HomeMy WebLinkAbout2014-08-12E IDIAN:---
CITY COUNCIL WORKSHOP
MEETING AGENDA
UPDATED AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, August 12, 2014 at 3:00 PM
1. Roll -Call Attendance
X David Zaremba O Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam X Luke Cavener
Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Adoption of the Agenda Adopted
4. Consent Agenda Approved (Pg 2-3)
A. Development Agreement for Approval: : AZ 14-001 Ten Mile Center by
Treasure Valley Investments, LLC Located South of W. Franklin Road on
the East Side of S. Ten Mile Road Request: Annexation and Zoning of
120.69 Acres of Land with the R-8 (13.23 Acres), TN -C (26.11 Acres) and C-
G (81.35 Acres) Zoning Districts
B. Development Agreement for Approval: for Approval: AZ 14-010 Archer
Farm Subdivision by Archer Farm Properties, LLC Located 4660 N.
Meridian Road Request: Annexation and Zoning of 5.2 Acres of Land with
an R-8 Zoning District
C. Approval and Award of Agreement to McMaster Construction for the
"Meridian Heights Water Meter Project" for the Not To Exceed amount of
$395,752.32
D. Underground Facilities Easement Between Idaho Power, the Meridian Rural
Fire Protection District and the City of Meridian for Utilities located at Ten
Mile Road and North of Cherry Lane
E. Approval of Award of Re -bid and Agreement to Wetlands Northwest, LLC
dba Western Idaho Construction & Landscaping for a Not -To -Exceed
Amount of $95,955.00
Meridian City Council Meeting Agenda — Tuesday, August 12, 2014 Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
5. Community Items/Presentations
A. Boy's and Girl's Club Gratitude Presentation (Pg 3-5)
B. Amended onto the Agenda: Discussion on Republic Services Proposed
Rate Increase Motion approved to move rates forward to public hearing
(Pg 5-8)
6. Items Moved From Consent Agenda
7. Action Items
A. Variance Application Fee Waiver Request by Carri and Gary Batten
waiver request denied (Pg 8-11)
8. Department Reports
A. Purchasing: Reject Bids — Wastewater Treatment Plant Maintenance
Facility Bid Package #6 - Structural and Miscellaneous Steel Motion to
Reject Bids and Rebid Package#6 Approved (Pg 11-13)
B. Planning Department: Transportation Project Update - Discuss
Transportation Related Studies, Construction Projects, Plans and
Programs Including: Meridian Road Interchange, ACHD's Integrated Five
Year Work Plan and Impact Fees (Pg 21-34)
C. Community Development: Discuss a Proposed Ada County Subdivision,
Profile Ridge (Pg 34-40)
D. Parks and Recreation Department: Storey Park Development Update
Item moved to after Item 8A - Motion to Reject Bids and Rebid Approved
(Pg 13-16)
E. Police Department: Public Safety Training Center Update
Item moved to after Item 8A - Motion to approve alternates on bid packages
2, 3, 5, and 6 and to complete change orders for those packages before
Council approved (Pg 16-21)
9. Ordinances
A. Ordinance No. 14-1617: An Ordinance (AZ 14-010 Archer Farm
Subdivision) For Annexation And Rezone Of A Parcel Of Land Situated In
The NW 1/40f The NW 1/40f Section 31, Township 4 North, Range 1 East,
Boise Meridian, Establishing And Determining The Land Use Zoning
Meridian City Council Meeting Agenda — Tuesday, August 12, 2014 Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Classification Of Said Lands From Rut To R-8 (Medium Density Residential
District); And Providing An Effective Date Approved (Pg 40-41)
B. Ordinance No. 14-1618: An Ordinance (AZ 14-001 Ten Mile Center) For
Annexation and Rezone of a Parcel of Land Situated in the NW'/4 of Section
14, Township 3 North, Range 1 West, Boise Meridian, Establishing and
Determining the Land Use Zoning Classification of Said Lands from RUT to
R-8, TN -R, TN -C and CG and Providing an Effective Date Approved (Pg 41-
10. Future Meeting Topics
A. Joint Meeting with Kuna to Discuss Area of Impact Scheduling (Pg 42-43)
11. Executive Session Per Idaho State Code 67-2345 (1)(c): (c) To Conduct
Deliberations Concerning Labor Negotiations or to Acquire an Interest in Real
Property, Which is Not Owned by a Public Agency
Into Executive Session at 5:01 PM
Out of Executive Session at 5:18 PM
Adjourned at 5:18 PM (Pg 43-44)
Meridian City Council Meeting Agenda — Tuesday, August 12, 2014 Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Workshop Auaust 12, 2014
A meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday,
August 12, 2014, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird,
Genesis Milam, David Zaremba and Luke Cavener.
Members Absent: Joe Borton.
Others Present: Bill Nary, Jacy Jones, Caleb Hood, Bruce Freckleton, Warren
Stewart, Perry Palmer, Erick Strolberg, Steve Siddoway and Mike Barton.
Item 1: Roll -call Attendance:
Roll call.
X David Zaremba Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam X Luke Cavener
X Mayor Tammy de Weerd
De Weerd: Welcome to the Meridian City Council meeting workshop. We
always love to see -- certainly are youth in our Council chambers, so thank you to
all of our Boy Scouts and Boys and Girls Club members for joining us today.
You're welcome faces in the crowd and also thank you to the rest of you who
have also joined us. For the record, it is Tuesday, August 12th. It's at 3:00
o'clock. We will start with roll call attendance, Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Thank you. On Item 2 we are going to be led by the Boys Scouts
merit badge camp participants. So, boys, if you will come forward and I will ask
the rest of you to all rise.
(Pledge of Allegiance recited.)
De Weerd: I would like to invite the young man who just led us to come forward.
I have a City of Meridian pin for you. You can add that to your leadership
collection. Thank you for joining us.
Item 3: Adoption of the Agenda
De Weerd: Item No. 3 is the adoption of the agenda.
Rountree: Madam Mayor?
Meridian City Council Workshop
August 12, 2014
Page 2 of 44
De Weerd: Mr. Rountree.
Rountree: Item No. 3 is the adoption of the agenda.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I have amendments for the agenda and some additions if you would.
On Item 5, add Item 5-13, a discussion of the Republic Services proposed rate
increase. Item 8-D and E have been requested to be moved after -- immediately
after Item 8-A. Item 9-A, the ordinance number is 14-1617. And Item 9-6, the
ordinance number is a 14-1618. And with that amendment and those changes,
Madam Mayor, I move that we approve the agenda.
Bird: Second.
De Weerd: I have a motion and a second to approve the agenda as noted. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 4: Consent Agenda
A. Development Agreement for Approval:: AZ 14-001 Ten
Mile Center by Treasure Valley Investments, LLC
Located South of W. Franklin Road on the East Side of
S. Ten Mlle Road Request: Annexation and Zoning of
120.69 Acres of Land with the R-8 (13.23 Acres), TN -C
(26.11 Acres) and C -G (81.35 Acres) Zoning Districts
B. Development Agreement for Approval: for Approval: AZ
14-010 Archer Farm Subdivision by Archer Farm
Properties, LLC Located 4660 N. Meridian Road
Request: Annexation and Zoning of 5.2 Acres of Land
with an R-8 Zoning District
C. Approval and Award of Agreement to McMaster
Construction for the "Meridian Heights Water Meter
Project' for the Not To Exceed amount of $395,752.32
D. Underground Facilities Easement Between Idaho Power,
the Meridian Rural Fire Protection District and the City
of Meridian for Utilities located at Ten Mile Road and
North of Cherry Lane
Meridian City Council Workshop
August 12, 2014
Page 3 of 44
E. Approval of Award of Re -bid and Agreement to
Wetlands Northwest, LLC dba Western Idaho
Construction & Landscaping for a Not -To -Exceed
Amount of $95,955.00
De Weerd: Item 4 is our Consent Agent.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the Consent Agent as published. Authorize
the Clerk to attest and the Mayor to sign.
Bird: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda.
Madam Clerk, will you, please, call roll.
Roll Call: Bird; yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 5; Community Items/Presentations
A. Boy's and Girl's Club Gratitude Presentation
De Weerd: Our next item under Item 5 is a community presentation. I will invite
Robyn Ure up for a Boys and Girls Club presentation. All's I ask is that you
speak into the microphone. So, if you would stand to the side of the podium and
just move the microphone in front of you, so we can capture it on the record.
Ure: Okay. My name is Robyn Ure, I'm the unit director at the Meridian Boys
and Girls Club and we just wanted to come to show our appreciation for a
generous donation by the city that we have received recently. We have been
really working hard at raising money for a gymnasium. We are in desperate
need for one. The kids will be able to express that need much better than I am
able to, but I'm just -- we enroll -- over 300 children attend on a daily basis for our
summer program. We actually enroll over 600 kids just for our summer program
and we have over a hundred children on our waiting list. I feel the need is there
and we are really excited that we are going to hopefully be able to start breaking
some ground for this gymnasium and it will just be a huge asset for our program
and for the community. We are also hoping to include a new teen center, so we
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August 12, 2014
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can provide more space for the teens in our community to have a place that they
can go as well and have a positive environment and some great things going on
for them. So, just really really appreciate that. We have a little art project that
the kids worked on. They have their names on each of the basketballs and just
really excited about the gym. So, I have Dennis here with me and I have Kayla,
who is in our teen center and Isaac and Isaac is going into sixth grade -- fifth
grade. And, Dennis, are you going into second grade?
Dennis: Third
Ure: Third. Hey, you guys are growing up on me. So, I'm going to start with
Isaac -- or with Dennis and do you mind -- we can bend this down and if you can
kind of tell them a little bit about how excited you are for the gym.
Dennis: I'm really excited, because I really really want a gym and, plus, we need
more room for the Boys and Girls Club and it will be really really great.
Bird: You did a great job.
De Weerd: You did a great job.
Dennis: Thank you.
Isaac: The teens are pretty excited for the new gym, because a teen center will
be included and our teen center is pretty small and we need -- we are needing
like more space and in the winter it gets really cold and so it would be nice to
have a place to play games and stuff inside and not freeze.
Kayla: It's nice that they donated that much money for a gym, because it's kind
of crowded in the room and we can't really run around and stuff and I think it
would be really nice to have a gym.
Ure: Thank you.
De Weerd: Thank you. And, Robyn, I see something you didn't mention is at the
height of this summer enrollment you were averaging around 328 kids --
Ure: We did.
De Weerd: -- for one week.
Ure: We had our highest number --
De Weerd: You need to talk in there.
Meridian City Council Workshop
August 12, 2014
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Ure: But we did have a high of 328 kids in our club this summer and so it's very
-- those of you that have been there it's -- our facility is not that large. We are
running at 140 percent occupancy from what our national guidelines should be
for the size of our building.
De Weerd: And, Perry, they manage that -- before the fire marshal jumps out of
his seat. I will say that Robyn and the Boys and Girls Club staff are very good at
scheduling and field trips and, unfortunately, during the hot temperatures in
summer it's not always fun to have the play outside rotation. You can say, uh?
But it is -- it is something that is much needed and gives the teens a feeling of
their own space and move the homework room or power hour room to where the
teen space is, so there is more room for volunteers and our kids to study, to
learn, and to just be kids. That's a pretty cool goal; right? So, thank you for
being here today. I will ask Steve Siddoway, our parks director, if he wants to
come up and accept the presentation. Very cool.
