HomeMy WebLinkAbout2014-09-23E IDIAN1^°` CITY COUNCIL REGULAR
MEETING AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, September 23, 2014 at 6:00 PM
1. Roll -Call Attendance
X David Zaremba O Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam X Luke Cavener
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Tom Katsma with Valley Life Community Church
4. Adoption of the Agenda Adopted
5. Consent Agenda Approved (Pg 2-4)
A. Sewer and Water Main Easement for McLinder Subdivision No. 1
B. Temporary License Agreement with Ada County Highway District for use of
Right -Of -Way for Landscaping at the Victory Ground Reservoir Site
C. Addendum No. 12 to Agreement for City Prosecutor/Criminal Legal
Services Dated November 1, 2002
D. Approval of Contract Amendment No. 5 to Extend the Contract for
Janitorial Services to Varsity Contractors, Inc. in the Not -To -Exceed
Amount of $120,144.96
E. Approval of Award of RFQ and Master Agreements for Professional
Services over $25,000.00 as Listed Below:
1a - Civil Survey, Keller Associates, SPF Water for Water Supply
and Distribution Engineering — Well Pump Facility, Booster Station,
Storage Reservoir and Valve Station Design Services.
Meridian City Council Meeting Agenda — Tuesday, September 23, 2014 Page 1 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
1d - JUB, Keller Associates, Mountain Waterwork for Water Supply
and Distribution Engineering — Groundwater Supply
Treatment/Filtration Design Services.
2a — Brown & Caldwell, CH2MHill, Mountain Waterworks for
Wastewater Collection and Treatment Engineering — NPDES and
Biosolids Permit Defense, WWTP Pretreatment Program WWTP
Plant Design and Upgrades (optimization, odor control, solids and
liquids processing); other misc. wastewater treatment plant design
and/or construction projects.
4A — MTI, STRATA, Terracon for Geotechnical Engineering —
Materials Testing and Inspections; soils and foundation reports.
5a - CH2M Hill, Keller Associates, T -O Engineers for Hydraulic
Engineering — Hydraulic and hydrological modeling and mapping of
surface water sources, and floodplan development. Development,
submittal and review of FEMA map change projects and map
changes proposed by FEMA according to local ordinances and
FEMA standards.
6a — CH2M Hill, Hydrologic, SPF Water for Hydrogeological
Services — Test well and production well design, well rehabilitation
design, and well reconstruction design; test well monitoring,
chemical analysis of groundwater, hydrogeological mapping;
groundwater modeling, proof of beneficial use examinations, water
rights transactions and analysis.
13a — CTA, Jensen Belts, The Group for Landscape Architecture —
New construction landscape and irrigation design and significant
landscape renovations; conceptual design and park master
planning; streetscape/walkway/pathway improvements and/or
repairs; new playground design and installations or improvements
to existing playground facilities; tree preservation; reduction of
flooding potential; drainage and dewatering; and erosion control.
F. Approval of Task Order 10340.G for "Well 21 Iron and Manganese Removal
Treatment Facility - Services During Construction" to CH2M Hill Engineers
in the Not -To -Exceed Amount of $121,026.00. This Task Order is written
against the current Master Agreement (1d) between the parties.
G. Interagency Agreement for: Roadway Construction/Water, Recycled Water
and Sewer Construction for the Ten Mile Road — Cherry Lane to Ustick
Road Project. ACHD PROJECT NO. 503023 / CITY OF MERIDIAN PROJECT
NO. 10374A
Meridian City Council Meeting Agenda — Tuesday, September 23, 2014 Page 2 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
6. Items Moved From Consent Agenda None (Pg 4)
7. Action Items
A. Fee Waiver Request by the Boys and Girls Club Approved (Pg 4-6)
B. Continued Public Hearing September 16, 2014: VAC 14-004 Spurwing
Challenge (Lots 3 & 4, Block 1) by The Club at Spurwing, LLC Located
North of Chinden Boulevard and West of N. Long Lake Way Request:
Vacate the Ten (10) Foot Wide Public Utility, Drainage and Irrigation (PUDI)
Easement AND the Ten (10) Foot Wide Private Irrigation Easement Along
the Shared Lot Lines of Lots 3 and 4, Block 1 Platted with the Spurwing
Challenge Subdivision Withdrawn (Pg 6-7)
C. Public Hearing: Proposed Sewer Connection Fee Increase
Continued to October 7, 2014 (Pg 7-22)
8. Department Reports
A. Mayor's Office: Renewal of Emergency Medical Services Joint Powers
Agreement Approved (Pg 22-25)
B. Resolution No. 14-1020: A Resolution Of The Mayor And The City Council
Of The City Of Meridian Appointing Calvin Barrett To Seat 2 Of The
Meridian Development Corporation Approved (Pg 25-26)
C. Public Works: Budget Amendment for FY2015 in the Amount of $360,000.00
for the Well 21 Iron and Manganese Treatment Facility Approved (Pg 26-29)
D. Public Works: Approval of Award of Bid and Agreement to Sletten
Construction Company for the "WELL 21 IRON AND MANGANESE
REMOVAL/TREATMENT FACILITY" Project for a Not -To -Exceed Amount of
$587,100.00 Approved (Pg 29-30)
E. Legal Department: Memorandum of Understanding to Extend the
Collective Labor Agreement between the City of Meridian and Meridian
Firefighters I.A.F.F. Local 4627 Approved (Pg 30-31)
F. Legal Department: Discussion and Approval of Addendum to Meridian
Heights Water and Sewer Agreement Moved after Item 11 — Executive
Session — Approved (Pg 34-36)
Motion Approved to Accept the Revenue Anticipation Note
9. Ordinances
Meridian City Council Meeting Agenda — Tuesday, September 23, 2014 Page 3 of 4
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Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
A. Ordinance No. 14-1624: RZ 14-005 Southridge Commercial: An Ordinance
for the Re -zone of a Parcel of Land Located Southwest Corner of S. Linder
Road and W. Overland Road of 7.41 +/- acres from TN -C to the C -C Zoning
District Approved (Pg 31-33)
10. Future Meeting Topics None (Pg 36-37)
11. Amended onto the Agenda: Executive Session Per Idaho State Code 67-2345
(1)(d): (d) To Consider Records that are Exempt from Disclosure as Provided in
Chapter 3, Title 9, Idaho Code (Pg 33-34)
12. Into Executive Session at 7:23 p.m.
Out of Executive Session at 7:52 p.m.
Adjourned at 7:55 p.m. (Pg 37)
Meridian City Council Meeting Agenda — Tuesday, September 23, 2014 Page 4 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council September 23, 2014
A meeting of the Meridian City Council was called to order at 6:03 p.m., Tuesday,
September 23, 2014, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, David Zaremba, Keith Bird, Charlie
Rountree, Genesis Milam and Luke Cavener.
Members Absent: Joe Borton.
Others Present: Bill Nary, Jaycee Holman, Caleb Hood, Tom Barry, Warren Stewart,
Tracy Crane, Jamie Leslie, Perry Palmer, and Dean Willis.
Item 1: Roll -call Attendance:
Roll call.
X David Zaremba Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam _X_ Lucas Cavener
X Mayor Tammy de Weerd
De Weerd: Welcome to our Council meeting. We appreciate you all being here. For
the record it is Tuesday, September 23rd. It's three minutes after 6:00. We will start
with roll call attendance, Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in the
pledge to our flag.
(Pledge of Allegiance.)
Item 3: Community Invocation by Tom Katsma with Valley Life Community
Church
De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Pastor
Katsma. Pastor Katsma is with Valley Life Community Church. If you will all join us in
the community invocation or take this as an opportunity for a moment of reflection.
Thank you again for being here.
Katsma: Let's pray together. Almighty God, we are grateful tonight that you are
awesome in power. That you are perfect in wisdom and that you are compassionate in
character. We pray for your leading and direction, your wisdom and inspiration. For
patience, as well as for direction in the proceedings of the city's business tonight. We
thank you, Lord, that we can ask this of you and we give you the credit for all the good
things that you are doing in our lives and in our leaders and through this Council. So,
Meridian City Council
September 23, 2014
Page 2 of 37
bless the Mayor, bless the Council men and women, bless the staff and the citizens
here tonight in all that is done. We pray this in your name, amen.
De Weerd: Thank you. And for the -- answering the special request. Appreciate that.
Item 4: Adoption of the Agenda
De Weerd: Item No. 4 is adoption of the agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Some changes in the agenda. Item 7-13, the applicant has withdrawn that
item. Item 7-C, the staff requested to continue the hearing until October 7th, 2014.
Under Item 8-13, the resolution number is 14-1020. Under item 9-A the ordinance
number is 14-1624. And with those changes, Madam Mayor, I move that we adopt the
agenda.
Bird: Second.
De Weerd: I have a motion and a second and just for clarification on 7-C, which staff
has asked to open the public hearing today with their presentation with no decisions
until --
Rountree: Okay.
De Weerd: -- to continue this until the 7th.
Rountree: Okay.
