HomeMy WebLinkAboutTask Order No. 10198 with Civil Survey Consultants for Ustick to Locust Grove to Leslie Way Utility ImprovementsTASK ORDER NO. 10198
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS (ENGINEER)
This Task Order is made this day of May, 2013 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by CIVIL SURVEY CONSULTANTS, hereinafter
referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained
in the Master Agreement Category 1 B- Waterline Construction, Rehabilitation, and
Reconstruction/Replacement Design between the above mentioned parties dated September
18, 2012. The Project Name for this Task Order 10198 is as follows:
CITY OF MERIDIAN
USTICK ROAD — LOCUST GROVE ROAD TO LESLIE WAY
UTILITY IMPROVEMENTS
PROJECT UNDERSTANDING
Per the City's request, the Engineer will provide professional engineering services related to
the design of new and relocated potable water and sanitary sewer improvements to be
constructed in conjunction with the Ada County Highway District (ACRD) Project No's. 310017
and 510018.
SCOPE OF WORK
Task 1 — Administration
1.1 Set up the contract and submit written communication through the City's project
management software (e -Builder). This includes but is not limited to the following:
• Reports
• Drawings
• Requests for information
• Request for action by City
• General Project Documentation & Communication
• Pay Invoices
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Civil Survey Consultants
Task 2 — Design Improvements
2.1 Water System Improvements:
• Adjust approximately eleven existing valve boxes to grade.
• Provide notes and specifications to adjust or add water class pipes at
approximately five water main pipes where conflicts exist with new storm
drain or irrigation pipes. It will be assumed that the existing water main
has 5' of cover, unless otherwise shown on ACHD roadway plans.
• Design five new fire hydrants.
• Design water main stub to eight properties on the southside of Ustick
Road if requested by property owner.
• Design water main stubs or water services to two properties located at the
northwest corner of Ustick Road and Locust Grove Road intersection.
Water will be stubbed to property as requested by ACHD.
2.2 Sewer System Improvements:
Design sewer main stub to eight properties on the southside of Ustick
Road if requested by property owner.
Design sewer main stubs or services to two properties located at the
northwest corner of Ustick Road and Locust Grove Road intersection.
Water will be stubbed to property as requested by ACHD.
2.3 Property Owner Coordination
Engineer will send a letter to the property owners on the south side of
Ustick Road that are currently not served by city services and advise them
of the project. The letter will advise them that the City will install service
stubs to their property at their request and that the property owner will be
responsible for reimbursing the city the cost to install the stubs. A copy of
the letter will be provided to the City for review and approval prior to
sending it to the property owner. Engineer will respond to letters or phone
calls from property owners.
2.4 Easements
Engineer will prepare easement descriptions and exhibits for the eight
sewer and eight water stubs to the properties on the southside of Ustick
Road as needed. The city's standard easement document, easement
description, and exhibits will be sent to each property owner for signature.
A total of 8 easements will be prepared.
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Civil Survey Consultants
Task 3 — Construction Document Preparation and Review
3.1 Develop plans, specifications and bid schedule that meet current design
standards and standard specifications of the City, ISPWC and ACHD. One
complete set of plans and specifications will be developed.
3.2 Submit plans and specifications to City Engineering for departmental review and
comment. Engineer to revise plans as necessary.
3.3 Submit one (1) full size physical copies of plans and special provisions to ACHD
for review.
3.4 Submit revised plans and special provisions to City Engineering for Development
Services review. Engineer to revise plans as necessary.
3.5 Submit plans and special provisions to City Engineering for QLPE review and
approval. Engineer to revise plans as necessary and resubmit.
3.6 Submit a fully approved set of plans and special provisions to City Engineering
Department.
3.7 Submit a fully approved set of plans and special provisions to ACHD for bidding
purposes.
Task 4 — Construction Services
4.1 Provide one set of construction stakes. It is anticipated that staking will be
completed in two trips to the site.
• Horizontal and vertical control stakes will be provided for each fire hydrant.
• Horizontal and vertical control stakes will be provided for each sewer and
water stub.
• Staking will be completed within 48 hours when requested in writing by the
Contractor.
4.2 Attend the pre-bid meeting.
4.3 Attend the pre -construction meeting.
4.4 Answer RFI's from contractor during bidding and construction about the design.
4.5 Review material specifications submitted by contractor.
4.6 Prepare record drawings meeting the City of Meridian Acceptance of
Record/Electronic Drawings, dated October 25, 2012.
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Civil Survey Consultants
ASSUMPTIONS
1. It will be the City's responsibility to negotiate and execute the Joint Effort Agreement for
construction with ACRD. Plans will be prepared once the City has provided our office
with AutoCAD electronic files of the final design submittal to ACHD. The City will obtain
permission from ACHD to use the electronic files for utility design purposes.