Ure: Thank you.
De Weerd: Frank would like a picture, Steve.
Siddoway: I will just briefly say how grateful I am for the partnership that results
because -- first and foremost this is about those kids, but we will also benefit in
the evenings when its not in use for the Boys and Girls Club for our sports
programs and we are very appreciative of that as well. So, thank you.
De Weerd: Thank you. And thank you all for being here. Like I said, it is always
nice to see young faces, but I will tell you you do not have to stay for the entire
meeting. You are allowed to leave now if you would like it. So, it's -- just wanted
to say that. I know the boys -- you get to earn a badge, so --
B. Amended onto the Agenda: Discussion on Republic
Services Proposed Rate Increase
De Weerd: Okay. Item 5-B is an addition to the agenda, discussion on Republic
Services proposed rate increase and thank you for being here with us. Certainly
we are all kind of the reeling from the news that I'm sure all of you have taken to
heart and hope that things are improving today with our friend Steve Sedlacek.
Klein: Thank you, Mayor and Council. Yes. I was just talking to Councilman
Rountree before the meeting and we have been getting text updates from his
family -- his son down there. So, he's -- he's hanging in there, so he's -- I guess
this -- Councilman Rountree can probably fill you in afterwards, but he's doing
okay.
De Weerd: Thank you.
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August 12, 2014
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Klein: And I will pass on your warm wishes, so -- eventually he will be able to get
flowers and cards and stuff, but it sounds like it will be a while, so --
De Weerd: Yeah. I had talked with Dave yesterday and just for the public, Steve
Sedlacek is -- was the holder of our trash service contract with the city for years
and he and his wife and daughter were involved in the plane accident that
happened in Utah, but we are thrilled that they are all hanging in there and
certainly thank God for the good Samaritans that came by and pulled them out of
the plane, so --
Klein: And Dave Fisher, our general manager, said, you know, there is a lot of
air space between Salt Lake and Boise and very fortunate that they actually went
down where they did, so people were close by. Anywhere else it would have
been much -- much more difficult.
De Weerd: Would have had a different outcome most likely. So, thank you so
much for being here, Rachele.
Klein: Well, thanks for adding us on the agenda and, you know, Steve's the
expert at this. So, last year was our first year, so usually he's along with us, so I
will have to tell him how this went. I will have to send him a text later. So, we are
before you today asking for you to consider an annual price adjustment for the
contract that's 90 percent of the CPI. It's 2.28 percent and adjusted downward it
becomes 2.05 percent. Impact fees to average household by about 25 cents per
-- per month and I believe you all have the rates before you, the proposed new
rates, and if you have any questions I'm happy to answer questions. We -- we
took this before SWAC, the last SWAC meeting, and we are coming before you a
little bit earlier this year. In the past it's always been a pretty tight turnaround in
the event that there are questions or for public notice and so this year we are
trying to get out in front of you a little bit earlier. So, it seems like August --
August is the new month to come before you. So, with that I'm happy to stand for
any questions.
De Weerd: Thank you. Council, any questions at this point? I know you
probably just started reading it and it's hard to read it -- we will put it on a future
agenda. Certainly we would have to bring back a resolution or an ordinance?
Nary: Madam Mayor, Members of the Council, we will have a public hearing and
a resolution to follow.
De Weerd: Okay.
Klein: And just for clarification, we did ask to add some new rates this year.
They are rates that we haven't had in the past and they should save customers in
Meridian a fair amount of money. So, we are adding a sheetrock and kind of
clean -- so, to just quickly highlight, we have an opportunity to take gravel and
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August 12, 2014
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clean rock and concrete to a pit as backfill, so we can do that at a lower cost than
a landfill would charge us. So, we ask that -- and that's a long-term durable
option for us, so we did ask that that rate be added, which will make it less
expensive for our contractors, with, you know, clean dirty, rock, and concrete to
dispose of some of their materials. Also sheetrock we can take and have that
ground in with the wood as cattle bedding and, then, the other rate we have
asked to add is an industrial dry run rate that's reduced for the small roll offs, so
that -- it's small industrial boxes, like a -- as you will see here, the six to ten yard
containers that we can place on site to collect specific materials. Right now if we
get to a site and that's blocked by other contractors and we can't haul that box,
it's called a dry run and there is a charge for that and it's a pretty hefty charge to
get out there -- it's just the cost of the haul without disposal. So, it's pretty
expensive. With these small boxes we use smaller equipment and we don't take
big trucks out there to haul these small boxes, so we actually calculated the cost
of service and it seemed only fair that we -- we adjust that to the appropriate cost
downward. So, there are new rates, but they hopefully will save Meridian
businesses money as they -- as the city continues to grow.
De Weerd: Any questions from the Council at this point?
Bird: I have none.
Rountree: I have none right now.
De Weerd: Okay. And now I understand why the public hearing, we have two
new fees to consider.
Bird: Yeah.
De Weerd: Okay. We will put this on for public hearing -- it sounds like in order
to publish we need -- okay. To publish it. Okay. So, Council, I would entertain a
motion to move this forward to public hearing.
Zaremba: So moved.
Rountree: Second.
De Weerd: Okay. I have a motion and a second. All those in favor say aye. All
ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Klein: Thank you.
Item 6: Items Moved From Consent Agenda
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August 12, 2014
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De Weerd: Thank you so much. There were no items removed from the
Consent Agenda.
Item 7: Action Items
A. Variance Application Fee Waiver Request by Carr! and
Gary Batten
De Weerd: So, we will move to 7-A, which is a variance application. Council, in
your package you do have a letter for a fee waiver request. As per process, we
do invite staff comments, but usually don't hear from the -- the person requesting
it, unless you have further questions outside of what's offered in the letter.
Caleb, do you have any comments? Okay. Council, the applicant -- or the
requester is here if you have any questions, any discussion.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Madam Mayer, Members of the Council, I don't know the specific amount
of the fee that's being requested here. If you want I'm sure Caleb can provide
that and what the fee covers. Our ordinance allows you to consider requests for
waivers of the fees. It doesn't create -- right now there is not an established
standard or requirement that you have to find, other than hardship. The request
today -- it's not over the basis -- and most of what's in his request is why they are
requesting the variance and that's not the issue before you. All it is is related to
the fee specifically. They want you to waive that. Our fees, just for the record --
our fees are established based upon staff time for both review, processing,
providing a staff report, as well as the noticing that's necessary for a variance to
be heard. So, it's all related to the service that's required statutorily for you to
consider it. So, it's not a -- it's not what some people sometimes think of as a fee
that's generated for some other purpose. All of it's related specific to work that's
required, so --
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Caleb, what's the setback requirement?
Hood: Madam Mayor, Councilman Rountree, Members of the Council, the
setback for this property -- it's an R-4 zone and so the rear setback is 15 feet
from the rear property line.
Rountree: Madam Mayor. Caleb, is the shed of a size that it requires a building
permit or is it less than the required square footage?
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August 12, 2014
Page 9 o[44
Hood: Madam Mayor, Council Member Rountree, it's my understanding that the
shed is larger than 120 square feet, which would require a building permit, and
also require it to be outside of that required rear setback. If it's less than 120
square feet it can encroach, but if its larger than that 120 it needs to be out of
that rear setback. Our code enforcement officers, it's my understanding, were
out there and determined that it was large enough that it needs to be outside of
that setback.
Rountree: And is there a building permit for this?
Hood: Madam Mayor, Councilman Rountree, as currently located this would not
be a permitable structure. We wouldn't issue a building permit for something that
encroaches in the setback. So, we would require a building permit for it, but we
would only issue it if it's 15 feet or greater away from that rear property line for a
structure of this size. Again, if it's less they wouldn't even need a permit.
Rountree: Right.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Caleb, why was code enforcement there? Were they there because of a
complaint about this structure or were they there for a different reason?
Hood: Madam Mayor, Council Woman Milam, it is my understanding that one of
the adjacent neighbors or someone in the neighborhood did contact code
enforcement and complain about the structure.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Caleb, what is the variance fee?
Hood: Madam Mayer, Councilman Bird, the fee is 1,056 dollars. And just a little
bit more on that to follow up on Mr. Nary's comments. I won't break down all of
that, but, essentially, the hearing portion of that is 395 dollars. That includes
Dean's time, the clerk's time, noticing -- we do send noticing out, mails, that type
of thing. About half of that is the planner's time. On average for a variance,
which is what our fees are based on, the average time -- it takes a planner ten
hours from start to finish. So, pre -apps, writing a staff report, doing findings,
the whole -- attending hearing, the whole thing. So, about ten hours of staff time.
About an hour of the clerk's time and about an hour of an attorney's time is how
we come up with that roughly thousand dollar fee.
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August 12, 2014
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Rountree: Madam Mayor? Based on that information I'm inclined to deny the
request for waiver. We don't have a building permit. We are in an R-4 that has a
15 foot setback. The letter indicates it meets the HOA standards, but apparently
it doesn't, because most HOAs require them to meet setbacks of the buildings in
the community. So, given those I would -- I would move that we deny the waiver
request.
Cavener: Second.
De Weerd: I have a motion and a second. Any discussion from the Council?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I do not have discussion on the motion, but I would like to make
comment afterwards if I may.
De Weerd: Absolutely. Madam Clerk, will you call roll.
Roll Call: Bird; yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: Okay. Thank you. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: Mr. Zaremba.
Zaremba: This is a question that -- the notes that we have indicate that they are
having a shed built, which makes me guess -- although I suppose we could have
asked the applicant -- they are having a professional who sells these things
normally come and build it. We do have outreach for our sign ordinance. Most
of the sign companies around here know what our rules and regulations and
permits are and I'm -- I guess my question for staff is have we made any
outreach to shed building companies to make sure they know -- it's hard to
expect the customer to know, but the sign -- the shed building company should
know that there are permits required and stuff and have we done any outreach to
the shed building companies to get them on board with this, so they don't put
customers in this position?
Hood: Madam Mayor, Councilman Zaremba, I was talking to Bruce a little bit
about it. I have not been involved in that process. It does sound like Brent
Bjornson -- we do have a handout that we give to people that inquire about this,
but typically the property owner, not the shed building companies. But it does
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August 12, 2014
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sound like we did the some outreach -- I don't know if that was when the building
code changed, but from 200 square feet down to 120 square feet requires a
permit. We have had a version of this handout for years, but in -- what, two
years ago or so when we adopted the 2009 version of the building code, that --
again, the requirements for permit changed from 200 to 120. We could do some
more outreach or do it again. It does sound like we tried to reach out to some of
the companies -- and, again, I wasn't part of that, so I don't know who got notice,
who didn't. It is pretty fairly common knowledge for the companies that do
regular business with us, but we can go through the Yellow Pages and, you
know, fax it to them or call them or whatever and let them know this is a
requirement, don't put a property owner in this situation. Or ask us if you have
questions. If there is a gray area we are here to help you decide if you need a
permit or where you can locate it or not. So, we certainly -- I think with some
help from -- Bruce and Brent can do some more outreach. If that's -- if that's
what you all want to see.
