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HomeMy WebLinkAboutSubgrant Agreement with DEQ for Safe Drinking Water Source ProtectionDEQ Subgrant Agreement Subgrant# 5526 This Subgrant Agreement is entered into by the State of Idaho, Department of Environmental Quality, hereinafter referred to as the DEPARTMENT, and City of Meridian - Public Works Department hereinafter referred to as the SUBGRANTEE. Tax Identification # 826000225 00 DUNS Number: 028451367 MBE(WBE Status: NA Subgrant Effective Date 10/1/2014 Subgrant Expiration Date 12/31/2015 Professional Liability Policy # Exempt Policy Expiration Date Check if Exempt/Government Agency Worker's Compensation Policy # Exempt Policy Expiration Date If exempt from Worker's Compensation, note the reason: Government Agency Check if Worker's Compensation paid by DEQ C SIF Class Code WITNESSETH: The DEPARTMENT enters into this Subgrant Agreement pursuant to authority granted to it in Title 39, Chapter 1, Idaho Code. The SUBGRANTEE agrees to undertake performance of this agreement under the terms and conditions set forth herein. The SUBGRANTEE agrees to provide, and the State agrees to accept the services detailed in this agreement and generally described as follows: Design and construction of two interpretive displays for the wastewater treatment facility. 1) A well construction display. 2) An aquifer cross section display. See Appendix A for work plan and budget. Method of Procurement Government Agency RFP Number The following Riders and Appendices are checked if applicable and are incorporated by reference and made a part of this agreement: ❑ Rider A Workers Comp ❑ Rider D Ownership of Info ❑ Rider G Tribal Sovereignty ❑ Rider B Uabilily Ins ❑ Rider E Single Audit Act ❑ Rider H Superfund Fiscal Options ❑ RiderC Grievance Procedure ❑ Rider F State Sovereignty © Appendix A Work Plan © Appendix B Billing Procedure Fiscal Codes PID: WEPD OBS: 0502 CA: 82634 SubGrant Amount $23,000.00 1] Appendix C Additional Provisions ❑ Appendix D Subgrant Report Schedule SubObject: 7410 Grants/Contracts Officer Certification: Cameron Craven Subgrant Approved By: Dave Sande, CPA, Financial Officer WP: OOONPR BE: 00 %:100 OOONPR OOONPR OOONPR Date: /6— Date: 6— Date: Agreement # 5526 Idaho Department of Environmental Quality Pagel of 2 Safe Drinking Water Act - Source Water Protection DEQ — City Meridian AGREEMENT This SUBGRANT AGREEMENT is hereby entered into by the IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY, hereinafter referred to as the "DEQ," and the CITY OF MERIDIAN - PUBLIC WORKS hereinafter referred to as the "SUBGRANTEE." WITNESSETH WHEREAS, the Elected Officials of the STATE OF IDAHO have designated the (DEQ) as the Administrative Entity for the preservation of Idaho's air, land, and water; and WHEREAS, the DEQ enters into this Agreement pursuant to authority granted to it in Title 39, Chapter 1, Idaho Code, and WHEREAS, the DEQ, through Section 1452 of the Federal Safe Drinking Water Act will make 123,000 available for the City of Meridians Interpretive Display project, subject to the provisions contained herein; and WHEREAS, the terms of this agreement include the Statement of Work, the Budget, Provisions and Assurances for Agreements under State of Idaho Rules and Regulations, as well as other documents affixed or referred to in this agreement. NOW, THEREFORE, the DEQ and SUBGRANTEE do mutually agree that the SUBGRANTEE shall perform the services set forth in the Statement of Work. Such services shall be performed in accordance with the agreed to provisions under State of Idaho Source Water Protection Grant Application Guidelines, provisions and assurances contained in Grant #FS -98003012-1 DWSRF Wellhead Protection, and the terms and conditions set forth in the Budget, Statement of Work, Additional Provisions, Billing Procedure, Provisions and Assurances, applicable Rules and Federal Regulations including OMB Circular A-102, 2 CFR Part 225, and OMB Circular A-133, and any other documents affixed or referred to in this agreement, all of which are incorporated by reference. Work performed under this agreement is funded in whole or in part with American Recovery & Reinvestment Act monies, and as such all laborers and mechanics employed by contractors and subcontractors in contracts valued over $2,000 must be paid no less than the prevailing wage rate and fringe benefits, as determined by