline Buckendorf Consulting, LLC PROPOSAL, SCOPE OF WORK, AND BUDGET FOR THE MERIDIAN HISTORIC PRESERVATION COMMISSION By Madeline Buckendorf Consulting, LLC July 11, 2007 Introduction The following document is a formal proposal by Madeline Buckendorf Consulting to conduct three different historic inventory and consulting projects for the Meridian Historic Preservation Commission (MHPC). The three projects are: 1) Prepare Sections 1-6 and 8-9 of a National Register of Historic Places (NRHP) nomination of the former Telephone Exchange building (presently the Engineering Services/Valley Times/Integrity Computers) at 815 Main Street by September 15, 2007, to meet the Certified Local Government requirements. Sections 7 and 10-11 of the nomination, along with all required appendices, will be completed by November 30, 2007. 2) Update the survey forms of fifteen (15) historic properties in Meridian's Area of Impact that were initially evaluated as NRHP-Eligible in the Ada County Historic Sites Inventory, Phase II, 1999. A priority list of the most historically and architecturally important properties will be made after the updated inventory. 3) Provide consulting services to the City of Meridian and the Meridian Historic Preservation Commission concerning the former "Sleepy Hollow Farm" near the proposed Ten -Mile Interchange site. Scope of Work and Deadlines National Register Nomination of Telephone Exchanoe Buildin Part One of this project will be conducted to meet the requirements of the Idaho SHPO for Certified Local Government Projects. Sections 1-6 and 8-9 of the NRHP form cover basic property information and the Statement of Significance (Section 8) of the property, along with bibliographic references (Section 9). Other work completed will be photographic documentation and site maps. Part One will be completed for submission to the MHPC and Idaho SHPO CLG program by September 15, 2007. Part Two of this project will be the completion of Sections 7 and 10-11 (Architectural Description, Geographical Data, Property Owner Data) and all appendices for the final National Register form. The form will be ready for review by the MHPC and submission to the Idaho SHPO by November 30, 2007. Updated Inventory Forms, Priority List of Previously Recorded Historic Properties in Meridian's Area of Impact: The attached separate file document provides a Table of information concerning fifteen (15) previously recorded properties initially designated as NRHP-Eligible in 1999. Paper copies of the Idaho Historic Sites Inventory (IHSI) forms and related photographs of each of these properties, which are on file at the Idaho SHPO, will be made by Madeline Buckendorf. Buckendorf will then travel to each property and evaluate each of these properties as to their present condition, integrity, and eligibility. She will include this information in an addendum to each property's ISHI inventory form that will be submitted to the MHPC and Idaho SHPO. Buckendorf will also prepare a priority list of the most historically and historically significant properties she has re-evaluated. If possible, she will also include information about which properties are in the imminent danger of demolition. The work on this project will be completed by September 15, 2007. Consulting Services for City of Meridian and MHPC concerning "Sleepy Hollow Farm": Madeline Buckendorf will provide professional consulting services and recommendation concerning the potential preservation, restoration, and adaptive reuse of historic resources located at Sleepy Hollow Farm, located at 1520 S. Ten Mile Road. This work will include providing information about resources for preservation and restoration efforts, examples of adaptive reuse of barns and farm buildings, and contact information for other professionals/ groups involved with historic preservation and cultural tourism. These services will be provided until November 30, 2007. Project End Products National Register Nomination: • Two paper copies of the completed nomination and a disc copy in a format acceptable to the Idaho SHPO; • Two labeled sets of archival quality (35 -mm, black and white) 5'x7' photographs, one set of negatives, one set of digital images or color slides, and