Zaremba: Great. Thank you. I think it has worked with the sign ordinance pretty
well and, like you say, the issue is identifying who all is in this business, but if
there is a possibility it would be nice to attempt to. Thank you.
De Weerd: I think that would be important to reach out again to BCA, ask them
to get it out to their membership, because it's not just shed builders that build a
shed, it's a builder. I would also get it to maybe Home Depot and Lowe's and the
other material providers that -- if they are selling wood packages that maybe we
have a handout that can go out with that, so -- thank you.
Item 8: Department Reports
A. Purchasing: Reject Bids — Wastewater Treatment Plant
Maintenance Facility Bid Package #6 - Structural and
Miscellaneous Steel
De Weerd: Okay. Item 8-A is under our purchasing department. I will turn this
over to Keith.
Watts: Good afternoon, Madam Mayor and Council. I am here before you today
regarding a bid for the wastewater treatment plant maintenance facility -- or
maintenance shop that we are putting up at the treatment plant. Beniton issued
bids for the multiple bid package several weeks ago and we opened bids on
Tuesday, the 5th. Actually, I was on vacation, I'm just getting back, so I'm trying
to fill you in on this. Essentially, the architect had inadvertently left a license
requirement in the specifications from a larger more complex project that they
had designed and Beniton was notified the day of the bid, that several of the local
steel erectors were not going to submit a bid, because they did not have that
certification or that license requirement, which limited us to only receiving one bid
for that bid package for this -- the steel erection. So, upon Beniton's
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August 12, 2014
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recommendation we were planning on rejecting the one bid that we had and
revising that specification to remove that -- that license requirement and reissuing
and I was just coming before you to let you know what the suggestion was from
Beniton, recommendation, and what we are planning on doing and ask if you
guys have any comments or suggestions.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Is Beniton the construction manager?
Watts: Correct. Yes, sir.
Bird: And did they check the specs in the bids?
Watts: I assume that they had, yes, sir. They were notified, I believe, by the
vendors themselves of the certification requirement.
Bird: Evidently they didn't check the bids in the specs.
Watts: They missed that. Apparently so. And we feel that we didn't get a fair
representation of the steel erectors in the valley here.
Bird: And I agree with you a hundred percent you didn't, but, in the same token,
it's not the -- it's not the low bidder's fault.
Watts: Correct, sir. I guess I would like to have direction, if it's okay with Council
and the Mayor to cancel that -- or reject that one bid that we had and re -issue.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I think -- I think you got to do that, but I -- holy Toledo. We got to get our
processes down. We have so much of this -- skipping and missing stuff and --
it's not even funny. Every dad gum department. Pretty soon we will have such a
good reputation nobody will bid with us. Madam Mayor?
De Weerd: Mr. Bird.
Bird: I think -- I don't know about the rest of the Council -- they are not going to
say anything, but I think we have got to go ahead and -- and reject this bid and
rebid it.
Milam: Second.
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August 12, 2014
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Rountree: Is that a motion?
Bird: That's a motion.
Rountree: Okay.
De Weerd: Okay. It sounds like I have a motion to reject the bid and put it back
out with a second. Any discussion? Madam Clerk, will you call roll.
Roll Call: Bird; yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: Okay. Thank you.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
D. Parks and Recreation Department: Storey Park
Development Update Item moved to after Item 8A -
Motion to Reject Bids and Rebid Approved
De Weerd: Okay. We moved D and E right behind A. So, I would ask our park
superintendent to come on down.
Barton: Good afternoon, Madam Mayor, Members of the Council. We are here
today to talk about Storey Park development, the -- the dog park and so as you
remember on July 15th we received funding to move forward with bidding of the
dog park, the Storey Park development project. Within a week's time we had the
plans out to bid. There were five bid packages that were put out. Last Tuesday
we opened bids. We received bids on four of the five bid packages. Three of the
bid packages came within our budget estimate. Unfortunately, we received one
bid package that was well over our construction estimate. This bid package is for
the site work in the underground, so it really affects all of the other trades and
packages. So, at this point we are reporting to you that it's our intention to value
engineer the project, go back to the drawing board, so to speak, with some value
engineering. That will leave us an opportunity to try to solicit sponsorships as
well and we are confident that we can get this project back out to bid and on
budget in late December or early January for a spring groundbreaking. With that
I will stand for questions.
De Weerd: I guess it was interesting that this followed the last topic.
Rountree: More of the same.
De Weerd: Yes. Mr. Zaremba.
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August 12, 2014
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Zaremba: Just to make sure I understand, so you have three bids -- or three
packages that you are finding acceptable. Are they able to wait or is their bid
good until you get the fourth one resolved?
Barton: Madam Mayor, Councilman Zaremba, with the extent of the value
engineering that must be done to the site work, it will affect all these other trades.
So, the scope of their work will change significantly and we don't feel it's
appropriate to move forward with those trades and change order down if you will.
That a rebid is more appropriate.
Zaremba: All right. I was going to ask a question about the fifth one and which
you received nothing, but I think that piece of it answers that as well. Thank you.
De Weerd: Any other questions?
Rountree: I have none.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: So, how significant is the price difference and what --
De Weerd: Significant.
Barton: Madam Mayor, Council Women Milam, it's approximately 25 percent of
the entire budget. Five hundred thousand dollars.
Milam: That's a pretty significant difference.
Barton: Significant.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Mike, who give us the estimate for the budget on it?
Barton: Madam Mayor, Councilman Bird, our construction management
company Kreizenbeck Constructors.
Bird: Tell Mike to go sharpen his pencil.
Barton: Yes, sir.
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August 12, 2014
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De Weerd: We certainly know it's -- it's a market that we didn't see several years
ago in our parks projects, that we could capitalize on a slower -- a slower market,
But now that there is more work than there is businesses and workers, we see a
difference in our bidding numbers.
Barton: And we will keep the Council posted on design changes and it's our goal
to maintain the integrity of the project and there may be some -- some of the soils
-- the engineering practices. We are -- anyway, it's our goal to maintain the
integrity of the project and if there is really any significant changes to that we will
keep the Council informed every step of the way and we will get it there and go
back to bid and have a good project for this spring.
De Weerd: Yes. And I would like to just take a moment. I appreciated Council's
passion during of the budget hearings to see if we could get this going and -- and
out there, so that we could get this project underway before the winter conditions
set in. This is one of those unexpecteds. Certainly along with the prices it's also
the soil conditions, so it's -- it's kind of a couple of different influencers on this.
It's very unfortunate, because we know this delays the -- the opening of a much
needed amenity, but we do want to do it right and the only time we should do
something is when we feel comfortable moving forward and I do know we are
very sensitive to coming back and asking for more. Mr. Cavener.
Cavener: Madam Mayor. Thank you. If there is -- if there is lemonade to be
made out of these lemons is that it will give our active parks community more
opportunity to do some of that -- that fundraising and point to maybe some other
opportunities for partnerships that maybe wouldn't have happened. I know when
I learned of this it was -- I think someone described it as a punch in the stomach
and I felt the same way when I read it, because I appreciate Council's action on
this during our budget session. But in light of this information I would move that
we would reject the bid packets and begin again.
Rountree: Second.
De Weerd: Okay. I have a motion and a second. Discussion? Mr. Zaremba.
Zaremba: Madam Mayor, again, not directly to the motion, but just a comment to
follow up what the Mayor was saying. If we all had not made the change we
would be having this discussion next November and that probably would have
put the whole thing off wouldn't be having this discussion next November and
that probably would have put the whole thing off almost a year in being produced
in the end. So, again, I appreciate the Council reconsidering the original vote
and moving it forward.
Barton: We are working on real numbers now. You bet.
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August 12, 2014
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Zaremba: Which would not have come to light until several months from now.
So, thank you.
De Weerd: Thank you. Madam Clerk, will you call roll.
Roll Call: Bird; yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: Thank you. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT,
E. Police Department: Public Safety Training Center
Update
De Weerd: Okay. Hopefully we are just not continuing in the trend of the two
previous issues as we ask for an update on the Public Safety Training Center.
Bird: We are not.
De Weerd: Although I will say they already came in with their 800,000 dollar
increase, so we already felt that pain.
Strolberg: Madam Mayor, Members of the Council, I think my presentation is
going to go slightly different, hopefully, today. Obviously Lieutenant Leslie was
unavailable today, so he sent me along. I want to just give you a brief update
today about the Public Safety Training Center and primarily the landscape rebid
and update. That was rebid based on the value engineering that we saw
available with our many things. The Parks Department and their assistance -- as
you can see, the bid came back quite a bit lower with this rebid. We also have
some alternatives in the plan that have been identified that we want to bypass.
Obviously, the parking and landscaping -- this is number one. The -- number
four is the northwest portion of the project up in the corner as you can see and
finally down -- the masonry fence is going to removed from that. I'll jump ahead
here to the next -- based on that information we believe that the best forward
path would be too continue to fund the -- the base value and the alternates,
which were two, three, five and six that I listed prior. The bottom line -- I'd like to
jump right ahead to that. It shows that we are going to be in the black by 42,000
with the rebid for the landscape. Everything is going along as planned. In fact,
we are looking very well on the project.
Bird: And no change orders.
De Weerd: In the black considering the 800,000 dollar amendment
Bird: Come on.
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August 12, 2014
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De Weerd: I'm just keeping it real. Okay?
Bird: That's not real.
De Weerd: That's not real?
Bird: The 800 is real, but it was -- it was in there originally. We just took it out to
make it look good. No. Go ahead.
De Weerd: Brother. Okay.
Strolberg: Questions? Or if I need to go back to bid alternates or any of the
other discussion?
De Weerd: Any questions, Council?
Bird: I have none.
Rountree: Do we take action on the -- identifying the bid alternatives to move
forward with?
Bird: It's already -- we move forward with the alternates?
Strolberg: As they were -- as selected this would be the structure and -- back up
here. So, that one, four and seven would be dropped at this point in time to
maintain the budget as listed on the -- here. We can go forward with two, three,
five and six. They are still in the base budget and funded fully at this point with --
within our budget. Did I answer that correctly?
Bird: The alternates --
De Weerd: I don't think they
Bird: Weren't these part of the -- Madam Mayor, excuse me. Weren't these part
of the -- the base bid? Weren't they added in and we held out the one other one
-- or the others? Or do you need a motion to approve it right now?
Strolberg: Councilmember, it's my understanding that the -- the full project was
bid with these alternates listed. By removing these alternatives we will stay
within our budget as set forth by Council.
Bird: That's -- yeah.
Strolberg: And that's how we have come to the final number on this page here
based on the concluding number.
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August 12, 2014
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De Weerd: As I understood it, Councilman Bird, they were going to come back
with the alternates after they had a chance to look at the numbers. So, I don't
think these have been in front of you.
Rountree: I don't think they have.
De Weerd: No.
Rountree: That's why I asked the question.
Strolberg: I would refer to Max Jensen. He --
Bird: What was our -- did we bid -- or did we approve the contract yet?
De Weerd: You approved a package of --
Bird: What was the amount?
De Weerd: -- bids? But there were some that were pulled out to be able to really
evaluate and see what -- what they wanted to move forward with in consideration
to cost and -- or not. So, that was my recall.