De Weerd: Okay. Council, I have a motion and a second to approve the adoption of
the agenda as stated. All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 5: Consent Agenda
A. Sewer and Water Main Easement for McLinder Subdivision No.
1
B. Temporary License Agreement with Ada County Highway
District for use of Right -Of -Way for Landscaping at the Victory
Ground Reservoir Site
Meridian City Council
September 23, 2014
Page 3 of 37
C. Addendum No. 12 to Agreement for City Prosecutor/Criminal
Legal Services Dated November 1, 2002
D. Approval of Contract Amendment No. 5 to Extend the Contract
for Janitorial Services to Varsity Contractors, Inc. in the Not -
To -Exceed Amount of $120,144.96
E. Approval of Award of RFQ and Master Agreements for
Professional Services over $25,000.00 as Listed Below:
1a - Civil Survey, Keller Associates, SPF Water for Water
Supply and Distribution Engineering — Well Pump Facility,
Booster Station, Storage Reservoir and Valve Station Design
Services
1d - JUB, Keller Associates, Mountain Waterwork for Water
Supply and Distribution Engineering — Groundwater Supply
Treatment/Filtration Design Services.
2a — Brown & Caldwell, CH2MHill, Mountain Waterworks for
Wastewater Collection and Treatment Engineering — NPDES
and Biosolids Permit Defense, WWTP Pretreatment Program
WWTP Plant Design and Upgrades (optimization, odor control,
solids and liquids processing); other misc. wastewater
treatment plant design and/or construction projects.
4A — MTI, STRATA, Terracon for Geotechnical Engineering —
Materials Testing and Inspections; soils and foundation
reports.
5a - CH2M Hill, Keller Associates, T -O Engineers for Hydraulic
Engineering — Hydraulic and hydrological modeling and
mapping of surface water sources, and floodplan
development. Development, submittal and review of FEMA
map change projects and map changes proposed by FEMA
according to local ordinances and FEMA standards.
6a — CH2M Hill, HydroLogic, SPF Water for Hydrogeological
Services — Test well and production well design, well
rehabilitation design, and well reconstruction design; test well
monitoring, chemical analysis of groundwater,
hydrogeological mapping; groundwater modeling, proof of
beneficial use examinations, water rights transactions and
analysis.
13a — CTA, Jensen Belts, The Group for Landscape
Architecture — New construction landscape and irrigation
Meridian City Council
September 23, 2014
Page 4 of 37
design and significant landscape renovations; conceptual
design and park master planning;
streetscape/walkway/pathway improvements and/or repairs;
new playground design and installations or improvements to
existing playground facilities; tree preservation; reduction of
flooding potential; drainage and dewatering; and erosion
control.
F. Approval of Task Order 10340.G for "Well 21 Iron and
Manganese Removal Treatment Facility - Services During
Construction" to CH2M Hill Engineers in the Not -To -Exceed
Amount of $121,026.00. This Task Order is written against the
current Master Agreement (1d) between the parties.
G. Interagency Agreement for: Roadway Construction/Water,
Recycled Water and Sewer Construction for the Ten Mile Road
— Cherry Lane to Ustick Road Project. ACHD PROJECT NO.
503023 / CITY OF MERIDIAN PROJECT NO. 10374A
De Weerd: Item 5 is our Consent Agenda.
Rountree: Madam Mayor, I move that we approve the Consent Agenda as publish.
Authorize the Clerk to attest and the Mayor to sign.
Bird: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. Madam
Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 6: Items Moved From Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 7: Action Items
A. Fee Waiver Request by the Boys and Girls Club
De Weerd: So, we will move right into our Action Items. Item 7-A is a fee waiver
request. Council, in front of you you do have a letter requesting your consideration of a
Meridian City Council
September 23, 2014
Page 5 of 37
fee waiver similar to what we have done on other projects for the Boys and Girls Club. I
would ask if you have any questions. A representative from the Boys and Girls Club is
here should you have any additional questions, other than what's stated in the letter.
Rountree: I have none.
Bird: I have none.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I do have a brief question and I'm not sure who to pose this question to. But
my question is with the other projects that we have done with the Boys and Girls Club
has the city made any financial donations in any of those projects?
De Weerd: Mr. Cavener, I guess if it's a donation of the facility, yes, we have.
Cavener: Okay.
De Weerd: Any other questions? Okay.
Rountree: Madam Mayor, I guess I -- just for clarification. The -- the request is -- or the
recommendation is to waive the soft costs and that the hard costs will be borne by the
Boys and Girls Club. Correct?
De Weerd: And those hard costs are inspectors' costs that in the past we have
considered that are -- they wanted to donate their hard costs or not and that's been an
individual decision based on their own --
Rountree: Okay.
De Weerd: -- decision.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: With that I move that we accept the waiver request for the Boys and Girls
Club with respect to permit fees for the soft costs to the city.
Milam: Second.
De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you call
roll.
Meridian City Council
September 23, 2014
Page 6 of 37
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, nay.
De Weerd: Okay. Motion carries.
MOTION CARRIED: FOUR AYES. ONE NAY. ONE ABSENT.
B. Continued Public Hearing September 16, 2014: VAC 14-004
Spurwing Challenge (Lots 3 & 4, Block 1) by The Club at
Spurwing, LLC Located North of Chinden Boulevard and West
of N. Long Lake Way Request: Vacate the Ten (10) Foot Wide
Public Utility, Drainage and Irrigation (PUDI) Easement AND
the Ten (10) Foot Wide Private Irrigation Easement Along the
Shared Lot Lines of Lots 3 and 4, Block 1 Platted with the
Spurwing Challenge Subdivision
De Weerd: Item 7-B. The applicant has withdrawn this application. Council, I would
have -- I would need a motion to accept withdrawal of this application.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: We -- do we need to close the public hearing first and then --
Nary: The public hearing was never opened. They continued it without opening the
public hearing -- oh, I take that back. I'm sorry. We continued that.
Bird: They opened that.
Nary: So, we should close it. I'm sorry. I apologize.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we close the public hearing on VAC 14-004.
Zaremba: Second.
De Weerd: I have a motion and a second to close the public hearing on Item 7-B. All
those in favor say aye.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Rountree: Madam Mayor?
Meridian City Council
September 23, 2014
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De Weerd: I'm sorry, Mr. --
Rountree: I just had a question of staff. Does that mean we will not see a vacation
request in the future or are we going to see yet another application for this property?
Hood: Madam Mayor, Council Rountree, I am not sure.
Rountree: Okay.
Hood: I'll leave it at that. I am not sure.
Rountree: Well, we have seen it a number of times, so I was just curious. Thank you.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: With that I move that we withdraw VAC 14-004.
Milam: Second.
De Weerd: I have a motion and a second to approve the withdrawal of this application
for Item 7-B. All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
C. Public Hearing: Proposed Sewer Connection Fee Increase
De Weerd: Item 7-C is a public hearing on the proposed sewer connection fee
increase. I will note again for the record that no decisions will be made this evening and
we will -- this public hearing will be continued to October 7th for Council's action at that
time. So, I will turn this over to Mr. Barry.
Barry: Thank you, Madam Mayor, Members of the Council. As you know, this is sort of
the second or third installment of activities that are involved in and around modifying our
sewer revenues for our wastewater utility associated with both EPA environmental
mandates recently and, then, also growth. So, you have approved recently the rate
modifications that we requested. Those went into effect on September 20th. We are
here tonight to talk about the sewer connection fee, also known as the sewer
assessment fee and get your decision and direction on moving forward with our
recommendation by our department to modify the sewer connection fee. So, today
wanted to speak with you about a couple of small issues with our agenda. Essentially,
the pressures on the wastewater utility, future financing challenges in and around the
sewer assessment fee, a recommendation regarding the -- a modification to the sewer
assessment fee, and, then, finally, offer an opportunity for questions and discussion.
Meridian City Council
September 23, 2014
Page 8 of 37
There is two predominate pressures on the wastewater utility or sewer system at this
point in time. The first is growth and the second is new regulation. Now, we will talk a
little bit about how that plays into the financing models and approaches that we have
used in the department, but for the time being let's touch on each of these in particular.
So, as it relates essentially to growth, we know that if we are going to continue to
accommodate the kind of growth this city has seen for the past several decades that we
need to insure that we operate with sufficient capacity to accommodate that growth.
The capacity of the wastewater treatment plant is essentially at issue at this point in
time and that's a huge driver for modifying the sewer assessment fee to insure that the
revenues we collect can accommodate the expansions necessary to insure that growth
continues. Secondarily, new regulation, as I have touched on multiple times throughout
this year, are driving up costs for our wastewater utility. In particular, our wastewater
treatment plant as we have to meet a higher level of water quality standards that are
coming our way in the form of EPA mandates to our National Pollution Discharge
Elimination System permits. So, those water quality improvements are also adding
costs to capital projects, essentially, and we need to make sure that the funding that we
identify and collect covers the new service level costs associated with this higher level
of water quality treatment that is being required of us to meet. So, to touch really
quickly on growth. Most of you have been in the community long enough or been on
the Council long enough to know that growth is off the charts when it comes to Meridian,
whether you compare that regionally, whether you compare that statewide, or whether
you compare it nationally. Essentially, between 1990 and 2000 our population tripled.