photo logs; • One original USGS map with property marked on it and a site sketch map (not to scale, with directions photographs taken noted on it; • A completed National Register Nomination Checklist, and illustrated in "Appendix B" of the Supplementary Manual for Completing National Register of Historic Places Nominations in Idaho. Updated Inventory Forms, Priority List of Previously Recorded Historic Properties in Meridian's Area of Impact: • Paper copies of 15 original 1999 ISHI forms and updated information and photographs for MPC • Hard and disc copies of the updated information for the Idaho SHPO; • Priority list of NRHP-Eligible historic properties in Meridian's APE. 2 Consultinq Services for City of Meridian and MHPC concerning "Sleepy Hollow Farm": • Electronic/paper copies of information regarding resources for preservation/restoration efforts; • Electronic/paper copies of examples of adaptive reuse; • List of local/regional contacts for professional groups involved with historic preservation/cultural tourism. Budget for Three Projects Two -Phased National Reqister Nomination Meridian Telephone Exchanoe Buildin The lump -sum budget of the National Register Nomination preparation includes costs for the following items, research, writing, mileage, per diem, photographs and processing, photocopies, maps, photocopies, discs, and other indirect costs such as liability insurance, telephone, and supplies. Total Cost for Part 1 as described in the "Scope of Work": $1,000 [can use CLG monies for this] Total Cost for Part 2 as described in the "Scope of Work": 500 Subtotal: $1,500 Updated Inventory Forms, Priority List of Previously Recorded Historic Properties in Meridian's Area of Impact: The lump -sum budget for this project includes costs for the following items: survey time, writing, mileage, per diem, photocopies, discs, and other indirect costs such as liability insurance, telephone, and supplies. Total Cost for this Project: $1,500 [can also use CLG monies for part of this project.] Consulting Services for City of Meridian and MHPC concerninq "Sleepy Hollow Farm": The lump -sum budge for this project includes the following items: meeting attendance; mileage, writing, photocopies, discs and other indirect costs such as liability insurance, telephone, and supplies. Total Cost for this Project: $500 TOTAL COSTS FOR ALL THREE PROJECTS: $3,500 CA Z W H O W U N C/)E_j U) (L CT) W Q O c (1) a W UJQ0 H_UZ O U) J Q 'C7 = W 0 � }}�3L ZQ�m O ~ LL c UWU � 0 co Q a. U 2 a� U) C�• d c o N = — cu c •— co E'rFnL _U) Z -O ` a 0 O D O 75 Q O O H •(n I L p) 2 � CA II > O 11 w p > 0) CZ ++co0 c� C C�• CI. O C •d L L Com - U Q '0 Q '0 Q U Q Q Q Q Q Q Q Z G1 CL E cu N Qj O L y _ ` ` cu m N 7 U O N O L CU 7 w s cu `D >' N U) C O 7 O O L O d N-0 N p .-. L C L N C C U 7 N O O .. 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Cl)Z M d LO 't It tn CO LO N CO O Il- 0 Il- 0) I` CD 00 f� 00 O N N 01 Il- Il- Il- I- I- Il- I- I- I.- 00 00 I- CA CA O 0 CA CA 0 O CA O CA O CA CA N O O O O O O O O O O O O O O VITA Madeline Kelley Buckendorf 1805 Everett Street, Caldwell, ID 83605 Phone and Fax: (208) 454-3435 E -Mail: madelineb@rmci.net EDUCATION Boise State University, Summa Cum Laude, 1987-1993; Masters Degree in History, Public History Emphasis. The [Albertson) College of Idaho, Magna Cum Laude, 1970-1974; B. A. in English Literature with Special Emphasis in Folklore, minor in Biology. Continuing Education: Class in Archaeology, 1977, [Albertson] College of Idaho, Class in Architectural History, 1978, Boise State Recent workshops on NEPA and Section 106 mitigation. HISTORIC PRESERVATION -RELATED WORK EXPERIENCE (Note: I meet the qualifications as a preservation professional under 36 CFR 61, Appendix A, of the Code of Federal Regulations.) Staff Member, Idaho State Historical Society and Idaho State Historic Preservation Office, 1978-1989: Oral Historian, Idaho State Historical Society, Boise. Also worked half time for the Idaho State Historic Preservation Office, conducting historic building inventories in Challis, Twin Falls, Buhl, Paris, Lewiston, Boise, and various sites in Idaho. Private Consulting Historian 1989-2004: June 2004-Present—Section 106 Survey and Eligibility