Jensen: Right. Correct. Madam Mayor, Members of the Council, what we have
done is we -- we awarded the majority of the base bids and we realized that we
could do value engineering with the landscaping, so we rebid the landscaping
portion of it, not moving forward with everything, because of the fact that we
wanted to wait to see whether bid value engineering in that. So, now that we
know that we can choose bid alternates two, three, five and six, and stay within
budget, as well as with the -- the base values or the based bids also awarded, we
are all within budget.
Bird: Madam Mayor? What we need is like we did before, bring back each
contract or division. Like we had the glass. We had the steel and all that. That's
what we approved before. Now, we will approve two, three, five and six
additions. We have already approved the architects and the construction
manager; right?
Jensen: Correct. We --
Bird: So -- and each one of these will have a separate subcontractor; am I not
right:
Jensen: No. That's incorrect.
Bird: You will have all one contractor? We need a contract to approve it.
Meridian City Council Workshop
August 12, 2014
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Jensen: Correct. We do have base bid contracts for the contractors. These are
bid alternatives to that base bid.
Bird: But -- but the way -- with a construction manager the way we do it -- we
have got to approve each contract with each sub contractor. So, they have got to
come back and if one -- if one contractor has got all four of them it still comes
back with that amount. We can't sit right here and say we are going to improve
576,442, because we don't know who it is to. See what I mean? So, we need --
we need -- like we did before with each division -- like Division A, Division Ten,
Division Six, you will have a contract with the amount and be a successful bidder.
Am I not right? That's the way we have always done it when we have had
construction managers.
Jensen: Right. And what we are planning on doing is -- we have elected to
move forward with alternates two, three, five and six and address those through
a change order to the base bid agreements that have already been awarded to
the contractors.
Bird: You are going to -- you're going to --
De Weerd: Mr. Bird.
Bird: Oh, excuse me. I'm sorry, Tam.
De Weerd: That's all right.
Bird: You're going to give -- it's an existing contractor.
Jensen: Correct.
Bird: And you're just going to change and put a change order to their existing
contract?
Jensen: Correct,
Bird: That still has to come back in my mind on the individual basis. You bring it
back -- say it's -- the glass company, their base bid, which we approved, was ten
dollars. But now you're given a change order, because we have got alternate
three or four or five is going to add another ten dollars.
Jensen: Correct,
Bird: So, we have a change order to this company, which we have to approve.
Jensen: Correct.
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August 12, 2014
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Bird: I don't want to approve 576,442 without knowing who we are approving it
to, because we have already approved all the other money to each
subcontractor. See what I'm talking about, Max? Maybe I'm screwing up.
Jensen: But I can probably tell you those values for each contractor, but the
reason why we came before you here today was to get direction as far as which
way that we would like proceed with and, then, from that we would follow up with
a change order for each contractor.
Bird: That -- that I understand
Jensen: Okay.
Bird: And I would make a motion right now that we approve alternatives two
three, five and six to go ahead and to bring back change orders to be approved.
De Weerd: Did you just say change orders?
Bird: I just said change orders.
De Weerd: All my gosh.
Bird: Wait a minute. Now, this is alternate bid directives. This was on the
original plan.
Jensen: Correct.
Bird: We didn't add to the plan.
De Weerd: It's still a change order.
Jensen: We did keep within budget, yes.
Rountree: So, I will second all that dialogue.
De Weerd: I have a motion and a second. Council, any discussion? Madam
Clerk.
Roll Call: Bird; yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
De Weerd: Okay. Thank you.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Jensen: Thank you.
Meridian City Council Workshop
August 12, 2014
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De Weerd: Thanks, Max.
Bird: Thank you, you guys.
B. Planning Department: Transportation Project Update -
Discuss Transportation Related Studies, Construction
Projects, Plans and Programs Including: Meridian Road
Interchange, ACHD's Integrated Five Year Work Plan and
Impact Fees
De Weerd: Okay. More lighthearted, we will go to all things transportation and
turn this over to Caleb under Item 8-B.
Hood: Thank you, Madam Mayor, Members of the Council. With your
permission I would like to stay put right here and not go to the podium. I have
got some papers that I need to kind of thumb through as I -- as I get into some of
these topics, so if that's okay I'm just going to --
De Weerd: You are good to go.
Hood: -- be seated here. I'm going to be working primarily from the memo dated
August 7 for today's All Things Transportation update is what we like to call it. I
don't think that's what it says on the agenda, but that's why I am here.
De Weerd: No, but you get us into that -- you branded it
Hood: Yeah. So, we will go with that. And I'm going to work a little bit out of
order in that memo. I'm going to start on page seven. I'm going to circle back to
page three, but I'm going to start on page seven and just update everyone on the
Meridian Saturday service that is going to be kicking off later this month. I think
-- at this point I think most of the Council knows that VRT did approve a contract
with MV Transportation as a service provider for that Saturday bus service in
Meridian. There is a map in your memo that shows the bus route. The service is
expected to begin on August 30th where on every Saturday between the hours of
10:00 a.m. and 6:00 p.m. there is going to be two buses, one going clockwise
and one going counterclockwise, so it's basically one hour to make the round trip.
But there will be again, one running each way, so you will see a bus basically
pass by roughly every half hour. So, I just wanted to highlight that in there real
quickly. The other thing on page eight that I wanted to call your attention to is -- I
did receive a copy of a letter, which is also attached as the last couple of pages
in the memo from Director Wong at ACHD addressed to Jacksons Food Stores
and this was something that the Council had discussed last year. The medians,
the raised curbing that was put in as part of -- as part of or at the end of the
Franklin roadway widening project between Ten Mile and Linder. So, Jacksons
had been working with and discussing with ACHD some modifications to the
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August 12, 2014
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existing raised curbing out there. I'm not going to read the letter from Director
Wong, but, essentially, says they are not prepared to make any changes. They
don't think there is justification for any changes. So, I just want to close that loop
with you, see if there is any other follow up. We also sent a letter to ACHD
requesting that they address this issue. They responded with a separate letter
some months ago, but I just wanted to kind of -- my e-mail that you don't see
here, but my e-mail from Robert Tefteller, who represents Jacksons, to
paraphrase it, I mean it's -- I took away from his tone that he had hit a dead end
and wasn't really looking to explore anything more, but I just wanted to bring that
back to you, so -- if there is nothing on those couple of items I'm going to jump
back and the headliner today is the initial draft of ACHD's integrated five year
work plan. So, for a couple of you this is your first time as a Council person
hearing this or seeing this process, I just want to kind of connect some dots here
that may or may not be connected for you already, but earlier this year we went
through the process of coming up with four different lists of priority projects for
intersections, roadways, community programs projects, and kind of other projects
sending them off to ACHD after the Transportation Commission had gone
through their process and sent it back to ACHD. So, that was some months ago.
Just this last Wednesday the ACHD commission -- heard from their staff on the
initial draft of that five year work plan and directed staff to go ahead and release
-- release that initial draft for agency review. So, that's why I'm here. We have
something to look at that shows basically all the -- how ACHD is going to spend
their dollars over the next five years for capital projects. So, just a couple of
things to highlight in a staff memo that was prepared for that workshop last week.
Due to funding higher levels of pavement preservation and maintenance needs,
a slightly higher funding level of community programs projects -- and I will just
pause right there. That's actually up from four million dollars a year to six million
dollars. Some federal mandates, you know, some modest revenue projections
and capacity projects and the roadway intersection categories decreasing, there
is not as much money as over the past going towards -- towards capital or
expansion projects. There still are some, but there are some higher priority
projects against federal mandates and some other things -- some budget things
that the dollar just isn't going as far. So, this is your capital projects, new
roadways and intersections, although, again, the positive with that is we are
seeing more and more community programs or sidewalks, Safe Routes To
Schools type projects. So, just to highlight a couple of things. First -- and I'm
going to have on my in slide kind of this -- the next steps and the schedule here,
but just to let you know. Public agency comments are due back to ACHD at the
end of this month. So, August 29th they would like to have any comments we
have on this initial draft back to them. September 17th they are going to have
another work session and, then, October 22nd is when they are currently
scheduled to consider and adopt the 2015 to 2019 integrated five year work plan.
So, I'm not going to go through the entire plan. There is hundreds of projects in
it, but I do want to highlight several of the projects in there that are in Meridian.
Maybe before I do that, just something to note as well as I get into some of this.
The downtown Boise implementation plan, which is a lot of conversion of the one
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August 12, 2014
Page 23 of 44
way streets to two way streets in downtown Boise, is really going to be hit hard
over the next four or five years. On average about 1.85, upwards of two million
dollars per year will be spent in downtown Boise to do some maintenance
projects and convert roadways downtown. So, there is a pretty big chunk over
the next five years and in the PD -- again, on average I think it's almost one point
-- almost two million dollars a year to do some of those conversions and it's
maintenance, too, but that's -- that's a pretty good chunk of the capital budget for
that. So, I'm going to run through and just read to you roadways and
intersections and where they lay right now in the five year work plan, the draft,
anyways, five year work plan and just to maybe help, I'm going to pull up a map
and I will try to read the name of the roadway projects -- although this doesn't
have streets on there, so it's probably not going to help too much. There we go.
I will read the project and just kind of help you mentally figure out where we are
at there. I'm going to read it by year. So, coming -- starting the first year in the
program in 2015, McMillan from Locust Grove to Eagle Road will be widened to
five lanes. Most of that project, although not all of it, is in Meridian. A little over
half to two-thirds is in Meridian, but you -- the closer you get to Eagle Road that's
the city of Boise. Ten Mile, Cherry to Ustick. Both those projects are also in your
memo, but those are -- those are our two major roadway projects in FY -2015 that
will be kicking off here probably before the end of the calendar year actually.
And, then, again -- so, that's widening of Ten Mile between Cherry and Ustick.
2016. Franklin Road and Black Cat and, then, the -- that's the intersection and
the Franklin, Black Cat to Ten Mile intersection are -- is the big project in
Meridian for FY -2016. In 2017 we actually right now do not have any projects --
any roadway or intersection projects in Meridian planned for construction. So,
that should make some of the people happy that there won't be any expansion
projects happening in 2017, at least not in this five year work plan. 2018. There
are the three Ustick projects. So, Ustick and Meridian Road intersection. Ustick,
Linder -Meridian -- Ustick from Linder to Meridian. And Ustick from Meridian to
Locust Grove. So, it's two mile segments and in the middle of that is the
intersection of Meridian and Ustick. Those ones actually have slipped one year
from 2016-2017 to 2018-2019. So, they are delayed one year from what's in the
currently adopted five year work plan. I will just note, though, that design is going
on in '16. So, if a new funding source or new revenue comes into the highway
district, this is a project that -- or one of those three projects, depending on how
much money is identified, could potentially advance back to where it's currently at
in the program. So, it is a project identified -- a shelf ready project, if you will,
that could be constructed earlier than -- than draft -- the draft program, but that
would, again, accommodate for some unforeseen funds that are currently not
identified. Also in 2018 are two projects -- intersection projects on Chinden and
these are new to the program, so Chinden -- Meridian and Chinden, Locust
Grove, are shown as construction projects in 2018. In 2019 Ten Mile Road and
Amity --
De Weerd: Caleb?
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August 12, 2014
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Hood: Yes.
De Weerd: So, Chinden and Locust Grove and Chinden and Meridian, that
would be an intersection improvement?