the Secretary of Labor as specified in 29 CFR Subtitle A Part 5, for corresponding classes of laborers and mechanics employed in similar projects in the area. It is expected that the approved work plan will be followed in its entirety unless modifications or amendments are agreed to, and approved in writing by the DEPARTMENT. The SUBGRANTEE acknowledges and agrees that changes in legislation may require modification to this agreement both in program and funding, and that any such changes, which are necessary, shall be incorporated into this agreement. The SUBGRANTEE further agrees that the DEQ has the right to terminate this agreement if the SUBGRANTEE cannot comply with such changes, or meet the requirements originally outlined in the plan of work. The SUBGRANTEE acknowledges that all funding is contingent upon the availability of federal funds, the SUBGRANTEE,s ability to certify provision of required matching funds, and continued federal authorization of program activities. The SUBGRANTEE agrees that the DEQ has the right to terminate or otherwise modify this agreement if federal funding or authority is terminated or modified. This agreement will become effective the 1'` day of October 2014, and will continue until the 31" day of December 2015. In the event this agreement is not executed prior to the fust day of the effective period, the late execution shall provide retroactive approval for any expenditure authorized by the agreement and made prior to the date of execution. This Agreement and related attachments constitute the entire agreement between the parties hereto and shall supersede all previous proposals, oral or written; negotiations; representations; commitments; and all other communications between the parties. The Agreement may not be released, discharged, changed, extended, modified, or assigned in whole or in part, and no claim for additional services not specifically provided herein will be allowed by the DEQ, except to the extent provided by an instrument in writing signed by a duly authorized representative of the SUBGRANTEE and the DEQ. Any Riders, Appendices, Attachments, and all other information attached to this Agreement serve to supplement the terms and conditions of this Agreement, and do not change or eliminate any provision of this Agreement. IN WITNESS WHEREOF, the parties have executed this agreement. Signature GRANTING ENTITY IDAHO DEPARTMENT OF ENVIRONMENTAL QUALTIY Financial Officer Title Date SUBGRANTEE CITY OF MERIDIAN -PUBLIC WORKS --w� 23 Signature Title Date APPENDIX A Source Water Protection Funding Proposal City of Meridian Public Works Department Project Name: Meridian Source Water Protection- Interpretive Displays Contact Information: a. Organization Name: City of Meridian Public Works Department b. Address: 33 E. Broadway Avenue, Meridian, Idaho 83642 c. Phone Number: 208-898-5500 d. Fax Number: 208-898-9551 e. Email Address: dallisonaa.meridiancity.org; Identification Numbers: a. Federal Tax ID #82-6000225 b. DUNS # 028-451- c. Liability Insurance Policy #33A02114100113 and Expiration Date: 10/1/14 (will update IDEQ when renewal is complete) d. Workers Comp Insurance Policy #36670 and Expiration Date: 12/31/14 Project Manager: a. Name: David Allison, P.E., Fund Administrator: Mollie Mangerich b. Job Title: Staff Engineer c. Address: 33 E. Broadway Avenue, Meridian, Idaho 83642 d. Phone Number: 208-898-5500 e. Email Address: dallison(@meridiancity.ora: mmangerich(a.meridiancity.or¢ Person with signature authority: a. Name: David Allison, P.E. b. Job Title: Staff Engineer c. Address: 33 E. Broadway Avenue, Meridian, Idaho 83642 d. Phone Number: 208-898-5500 f. Email Address:: dallison(dmeridiancitv.ore Project Background The City of Meridian Public Works Department requests $23,000 in funding to assist in the design and construction of two source water protection educational elements at the new Water Interpretive Center at the City's Wastewater Treatment Facility. Meridian's Water Interpretive Center is designed to target high school and college students, adults (ratepayers) in order to be complementary — and not in competition with - the popular Boise Watershed Environmental Education Center. Marketing will target instructors and students of science, technology, engineering and math courses. The value of an educational experience at the Interpretive Center and through our Facility tours is aligned with