Determination on Weiser State Street and Hillcrest Avenue Improvement Project, for Holladay Engineering, Payette, Idaho (for Idaho Transportation Department). April 2004-Present—Intensive4evel survey of building complex in the Ketchum area for Will Miller and Associates, Planners, Sun Valley, Idaho. March -June 2003—National Register nomination of the Baker house, Cottonwood, Idaho, for the Idaho County Certified Local Government, Grangevitle, Idaho. March 1997 to September 1997 --National Register Nomination of Upper Brownlee School (3 buildings) for Gem County CLG. July -September 1996 -=for Gem Co. CLG, National Register Nomination of Sweet Methodist Episcopal Church, Sweet, Idaho. July -September 1996 -National Register Nomination of Emerson Sensenig residence, Boise, Idaho. July 1995 to October 1995--HABS/HAER documentation and historic overview of James Lane Barn in Richfield, Idaho, for the Shoshone District of the BLM. March 1995 --for City of Caldwell Certified Local Government, National Register nomination of the Caldwell Railroad Depot. April 1994 -Idaho State Historical Society--intensive-level historic sites survey report, historical narrative, and mitigation recommendations on historic mining and agricultural landscape on proposed Hagerman Fossil Beds National Monument Visitor's Site. July -August, 1994 --William Clark Planning and Development, Boise --co-authored historic overview of Dry Creek area for planned community development study. June 1994—Power County Historic Preservation Commission—National Register nomination of former Bethany -Deaconess Hospital, American Falls. June 1993 --Nomination of the Oneida Grain Elevator, located in the American Falls Reservoir, for the Power County Historic Preservation Commission. November 1992 -April 1993-- National Register Nomination of Spaulding Farmstead as a historic district, Boise. At the request of property owner Katherine Caron. Publications: Researched and wrote text for book Patterns of the Past: The Ada County Historic Site Inventory. Boise, Idaho: Ada County, 2001. Book received an Orchid Award from Preservation Idaho and a commendation from the American Association of State and Local History. "Twin Falls Potato Cellars: A Reconnaissance Report," Idaho Yesterdays, Vol. 41, No. 4, Winter 1998. "Introduction," "The Road to a Modern Library," biographical sketches of Willis Sullivan and Merle Wells, and photo selections and captions for A Light in the Window of Idaho: A History of the Boise Public Library. Boise, Idaho: Boise Public Library, 1996. 3 CITY ()I-, IDAHO ly Request for Proposals National Register Nominations City of Meridian The City of Meridian is looking for a qualified architect or architectural historian to prepare two National Register nominations for the following properties: A. 1123 N. Main St. owned by Joe and Yvonne Marks, 1921 W. Liberty St., Spokane WA 99205, (509) 326-3121. B. 137 E. Pine St. owned by Scott and Julie Grapatin, Meridian 884-8028. The State Historic Preservation Office Architectural Historian, Tricia Canaday, has reviewed these two buildings and determined they are eligible for listing in the National Register of Historic Places under Criteria C or A. FINAL PRODUCT: The final products must meet the requirements outlined in the National Register Bulletins and the "Supplementary Manual for Completing National Register of Historic Places Nomination in Idaho." Four complete sets of black and white photos must be submitted with the final product but only one copy of original maps. Text can be submitted electronically but must be prepared on the National Register template available from the SHPO or on-line at the National Park Service web site: http://www.cr.nps.gov. In addition, it is desired that the consultant will give a short presentation (at a date convenient for the consultant) on this project for the general public. The Meridian Historic Preservation Commission will make arrangements for the presentation. TIME LINE: September 1, 2004: Consultants submit proposals. October 1, 2004: Meridian Historic Preservation Commission selects consultant. January 1, 2005: A draft of each nomination is due. It will be reviewed by the Meridian Historic Preservation