Hood: Correct.
De Weerd: Okay. That's going to do a lot of good for a very congested road.
Hood: And, obviously, that would have to be coordinated with ITD. It's similar to
the Eagle and McMillan intersection where ACHD will most likely, you know,
manage that project, but there will be some cost sharing if you will, to use one of
their terms, in that project, because it is on a state highway as well, so -- so, ITD,
again, will have to be at the table and part of those discussions, but it is under
ACHD's purview.
De Weerd: Can I just ask -- it seemed like the intersection improvement at
Chinden and Ten Mile took forever. Is that -- what is the typical length of time on
an intersection improvement?
Hood: Madam Mayor, I don't think I can answer that. I can just let you know that
it's going to vary greatly, depending on the scope of what they are doing. With
that one they had quite a bit of irrigation work that they had to do after, you know,
relocating some things, even though it was partially conflicted with irrigation
season, but that was a lot of their -- their prep to close Ten Mile Road was to do
a lot of utility relocates. It just really kind of a varies. But that one -- since you
brought it up, that one is in the memo and roadway did open last week?
Rountree: Yes.
Hood: Recently anyways is back open and that intersection. There will still be
some work going on -- I think they have some striping and some shoulder work to
do, but it is now complete. It has been a while. But it is substantially complete
now, so --
De Weerd: Thank you.
Hood: Sorry I don't have a good answer, six months or a year or three months,
but it does vary.
De Weerd: Thank you.
Hood: And, then, in 2019 right now Ten Mile and Amity intersection is in the draft
integrated five year work plan. So, those are -- and I know that's pretty quick.
What I plan on doing is sending you all the integrated five year work plan, but,
again, there is several hundred projects that are listed in there. Everything from
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August 12, 2014
Page 25 of 44
rehabs to all kinds of stuff. So, I just want to highlight kind of the ones you tend
to most care about. I'm not going to -- I'm not going to mention bridges or ITS
projects or any other capital project highlights in this. Moving away though --
De Weerd: Caleb, can I just make one more comment on the Chinden
intersection improvements and it shows that they are in the same funding year. If
they could go at the same time that would be preferred, instead of having one go
and, then, the other follow on the heels, just because they are pretty close
together and not get all the pain at the same time, rather than extend it.
Hood: And, Madam Mayor, that's a good point, a good comment. I think the
appropriate place -- what I would request today is that at the end -- or near the
end of this presentation, our All Things Transportation discussion, what I would
like is to draft a letter to ACHD, if we are comfortable -- if I need to come back
next week or in two weeks or whatever and discuss this more that's fine, too, but
I would like to draft a letter on the initial draft and that certainly can be one sub
topic in our -- in our letter of support or whatever else we want to -- we want to
change. I realize -- I haven't given you all a chance to digest the whole thing, so
you may not be comfortable today saying draft a letter, but -- but that is
something I will note for a letter, hopefully, for your signature, Madam Mayor, by
August 29th.
De Weerd: Well -- and with the opening of Highway 16 bridge, I'm sure it's going
to get -- it's only going to get nastier up there.
Hood: And we all know this, but, again, Chinden is a state facility, so I appreciate
ACHD jumping in there and saying these intersections -- you know, it's on a
shared facility, but really we need to be talking to ITD about how much Chinden
-- how much love Chinden should be getting.
De Weerd: I think the letter should go ITD and be copied to ACHD, because I
would agree with you on that.
Hood: So, again, in my summary of the initial draft I do want to go through some
community programs, pedestrian, economic development and other
miscellaneous project highlights just briefly and, then, I have got a question or
two to pose for you. So, here are some projects -- other projects, if you will, that
are listed in the draft integrated five year work plan. Meridian Road and James
Court pedestrian signals. So, this is a pedestrian signal right at the Bud Porter
Pathway here on Meridian Road, just about a quarter of a mile or so north of the
Cherry intersection on Meridian Road and that's a parks priority project, has been
for some time, to get a safe crossing there and that's scheduled for construction
in 2015. Locust Grove, from Comisky to Commander, for those of you that aren't
familiar with that area, that's north of Locust Grove, so between Locust Grove
and Chinden, that is to construct detached sidewalk on the west side of Locust
Grove near the LDS Church and Central Academy High School up there near
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Chinden and that's a 2016 construction project. West 1st between Broadway
and Pine and West 4th between Broadway and Maple in downtown Meridian are
both in the integrated five year work plan for construction in 2017. These are
both near Meridian Elementary School and in an area that a lot of the streets lack
sidewalks and other amenities, if you will, although some of them aren't
necessities. So, that -- that is kind of a completion. Some of the West 4th Street
is a phase of West 4th Street. The next phase of West 4th Street should, again,
create a continuous sidewalk system in the vicinity of Meridian Elementary
School. A developer cooperative project to note, similar to Ten Mile-Chinden
intersection project, which was also a developer cooperative project by Walmart.
Linder Road, a quarter mile north of Chinden, to two-thirds of a mile north of
Chinden is also listed as a potential developer cooperative project with the LDS
stake -- or, excuse me, temple that will be constructed up there. So, they have
engaged ACHD about doing some roadway widening, essentially, between the
bluff there before it drops down to the Phyllis Canal and the Boise River and back
towards Chinden in 2016. Let's see. Oh. And, then, just another miscellaneous
item. The ACHD Park and Ride lot at Ten Mile -Overland, similar to what you
heard earlier today, ACHD had some bids that came in -- I think it was like 40
percent over engineer's estimate. So, they rejected those bids. It will be back
out for construction in 2015. So, there is a Park and Ride lot planned there at
Ten Mile -Overland in 2015. Cherry Lane, Linder to Meridian. This is a little bit
different project. This is a local Highway Safety Improvement program project,
so it's a federal project to install street lights to improve driver safety and reduce
nighttime accidents on Cherry Lane between Linder and Meridian. So, just west
of downtown there there is -- it's a high crash location in that area and so ACHD
is going to be putting in roadway lights in 2016 in the draft plan. Eagle Road,
Falcon to Victory. This project has actually been in the five year work plan for
some time and in 2015 they are going to try to fill in that small gap of sidewalk
and a bus stop on the east side of the road. You may recall the Falconers Place
project, I think it was ultimately denied, but there is some concerns about getting
out onto Eagle Road from Falcon. So, some improvements, basically, south of
the Victory intersection to help a little bit with making that intersection and that
section of Eagle Road a little bit safer for pedestrians. And, then, Fairview
Avenue, East 3rd to Locust Grove. This is another one. So, just on the other
side of downtown on Fairview from 2 1/2 Street to Locust Grove, ACHD will be
constructing sidewalk on the north and south sides of Fairview. So, this is big.
This is a big project in 2015. 1 think this will be great for our community to have
continuous sidewalk between Locust Grove into essentially Main Street, because
they only have to go to 2 1/2 Street, because you have sidewalk from there west.
But that will really be a great project I think for 2015. And, then, I want to spend
just a couple of minutes on -- on a couple of -- an option that I have explored with
ACHD staff and with our staff even to talk about a couple of other -- one is an
economic development project, so East 3rd Street, Franklin to Carlton. So, this
is in the same vein of the East 3rd Street extension up to Fairview Avenue north
of Carlton. Right now that doesn't go through. You have to either use 2 1/2
Street or zoom over to Main Street or whatever to get through there, but the 2009
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alignment study that we and ACHD adopted -- this is phase one. So, this would
go from Franklin up to Carlton and do the streetscape improvements on East 3rd
Street consistent with the cross-section master plan. Now, the cross-section
master plan -- Brian talked to you about that before. It has identified preferred
cross-sections for the downtown core area. It actually will be before you I believe
in September for your consideration and adoption. It's been vetted through MDC
and ACHD, the Planning and Zoning Commission, and your turn is coming up to
actually consider it for adoption. So, ACHD has already taken that and said,
okay, the city is working on this, we are going to assume it gets adopted and --
so that's a 3.3, 3.4 million dollar project. You can see right now in the draft
integrated five year work plan they have got design in 2017, right of way in 2018,
and, then, construction in 2019, 2020, somewhere in that area. So, just kind of
put that in the back of your mind for one second, because I want to play with that
project a little bit, as well as the Pine Avenue, East 5th to Atkins. So, right now in
the integrated five year work plan ACHD is planning to design that project in
2015, 2016. Also acquire the right of way in the latter part of 2016 and, then,
construct it in 2017. Now, what is it? Right now it would extend the pathway --
I'm going to quickly move back to our aerial here. Everyone is probably familiar
with -- so, the parks with some CDBG funds constructed a section of pathway
along Pine and it goes up into this residential neighborhood and ends at Badley.
Right now there is a gap in the sidewalk from that terminus back to about East
5th and, then, also a -- tying that back in with some curb ramps and whatever
back over this way. This is -- let's see. Where is Atkins? Yeah. Right here. So,
the -- making some of the sidewalk improvements here and, then, back on the
other side towards 5th and installing bike lanes on both -- both sides of the
roadway. What I would -- so, that's, again, currently what's in their five year work
plan at about 660,000 dollars budget. So, there is an alternative that ACHD has
already looked at doing and, again, they have initially re -scoped this project with
their baseline widening. And when I say baseline, it's basically what ACHD
would do for the city without putting much into the pot. We don't have to partner
too terribly much to get this. The caveat to that -- or just some notes is if we do
this it would delay the East 3rd Street project I pointed out to you before. That
timeline of design and construction in 2019-2020, it would probably push that
back some to be determined amount, but it would delay that project. So, what
we will get is a complete street. We would get a full 11 foot lanes, five foot bike
lanes each direction, two foot curb and gutter, six foot planter strips and five foot
sidewalks on both streets the entire length of Pine, basically. So, again, new
cost estimates on what that looks like for ACHD, it bumps it up to about a two
million dollar project. So, you have got 660,000 now to about a two million dollar
project. They can do that, but they want to take the difference, the 1.3 or 1.2
million dollars and pull it away from another project or at least that's something I
have explored with them. This is something I have been -- with some others
have been exploring. Hey, we would really like Pine, it's a key entryway corridor,
what can we do to not just scab on some sidewalk on a couple of places, but
really make this project. So, there is one option in the ACHD baseline budget.
With this one I will note in the six foot planter area, the city would still be
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responsible, though, for buying the planter materials there. I mean ACHD.
That's their policy. They don't buy landscape materials. So, target two is what
that -- again, the draft cross-section master plan that Brian has been working on
for the downtown, it actually calls for two feet additional planter area, so that
would make them eight foot planter width and seven foot sidewalks for a 66 foot
total right of way versus the 58 total right of way that ACHD would go after and
construct, basically, free of charge. So, just a little bit on the extra two feet. Two
feet on the planter isn't a huge deal, if we need to cut that and save four feet total
right of way, I think that is totally appropriate and doable. The reason that the
master cross-section plan shows eight foot is with eight foot you don't have to put
the root barriers down. You put it eight foot, you aren't -- you're not likely for the
trees to -- the roots to break up the curbs and break up the sidewalk. If you go
anything less than that, ACHD requires you to install root barriers to direct the
roots down into the ground and not break up concrete. So, you have some cost
savings there. It's a little bit more right of way you have to buy or land you have
to buy, but less maintenance over time with the roots that -- seven foot sidewalks
are something that as a community we have talked. I know this is something that
the Mayor's, you know, talking about detached bike lanes for -- that are more
family friendly. With either one of these options, alternative one or two, you're
going to have five foot next -to -the -travel -lane -of -cars bike lanes. Both with this
option you would also have a seven foot detached sidewalk where you could run
bikes. If your family -- you know, you aren't going to bring your family probably
into the five foot bike lane, but that's more meant for a commuter or someone
that's pretty confident to be in a bike lane with cars. The extra two feet on the
sidewalk on either side gives you a nice area -- it's splitting the difference a little
bit between a current -- you know, five foot sidewalk and a ten foot pathway.