Doubled again between 2000 and 2008. We are the tenth fastest growing city in the
United States currently and we are the fastest growing community in the city of Idaho
and depending on who you believe, whether it's the census or COMPASS, we are the
second or the third largest city in the state of Idaho. I know that's a controversial
subject, so I just steered clear of it.
Bird: Do we get to vote on that? It depends on whether -- who is getting paid for
population or who is paying for population.
Barry: I suppose so. That is not my specialty, so I figured I would throw both numbers
out for you and you can choose which one you like. Nevertheless, what is interesting is
that we have grown enormously in the past few decades and that growth is continuing.
As I said, tenth fastest growing community in the nation at this point in time. So, I
thought, you know, I have used this before in the past -- I don't know if I have showed
the City Council what this looks like graphically, what the growth looks like from a spatial
relationship means. This is what the City of Meridian's city limits looked like in 1920.
Now, I'm sorry, we don't have data between '20 -- 1920 and 1990, so --
De Weerd: Do you remember that, Keith?
Bird: Almost.
Barry: There you go.
Meridian City Council
September 23, 2014
Page 9 of 37
Milam: He took the picture.
Bird: Frank can remember farther than I can on Meridian.
Barry: I can't imagine it. Nevertheless, I don't have data between 1920 and 1990, but
that's the difference in -- what's that, 70 years or so. Now you look at 1990-2000 and,
then, 2000 to 2010.
De Weerd: Wow.
Barry: Significant.
Bird: Tom? We are four times our population from '90 to 2000. We went from 9,000 to
36,000.
Barry: Nine times three is 36.
Milam: Twenty-seven.
Barry: Hey, don't worry. I do the budget for the city, too.
Bird: I like those figures if you're doing the budget.
Barry: Well -- and I think those figures are from the Planning Department, okay, I will
give credit where it's due. Nevertheless, it is impressive growth and it is something that
has been accommodated, you know, at least in our history up until now and as I
understand we still are going and desiring to accommodate it. Now, let's talk about the
NPDES challenge. As I mentioned to you before -- and I won't go into detail about this
-- the EPA for the entire Treasure Valley is actually the lower Boise River watershed is
elevating the water quality standards across the board on many different levels and
that's going to add cost to projects, it's going add costs to essentially everything. So,
essentially, what that means is that our service level mandate is going to increase.
Now, this is a graphic that shows sort of just two of the constituents that we are going to
be asked to improve through these new water quality standards. Today the 2014
service levels require us, essentially, to remove about 86 percent of phosphorus and 84
percent of ammonia removal. Those two constituents alone are going to be increased
to 99 percent removal of each at considerable cost to the city. Now, that means if we
are going to build capacity tomorrow to meet this service level, okay, this higher level
service requirement, that that's going to cost more than meeting a capacity unit today.
Does that make sense? So, there are two things at play here. One, we want to
accommodate growth, but we also have to make sure that when growth buys a unit of
capacity -- we call that equivalent dwelling unit or equivalent residential unit, known as
EDUs or ERUs. And although our city does not sell them has such, they are,
essentially, equivalent to what we sell, which are connections; right? So, if you buy a
connection today to our system, you're buying a service level today, which is what
meets the environmental mandates of today. We cannot offer that same price to the
Meridian City Council
September 23, 2014
Page 10 of 37
service level that's being required of us to tomorrow and that's the point here, is that
although growth should pay for growth, it has to pay for the mandated service level of
growth at the time that that service level is mandated by the Environmental Protection
Agency in this particular case. So, we have these two things at play. One, we want to
make sure we have capacity in the treatment plant so we can keep growing and, two,
make sure that that capacity meets environmental mandates which are, we know, a
higher standard than they are today. So, here are some financial guidelines that we
have applied in our work and these guidelines come from, essentially, Council
directives, if you will, in some cases -- and I only took three here. There is a whole
bunch of other financial policies we operate under. But, essentially, we operate under
this principal that growth should pay for growth. We also operate under the notion that
ratepayers should pay for system operation, repair, replacement, maintenance,
personnel, operational costs. Those are all eligible costs that ratepayers should pay for
and that we utilize a pay as you go financial strategy, which means we don't want to
incur any debt. Right? We pay as we go. So, when we apply these guidelines a
couple things need to be taken into consideration. When you look at the sewer
assessment fee, that's what the SAF means. The sewer assessment fee does cover
system expansion, which adds capacity. That's currently how we operate and that's
currently how we propose to operate. We also know that the system -- or, excuse me,
the sewer assessment fee must pay for the prescribed service level when that service
level is mandated and that service level is elevating, as I just mentioned. Also, rates
must pay and do pay for personnel, operations, and maintenance at the prescribed
level. We know that that same service level is also elevating on the rate side, which is
why we have gone through an exhaustive process to educate, inform, hold hearings,
and, essentially, decide on what we needed to do from a rate standpoint to garner the
revenue that we need in order meet that service level requirement. And also that rates
should pay for and do pay for system depreciation. This is repair and replacement. So,
we are able to, essentially, meet these criteria at -- as we have been in the past and this
is what we have proposed in the future meeting as well. So, we are not -- we are not
proposing any changing functionally or structurally to the way that we have done things
in the past or that relates to the collection of these fees and I'd just mention just really
quickly, rates are the dominant revenue stream for our department. Sixty-seven percent
of our revenue comes from rates along. Nineteen percent comes from the collection of
the sewer assessment fees and other fees, essentially. So, smaller proportionate wise.
We have talked about the cost breakdown, so I wanted to run through this. There has
been a couple of small modifications to the overall cost. You might recall the cost that I
have presented to you in the past of about 170 million dollars. Well, when we went
through our analysis with the financial services group in Seattle, there were a couple of
things that came back, including some projects that were missed on the actual itinerary
of projects over the next ten years for the CIP. When those projects were added in an
additional nine million dollars was added to the overall cost over the next ten years. So,
I apologize about that, but that's the reason you go through this type of scrutiny. When
you look at that 179 million dollar cost, that's divided up, essentially, between largely
capital -- 163 million. These are projects that need to be constructed -- and 16 million
dollars of increased operations and maintenance costs. This isn't total, this is increased
above what we currently spend and I had to cap that, essentially, at ten years, you
Meridian City Council
September 23, 2014
Page 11 of 37
know, because these things run in perpetuity. So, over a ten year period it equates to
about 16 million. Now, if you wanted just the capital cost, this is how it's proportionally
divided. Of the improvements that need to be undertaken in our wastewater utility, 45
percent of those improvements are to add capacity and they are to add capacity at the
new service level as I just spoke about a few minutes ago. So, that's 45 percent, which
equates to about 72 and a half million dollars. Now, there are some repairs and some
replacements that need to be made to the wastewater treatment plant and some on the
collection system. That comes to about four percent of the total cost or about seven
million dollars over this ten year period. Fortunately, as I have mentioned to you in the
past, our system is fairly young. So, we have the benefit of time as it relates to our
depreciation scheduling, which is actually a very important saving grace at this point in
time. And, then, when you look at the water quality improvements related to the
Environmental Protection Agency's new mandates, 51 percent or about 83.5 million of
that is in capital improvements. Now, some have argued, well, is that realistic. Is 83
million dollars realistic for capital improvements for water quality. We have touched
base with the City of Nampa and their public works director says it will be more than 100
million for their compliance and we have also touched base with the water quality
manager over at the city of Boise and their figure was identical, over 100 million. So,
we can tell we are feeling, actually, like we have more of a refined number, because we
actually have an implementation program with set projects and set values on those
projects. And, fortunately, it's under -- from a capital standpoint under the 100 million at
this point in time. But when you look at -- okay. So, now we have got these costs.
Who should pay for what? Just as I mentioned to you before, developers are -- if we
apply the growth pays for growth practice that we have used for many, many, many
years, then, essentially, that 72.5 million is developer eligible, meaning the sewer
assessment fee should insure that it covers those costs of growth. Everything else,
essentially, goes to the ratepayers. So, the repairs, the replacement, water quality
improvements for the service level increases and the O&M all go to ratepayers. So, you
have got the 83 million -- 83 and a half million for water quality improvement, seven
million for repairs, that brings your total capital to 90.5 million and, then, you add your
O&M or at least over a ten year period. So, over a ten year period we are looking at
106.5 million dollars. So, that's how it's been apportioned. So, the challenge is,
essentially, we have taken steps to modify rates. We have put into effect an EPA
compliance that allows us to collect additional funds that will sunset in ten years, but we
have to modify the sewer assessment fee to insure that growth still pays for growth and
so to do that our recommendation is that we increase the sewer assessment fee by 676
dollars. I know I have come to you in the past and that amount has fluctuated back and
forth a little bit here and there. As we refine the model and tighten down the inputs and
the assumptions and the time frames and those sorts of things, going back through our
facility and capital plans, also our master plans and whatever, we have been able to
really get a firm grasp on this particular number and it has been vetted also by our
financial services folks over in Seattle as well that 676 dollars would be the needed
increase in order to maintain growth's proportionate share of the costs here, which
means that our current assessment fee would go from 2,749 per connection to 3,425.