Commission and the SHPO's Architectural Historian for final edit. March 1, 2005: Submission of final draft to Meridian HPC and SHPO Payment in full will be made upon acceptance of the final draft by SHPO. SELECTION CRITERIA: Consultant will be selected based on the following criteria: a. Previous experience in preparing National Register nominations for similar properties. b. Knowledge of the development of Meridian and the Treasure Valley. c. Demonstrated experience and success in meeting deadlines and working with National Register regulations. d. Staff assigned to this project will meet the professional standards outlined in 36 CFR 61 Appendix A. e. Price. SUBMIT PROPOSALS: If you are interested in this project, submit your proposal by September 1, 2004 to: Brad Hawkins -Clark Planning & Zoning Dept. City of Meridian 660 E. Watertower Lane Suite 202 Meridian,.ID 83642 Include information that supports the selection criteria and the amount the consultant will charge for these two nominations. THE GROUP, INC. t Modcal Research 6 Coiuutans" P.O. BOX 7333. Botse, Naha 937071-1333 (20$) 338-1U4 ke August 30, 2004 Brad Hawkins -Clark i Principal City Planner, Planning & Zoning Dept. j r - City of Meridian 660 Watertower Lane, Ste. #202 Meridian, ID 83642 st ,. Dear Mr. Hawkins-Clark:- awkins-Clark;On Onbehalf of the Arrowrock Group, Jam submitting a bid for researching and writing two National Register Nominations of residential properties in the City of Meridian. Enclosed YOU will find a bid proposal and my resume, since I will act as the principle investigator on thei project. We are excited at the possibility of doing further historic preservation work in the f Meridiani area, since we have conducted several historic and architectural research projects �; throughout Ada County, 1 If you have any questions about the proposal Y y � p poral or about The Arrowrock Group, do net hesitate to call me directly at my home office, 4543435, we hope we get the opportunity to work with you and the Meridian Historic Preservation Commission. Sincerely,. Madeline Buckendorf The Arrowrock Group, Inc. 1APA"7 THE GROUP INC. Hkiarkal Research ri ConstAtIOR P 0. BOX 7333, Bobe, Idaho 43707A433, (208) 338-tOJ1 This proposal includes the following: The Arrowrock Group's Qualifications and 'il-, references; Project Work Plan and Proposed Time Line; Research Methodology; and a list of Anticipated End Products. The Arrowrock Group, Inc, --Qualifications Madeline Buckendorf will act as Project Director. She has worked in the fields of ih� historic preservation and local history since 1978, She was employed by the Idaho Stat Historical Society and the Idaho SHPT} from 1978-1.989, then received a M A. in Public: History in 1993. Since 1994, Buckendorf has been a principle member of The Arrowrock Group, Inc,, a historical research and consulting firm based in Boise. She meets the qualifications as a preservation professional under 36 CFR 61, Appendix A, of the Code of Federal Regulations. She and other members of the Arrowrock Group have conducted' numerous research projects in the Meridian area, Ada County, and southwestern, Idaho. Their clients include HDR Engineers, Idaho Power Company, The Amy Corps of Engineers, Bureau of Land Management, and the Bureau of Reclamation. PROJECT PROPOSAL FOR MERIDIAN HISTORIC PRESERVATION COACMSSION, ADA COUNTY, IDAHO By Madeline Buckendorf The Arrowrock Group, Inc. 'Y August 2004 -J kA M Introduction ry:. jtf�, :::i'�;ti `iY?'•i The following document is a formal proposal by The Arrowrock Group, Inc., to complete two nominations to the National Register of Historic Places. The nominations are of tW6 J Craftsman-style residences located in M6ridian, Ada County, Idako. The project will' nin AXI! from October 5, 2004, until March 1, 2005, All phases of this project will be conducted according to standards and practices set forth by the Department of Interior, National Park Service, and the Idaho State Historic Preservation Office (SHFO), Boise. The project's end products will be reviewed by the City of Meridian's Historic Preservation Commission and the Idaho SHPO before the project's conclusion. This proposal includes the following: The Arrowrock Group's