our Department's goals and initiatives. • Through education and partnerships Meridian is working to elevate, promote and attract talented individuals into the Public Works profession and to raise awareness of the value of water and wastewater services with the public. While people understand the need for safe drinking water and sanitation, our utilities are not often linked with a personal responsibility or desire to support these services. Effective communication about the role of Meridian's utilities creates a personal link between the infrastructure and our rate payers. This is critical for the success of Public Works projects. We are pleased to begin working to design and construct: (1) A well construction interpretive display model and (2) An aquifer cross-section interpretive display model Both installations will demonstrate how the City of Meridian prevents contamination of the source water that supplies our municipal drinking water system. Meridian recognizes that preventing contaminants from entering our public water supply greatly benefits our community by minimizing the pollutant problems that can occur in the aquifer. These may include increased health risks to our citizens, expanded drinking water monitoring requirements, additional water treatment requirements and expensive environmental cleanup activities. We believe our Source Water Protection Interpretive Elements will significantly aide us in our public education efforts. Work Plan Task One: Development and construction of a (wall mounted) well construction interpretive display model. The contractor will work with staff for input to the conceptual design of the well construction display model. Design will include a glass or acrylic display case. The model will • Identify and demonstrate Meridian's adherence to protective well drilling standards • Explain how test wells assist in determining best water quality via extensive sampling and monitoring through numerous aquifer depths • Include precise placement of casing, screen, filter packs and surface seals • Incorporate text describing key concepts of drilling a municipal supply well and source water protection components Task Two: Develop and construct a (wall Mounted) aquifer cross-section display model. The model will: • Illustrate Meridian's local aquifer as our sole source of drinking water • Demonstrate groundwater flow in both the shallow and deep aquifer systems • Simulate how groundwater contamination is detrimental to water supplies not only because of its potential health effects, but because the contamination itself ("plume") tends to migrate and spread throughout the aquifer, thereby impacting a larger volume of groundwater over time • Identify potential pollutant sources and threats to our water supply such as: o Background contaminants o Man-made groundwater contamination through accidental/deliberate release of chemicals (agriculture/industrial), leaky underground storage tanks, broken septic tanks, nitrate contamination (agriculture), cross — contamination of wells, illegal dumping, unlined landfill cells, etc. Identify pollution prevention behaviors and provide local resources for correct disposal of potentially hazardous materials Budget: The well construction interpretive display model will cost: $10,000. The cost to design and develop the aquifer display model is: $13,000. Meridian has identified SPF Water Engineering as the contractor to complete the work. Acknowledgement of funding will be provided either on the display or included with recognition to donors of the facility. Budget Category DeBuldons DEQ Funding Amount Personnel employee benefit compensation including insurance, workers compensation, retirement and other fringe benefit costs (does not include salaries which are included in personnel costs) Fringe Benefits traveling expenses including mileage, lodging, meals, etc. Travel Tangible items that have a useful life of more than one year or have a useful life beyond the project; including computers, copy machines, lab equipment, etc. Equipment Materials and items that will be used solely for the project and/or does not have a useful life beyond the project; including paper, office supplies, project materials (such as fencing materials), etc. Supplies other: Contractual $23,000 Other Total Direct $23,000 Total indirect Totals $23,000 Budget Category DeBuldons Personnel: salary and wages Fringe Benefits