You're not expecting two-way traffic on that, but you have got seven foot on each
side, so you could come into downtown and leave on the other side going with
traffic, but be detached from traffic. So, just something to consider. How much
of a priority is that, because it comes with a price tag, as you can see here.
There is something that ACHD would be asking for -- and these are estimates. I
don't want -- I'm not asking for a budget amendment or anything right now, but
these are estimates and what it potentially could cost if we go through this
process and say, yep, we want the full boat, if you will. A cross-section for this.
Again, I think there is a little bit of leeway on the right of way, especially with that
note, if we get close to home go with the six foot planter, go with the four foot
planter, you know, neck that down to avoid some of those impacts.
De Weerd: And, Caleb, I would just say, too, I don't think you need to do it on
both sides, if you even used the extra two feet and put it on just one side. Even
from the seven foot to a nine foot to get a better pathway and impression of this
-- it's for pedestrians and bikes. Just however we can delineate a bike friendly --
you don't have to be a car on your bike, you can be a family and feel safe that
your kids can use it, even if you're not there.
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Hood: We certainly can explore some of those options. This is sort of a baseline
starting point. I will serve on the project team as they get into design and scope
this a little bit closer. I can certainly work with them on some of that. Just a little
bit of background on that. We have explored that option, having a ten foot wide
on one side versus do we do something on both sides and it was basically
recommended against, because -- and I -- as a driver I do it, too, I will pull up to
an intersection -- I'm looking one way for the oncoming cars. If a bicyclist is
riding the wrong way -- so, against traffic on the wrong side of the road, I'm not
likely to look that way and your -- the likelihood of accidents occurring from either
a car pulling out too far into -- you know, past the stop bar and a bike hitting a car
and having to weave into the street to avoid that or a car hitting a pedestrian,
because they are looking back for cars and bikes that should be coming one way
and not the other, it was, basically, a best practice thing to put facilities on both
sides. But we can explore that some more. Again, this is just a starting point,
but if it doesn't come out that way I still think seven foot should be appropriate.
You can ride two abreast on a bike and that should be a pretty comfortable
situation for most folks there. But, again, I'm a little -- even at nine or ten foot
wide you're still riding against traffic and you have to worry about bikes and cars
and it's pretty busy that way. So, we can discuss that some more and I will just
also note in the two alternatives to what's currently in the five year work plan, that
last sentence there, additional costs would also delay the East 3rd Street project,
obviously. So, if you choose alternative one or alternative two, either way there
is some negative impact to the East 3rd Street project. So, this is just a cross-
section, just too kind of show you from -- basically if East 6th were extended to
Pine it would come in somewhere in this general vicinity. So, from there back in
towards Main Street and actually even through Meridian Road, ACHD currently
has 80 feet of right of way. So, more than enough. Again, we are talking a 58
foot right of way is all you really need to do -- kind of the baseline as you can see
here. So, as you get back further you got Ada County parcels and some other
constraints with the irrigation facility that's in front of the Dennis Baker property
there on the north side where that pathway was constructed. But I just wanted to
show you that it really -- from about here in it does vary that -- from here back -- I
should say here to downtown, the right of way -- existing right of way varies quite
substantially from what exists back towards Locust Grove. So, staff's
recommendation. Again, I did talk with Parks. Mike is still here. I talked with
legal about the table and Public Works representatives at one of our recent
streetscape meetings and what we recommend is as an alternative to alternative
two, so a hybrid alternative. So, in that letter I mentioned before on the
integrated five year work plan requested ACHD change the scope for Pine and
use or reprogram some of those funds, approximately 1.2 million dollars, from the
East 3rd Street project phase one, to do a complete street. I will just note that --
doing just some -- looking at the dollars and where you could potentially pull
funds from, it should -- it could, anyways, still keep Pine on the same
construction schedule. So, right now it's a plan 2017 to just do the sidewalk on
the north side and the bike lanes. Even with the re -scope they could still design
it in '16, right of way and construction in 17 and '18. So, there is really no delay
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to anything on Pine, just all the construction there, it would just delay 3rd. Some
of the justification -- I think Pine is just -- it's a key corridor into our downtown and
the downside I think is if we don't you do a bigger project now, this -- I don't want
to call it a band-aid, because 660,000 dollars is a pretty good size project, but the
thing is is that's going to have to last us for quite a while. They will make that
investment and they won't probably touch Pine for a substantial amount of time.
So, are we willing to leave with something that really isn't complete for who
knows how many more years -- it probably won't be in the program for a while.
This is also a key bicycle and pedestrian corridor into Boise. So, Pine,
Executive, Emerald, it is -- it has a lot of signs for bicyclists, it's heavily used by
bike commuters, this is a gap in the network. Partnerships. Haven't talked to
MDC yet about this potential option. Again, this just all kind of evolved last week.
But MDC has, through their prioritization process, established both East 3rd and
Pine as priority corridors for them, too. So, I think that they would be willing to
put forth some partnership towards, again, some of these out-of-pocket costs
again. We haven't -- I haven't broached the topic, but I think between MDC,
Parks, potentially CDBG -- although your federal funds, you may not want to go
there. There is a community program set aside that ACHD has about half a
million dollars that kind of floats, if you will, that they can pull into projects.
Economic development. They also have a bicycle program that may be able to --
this is a pretty heavily -- the justification for this -- you're not adding car capacity,
you're adding bike capacity, right, and it's two lanes, though, for cars. So,
anyways, there is partnerships and other potential funding opportunity there.
And, then, again, the hybrid part of why I call this hybrid alternative two is we can
work as part of the ACHD project team to evaluate if we get too close to a house,
a power pole, or a -- you know, some other obstruction -- a tree that is going to
be too costly, we can say let's go around or let's lessen that. We will go down to
five foot for a sidewalk or whatever the case may be. So, just another -- or can
we look at nine or ten foot on one side. I can bring that back up. Also just a sub
note in there. I would just clarify that the scope would be to go all the way from
Main to Stonehenge. So, Stonehenge is the roadway just a little bit further at
Locust Grove. Stonehenge. So, basically, where Locust Grove goes from your
five lane intersection and necks down to two lanes, widen that out. So, I think
with that that is staff's recommendation. I wanted to definitely get just some
feedback from you on that option of Pine and 3rd and, then, again, the timeline
and how comfortable you all are with a letter now and just my summary or if you
want to go through it in more details before writing a letter, but, Mr. President,
with that that is my -- my presentation -- or any other questions you have on the
memo. Again, I spent a lot of time on the five year work plan, but if there is
anything else on any other projects in the memo you want to discuss I will stand
now for those.
Rountree: Questions for Caleb?
Bird: I have none.
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Zaremba: Mr. President?
Rountree: Mr. Zaremba.
Zaremba: As always thank you for your thoroughness, Caleb. You make
excellent explanations. As somebody who personally is always trying to keep
East 3rd Street in the front of everybody's mind, I understand your explanation
that perhaps Pine should be a priority over that. I could go along with that. Even
though I hope that doesn't mean that East 3rd would be forever dropped, that we
would need to talk about that. We need to talk about that coming up later. But I
could see your recommendation on that. It makes sense to me. I do go across
that section of Pine and it's very narrow and needs improvement and as opposed
to, as you say, doing a band-aid improvement now, it might make sense to do the
whole thing. So, I think that's a good suggestion. Just another comment. You
mentioned -- I think as you were talking about to Cherry Lane between Linder
and Meridian, about adding lighting for safety and -- pedestrian lighting and that
kind of stuff, which I also am very much in favor of. The only thing I would
comment on that is at night, as I approach from the south the intersection of Pine
and Meridian and I look up Meridian and see all the beautiful lights that have
been put in there, just thinking of the expense of the lights themselves and the
installation and electricity, my personal opinion is there is probably twice as many
lights there as there needs to be. I think they are beautiful and they are great,
but as much as we need safety lighting in other places, if we put about half that
many in we could cover twice -- instead of doing a mile with a 100 lights, we
could do two miles with 50 lights or something -- something like that. I just -- you
know, maybe the people that know about lumens and nighttime have a
professional opinion about it, but it's just -- my observation is that we don't
necessarily need to have lights every 20 feet.
Hood: I will pass that along. I know Warren is here and I sit next to Austin
Peterson enough to pick up on some of that, but that -- this project is coordinated
with the city and, in fact, the city is a local match for -- for that project. So, I think
they are using our spacing standards, but I will pass that along that there is some
concern. Again, Warren is sitting right here. You know, that our spacing
standards -- to look at that. I'm not overly familiar with that intersection, so I don't
know what the spacing is there, but I will use that as an example and say this
seems to be too much, so -- but it is a national standard I know we currently use,
but I will just let them know of that concern.
Zaremba: What I noticed most is -- I would call it the east side of North Meridian
between Pine and Franklin. Just appears to me that there is more lights than we
need.
Bird: Amen.
Rountree: There is a lot of lights.
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Zaremba: They are pretty, but -- but half of them would serve the purpose and
still be safe.
Bird: You want to make sure that the pedestrians can read the paper as they
walk down the road.
Rountree: Warren, did you have a comment?
Stewart: I was trying to get a feel for where you were talking. Can you say that
location again where you -- the lights --
Zaremba: On Meridian on the east side of the street, Meridian, between Pine
and Cherry.
Stewart: Madam Mayor, Members of the Council -- well, I guess Madam Mayor
isn't here. Sorry.
Zaremba: And I know MDC was involved in that as well and shared in the cost.
Bird: We paid for it.
Stewart: Yeah. MDC was involved. I think we split the cost.
Zaremba: But I just don't think we need quite that many of them.
Stewart: And the way that works is you are correct, there is a national standard
for lumens. So, we -- we actually have computer programs that essentially -- and
we don't always do this, we have consultants that do this, that have computer
programs, they take the lights that are planned for that area, the height of the
poles and' so forth, and, then, they run a computer model that essentially says
how many lumens are going to be created along a particular path and there are
national standards for how dim it should get in between the poles. Now, those
poles are what we call decorative lighting. They are a lot shorter and the fixtures
themselves don't provide the kind of illumination that a lot of the higher poles do.
So, you will see the spacing between those poles get very nearly as compared to
our standard pole on a standard street. So, anytime you see decorative lighting
you are going to see a lot more lights than you would if it was a standard pole
and it was 35 foot high with a standard fixture. I don't know if that helps. But the
standards that we have adopted as a city actually come -- you know, one of the
things we wanted to do was make sure that we followed, essentially, best
practices. We have compared several different alternatives for that, taken the
one that is most commonly recognized as the authority throughout the U.S.