Just as a quick note, that fee was last raised in 2007. And, then, lastly, we did not
evaluate the water connection. Essentially that was off the table, because we are
Meridian City Council
September 23, 2014
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dealing with, essentially, growth related capacity improvements at the wastewater
treatment plant, it's not as easy to expand the wastewater treatment plant as it is to
punch a new wall for example and extend some lines. So, it's a little bit different animal.
Also we don't have the same water quality mandate from the EPA, at least at this point
in time on the water system side, so we just left that. That is work that I'm going to ask
the staff to undertake to evaluate the water connection fee over the next probably six
months or so, so that the next time we meet with you we can give you some as to where
that -- that fee is in proportion to where it should be. Okay. Nevertheless, I know you're
interested in regional fare -- regional fee comparison. With this change this would move
Meridian as the second lowest sewer assessment fee to the third lowest sewer
assessment fee. So, still highly marketable and probably more importantly when you
compare to the regional average, we are nine percent or 424 dollars below the regional
average if this recommendation was to be instituted and, furthermore, 150 dollars both
Ada County and the city of Boise's sewer assessment fee connection. There has been
a lot of work in and around this activity and a lot of -- a lot persons and organizations
that have contributed to this revision and I wanted to point out some of their
contributions. Essentially, project identification came from not only just the staff, but
also HGR Engineering, JUB Engineers, Brown & Caldwell and CH2M Hill. Some of the
brightest minds in the valley as it relates to addressing and overcoming the challenges
that we are talking about here. The sewer assessment fee modeling was done by JUB
Engineers and, then, the financial review was provided by the City of Meridian staff and
also FCS Group located out of the Seattle Region. Now, the FCS group -- this is that
third party that evaluated our -- our model and fees and assumptions and calculations
and, essentially, recommendation -- did say that -- in their letter that the -- the approach
that we took was consistent with Idaho statues and best practices for both Idaho and
other surrounding states. That it was a sound methodology and the data was
appropriately applied and the calculations were made correctly and, finally, that it's a
solid and defensible approach, which is used all over the country. So, we feel very
good about that clean bill of health, if you will. It did require a couple of modifications
that we had to make along the way, but we feel very confident and appreciate your
patience in allowing us to go through this process. Speaking of process, on the
developer side we did send out 98 letters that were distributed to the major developers
in our community. We had seven news articles in total over the last little while that were
written up on this particular issue and the issues in and around EPA. New mandates.
We had five Council presentations. We also met with BOMA and the BCA -- a couple
times, actually. So, we had four association meetings. We have a dedicated web page
to this particular issue, particular for developers. The response was, essentially, 22
unique website hits. We had one letter from the BCA. We had -- and they were,
essentially, just saying we would like more time to evaluate, which is the reason for the
Council recommendation for continuing this particular hearing. One phone call. That
phone call, essentially, was a developer who said, hey, is that new rate on the website
so I can start, you know, accommodating it and we said, no, it's not on the website,
because it hasn't been approved yet. No e-mail responses, social media responses, or
blog comments were received. So, keep in mind that this is one of several approaches
that we have recommended. Obviously, utility rates were implemented, EPA
compliance fee was implemented. The fee leveling proposal that we made is in process
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September 23, 2014
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and modification of the sewer assessment fee is the discussion of tonight and also
continuing into the early part of next month. So, what this means just quickly -- you
have seen this graph before. The numbers changed just a little bit, because we had an
addition of the nine million dollars in projects, so I just wanted to run you through this. I
won't go in detail about the approach, other than to give you sort of the end product
here. When you look, essentially, at tonight's proposal, the increased connection fees
revenue, if our proposal is adopted, would add an additional 8.1 million dollars over the
eight year period, which isn't a lot. So, the gap doesn't close very much. So, we end up
with a gap of about 19.3 million. This gap has fluctuated, you know, anywhere between
-- right around 11 million or so and the additional projects have increased the gap
somewhat. We feel comfortable at this point in time with that particular gap. A lot can
change over the next eight to ten years and you have already instructed us to look for
the next two years biannually at this particular issue. So, I thought in the interest of the
disclosure I would give you the final update to what that financing approach actually
yields us moving forward. Lastly, our approach, as you know, relies on a couple of
things. A ten year compliance schedule from the EPA which looks almost certain, that
our projects are estimated accurately, the growth continues at the pace we set in the
model at three percent per year. That we have continued usage amounts, that we don't
see drops in sewer usage and we don't see drops in water usage, because, you know,
we are sort of relying on that revenue. That the climate is going to be stable. We don't
have really, really wet periods both on the shoulder seasons, because that changes
water consumption and, therefore, that changes other consumptions. That we have the
same delinquency rate. We don't want our delinquency rates to go up, because,
obviously, that's a loss of revenue for us. That we have -- that we are methodical about
the delaying some deprecation expense, that we are, essentially, taking our assets and
asking some of the older -- well, asking the operators to try to do what they can to
extend the life of existing assets that would otherwise maybe be replaced this year or
next year or sometime in the next ten years, so that depreciation expense can be a little
bit more constrained and we use those funds to accommodate this particular issue.
And, then, finally, that we make adjustments today. Other influencers. If the permit is
delayed or -- you know, that would have some sort of impact as well. Reduced
technology costs, project synergies and timing and trading and offsets are all things that
are way up in the air. We don't feel like the permit renewal delay is that up in the air. I
mean we have been informed that November is our -- is our time frame and we have
already gone through the process of negotiating a compliance schedule with DEQ. So,
we feel fairly certain about that. But we don't know if technology costs are going to
come down over the next five to ten years or not and if they do, great, the gap closes.
Project synergies and timing, if we can do one project, incorporate the concept of
another project at a reduced cost, you know, those types of things. And, then, trading
and offsets, which are yet to be -- that is the one that is way up in the air, because we
just don't know if the total maximum daily load or TMDL that's going to be generated for
our region will even allow for trading and offsets. Of course, we are encouraging that
heavily. So, we have done what we can to minimize this impact. We have done
extensive modeling, both financial, both regulatory, both environmentally. We have
been doing plans and studies for over two years now in our department. We have been
continuing to do wastewater treatment upgrades, which is the reason, in part, that our
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September 23, 2014
Page 14 of 37
cost is probably lower than many other wastewater treatment plants that are facing the
same issue, because we got a head start and that we have also engaged with our
regulatory stakeholders quite heavily and, finally, we have been financially positions and
planning for this eventuality and that has all helped to minimize the impact. Going
forward more will need to be done. Our proposal does show a 19 million dollar plus
gap, so that's going to have to be addressed and hopefully it will address itself. If not,
we will be managing through that. And, then, finally, if it doesn't address itself, like
say, we will have to manage that when we get there. So, more may need to be done.
Hopefully less. In any event, the goals of the Council when we first started down this
track was to avoid debt. We have been able to successfully do that. Conduct extensive
outreach. We have successfully done that I believe. Also involve impacted professional
associations, I believe we have done that as well. We wanted to remain fiscally
conservative, yet proactive. I believe we have also done that and that we didn't want to
delay and I believe that we have been prudent on that point as well. So, the
recommendation in final is, essentially, institute the sewer assessment fee increase of
676 dollars, which would take our sewer assessment fee from 2,749 to 3,425. We are
proposing an effective date of January 1st, 2015, and the reason that is is to,
essentially, give the developing community some time to adjust. We know that projects
take a couple months sometimes to ramp up and financing is sometimes locked in well
in advance of the actually deploying of the project and the first ground is turned. So, we
feel like it's reasonable to give them, you know, three months or so to, essentially,
prepare for this particular increase, should you decide to approve it. And, then, finally,
just a reminder -- the Mayor has done a nice job, so I don't really need to give you this
reminder, but we would ask that your -- you consider favorably continuing this hearing
until October 7th, so the BCA representatives can comment and share whatever
thoughts they have with you. So, I will stop there if there are any questions, comments,
concerns, discussion.
De Weerd: Thank you, Tom.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Nice presentation, Tom. But I do have one thing. Do you or Tracy have access to
what our EPA standards was in 1990 or were we under a permit at that time?
Barry: Councilman Bird, 1990 predates my time here, but Tracy, I believe may have
been here in 1990, so he's -- he's probably the man to ask.
Crane: Madam Mayor, Councilman Bird, we certainly were under a discharge permit in
1990. 1 could probably tell you what the -- a few of the limits are. I think there may have
been an ammonia limit. Not sure. Definitely not phosphorus.
Bird: There was a phosphorus limit? Was there a phosphorus limit?
Meridian City Council
September 23, 2014
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Crane: I don't believe so. I would have to go dig that permit up, but --
Bird: Our carpet did the job then?
Crane: But nowhere near in the -- I will say this: I'm sure that it's not in the parts per
billion range, because we weren't even thinking that we could test down that low back
then. But I can get a copy of that permit to you. I'm sure that in a drawer somewhere
we have it, but --
Bird: I would appreciate it.
Crane: I would bet that we can find it somewhere in an archive.
Bird: Thanks, Tracy. Appreciate it. Thanks, Tom.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Tom, in your rate cost comparison are those costs similar to the city's
reflective of rates they may be considering to increase, or is that just what they have
now?