Qualifications and 'il-, references; Project Work Plan and Proposed Time Line; Research Methodology; and a list of Anticipated End Products. The Arrowrock Group, Inc, --Qualifications Madeline Buckendorf will act as Project Director. She has worked in the fields of ih� historic preservation and local history since 1978, She was employed by the Idaho Stat Historical Society and the Idaho SHPT} from 1978-1.989, then received a M A. in Public: History in 1993. Since 1994, Buckendorf has been a principle member of The Arrowrock Group, Inc,, a historical research and consulting firm based in Boise. She meets the qualifications as a preservation professional under 36 CFR 61, Appendix A, of the Code of Federal Regulations. She and other members of the Arrowrock Group have conducted' numerous research projects in the Meridian area, Ada County, and southwestern, Idaho. Their clients include HDR Engineers, Idaho Power Company, The Amy Corps of Engineers, Bureau of Land Management, and the Bureau of Reclamation. The Arrowrock Group, Inc., Page 2 8/26/04 The following are National Register Nominations Madeline Buckendorf has successfully completed: • 2003: The James and Sophia Baker House, Idaho County, for the Idaho County Historic Preservation Commission; • 2002: The Mittleider-Rumpel Farmstead (10 buildings), Meridian Vicinity, Ada County, for the Ada County Historic Preservation Commission; • 2001: Multiple Property Document—Ada County Rural Historic Resources (over 900 buildings and structures), for the Ada County Historic Preservation Commission [Note: the text of the book Patterns of the Past: The Ada County Rural Historic Sites Inventory was written by Buckendorf and other Arrowrock Group members]; • 2001: Steunenberg Residential Historic District (213 buildings), Caldwell, for the Caldwell Historic Pteservation Commission; • 2000: Riggins Motel (7 buildings), for the Idaho County Historic Preservation Commission; • 2000: Henry and Ida Dorman/PEO Chapter House, Caldwell, for the PEO Chapter House Board of Trustees; • 1998: Intact portion of Boise City -Silver City Stage Road, Ada County, for clients Robert and Joyceanne Fick, Kuna; • 1997: Upper Brownlee School (3 buildings), for the Gem County Historic Preservation Commission; 1996: Sweet Methodist Episcopal Church, Sweet, Idaho, For the Gem County Historic Preservation Commission; • 1996: Emerson Sensenig residence, Boise, for owners Guy Baird and Kathleen Blackburn; • 1995: Caldwell Railroad Depot, for the Caldwell Historic Preservation Commission; • 1994: former Bethany Deaconess Hospital, American Falls, for the Power County Historic Preservation Commission; • 1993: Almond and Mary Spaulding Farmstead Historic District, Boise, for owner Katherine Caron; • 1993: Oneida Grain Elevator, American Falls Reservoir, for the Power County Historic Preservation Commission; The Arrowrock Group, Inc., Page 3 8126/04 • 1981: Buhl Dairy Barns Thematic Group (6 Barns), for the Idaho State Historical Society. For further information on Madeline Buckendorf's professional qualifications, see her attached resume. Professional References Idaho County Historic Preservation Commission --contact Michael Peterson (983-7092). Ada County Historic Preservation Commission --contact Joyceanne Fick (922-9090). Caldwell Historic Preservation Commission --contact Jan Boles (459-0514) or Elaine Carpenter (459-6577). Gem County Historic Preservation Commission—contact Jessie Goodwin (365-2990). PEO Chapter House—Contact Roberta Tavares (459-9241). Project Work Plan Madeline Buckendorf of the Arrowrock Group will contact the Meridian HPC members and the Idaho SHPO at the project's beginning. Together they will review the scope of work and anticipated end products to ensure a shared understanding of the project's outcome. Buckendorf will follow the procedures outlined in National Register Bulletin I6A: How to Complete the National Register Registration Form and the Supplementary Manual for Completing National Register of Historic Places Nominations in Idaho, published by the Idaho State Historic Preservation Office (SHPO) in Boise. Project staff will work closely with SHPO architectural historian Tricia Canaday to produce a document that meets all of