Taken probably the most -- I would say liberal approach we could with spacing
and to make it as palatable as possible with the community and that's what we
have sort of adopted as our standard. You will definitely see -- you know, we feel
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an improvement in lighting where those standards are applied, but anytime you
do get decorative lighting you're going to see a lot of lights. Thank you.
Zaremba: Thank you.
Rountree: Further comments?
Bird: I have none.
Rountree: Caleb, bring up your aerial of Pine and put me down where the drain
is and the alley loaded product is. I guess it's -- it's more close -- it's closer to
5th. And I don't know what the subdivision plat is on that group of homes, but it
seems to me it was intentionally alley loading to minimize access to Pine, but I
have noticed that there is at least two homes, if not some more, that have
provided an access for them onto Pine. I don't know if that's against their
restrictions on the subdivision plat and I don't know if that's that ACHD might
have overruled, if, in fact, it was prohibited on the plat. But I don't recall that we
allowed for access onto Pine with that concept. And it's being used as a -- as a
driveway.
Bird: Yep,
Hood: Mr. President, I mean I see -- and I'm not sure where that subdivision
boundary -- this may be an older home.
Rountree: Yeah.
Hood: You know, because this is about where your original town site type plat
starts. So, this one may be not part of that.
Rountree: It seems to be being shared by those two.
Hood: Yeah. I think, you know, cars park along here.
Rountree: Right.
Hood: I don't know about -- but I will look into that. I will -- yeah, I will look into
that.
Rountree: As far as what you're talking about to advance planning, getting that
complete, I fully endorse that. I think that's a critical piece, particularly with the
changes on Main Street and Meridian and the amount of traffic that is utilizing the
corridor as, basically, traffic defers to other routes to not necessarily go down
Franklin or some other east -west route and I think it's an important one to finish.
I think you're going to have to be really creative when it narrows down and I'm
not so sure that you're going to necessarily need a lot of the space that you are
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thinking in that particular area, because you really have no place to go with it.
You're probably going to want to put pedestrians and bicycles on the other side
of the drain and some way utilize as much of that space to minimize the impact
on the properties on the south side. But other than that I think it's -- it's a corridor
that you can probably look at your corridor standards and implement.
Hood: Okay.
Rountree: Any comments about the -- the projects that were mentioned? I don't
have any. I think we finally got them refined to the point where everybody is in
agreement. The only thing I would ask staff to remind ACHD -- and I know they
already know this, but I'm going to say it anyway -- is that if State Highway 16
bridge opens up, I hope that they have some money in a contingency
somewhere to remedy the unforeseen problems that may result once traffic starts
to divert there and with Ten Mile being closed starting probably next year, I
assume that's going to be closed or if not its going to be under heavy
construction, what the diversion of traffic is going to be for a year there and make
sure that it's accommodated before the problems come, but I am looking forward
to that getting down and that Franklin piece from Black Cat to Ten Mile will be
very helpful. I don't see any other comments. I guess the direction is move
forward with a letter.
Hood: For the Mayor to sign.
Rountree: For the Mayor to sign, basically, talking about what you were talking
about and with the idea of advancing Pine and not necessarily putting 3rd on the
back burner, but potentially using that funding to get Pine Street complete in that
section.
Hood: Thank you, Mr. President. And I will come back once we get a little bit
further into design and check in with you and say here is some options, we can
have eight foot planters or no planters or -- and we will check in before we go
towards spending any money on this I will come back, so --
Rountree: Very good.
Hood: Thank you.
Rountree: Thanks for the report. Good job.
Rountree: Next item on the agenda, Item 9, Ordinances. First ordinance is --
Bird: You have got 8-C.
C. Community Development: Discuss a Proposed Ada
County Subdivision, Profile Ridge
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Rountree: Oh, we have got C? Okay. All right. Yeah, we do. All right.
Community Development.
Hood: Mr. President, Members of the Council, we have a joint discussion that we
would like to have with you, with Warren Stewart and myself. I'm going to kick it
off and just kind of get us oriented and situated as to what's going on here.
There is a particular project we would like to talk with you about, but there is also
a bigger kind of policy level discussion that I would also like to broach
concurrently. So, we have a Title 9 agreement with Ada County, which basically
says for our established area of city impact Ada County will be the shepherds of
land that will be eventually in the city limits. So, they have agreed to help us
implement our Comprehensive Plan for projects they review and approve in the
county. That's a lot of what Title 9 says. Part of that also is they transmit to us
any projects, then, that are applied for to develop in Ada County. Not just
subdivisions, but we get accessory structures, we get conditional use permits, we
get all kinds of different applications. A lot of times we send back a no comment
letter. If it's somebody wanting to run a daycare or somebody wanting to build a
shed or something that really there is no conflict with future plans of the city,
using -- for me I use the future land use map as our guide and say, okay, are you
trying to do a commercial endeavor and in a low density residential area, well, I
may comment on that and say, hey, we show low density and most of the time,
even with subdivisions, we have a no comment, because there is a resubdivision
plan that's required, they have to put in dry line services, those types of things
where, again, as the city limits start to move towards these types of projects we
can retrofit them and incorporate them into the city pretty seamlessly. Well,
recently we have had a project come to our attention called Profile Ridge that has
some issues and there is some real problems with what's being proposed in that.
It's not very feasible in my opinion for the project proposed to conform over time
or ever with the city's low density for a little tiny piece of it, but mostly medium
density residential designation we have on this 80 acre site. So, we are -- Eagle
Road and Lake Hazel, just south of Lake Hazel. This vicinity map shows where
recently Southern Highlands was recently approved for annexation, so -- and,
then, just today we received an application actually for Hill Country Farms. So,
Brighton Corporation is going to be developing this. So, the city limits more than
likely are going to be within a quarter mile of the subject site. So, we met with
the applicant's representative and we said, hey, you know what, instead of doing
five acre lots, what do you think about extending sewer -- and just also so you
know, this church is already receiving water. So, water, essentially, is to their
property line. Sewer isn't too terribly far away or won't be later this year and we
said, you know, within a short time period you could develop this property at
three to eight dwelling units an acre, rather than five acre lots. Well, we would
really like to do a horse subdivision. You know, people who have horses and we
have no problems with -- five acre projects are fine, but we want to see how that
could resubdivide to be consistent with our long range plan and the developer
said, oh, no, we are putting CC&Rs on this project where you can't subdivide
these five acres. We are going to put deed restrictions on these lots to where
Meridian City Council Workshop
August 12, 2014
Page 36 of 44
they can't ever be resubdivided and we said we got some issues here. It's okay
to have five acres and be able to resubdivide them in the future, but our city limits
go another mile south of here. We need to go to and through your property with
city limits, so that people or yourself can also annex into the city if they so choose
or when they so choose. So, that's kind of some background information on what
we have done with them. I have actually submitted some preliminary comments
already to the planner that's working on this project, but today we would like
some more direction from you on how much of a stink we should really make with
the county on a project like this. Should we just send a letter? Should we have
no comment? Should we go to a hearing. Should we send Council people to the
commissioners hearings and really drive the point home. This is important. And
I have got -- again we are tag teaming this, so I'm going to let Bruce and/or
Warren do some of the -- the next part of the presentation, but here is the five
acre site -- five acre lots, excuse me, on the 80 acres and see, again, you got
some ten acre lots, but there is a ridge that goes down to Boise Ranch Golf
Course right here. So, again, you're talking about a pretty steep slope going right
along this -- right along here. The other thing I guess I will point out real quick in
our comp plan, one of the concerns we had with -- with five acre lots long term is
here at Lake Hazel, this is a high density residential district or designation. So,
we envision not just three to eight dwelling units per acre, but upwards of 12 to
15. And so you start to run into compatibility issues when the long range, the
ultimate plan that the city has adopted says high density and you have someone
else developing this 80 acres that says, no, forever five acres. So, I have nothing
against making five acre lots. My opinion is this is just the wrong location for that
project. Somewhere over here, you know, at the end of the sewer shed and,
again, we will let them talk about that a little bit more, but here is the project. It's
a half mile long, essentially dead end cul-de-sac road. That raises all kinds of
red flags for me and these are large homes. These are 5,000 square foot
homes. I mean they are nice. They are nice homes. But fire protection on
those, on a half mile long dead end roadway, not our -- it's not necessarily my
issue, but the part of that that is my issue is connectivity and interconnectivity.
There is nothing shown on the property to the south, another 80 acre parcel, that
will develop and redevelop. They are proposing another access to Lake Hazel
for this lot, because nothing is shown for them to get back here. Now, to be fair,
there is the Farr Lateral that runs through here and a bridge would be required or
some culvert to get across that at some location here, but we are not even saying
you have to do that right now with the five acres. It sets the stage, though, so in
the future when these redevelop and we can have a crossing and you're not just
forever and ever a five acre cul-de-sac subdivision. We made our initial
comments to the county and they did require the applicant to submit a revised
plan that actually shows dry line sewer and water through here and this is where
I think I'm going to transition to one of these gentlemen to expand a little bit of the
need or, Warren, just so you know, I have this map if you want to start with that
one or -- if you're going to speak.
Meridian City Council Workshop
August 12, 2014
Page 37 of 44
Stewart: Thank you. Council President, Members of the Council, so I guess the
place to start here is as Caleb has said, water -- essentially, the water system
already exists to the boundary of this property. The sewer system is a ways to
the north, but could be extended and will be brought down fairly close to this
project with the development of the Brighton project. The real issue for us is you
can see the red hatched area, that is the upper end of a drainage basin for the
sewer shed. So, essentially, those are the -- the high points and you can see
that this particular piece of property isolates or completely cuts off that upper end
of that drainage basin. Without sewer extending to and through this particular
parcel, we cannot serve the upper end of that drainage basin with gravity sewer.
It would have to be a lift station developed and pumped over into an adjacent
development or adjacent sewer shed, which I'm not sure whether or not the
downstream lines even have capacity for that. So, one of the concerns that I
have as -- and Public Works is that it -- for me in order for the master plan that
we have for our sewer system to be fully implemented and serve the property
hatched in red, we would need sewer to go to this particular parcel and so we
feel it's pretty important that somehow we make a way for that to happen.
Rountree: Question. I guess, Warren, would not the road and the stub street
that they showed on that one sub provide a corridor for that?
Stewart: Councilman Rountree, yes, it would. So, if -- my understanding is that
the county has required that of them. They have shown it, but they plan to fight
it. So, if the county holds to their guns and makes it go in, then, we should be
okay. If they allow the developer to remove that from the development, as he is
going to try and ask them to do, that would be problematic for us.
Hood: Mr. President, if I can, just one point of clarification. Those are -- that's
not a stub the street. It is just a sewer and water easement.
Rountree: It is an easement?
Hood: Just an easement.
Rountree: Okay.
