HomeMy WebLinkAboutTask Order No. 10450 with Johnson Architects for City Hall 3rd Floor Tenant ImprovementsTASK ORDER NO. 10450
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND JOHNSON ARCHTIECTS (CONSULTANT)
This Task Order is made this Q' day of August, 2013 and entered into by and between the City of
Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to
as "City", and accepted by (JOHNSON ARCHTIECTS), hereinafter referred to as "CONSULTANT"
pursuant to the mutual promises, covenant and conditions contained in the Master Agreement between
the above mentioned parties dated June 16, 2011. The Project Name for this Task Order 10450 is as
follows:
CITY OF MERIDIAN
CITY HALL 3RD FLOOR TENTANT IMPROVEMENTS
PROJECT SCOPE
The project shall consist of an interior alteration (approx. 2,100 s.f.) to an unfinished area of the third
floor of the existing Meridian City Hall. This proposal is based upon the approved floor layout furnished
by the City with the understanding that minor adjustments may still be warranted. This proposal
assumes no site or exterior improvements shall be required and that no alteration occurs beyond
expansion area as identified on pian.
SCOPE OF SERVICES
This project shall be approached with the understanding that the City will act as the
Project/Construction Manager. CONSULTANT shall provide customary architectural drawings and
specifications suitable for permitting and general construction. In addition, CONSULTANT will provide
general HVAC, plumbing and electrical engineering services, including the preparation of a Lighting
Analysis (ComCheck), as will be required for permit processing. Additional engineering required by the
City or any other jurisdiction to obtain the building permit, shall be furnished by the City or by
CONSULTANT as an additional service. Scope assumes CADD files of existing conditions shall be
developed by CONSULTANT based on as -built information (PDF format) as furnished by Owner.
CONSULTANT'S services shall include General Coordination Services, Schematic Design
(modifications as needed), Design Development and Construction Documentation. CONSULTANT shall
be responsible for the preparation, coordination, and application of submittal documents, as required, to
obtain the necessary approvals from the various regulatory agencies. Specifications will be noted on
drawings; preparation of a project manual is excluded from the scope. Services during the Bidding
phase shall include general clarifications to the contract documents and participation of the Team at the
Pre -Bid Conference. Services during the Construction phase shall include monitoring of construction
activities through the review and processing of RFIs (clarification requests) and submittals, site visits
(Arch - 3, MEP - 2 each) including a punchlist walkthrough, and review of O&M manuals and Record
Task Order 10450 CITY HALL 3RD FLOOR TENTANT IMPROVEMENTS Page 1 of 4
JOHNSON ARCHTIECTS
Drawing preparation at Project Closeout. Services during bidding and construction beyond those
described here shall be performed on a Time and Materials basis.
ASSUMPTIONS
Scope of Services not included:
Structural Engineering (if required)
Fire Sprinkler Design (shall be Design -Build through City)
Interior Signage / Development (except as required by ADA)
Payment of all Application/Permit Fees required shall be the responsibility of the City.
TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City by AUGUST 2013
and resulting in Final Design being completed by September 2013. A NTP issued on a
different date will change the schedule accordingly.
COMPENSATION AND COMPLETION SCHEDULE -
Task
Description
Due Date
Compensation
1
Architectural
■ September 2013
■ $5,450
2
Mechanical, Plumbing & Electrical
■ September 2013
• $6,500
TASK ORDER TOTAL $11,950
The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10450 is
eleven thousand nine hundred fifty dollars ($11,950.00). No compensation will be paid over the Not -to -
Exceed amount without prior written approval by the City in the form of a Change Order. The hourly
rates for services and direct expenses are per the Master Agreement (by this reference made a part
hereof) and current attached Rate Schedule and will be the basis for any additions and/or deletions in
services rendered. Travel and meals are excluded from this Task Order unless explicitly listed in the
Scope of Services AND Payment Schedule.
CITY OF MERIDIAN
BY:
Z/'
KE TS, Purchasing Manager
Dated: �b
JOHNSON ARCHTIECTS
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Dated: 5 - ?4• /5
Department Approval
N MCCORMICK, Deputy PW Director
Dated: 6 Y 1.
Task Order 10450 CITY HALL 3RD FLOOR TENTANT IMPROVEMENTS Page 2 of 4
JOHNSON ARCHTIECTS
EXHIBIT A
2013 RATE SCHEDULE
for
ALL CATEGORIES UNDER $25,000
JOHNSON ARCHTECTS
Name / Title
Hourly Rate
Principal Architect
$125
Pro'ect Manager
$105
Intern Architect/Job Captain
$85
Drafter
$70
Clerical
65
ALLOWABLE REIMBURSABLES
The following reimbursable expenses will be allowed ONLY if addressed in any
resulting task order. Amounts will be reimbursed at cost.
Expense
Rate
Sub -Consultants
Cost
Outside Printing and
Reproduction with Receipt
Cost
Travel
See Below
TRAVEL EXPENSES
The City will only pay for meal, lodging and transportation expenses for official business that
consists of consultants traveling to or from, outside of the Treasure Valley, and that are directly
related to the specific task orders. Reimbursement will NOT exceed the limits allowed under
the US General Services Administration Per Diem Rates for the Boise area. These rates can
be found at the following website:
httpl/www.gsa.gov/portal/category/100120
The current FY2013 rate for meals is $46 per full day, and $34.50 (75%) for both travel days.
Receipts for meal per diem allowances are not required.
Task Order 10450 CITY HALL 3RD FLOOR TENTANT IMPROVEMENTS Page 3 of 4
JOHNSON ARCHTIECTS
The current FY2013 GSA hotel rate is $77.00/night. Lodging, transportation and hotel
expenses will only be reimbursed when accompanied with an itemized receipt and proof of
prior approval by the Project Manager.
Transportation (Pre -approved by Project Manager):
All travel must be by the most economical means practical. If there is interruption of travel or
deviation from the direct route for the traveler's convenience, the deviation may not exceed
the cost of uninterrupted travel.
Airline: Consultants will only be reimbursed for coach or economy class rates.
Rental Cars: A vehicle is only allowed with prior authorization by the City Project
Manager.
ALL OTHER EXPENSES ARE CONSIDERED INCIDENTAL AND ARE NOT
REIMBURSABLE
Task Order 10450 CITY HALL 3RD FLOOR TENTANT IMPROVEMENTS Page 4 of 4
JOHNSON ARCHTIECTS