Barry: No, sir. That is just what -- what we understand to be what they have now and
this data came from the BCA and is dated December of 2013. So --
Rountree: I would guess some of them with new permits are looking at increases.
Barry: Yeah. We have had a few calls. I know Kuna and I believe Nampa are
interested in reevaluating their sewer assessment fee and they have called us, because
they have heard that we were going through that process. So, we have talked to them
briefly about that, but I don't know how serious they are or what stage of the process, if
any, they are in that. But, yes, these numbers are based upon that information we got
from the BCA as of December of 2013.
Rountree: Okay. Thank you.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Thank you, Tom. Very enlightening so far. A couple of questions about the
EPA permits and you mentioned the renewal delay. We are currently under a renewal
delay, although I guess you have the draft of it. If I understand correctly, we applied for
that in something like 2007 --
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September 23, 2014
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Barry: 2004.
Zaremba: 2004. Okay. So, when that arrives -- it's a five year permit; right? So, it's
already expired?
Barry: To answer your question, Councilman Zaremba, no. We actually are operating
under a current NPDES permit. It is the 1999 permit, which has been administratively
extended from 2004 to present. So, when we get the new permit it will start immediately
when that goes to final and lasts for five years into the future.
Zaremba: It's not already overdue?
Barry: No, sir.
Zaremba: So, then, the follow-up question to that would be how can we anticipate the
delay on the next one? I mean this one will have an expiration date and even though
just the -- the situation with the old permit -- we have made increased capacity in the
sewage treatment plant and even though we have increased capacity and even though
EPA extended the permit, they did not increase the capacity of the permit and so we
have almost 50 percent unusable capacity out there, I'm sure our growth will start using
that, but as we have discussed before, we have paperwork exceedances, we are not
exceeding the capacity of the plant, but we have these paperwork issues. I guess what
I'm looking at is years from now when this new coming permit -- we are going to run into
the same plan. I mean we may have a capacity of 12 million gallons a day now and by
then we will have a capacity of 18 million gallons a day, but the permit will still say 11
million gallons a day or something or -- what can we do with the EPA -- or do we have
anything there to say when you give us an extension we need it to be a growth
extension.
Barry: Okay. So, Councilman Zaremba, you have asked a -- made several statements
and asked several questions, so I hope I can get to them all.
Zaremba: All right.
Barry: So, first of all, the permit is a five year permit. However, in negotiating with the
EPA this permit comes with a condition known as a compliance schedule, which is not
uncommon for permits. So, the compliance schedule has a life of ten years. The permit
has a life of five years. So, when we get this permit issued to us, we will be given both
the permit and the ten year compliance schedule. The ten year compliance schedule,
whether the permit expires or not, holds us accountable to the project we said we were
going to do in order to meet the end outcome at the end of the ten year period, which is
.07 milligrams per liter or 70 micrograms per liter of phosphorus and, then, all these
other constituents. So, yes, is it possible they could delay again? Absolutely it is, but
we will have another document, which will prevail, that says you said you were going to
do these things over the next ten years insure in advance that we were going to get --
be able to get you in the second permit cycle at the end of that permit to the level that
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September 23, 2014
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we need you and so we are going to sort of be stuck right out of the gate. So, I think it
would be bad form and I know it would be a very bad bet to say, well, let's just go
halfway and, then, wait for the next permit cycle. So, not -- not advise I'm giving. As it
relates to -- so, that timing and compliance schedule, it relates to capacity. I just want to
correct a statement that you have. We don't have 50 percent capacity left at the
treatment plant. As a matter of fact, we have, quite frankly, exceeded our capacity on
several occasions during the summer --
Bird: Yeah.
Barry: -- of this year. The saving grace has been our reclaimed water program, which
has offset or diverted the -- the flows that would otherwise have gone to the creek to
another use, which has been largely irrigation demand. So, that has been a benefit to
the city in that we have reduced the number of violations that we would otherwise have
under the flow limit. Additionally, the new permit does not have a flow limit associated
with it. In fact, the 1999 permit was one of the very few in this region that was ever
given a flow limit. So, we are one of the only municipalities that was ever capped at a
certain flow limit. That flow limit will go away and it gets converted to a load limit. So,
what we are seeing here is that the strength of your wastewater versus the amount of
your wastewater is what's really being measured here and when you look at our
wastewater treatment plant from a hydraulic capacity standpoint or from a load capacity
standpoint, the numbers are different, because we are being shifted to a load -based
system and we looked at our wastewater treatment plant and said, okay, well, if that's
the case what is the load capacity of the wastewater treatment plant. It's right around
seven and a half million gallons per day. So, we are pretty close, which is why we are
building in capacity and why this is such an important issue for us, because not only are
the rules changing for constituents, but they are also being changed for the way that
you measure those constituents. So, it's sort of a double whamming or triple
whamming, depending on how many of these things you want to look at. So -- so,
yeah, I think I addressed flow limit and, then, also capacity. So, I think I have got all
your questions and statements addressed.
Zaremba: Absolutely. Thank you. One other question. How does storm water throw a
monkey wrench into this? We have had some events lately and Twin Falls certainly had
an event and a couple of other places around have. Does that throw us all out of whack
or is there some allowance for that?
Barry: Well, I can't speak to the allowance, because that's an EPA jurisdictional
decision and issue to address, but I can tell you that storm water does on occasion
impact our wastewater treatment plant. You might recall last year we had a major storm
move through August, September time of last year and the manholes were over topped
and in some cases manhole lids were pulled open to allow storm water to drain into
them to clear off roads. We have had that happen several times in the past. That adds
a lot of capacity. In fact, we had over a million gallons enter the wastewater system
over about a four hour period -- four or six our period or so and that topped the
wastewater treatment plant flow limits and we had to report that as a violation, but it was
Meridian City Council
September 23, 2014
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an act of God, compounded by some human error by folks that aren't associated with
our city, so, yes, storm water has an impact. Groundwater has an impact as well.
De Weerd: So, just before you move on, is -- and it was our water, our treatment plant,
and our parks department that rallied together that we only had one exceedance. I
think --
Zaremba: Many of them working 24 hours a day and --
De Weerd: Yes. Very notable effort.
Zaremba: -- that was very appreciated.
De Weerd: So, I want to give kudos to our staff. I think they really avoided a major
thing.
Barry: You bet. That was -- that was an exciting time for many of us. So -- yes. So,
the groundwater as well. Groundwater seeps into the -- into the pipes and the manhole
where the pipes meet the manhole. I do know we have an aggressive INI or influent
infiltration secession program and so far to date we have been able -- over the last
several years to eliminate over a million gallons of in flow and infiltration. That's added
capacity to the wastewater treatment plant. And that's from groundwater. So, it's not a
single storm event, that's constant water in the summertime because of flood irrigation
largely. A lot of irrigation that goes on and the groundwater table rises and, then, that
water flows into our system. So, we have been sealing manhole lids. This is partly the
benefit of having an aggressive sewer cleaning and sewer cameraing program for the
city, because I will tell you what, the cost to gain that million gallons of capacity was
pennies on the dollar for what I would have to ask you to invest in on a capital -- from a
capital standpoint. So, we have time and time again shown efficiencies with the
development of new programs and initiatives to try to efficiently and cost effectively
bring down operational costs and synergies and that's just one good example. I
appreciate the opportunity of being able to sort of highlight that.
Zaremba: Thank you.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Tom, never in a million years did I use the word fascinating to describe
wastewater, but I have been fascinated with your presentation tonight. Can you go to
the slide that had the illustrations of the particulates before, after. There we go. My
question just isn't -- and this is just for my benefit of clarification. Are these same
requirements that are being asked of Meridian the same requirements that will be asked
of United Water and city of Nampa, our surrounding municipalities, are we being asked
to do more than other areas or the same or less?
Meridian City Council
September 23, 2014
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Barry: Thank you for your question, Councilman Cavener. United Water is a drinking
water utility, so they are out of the --
Cavener: Okay.
Barry: We are dealing with just wastewater here. So, city of Boise would be the
example on the east side. And, then, Nampa, of course, as you mentioned. Each
jurisdiction is at a different level of capability when it comes to wastewater treatment
technology. The City of Meridian's capabilities are slightly better and in some cases
vastly better than other municipalities in and around the valley. For that reason -- and
because of the way those systems work and were originally designed and are currently
operated, we are not being asked to meet all of exactly the same types -- or I should
say we are being -- the same types of constituents, yes, we are, essentially, being
asked to meet the same type of constituents, but the compliance schedule and the limits
are slightly different. So, they are -- I would say pretty well the same across most of the
jurisdictions, like the City of Meridian having to meet these water quality requirements.
But in some cases your bar might not be raised as high as Meridian's in the first five
years, it might be raised somewhat high and, then, in the last years it's raised all the
way to the top. Whereas ours is kind of raised halfway, if you will, and, then, all the way
to the top. So, there are different approaches that the EPA is taking with different
jurisdictions based upon their capabilities, their technologies, the treatment plant
operation, those types of things. But for the most part, yes, the same types of rules are
being applied to the City of Meridian as is the city of Boise as well. Now, there is some
exceptions and that's to keep in mind that Nampa and Boise have different outfalls than
the City of Meridian. We discharge to Five Mile Creek, they discharge -- Boise
discharges to the Boise River and Nampa discharges to Indian Creek. Each of those
water bodies has different targets, if you will, for different constituents. So, in that case
there would be a variety -- or I should say a different approach in both constituents and
levels. We are fortunate that we don't have some of the limits of some of the
constituents on Five Mile that say Indian Creek and the city of Boise have. So, that's so
far so good, but that's a change. So, it's sort of a -- I guess the short answer is sort of.