Hood: And as Warren did say, I mean they are showing it at the requirement of
Ada County, but they fully intend to say we only drew that because you required
us to. We do not want to do this. So, that's kind of where we are -- I mean it's --
Rountree: Comments? I guess my point -- perspective is that we let the county
know that it's a requirement. The area has been master planned. The county
has approved our Comprehensive Plan, which incorporated the master plan and
the planning for that area and the density that we show. They at least need to
accommodate the infrastructure that's going to support that density. If these folks
choose not to follow that, then, that's their right as property owners, but they
Meridian City Councll Workshop
August 12, 2014
Page 38 of 44
need to not block any future property owners from their right to develop their
property according to the master plan and the Comprehensive Plan that's been
approved. So, I would say we build a case that, fine, you go ahead with your
ranchettes or hobby farms or whatever you want to call them, but you provide the
utility corridor for sewer and water and I think probably if they are going to build it,
at least the dry line in the road to accommodate it to meet what our requirements
would be in terms of sizing. As far as fire protection, that brings up another
question. They are in a rural district. We require an impact fee for fire. The
county has kind of danced around that with us with other county developments,
but they have indicated that they might be inclined to collect that impact fee for
the rural to be utilized for fire protection and all of the other reasons you can
come up with with why this is not a particularly good idea, but -- Kentucky Ridge
might be a good example.
Freckleton: Mr. President?
Bird: Meridian Heights.
Rountree: Yes.
Freckleton: Members of the Council. Just one point of clarification. This
development actually does fall in the Kuna rural district.
Rountree: It does fall in the -- okay.
Freckleton: It's not in our area.
Rountree: All right. Well, then, they can -- they can require sprinklers or
whatever.
Freckleton: We did have some discussion with the applicant. We have met with
them two or three times -- I can't recall. At first they didn't want to extend sewer,
they didn't want to extend water. But I had some discussion with them regarding
fire protection and due to the size of the homes that they are proposing, the
International Fire Code you kick into Appendix B of the fire code, which starts
escalating the fire flow requirement and he had stated originally that they wanted
to have residential sprinkler systems in these homes and -- but they are going to
be feeding those with domestic wells drilled on each independent lot and so I
think he -- the wheels kind of started turning that it probably would be better if
they did have our community system in there and -- but it's one of those -- you
want one, but not the other utility and so it was kind of our position that it's both.
Zaremba: Mr, President.
Rountree: David.
Meridian City Council Workshop
August 12, 2014
Page 39 of"
Zaremba: Typically it's been our position that there are three things that go
together. Water, sewer and annexation and you can't have any one of those
without the other two. We have made accommodations were somebody was not
adjacent to annex where we have said, okay, we will extend the service to you,
but you have an implied consent to annex. As soon as you're annexable you will.
So, I have been comfortable with that arrangement if we make sure developers
are agreeing to it and I'm sure every developer would like to be relieved of the
two and through expense. They probably all would ask for relief from that if they
could, but as the point has been made it is our responsibility to make sure that
future properties can be served and that means to and through is also the
requirement. How much of that we can ask the county to enforce is always what
the issue is and I think it's been mentioned with Kentucky Ridge and there were
some other county subdivisions maybe five years ago that didn't meet fire flows,
didn't meet road widths, didn't meet a whole bunch of stuff and I don't know how
we do it. We can -- we need to get across to some of these developers, okay,
you're physically in the county now and their rules are a little different than ours,
but understand that you are within our area of impact and we are likely to reach
that pretty soon, which means that your purchasers, your customers, are at some
point going to want to or need to annex into the city and your development has to
meet our requirements and I don't know -- I guess the issue is how do we get the
county to enforce our requirements, which are different, but somehow we need to
get it across to the developers that they are making it very difficult on their
customers if somewhere down the road, five, ten years from now they want to
annex and discover they have got a lot of expense to bring it up to our codes
and I don't know how we get that across, but we probably can't ask them to put a
note on their deeds that says be aware. But somehow we need to encourage the
county to be on our side and tell the developers what the pain is if they don't.
Rountree: Other comments?
Bird: I have none.
Rountree: Anymore specific direction you need from us?
Hood: Just a clarification, Mr. President. I have -- well, actually, Bruce and I
have -- both Bruce and I are on this topic. Do you think it's appropriate -- she's
not here, obviously, for this discussion, but to draft a letter with some of those
comments you made for both your and her signature to send to the board? Are
you comfortable with that or how should we --
Rountree: I think that's appropriate and I think the county needs to know that we
are united on the points that we are going to make that if it's inevitable at least
make it palatable.
Hood: Right.
Meridian City Council Workshop
August 12, 2014
Page 40 of 44
Freckleton: Mr. President? If I could just ask for just a point of clarification.
When we wrote our letter -- or Caleb and I wrote our letters to the county, we
required or requested that they require dry line sewer and water, just so that --
you know, as Councilman Zaremba had noted, when we get up there with our
water main we would like to be able to just hook on and it's good, you know,
without having to tear up all this infrastructure at a great expense to put water in
later, so --
Rountree: Well, remember, if they do that that could very well be a -- to get
around some of their issues that could very well be a private street, so we need
to have an ability to access that infrastructure somehow or another in their HOA,
CC&Rs, or whatever constitutes the subdivision.
Freckleton: And we had asked for a 50 foot wide easement over this entire
length of the east -west roadway, cul-de-sac, as well as the southern leg.
Rountree: Okay. Good.
Freckleton: Thank you.
Rountree: Anything else?
Hood: Thank you.
Item 9: Ordinances
A. Ordinance No. 14-1617: An Ordinance (AZ 14-010 Archer
Farm Subdivision) For Annexation And Rezone Of A
Parcel Of Land Situated In The NW 1/4 Of The NW 1/4 Of
Section 31, Township 4 North, Range 1 East, Boise
Meridian, Establishing And Determining The Land Use
Zoning Classification Of Said Lands From Rut To R-8
(Medium Density Residential District); And Providing An
Effective Date
Rountree: Thank you. Okay. Now, I will jump ahead to where I jumped ahead.
Item 9. Ordinances. Item 9-A. Madam Clerk, if you would read the Ordinance
14-1617 by title only.
Jones: Thank you, Mr. President. An Ordinance AZ 14-010, Archer Farms
Subdivision, for annexation and rezone of a parcel of land situated in the
northwest quarter of the northwest quarter of Section 31, Township 4 North,
Range 1 East, Boise meridian, Ada County, Idaho, as described in Attachment A
and annexing certain lands and territories situated in Ada County, Idaho, and
adjacent and contiguous to the corporate limits of the City of Meridian, as
requested by the City of Meridian establishing and determining the land use
Meridian City Council Workshop
August 12, 2014
Page 41 of 44
zoning classification of said lands from RUT to R-8 medium density residential
district in the Meridian City Code, providing copies of this ordinance be filed with
the County Assessor, the Ada County recorder, and the Idaho State Tax
Commission as required by law and providing for a summary of the ordinance
and providing for a waiver of the reading rules and providing an effective date.
Rountree: You have heard the ordinance read by title only. Anyone wish to hear
in its entirety? Seeing none, I will entertain a motion.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move we approve Ordinance No. 14-1617 with suspension of rules.
Milam: Second.
Rountree: It's been moved and seconded to approve Item 9-A. Roll call.
Roll Call: Bird; yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
B. Ordinance No. 14-1618: An Ordinance (AZ 14-001 Ten
Mile Center) For Annexation and Rezone of a Parcel of
Land Situated In the NW 1/4 of Section 14, Township 3
North, Range 1 West, Boise Meridian, Establishing and
Determining the Land Use Zoning Classification of Said
Lands from RUT to R-8, TN -R, TN -C and CG and
Providing an Effective Date
Rountree: Thank you. Next Item. 9-B. Ordnance 14-1618. Madam Clerk, if
you could read that by title only, please.
Jones: Thank you, Mr. President. An Ordinance AZ 14-001, Ten Mile Center, for
annexation and rezone of a parcel of land located in the northwest quarter of
Section 14, Township 3 North, Range 1 West, Boise meridian, Ada County,
Idaho, as described in Attachment A and annexing certain lands and territory
situated in Ada County, Idaho, and adjacent and contiguous to the corporate
limits of the city Meridian, as requested by the City of Meridian, establishing and
determining the land use zoning classification of said lands from RUT to R-8,
Medium Density Residential, TN -R, Traditional Neighborhood Center, TN -C,
Traditional Neighborhood Residential, and C -G, General Retail and Service
Commercial Districts, in the Meridian City Code, providing that copies of this
ordinance shall be filed with the Ada County Assessor, the Ada County Recorder,
Meridian City Council Workshop
August 12, 2014
Page 42 of 44
and the Idaho State Tax Commission as required by law and providing for a
summary of the ordinance and providing for a waiver of the reading rules and
providing an effective date.
Rountree: You have heard Item 9-B read by title only. Anyone wish to hear it in
its entirety? Seeing none, I would entertain a motion.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move we approve Ordinance No. 14-1618 with suspension of rules.
Milam: Second.
Rountree: It's been moved and seconded to approve Item 9-B. Roll call, please.
Roll Call: Bird; yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 10: Future Meeting Topics
A. Joint Meeting with Kuna to Discuss Area of Impact
Scheduling
Rountree: That brings us to Item 10, the Future Meeting Topics. The joint
meeting with Kuna and discussion of area of impact scheduling. Jacy, do you
have something for us on that?
Jones: I do. Mr. President, Council Members, as our last discussion was left
with potentially trying to schedule that joint meeting for today, that, obviously,
hasn't happened. Kuna has had some conflicts. So, they are proposing two new
dates. September 16th and September 23rd. Either of those dates at 3:00 p.m.
So, our hope would be that it would be, you know, an hour or two to allow you
time to get something to eat and, then, get back here for our regular 6:00 o'clock
meeting. Both of the dates have been confirmed and approved by their mayor
and council and city attorney and they have been approved by Mayor Tammy as
well. So, let me know if you have a preference on those two, if something -- if
you have a conflict, but we are hoping for 3:00 p.m. If not, we can start looking at
the next fifth Tuesday, which would put us up to September 30th.
Rountree: Everybody is okay with that, just send an e-mail and ask for a
response and we will get back to you.
Meridian City Council Workshop
August 12, 2014
Page 43 of 44
Jones: You're comfortable with that?
Rountree: Yeah.
Jones: Perfect.
Bird: Fine with me.
Rountree: Any questions?
Bird: I have none.
Rountree: Do they still seem receptive to meet with us?
Jones: Absolutely.
Rountree: Okay.
Jones: Thank you.
Rountree: Thank you for trying to schedule 12, 13 people.
Item 11: Executive Session Per Idaho State Code 67-2345 (1)(c): (c) To
Conduct Deliberations Concerning Labor Negotiations or to
Acquire an Interest in Real Property, Which is Not Owned by a
Public Agency
Rountree: Next item. Item 11. Executive Session.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 67-
2345(1)(c).
Zaremba: Second,
Rountree: It's been moved and seconded to go into Executive Session. Roll call
vote.
Roll Call: Bird; yea; Rountree, yea; Zaremba, yea; Borton, absent; Milam, yea;
Cavener, yea.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Meridian City Council Workshop
August 12, 2014
Page 44 of 44
Rountree: Very good.
EXECUTIVE SESSION: ( 5:01 p.m. to 5:18 p.m.)
Rountree: -- session.
Bird: I move we come out of Executive Session and no decisions were made.
Zaremba: Second.
Milam: Second.
Rountree: It's been moved and seconded to come out of Executive Session. All
in favor of the motion? Opposed?
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Rountree: We are done.
Bird: I move we adjourn.
Milam: Second.
Zaremba: Second.
Rountree: It's been moved and seconded to adjourn. Everybody say aye.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 5:18 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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