2. All improvements will be designed based off topographic survey information provided by
ACHD. Topographic surveying is not included as part of this scope of work.
3. The City will provide the Engineer with property owner mailing information necessary to
send project notification letters.
4. It is anticipated that easements will be necessary to install sewer and water stubs due to
lighting conduit, a seepage bed, and irrigation piping being installed behind the new
sidewalk. It is assumed that one easement will be prepared per property.
5. The City will process all easements and record the easements with the Ada County
Assessors office.
6. An Erosion and Sediment Control Plan (ESCP) will not be prepared. The City will
coordinate with ACHD to have all work covered under ACHD ESCP and SWPPP.
TIME OF COMPLETION and COMPENSATION SCHEDULE
Engineering services will be completed as needed to construct improvements in conjunction
with Ada County Highway District Project No's. 310017 and 510018. The preparation of the
City of Meridian's plans are dependent on the completion of the Ada County Highway District's
plans and the schedule below is an expected schedule and may vary based on changes to the
Ada County Highway District's project schedule. The schedule below is based on a Notice to
Proceed (NTP) from the City by June 2013. This results in Final Construction plans completed
by September 2013. A NTP issued on a different date will change the schedule accordingly.
COMPENSATION AND COMPLETION SCHEDULE
Task
Description
Due Date
Compensation
1
Administration
■ 30 days after completion of
construction
$369.90
2
Design Improvements
■ 60 days after NTP
$5,918.40
3
Construction Documents
■ 90 days after NTP
6,411.60
4
Construction Services
■ 30 days after completion of
construction
$5,699.40
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Civil Survey Consultants
5
Sub -contractor - Printing
30 days after completion of
construction
$300.00
TASK ORDER TOTAL: $18,699.30
The Not -To -Exceed amount to complete all services listed above for this Task Order No.
10198 is Eighteen Thousand Six Hundred Ninety -Nine dollars and 30/100 ($18,699.30). No
compensation will be paid over the Not -to -Exceed amount without prior written approval by the
City in the form of a Change Order. The hourly rates for services and direct expenses are per
the Master Agreement (by this reference made a part hereof) and current attached Rate
Schedule and will be the basis for any additions and/or deletions in services rendered. Travel
and meals are excluded from this Task Order unless explicitly listed in the Scope of Services
and Payment Schedule.
CITY OF MERIDIAN
BY:
KEIT kAATT6urchasing Manager
Dated:
TASK ORDER 10198 — Ustick Road Utility Improvements
Civil Survey Consultants
CIVIL SURVEY CONSULTANTS, INC
BY:
TIM B RGEX S , Vic resident
Dated:<__=AX.T
Department Approval
BY:
KYLE RADEK, Assistant City Engineer
Dated: � ' I
Page 5 of 7
ATTACHMENT A
Current Rate Schedule
2013 RATE SCHEDULE
CIVIL SURVEY CONSULTANTS, INC.
Name / Title
Hourly Rate
Labor
Cost
Project Manager
$123.30
Chief of Surveys
$123.30
Project Engineer 1
$123.30
Project Engineer 2
$115.10
Design Engineer 1
$88.90
Design/Survey
Technician 1
$78.50
GPS Survey Crew
$145.00
ALLOWABLE REIMBURSABLES
The following reimbursable expenses will be allowed ONLY if addressed in any
resulting task order and with accompanying receipts, subject to the Travel Expenses
listed below. Amounts will be reimbursed at cost.
Expense
Rate
Sub -Consultants
Cost
Travel
See Below
TRAVEL EXPENSES
The City will only pay for meal, lodging and transportation expenses for official business that
consists of consultants traveling to or from, outside of the Treasure Valley, and that are directly
related to the specific task orders. Reimbursement will NOT exceed the limits allowed under
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Civil Survey Consultants
the US General Services Administration Per Diem Rates for the Boise area. These rates can
be found at the following website:
http://www.-gsa.ciov/joortal/cateciory/l 00120
The current FY2013 rate for meals is $46 per full day, and $34.50 (75%) for both travel days.
Receipts for meal per diem allowances are not required.
The current FY2013 GSA hotel rate is $77.00/night. Lodging, transportation and hotel
expenses will only be reimbursed when accompanied with an itemized receipt and proof of
prior approval by the Project Manager.
Transportation (Pre -approved by Project Manager):
All travel must be by the most economical means practical. If there is interruption of travel or
deviation from the direct route for the traveler's convenience, the deviation may not exceed
the cost of uninterrupted travel.
Airline: Consultants will only be reimbursed for coach or economy class rates.
Rental Cars: A vehicle is only allowed with prior authorization by the City Project
Manager.
ALL OTHER EXPENSES ARE CONSIDERED INCIDENTAL AND ARE NOT
REIMBURSABLE
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Civil Survey Consultants