You know, it depends. You know, depending on what you're looking at, where, what the
out -- what the discharge is, what facility you're looking at. You know, its complexity and
those types of things. Very difficult question to answer.
Zaremba: Okay.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Tom, in clarity, all of us eventually discharge into the Boise River and we all have
the same regulations off the Boise River regardless of what Five Mile Creek or Indian
Creek or Mason Creek or any of them have. When it goes into Boise it's got to be at a
certain level, am I not right?
Meridian City Council
September 23, 2014
Page 20 of 37
Barry: Well --
Bird: Tracy is saying no.
Barry: Yeah. It -- it's another question like Councilman Cavener. It depends. Right?
Bird: That's what -- yeah, that's what I understood it to --
Crane: Madam Mayor, Councilman Bird, the File Mile Creek actually has water quality
standards set for it, too. And it actually has low flow. So, yes, there are limits that are
set at the end of the mouth of the Boise River. In our case in Five Mile Creek we have a
really low ammonia limit. A couple of reasons for that is pH and the low flow of the
creek. So, there is still water quality limits that are in place in the receiving stream at
any segment of the receiving stream. So, you can't make the argument that, oh,
everybody should be the same at the end, because --
Bird: No. No. I'm not --
Crane: -- you could have noncompliance in between in the steam segment, because
the Boise River flow increases as it flows through the valley as you get down, so you
might get some dilution, but if you're way up high in the Boise River and you have
higher, you can have segments of the stream that doesn't meet those water quality
limits. So, it's actually very complicated. They look at each discharge point and we use
all the historical data that they can find, they plug it into what's called a reasonable
potential spreadsheet model that the federal government laws say they do, and there is
not a lot of gray area there. Their spreadsheets are set forth by the clean water -- the
Clean Water Act. The data gets plugged in and they spit out numbers that say in this
particular point source discharge in that stretch that's what the reasonable potential for
exceedance of the limits -- of the water quality standards are and that's how they back
you into your discharge limit. So, maybe that's a simple way of explaining a really
complex process, but it is site specific. We have two discharges, two separate sets of
criteria. Some are tougher in one water body, some are tougher in the other water body
and it's all dependent on the data that's been used, that's been collected from both our
plant and the ambient -- the water quality sampling in that stretch of the stream. So, it's
been a couple years of discussing this with EPA to understand it and I still don't -- but in
the end it's -- you don't -- may not like what the numbers come out to be, but there is not
a lot you can do to argue with the data that's populated into it.
Bird: What I want to point out is -- is we are sending as good of water or better to the
Boise -- as what Boise is discharging in. I mean we -- we can't have lower standards
going into Five Mile Creek --
Crane: We can for ammonia, because ammonia is a much smaller stream. So,
everybody is getting the 70 in -stream microgram for phosphorus, but we can for
ammonia, because it's a much smaller stream and, actually, ammonia gets more -- it's a
Meridian City Council
September 23, 2014
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little more toxic to aquatic organisms the higher the pH is and, unfortunately, Five Mile
Creek has a pH of around eight. The higher the pH goes up the lower the ammonia can
be for whatever kind of aquatic life they have decided is in there. It looks like mostly
guppies to me, but I think it's actually rated as cold water biota, whatever that means.
You could probably look that up. But, essentially, that's the ammonia target. So, we
can actually have lower limits at that discharge point because of the low stream flow
and the pH of the receiving water itself. Even though when it finally gets to the Boise
there is more dilution and you still have the same loads going through the watershed,
it's the path that the water takes through the watershed that can dictate what the limits
are.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So, since these are so site specific, what are the chances of it changing over
the course of five, ten years that -- the requirements -- well, if the creek changes -- if
things change they are major.
Crane: Yeah. And so part of this permit over the ten years we are required to gather
copious amounts of data constantly. So, we are going to be set for ten years and the
reason is because the limits that they want to apply we can't meet today, so we would
be in violation every single day until we can meet it. So, they give us ten years to meet
that. That's what's going to bind us to the work that we have to do and that's going to
be set. We are going to have to do that. During that ten years we are going to gather
an enormous amount of data, which will go back into populating all these spreadsheets
every time they come around for permit removal, which will go back into recalculating all
of the limits. So, hopefully, the -- everybody is going to be gathering up much more
data than we have in the past, to Boise, Meridian, Caldwell, us. So, there should be
much better data the next permit cycle around. But everybody is using the data we
have now and that's what the spreadsheets say. So, hopefully, that makes sense.
They are hoping to build that into this ten years, so that if there are major changes it
gets captured, gets put into the spreadsheets and in the meantime we have to improve
our treatment plants to get to the lower constituents as well and, again, we will go and
populate all the tables and --
De Weerd: And testing and recordkeeping and --
Crane: Oh, an enormous amount of testing.
De Weerd: Yeah.
Crane: The testing is almost -- well, you guys, you know, have supported us in the
building of the new lab and adding lab staff, but it's going to quadruple their test load.
The day it goes into effect we have to start doing all of that water quality testing. And,
then, EPA used to do it for only two years and, then, they let you stop and that was
Meridian City Council
September 23, 2014
Page 22 of 37
supposed to gather all the data. Well, that become a real problem when they didn't
renew the permit for 15 years. Now all the data is really old, we don't have a bunch,
what are we going to do. We are all not happy that the data is not -- you know, it could
be better. So, they removed the two year requirement. We get to do it in perpetuity to
make sure that that data is going to exist whenever they get around to renewing the
discharge permit.
De Weerd: Wow.
Bird: Thanks, Trace.
Crane: You bet.
De Weerd: Any other questions to boggle the mind? Thank you, Tom.
Barry: You bet. Thank you. I appreciate it.
De Weerd: This is a public hearing. Is there anyone here that would like to offer
testimony on this item 7-C? Okay.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Seeing none, I move we continue the public hearing on the proposed sewer
connection fee increases --
Milam: Second.
Bird: --to --
Milam: Oh. Sorry.
Bird: -- to October 7th --
Milam: Second.
Bird: -- 2014.
Milam: Oh. Twice.
De Weerd: I have a motion and 1 have had a couple of seconds by the same person, so
will count it -- to continue Item 7-C to October 7th. All those in favor say aye. All ayes.
Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Meridian City Council
September 23, 2014
Page 23 of 37
Item 8: Department Reports
A. Mayor's Office: Renewal of Emergency Medical Services Joint
Powers Agreement
De Weerd: Okay. Thank you. Under Department Reports, Council, you do have in
your packet a renewal of the Emergency Medical Service Joint Powers Agreement,
which is the EMS -JPA. This is just a letter to extend our agreement for this another
year and if you have any questions for Mr. Attorney or myself we would certainly stand
to answer them. I will tell you that the EMS -JPA has gone a long way to find better
efficiencies and maximize the resources that our fire -- or our EMS medical services do
provide with the medical service provider, with purchasing, and the beginning with the
training aspects. So, we are excited with what we have seen in the short amount of
time of this -- this agreement and look forward to seeing the continued progress over
this next year. If there are no questions I would entertain a motion to approve this, sign
it -- Mr. Nary.
Nary: Madam Mayor, Members of the Council, yeah, the motion is simply to move to
approve the continuation for another year. We will prepare a letter for the Mayor's
signature to finalize that with the EMS -JPA.
Rountree: Madam Mayor?
De Weerd: Yes.
Rountree: I know we had some discussion about this when we originally approved it. I
would be more comfortable acting on this with a presentation on what the
accomplishments have been, what -- what -- what the future plans are. What the
benefits have been seen. You have run down a couple. What's the sense within the
emergency medical services community be it fire and/or police and/or other emergency
responders before I would be comfortable with -- I'm not uncomfortable with extending
it, but I would like to have that information to say, okay, I do now know it's working, here
is why it's working and I can -- I can vote a conscious that way. Just to accept it
blanketly -- that's kind of how we did it the first time, because it was new. There was
some reservation -- a little bit. Anyway, that's -- that's where I am on this particular item.
I'd really like to see -- and I don't know -- I don't even know how it's organized. Is there
a -- is there a city or -- I know the county supposedly has the oversight, but is there a
person that kind of oversees all this and manages it and directs it and can come and
say -- you know, give us a ten minute overview, oversight of what's gone on and what it
is they are doing and what it is they plan on doing.
De Weerd: Mr. Rountree, the county's role is only in taking minutes. It hasn't been --
we do have an administrative group of staff that has I think three different
subcommittees and the medical services, the training -- okay, Perry, do you -- can you
answer it -- well, what I would appreciate is if we could get action to ask staff to draw us
Meridian City Council
September 23, 2014
Page 24 of 37
a letter and authorize myself to sign, I will ask Chief Doan with the Ada County EMS,
who is now the chair of the administrative committee to come in and give an overview.