the SHPO, National Register, and National Park Service's requirements. Buckendorf will also consult with the Idaho SHPO staff and examine comparable nominations. Contact will be made before and during both the research and writing stages, to ensure satisfactory work products. All appropriate historical materials will be reviewed at the State Historic Preservation Office, the Idaho State Historical Society's Library and Archives, and available locally in Meridian and Ada County. The following is a list of tasks to be completed and anticipated deadlines: • Meet with the property owners; survey any historical documents held by the present or previous owners (Deadline: October 10, 2004); The Arrowrock Group, Inc., Page 4 8126/04 • Take photographs and slides of selected significant features and interiors on the building and make a sketch map of the property features (Deadline: November 1, 2004); • Conduct research into local, county, and state historical records --such as deed information, historic maps and county directories, records at the Idaho State Historical Society Library and Archives, newspaper research, and related records on file at the Idaho SHPO (Deadline: December 1, 2004); • Write a rough draft of the nominations; submit draft copies of the nominations to the Meridian HPC and to the Idaho SHPO on disk, along with a paper copies (Deadline: January 1, 2005); • Once comments are received from the Meridian HPC and the Idaho SHPO, the final National Register Nominations, photographs, and maps will be delivered to both agencies (Deadline: March 1, 2005). • Madeline Buckendorf will make a presentation to the general public of the results of these two nominations. The date of the presentation will be agreed upon by both the Meridian HPC and Buckendorf. The slides associated with the nominations will be turned into the Idaho SHPO after the public presentation is completed. Project End Products The following end products will be delivered to the Idaho SHPO and the Meridian HPC: • Two paper copies of each of the completed nominations and a disk copy in Word Perfect 9; • Four labeled sets of 35 -mm, 5" x 7" black -and -white photographs (including interior shots), one set of negatives, one set of color slides, and copies of photo logs; • Two original USGS maps with property marked on it, and site sketch maps (not to scale) with directions of photographs taken noted on it; • Two completed National Register Nomination Checklists, as shown in "Appendix B" in the Supplementary Manual for Completing National Register of Historic Places Nominations in Idaho. The Arrowrock Group agrees to make appropriate corrections suggested by Meridian Historic Preservation Commission and the Idaho State Historic Preservation Office at no additional cost to either agency. This agreement is binding up to one year after the final repores submission to Idaho County and the Idaho State Historic Preservation Office. The Arrowrock Group, Inc., Page 5 8/26/04 PROJECT BUDGET Professional Services [Note: Arrowrock Group has a sliding scale for professional services. We normally charge $60/hour for federal and private institutions, but charge less for local/non- profit groups.] Historical Research, Fieldwork, Writing Nominations --80 hours at $40.00/hr= $3,200.00 ens s Mileage (travel to sites, research trips -200 mi. x $.38/mi.)= $76.00 Film and Processing (,archival duality) 5" x 7" Black & White (including site overviews, 4 elevations/building, detail and interior shots) 40 x $2.10/photo= $84.00 40 x 3 copies x $1.80/photo= $216.00 Color slides: 36 slides= $7.80 Purchase of b & w & slide film; processing of proof sheets= $30.00 Subtotal=$3,613.80 Overhead Costs (includes per diem, phone calls, supplies, professional liability photocopies, insurance and worker's compensation[which we must have to operate as a business], etc.) : $3,613.00 x $20%= $722.26 Grand Total=$4,336.06 Rounded off to Final Bid -$4,300.00 [Note: Black and white film can only be processed on black and white paper locally at Media Specialties in Boise. Their processing costs will be going up by Oct. 1. The film processing costs listed above are figured at what Media Specialties is quoting will be the cost after October 1.]