employee benefit compensation including insurance, workers compensation, retirement and other fringe benefit costs (does not include salaries which are included in personnel costs) Travel: traveling expenses including mileage, lodging, meals, etc. Equipment: Tangible items that have a useful life of more than one year or have a useful life beyond the project; including computers, copy machines, lab equipment, etc. Supplies: Materials and items that will be used solely for the project and/or does not have a useful life beyond the project; including paper, office supplies, project materials (such as fencing materials), etc. 1—Contraetual Cost for subcontracts other: Items not identified in any other budget category. Please list what your "other" expenses are in the budget narrative if you wish to use this budget line. Total Direct: I Total for the above budget items Total Indirect (overhead) is a percent of the costs to operate the office including rent, utilities, telephone, etc. and Imlirect: includes costs to administer the contract. Please identify the indirect rate in the budget narrative. SPF WATER ENGINEERING August 15, 2014 David Allison, City of Meridian Public Works Department 33 East Broadway Avenue, Suite 200 Meridian, ID 83642-2300 Sent via email to dallison0meridiancitv.oro Subject: Scope of Services — Well 29 Interpretive Models SPF Water Engineering, LLC (SPF) is pleased to provide the following scope of work and fee estimate for engineering and hydrogeologic services related to the design and construction of an aquifer cross-section interpretive display model and the design and construction of a well construction interpretive display model. BACKGROUND SPF understands that the City of Meridian (City) is interested in incorporating an aquifer cross-section interpretive display model, a well construction interpretive display model, and an informational well drilling video in the Water Resources section of the City's Wastewater Treatment Plant Interpretive Center. SCOPE OF WORK Per the City's request, SPF proposes the following work tasks. Task 1 — Aquifer Cross Section Interpretive Display Model SPF will design and construct an aquifer cross-section display model that describes to laypersons the City's primary source of drinking water, along with potential environmental threats to the water supply. The purpose of the display will be to educate the public regarding the local aquifer, with specific emphasis on water quality protection. SPF's scope of work will include the following subtasks. 1.1 Conceptual design of the aquifer cross-section display model based on input from the City. 1.2 Design and construction of the glass or acrylic display case. 300 E Mallard Ddxe, Suile 350, Boise, Idaho 03706 Tel 208-383-4140 Fax 200-383-4156 David Allison August 15, 2014 1.3 Construction of the aquifer cross-section interpretive display model including precise placement of well cuttings or supplemental geologic materials, items illustrating potential environmental hazards, and incorporation of text describing and discussing key concepts. Task 2 — Well Construction Interpretive Display Model SPF will design and construct a well construction interpretive display model that describes to laypersons how wells are designed and constructed. SPF's scope of work will include the following subtasks. 2.1 Conceptual design of the well construction interpretive display model based on input from the City. 2.2 Design and construction of the glass or acrylic display case. 2.3 Construction of the well construction interpretive display model; includes (1) precise placement of casing, screen, filter pack, and surface seal, and (2) incorporation of text describing and discussing key concepts. SCHEDULE SPF is ready to begin this project upon notice to proceed. This work will coincide with, and be constrained by, work associated with design and construction of Test Well 29. Tasks 1 and 2 will be completed within 90 days following construction of Test Well 29. COSTS SPF proposes to conduct this work on a time and materials basis, with a not -to -exceed upper limit of $23,500. This upper limit is based on costs of $13,300 for Task 1 and $10,200 for Task 2. Estimated labor hours and costs are provided in Table 1. We look forward to working with you on this project. Please call me if you have any questions. Respectfully submitted, SPF WATER ENGINEERING, LLC By Terry