Certainly those of us that are part of the EMS -JPA executive committee, which I chair,
are certainly privy to that. We do pass on the minutes for, for your information, that has
outlined some of the positive steps and accomplishments -- and particular the medical
director in -- as a whole has made all of the agencies on the same set of medical
protocols or standards. So, that's been a big one. Meridian has participated in the
purchasing -- showing how we can get better purchasing power with doing in together
as -- as agencies. So, certainly we can get Chief Doan to come in or even -- okay.
Who is the Ada County --
Palmer: Chief Jones.
De Weerd: No.
Palmer: Chief Jones is one of our --
De Weerd: The EMS --
Palmer: Oh. Darby.
De Weerd: Darby. Darby is the chair of the administrative group and so we can ask --
Rountree: That would be good.
De Weerd: -- him to come in.
Rountree: I'd like to hear that.
Zaremba: Madam Mayor?
Bird: Madam Mayor?
De Weerd: Mr. Zaremba.
Bird: Go ahead.
Zaremba: I just would like to support that idea. When we first were talking about it it
had some innovations to it and some ideas that we thought at the time would be good
ideas. I think a report on how has it gone for this first year -- and the thought was if it
goes well we would use that kind of a JPA as a template for other things that we would
do. So, I think that's a good question. Could we have a report that says how has it
gone.
De Weerd: Thank you. Certainly. Mr. Bird.
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September 23, 2014
Page 25 of 37
Bird: I agree that -- and we were supposed to have one back and it was our fault for not
following through and making sure it did happen, but now we have got -- we have got
you on tape saying that it will happen. So, with that I -- I would move that we will draft a
letter to renew the Emergency Management Joint Powers Agreement and for the Mayor
to sign and Clerk to attest.
Cavener: Second.
De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you call
roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: We will try and get it within this next month.
Bird: Good.
B. Resolution No. 14-1020: A Resolution Of The Mayor And The
City Council Of The City Of Meridian Appointing Calvin Barrett
To Seat 2 Of The Meridian Development Corporation
De Weerd: Okay. Item 8-B is Resolution 14-1020. Council, this is a resolution re -- or
appointing Calvin Barrett to Seat 2 of the Meridian Development Corporation. Calvin --
his letter is in your packets, but he is a former president of the board for the Chamber of
Commerce. Has been on our steering committee for economic development and co-
chairs the chamber's economic development committee and has been very active in
trying to assist in improving communications between all parties and setting direction for
the downtown redevelopment. So, I am very honored to bring his name for your
confirmation and would stand for any questions.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve Item 8-13, Resolution 14-1020, appointing Calvin to
MDC and I would personally endorse Calvin with that motion.
Milam: Second.
Zaremba: Second.
Meridian City Council
September 23, 2014
Page 26 of 37
De Weerd: I have a motion and a second to approve Item 8-B. If there is no
discussion, Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
C. Public Works: Budget Amendment for FY2015 in the Amount
of $360,000.00 for the Well 21 Iron and Manganese Treatment
Facility
De Weerd: Thank you so much. Item 8-C is under our Public Works Department. I will
turn this over to Warren.
Stewart: Thank you. Excuse me. Thank you, Madam Mayor, Members of the Council.
Tonight I'm seeking approval for a budget amendment for 2015 in the amount of
360,000 dollars for the completion of the Well 21 iron and manganese, excuse me,
treatment facility. A couple things that have contributed to the need for this budget
amendment. Initially when the project estimates or estimates for -- the budgetary
estimates for this project were done they were based on a similar project that United
Water had done about five years ago and we tried to make some adjustments for those,
but, obviously, a lot has changed between now and then. We also in the first initial pilot
study for the technology which we needed to use for this, discovered that the water
chemistry associated with Well 21 was not compatible with the original plan for the type
of treatment we were going to use, so we had to go back to the drawing board and do
some pilot testing on a different type of treatment facility, which ate up some of the
budget that we had. We have recently bid this project out. We now have a contract,
which you will see as the next item on the agenda for this work and need this additional
funds in order to complete the work and all the associated inspection and everything
else associated with it and with that I would stand for any questions that you may have.
Bird: Madam Mayor?
De Weerd: So, Warren, are you in a race to be the first to get a budget amendment for
a fiscal year we are not even entered into?
Steward: Not a race, Madam Mayor, Members of the Council, but we are certainly --
you know, we had hoped that the funding that we had available would allow us to go
ahead and move forward with -- obviously, it has not and we have already bid the
project. We would like to award the bid as soon as we can after the start of the year
and get the contactor, who was the low bidder moving forward. It's also -- in part this is
not a small project and so the work that needs to be done is going to take the better part
Meridian City Council
September 23, 2014
Page 27 of 37
of 2015 to do, so we would like to get an early start, make sure that we can execute on
those funds.
De Weerd: I think this is a first. Mr. Bird.
Bird: In 17 years it's definitely the first for me, but, Warren, what is this iron and
manganese removal treatment? What we are doing?
Stewart: Madam Mayor, Councilman Bird, several of the wells within the City of
Meridian -- the deeper wells have iron and manganese that is in solution. When we
bring -- bring that water up from deep down in the aquifer and bring it to the surface, we
have to hit it with chlorine in order to provide the required disinfection in our distribution
system. The minute you hit it with that chlorine there is an oxidation process that takes
place and iron and manganese particles essentially precipitate out of the water and
become solid form. These particles can stain faucets and sinks and tubs, they can
actually stain laundry and they are a nuisance.
Bird: That's right.
Stewart: The EPA does not have a -- they have what they call a secondary requirement
for that. In other words, it's not mandated that these things be removed. They don't
necessarily pose a great public health threat, but they are certainly not desirable from a
customer standpoint and we had quite a few complaints from customers about this. In
fact, we have even had some claims on the city for staining and things that have
happened in some laundry facilities and so forth. So, a number of years ago we had
came and met with you about this issue and received direction to move forward with,
essentially, some projects to provide filtration for -- excuse me -- to remove the iron and
manganese and this Well 21 we have been working diligently to, you know, go through
this piloting process to determine which type of technology to use. We are now at a
point we are ready to go ahead and build the first one of these facilities and that's where
we are at. It's really an effort to improve water quality throughout the City of Meridian
and address a problem with, essentially, discolored water. The discolored water also
has some taste issues with it as well. It's not exactly the tastiest water in the city. Not a
health threat, but definitely one of those things from a customer service standpoint we
would like to improve upon.
Bird: You have never drank iron water that could stand by itself like I have, but --
anyway.
De Weerd: Why were you drinking it?
Bird: That's the only thing we had. Anyway, what -- are we putting in a new facility or is
it just -- is it just the equipment that -- that's coming to 587,000 dollars?
Stewart: Madam Mayor, Councilman Bird, actually we will have to more than double the
size of the well house --
Meridian City Council
September 23, 2014
Page 28 of 37
Bird: That's what I was -- okay.
Stewart: -- in order to accommodate it.
Bird: You just answered my question.
Stewart: So, there is going to be a building that's going to have to be done. There is
going to have to be a flush line for the backwash and, then, the equipment as well.
Bird: You just answered my question. That's what I was asking, if we had to put in a
new facility. Thank you, Warren.
Stewart: Uh-huh. You're welcome.
Cavener: Madam Mayor?
De Weerd: Yes, Mr. Cavener.
Cavener: Just more of a procedural question. Warren, I notice on the budget
amendment sheet it's not signed by your Council liaison. Is there any reason for that?
Stewart: I don't have an answer for that, to be quite honest with you.
Holman: Madam Mayor? Council Member Cavener, Members of the Council, it has
been signed. A lot of times these have to go through four or five -- several signatures
before they come to us. So, when we have agenda manager wanting our signatures
that we check it all before it actually comes to the Council meeting. So, we probably got
it yesterday or today, so --
Cavener: All right. Thank you.
De Weerd: Okay. Any other questions on this item? No? Okay. Do I have a motion?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move that we approve budget amendment for fiscal year 2015 in the amount of
360,000 dollars for the Public Works.
Cavener: Second.
De Weerd: I have a motion and a second and let the record -- put an exclamation mark
behind who made the motion. If there is no discussion, Madam Clerk, will you call roll.
Meridian City Council
September 23, 2014
Page 29 of 37
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
D. Public Works: Approval of Award of Bid and Agreement to
Sletten Construction Company for the "WELL 21 IRON AND
MANGANESE REMOVAL/TREATMENT FACILITY" Project for a
Not -To -Exceed Amount of $587,100.00
De Weerd: Okay. Item 8-D has been covered fairly well under the previous item.
Anything you want to add to that?
Stewart: Madam Mayor, Members of the Council, it's simply the award of the contract
for the -- the contractor for this work. They won't be starting until after 2015 and when
the money is made available.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Warren, how was the bids? It was -- is this quite low or were they all pretty close?
How many bidders did you have?