M. Scanlan, P.E., P.G. Manager Page 2 David Allison August 15, 2014 Taws 1 Cky of Meridien Well 29 InterpreWe Models • Cost E59nu to for CareuMng_S_emices _ SPF Water EnalneeA , LLC ieMl UM r eU rn Pr En beer F:Bpr TOW SOcoon4wtwe entl OInUCIw s Rergrle /w0en TA n B. (rgterle4, elc) i15) 5118 $5/ rk t •A1uiMr CraraecAan IUerynWe OMplry YptlU 1. CaeapMaltlglmlUtlrosmancrgasectbn tlaplty moOU bre0m hvn the Cly,ITNtlq $1,372 2 2 10 $1,311 s0 2 D"neMmpeluc ditgl macrysc MpMyere sox32 2 2 26 $2.832 $4000otactch"m 'ImAdow(l1AWF meUlgs ft ®0 Cmecuclpnartle:maeC=md c/Iermetlrapler mp6N; rclWr mepae pacemern MwYI cuRrq w cupplememtl pedrok metmbb, 8mnc ilkubetliq PmpntlaiwNnvmnenml Faade, sM ft pme dk# 6nprPk,p kaycmcans h,cq,tlr s $4251 1 4 W $%M $1.000 :MMrMIs:MaupgY ($500).WJW1epprare(SW TeeRt • Wetl C:gpuctlm haerpn W e DMplry Yp0e1 1. CgKapseltlrpnUme welcgebWtlan Otlelpratlw pry mWelbreo an hwn tlq $1,372 2 2 10 51,$72 M 2. 0ecen an cmaructlpn d$e plena mecry9c asplrycn: 50.18) 20 $1,690 52500 DYecl CNor: Metwbb (81,S]0F maHre Uopl$ty000 3. CaRbucllan UUewd eprolgtlon Mwwe5+O lipbym hClupn(1)Irab: pMemnml Urglro,apm.n, lam perk aU surec:sw. a'M(2) VtwperYo0 a W dncrba els dsmme kft wgasa. 30.5/1 s 1 3Q S3.fiB1 $1,000 : Mhaniss en0 algpes Pal). Sign shop pMea(SWO) suOfelY 811.136 5 / Y $6,636 Sf,600 TM&MURS 173 i U t/ 115 1 1 f1A00 TOTAL ESTIMATED COST I 123AN I CC10: ji $I'm s1;1w I $14as I $1Am Page 3 APPENDIX B - BILLING PROCEDURE City of Meridian, Public Works — Interpretive Display Models 1. The DEPARTMENT shall make available an amount up to, but not exceeding $23,000 for costs necessary for completion of the design and construction of two interpretive display models for public outreach at the Meridian Waste Water Treatment Facility as outlined in the appendices and attachments to this agreement. 2. The Department will disburse up to the full contract amount over the life of the agreement in accordance with work plan for project support. The CONTRACTOR shall submit invoices no more than monthly specifying the activities for which reimbursement is requested, and detailing costs associated with the request. Invoices must contain the contract number, and specify the time period during which the activity was performed. The billing invoice should be submitted to: Accounts Payable Fiscal Office Department of Environmental Quality 1410 North Hilton Boise, Idaho 83706-1255 3. Invoices should be submitted in a timely manner following the end of the final contract effective date. Invoices not received within SIXTY (60) days of the closing effective date of the contract will not be honored, and the balance of the funds for the agreement will be deobligated. Reference 5526 on all invoices. Appendix C Recipient Acknowledgement of OMB A-133 Requirements. The total grant funds disbursed per this Agreement are considered federal financial assistance per the Single Audit Act of 1984, as amended by the Single Audit Act Amendments of 1996 (SAA), 31 U.S.C. §§7501-7507. (2000). If Grantee expends more than $500,000 of any federal funds in a fiscal year, Grantee shall conduct an audit in accordance with the SAA. In such case, Grantee shall provide the Department a copy of the SAA audit within nine (9) months of the end of the audit period per the SAA. Grantee recognizes that it is responsible for determining if the $500,000 threshold is reached and if a SAA audit is required. Additionally, Grantee shall inform the Department, in writing, of findings or recommendations pertaining to Source Water Protection, contained in any SAA audits conducted by Grantee. Signature of Authorized Representative: Date 'o Z l 45 CFR Part 604 — New Restrictions on Lobbying CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The applicant certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the applicant, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the applicant shall complete and submit Standard FornrLLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The applicant shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under loans, and cooperative agreements) and that all subrecipients shall certify and disclosure accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, UPS Code. Any person who fails to file the required certification shall be subject to a civil penalty of noyless than $10,000 and not more than $100,000 for each such failure. Signature Title/Institute