Stewart: Councilman Bird, I am not sure. This was actually a project that was managed
by Clint Worthington and I do not know how -- I know we had multiple bidders. I don't
know how many. And this was the low bidder. I don't -- there was -- you know, in my
conversations with Clint he did not indicate that this was an extremely low bid or that we
had questions or concerns with regards to the validity of the bid.
Bird: And I understand -- I understand that, but I wished that we -- we would get that
information on each contract like we used to, who bid it and what was the bids.
Stewart: Councilman Bird -- I'm sorry. Madam Mayor and Councilman Bird. It was --
the clerk had the information. We do collect it each time. There was actually six
bidders. The bids ranged, essentially, from 587,000 to 966.
Bird: What was your second low?
Stewart: Second low was -- it looks like 669. Or 696.
Bird: Six ninety-six?
Stewart: A hundred thousand dollars difference.
Meridian City Council
September 23, 2014
Page 30 of 37
Rountree: They left a hundred thousand dollars on the table.
Bird: Okay. Madam Mayor?
De Weerd: Mr. Bird.
Bird: No more questions, I move that we approve the contract with Sletten Construction
for the sum of not to exceed 587,100 dollars.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 8-D and the second was by
Mr. Rountree. Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
E. Legal Department: Memorandum of Understanding to Extend
the Collective Labor Agreement between the City of Meridian
and Meridian Firefighters I.A.F.F. Local 4627
De Weerd: Item 8-E is under our Legal Department. I will turn this over to our city
attorney.
Nary: Thank you, Madam Mayor, Members the Council. We have in front of you a
memorandum of understanding to extend the current collective bargaining agreement
between the city and the Meridian Firefighters Local 4627. We have been in
negotiations since June 3rd for our new agreement. We are very close. In fact, we
anticipate tomorrow to finalize all of the articles and changes that we would be
proposing for the next two years. But the contract expires next Tuesday. They won't
have a meeting until next Wednesday to ratify those conditions that we have agreed to
and, therefore, wouldn't come back to you until October 7th. So, rather than having a
gap and just retroing it back, we would like to just continue it for that time period, so we
can finalize this agreement. I would stand for any questions.
De Weerd: Council, do you have any questions?
Bird: I have none.
Milam: Madam Mayor?
Meridian City Council
September 23, 2014
Page 31 of 37
De Weerd: Okay.
Milam: I move that we create an MOU to extend the collective labor agreement
between the City of Meridian and the Meridian Firefighters IAFF Local 4627.
Rountree: Second.
De Weerd: I have a motion and a second. Any discussion from Council? Okay.
Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Nary: Madam Mayor?
De Weerd: Yes, Mr. Nary.
Nary: Madam Mayor, before -- Item F, I have had some contact with counsel for
Meridian Heights on this while we have been in this meeting and they have asked if we
could amend the agenda and add an executive session to have a short discussion
before we come back on the agenda to discuss Item F and they are finishing their
meeting and should be here shortly. So, if the Council wouldn't mind making a motion
to that extent. What you need to do, since we don't do this very much, once the
meeting started the motion would be to amend the agenda -- the good faith reason,
which is required by statute, is you now have new information that you need to discuss
that we didn't know prior to the meeting tonight and, then, the section is 67-2345(1)(d).
Rountree: Do the ordinances first.
De Weerd: Okay. I will go ahead and do the reading of the ordinances and --
Nary: That would be great. Thank you.
Rountree: I guess there is just one.
Item 9: Ordinances
A. Ordinance No. 14-1624: RZ 14-005 Southridge Commercial: An
Ordinance for the Re -zone of a Parcel of Land Located
Southwest Corner of S. Linder Road and W. Overland Road of
7.41 +/- acres from TN -C to the C -C Zoning District
Meridian City Council
September 23, 2014
Page 32 of 37
De Weerd: Okay. Madam Clerk, I will move to 9-A and ask that you read Ordinance
14-1624 by title only.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 14-1624, an
ordinance RZ 14-005, Southridge Commercial, for the rezone of a parcel of land
situated in a portion of the northeast quarter of Section 23, Township 3 North, Range 1
West, Boise meridian, City of Meridian, Ada County, Idaho. Establishing and
determining the land use zoning classification of TN -C, Traditional Neighborhood
Commercial Zoning District, to C -C, Community Business Zoning District, in the
Meridian City Code. Providing that copies of this ordinance shall be filed with the Ada
County Assessor, the Ada County Recorder and the Idaho State Tax Commission as
required by law, and providing for a summary of the ordinance and providing for a
waiver of the reading rules and providing an effective date.
De Weerd: You have heard this ordinance read by title only. Is there anyone who
would like to hear it read in its entirety? Okay. Seeing none --
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I move that we approve 9-A, Ordinance No. 14-1624 with suspension of rules.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 9-A. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Seeing how we have had new information come on subject 8-F, the Legal
Department, I would move that we go into Executive Session as per Idaho State Code
67-2345(1)(d).
Milam: Second.
Meridian City Council
September 23, 2014
Page 33 of 37
De Weerd: I have a motion and a second to adjourn into Executive Session. Madam
Clerk, will you, please -- actually, aren't we supposed to amend the agenda?
Nary: Yeah. I'm sorry, Madam Mayor. You first need to move to amend the agenda
and, then, you need to move to go into Executive Session. I apologize.
De Weerd: I almost --
Bird: Okay. I remove my motion.
De Weerd: Okay. Thank you.
Item 11: Amended onto the Agenda: Executive Session Per Idaho State Code
67-2345 (1)(d): (d) To Consider Records that are Exempt from
Disclosure as Provided in Chapter 3, Title 9, Idaho Code
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: With the rest of the Council's permission, I would move that we amend the agenda
to add an Executive Session because of more information received on an item.
Milam: Second.
De Weerd: And the information was after the beginning of the -- the start of the
meeting.
Bird: After the beginning. Yeah.
De Weerd: Okay. I have a motion and a second to amend that agenda -- agenda for
an Executive Session pertaining to 8-F. All those in favor say aye. All ayes. Motion
carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(d).
Milam: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Madam
Clerk.
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September 23, 2014
Page 34 of 37
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
EXECUTIVE SESSION: (7:24 p.m. to 7:52 p.m.)
De Weerd: I would entertain a motion to come out of Executive Session.
Rountree: So moved.
Bird: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 8: Department Reports
F. Legal Department: Discussion and Approval of Addendum to
Meridian Heights Water and Sewer Agreement
De Weerd: Item 8-F, Mr. Nary, do you have anything on this item?
Nary: Madam Mayor, Members of the Council, we have signed agreement now with the
Meridian Heights Water and Sewer District, so the clerk has those ready to move
forward, ready for your signatures.
De Weerd: Council, any questions for counsel at this point?
Bird: I have none.
De Weerd: Okay. Do I have motion?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I guess I will. I move that we approve the agreement with the Meridian Heights --
right? Is that right, Bill?
Nary: Addendum to the Meridian Heights Water and Sewer --
Meridian City Council
September 23, 2014
Page 35 of 37
Bird: The addendum to the Meridian Heights agreement.
Nary: Yes.
Milam: Second.
Rountree: Second.
De Weerd: I have a motion and a second by Council Woman Milam. Discussion?
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: And the Council for Meridian Heights is here. We do need to accept the revenue
anticipation note that's part of the agreement. Do you want that in a separate motion or
is the agreement acceptance itself sufficient?
Counsel: Madam Mayor, Council, Mr. Nary, the -- we would like -- as bond counsel
would like the City Council to, in a separate motion, accept the revenue anticipation
note as has been issued and submitted to you by the district. By the Meridian Heights
Water and Sewer District.
Nary: So, we can do that subsequent.
Bird: Okay.
Nary: It's part of that agreement, so it still falls under the same item.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Do we need to include in the current motion the Mayor to sign and the Clerk
to attest?
Bird: Sure.
De Weerd: Sure. It's assumed, but --
Zaremba: Okay.
Bird: No. That's fine. I apologize.
De Weerd: Does the second agree?
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September 23, 2014
Page 36 of 37
Milam: Second agrees.
De Weerd: Madam Clerk, will you, please, call roll.
Rolls Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Bird: Now, the next motion we need for --
Nary: Next motion is pursuant to that addendum that you're going to accept the
revenue anticipation note that has been issued by Meridian Heights to the city.
De Weerd: What he said.
Milam: What he said.
Bird: I make a motion that you take that off the minutes verbatim from the attorney and
that we accept it as a counsel.
Milam: Second.
Rountree: Second.
De Weerd: Okay. I have a motion and a second. I think the second was trying to figure
what they were seconding. Second by Mr. Rountree. Any discussion from Council?
Okay. Madam Clerk.
Rolls Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 10: Future Meeting Topics
De Weerd: Item No. 10. Council anything for Future Meeting Topics?
Rountree: I have none.
De Weerd: Okay.
Meridian City Council
September 23, 2014
Page 37 of 37
Bird: The only thing I got is what we -- we will have the EMS --
De Weerd: JPA.
Bird: GPA.
De Weerd: JPA.
Rountree: JPA.
Bird: -- back in October to update us.
De Weerd: Yes. Thank you.
Rountree: Very good.
De Weerd: Okay. I would entertain a motion to adjourn.
Rountree: So moved.
Milam: So moved. Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 7:55 P.M.
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