2018 07-26 Meeting Packet
H I STOR I C P RESERVAT I ON
COM M I SSI ON M EET I N G
T hursday, J uly 26, 2018 at 4:30 P M
City Council C hambers, City Hall
33 E . Broadway, M eridian, Idaho
1.Roll-Call Attendance
_____Blaine J ohnston, President _____ J acy J ones
_____ Dawn C ronk _____ E lla Kramer
_____ J osh Evarts, Vice P resident _____ E dward L andis
____ Councilwoman A nne L ittle R oberts, E x-Oficio
2.Adoption of the Agenda
3.Approval of M inutes
A.M ay 24, 2018 Regular M eeting M inutes [Action Item]
4.Approval of the M onthly F inancial Statement
A.Financial S tatement through J une 30, 2018 [Action Item]
5.Historical S ociety and History C enter Update by L ila Hill
6.New Business
A.T hank you for Ella K ramer
B.P astF orward 2018 [Action Item]
C.Cost to S can L arge Historical Items
D.Upcoming C ity 125th Anniversary [Action Item]
E .Review and D iscussion on Historic Preservation M onth Night
F.Review and D iscussion on M eridian Histor y Course
7.Old Business
A.RF Q for Contracted Photography S ervices [Action Item]
1. A pplication Review and S election
2. P roperty Priorities
8.Reports
A.Cur r ent Applications [Action Item]
1. F airbourne S ubdivision H-2018-0051 MD A , P P, R Z
2. R apid C reek S ubdivision No. 1 H-2018-0070 F P
Meridian City Council Meeting Agenda July 26, 2018 – Page 1 of 18
B.Children's M useum of Idaho
9.Next M eeting
10.Adjournment
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring ac commodation for disabilities related to documents and/or hearing,
please c ontac t the City Clerk's Office at 888-4433 at least 48 hours prior to the public
meeting.
Meridian City Council Meeting Agenda July 26, 2018 – Page 2 of 18
HISTORIC PRESERVATION
COMMISSION MEETING
Thursday, July 26, 2018 at 4:30 PM
City Council Chambers, City Hall
33 E. Broadway, Meridian, Idaho
1. Roll-Call Attendance
x Blaine Johnston, President x Jacy Jones
x Dawn Cronk x Ella Kramer
4:35 Josh Evarts, Vice President by phone Edward Landis
o Councilwoman Anne Little Roberts, Ex-Officio
2. Adoption of the Agenda
Motion by J. Jones; second by D. Cronk to approve the agenda – all
ayes – motion carried.
3. Approval of Minutes
A. May 24, 2018 Regular Meeting Minutes [Action Item]
Motion by J. Jones; second by J. Evarts to approve the minutes –
all ayes – motion carried.
4. Approval of the Monthly Financial Statement
A. Financial Statement through June 30, 2018 [Action Item]
Motion by J. Jones; second by J. Evarts to approve the monthly
financial statement – all ayes – motion carried.
5. Historical Society and History Center Update by Lila Hill
Continued
6. New Business
A. Thank you for Ella Kramer
Commissioners thanked E. Kramer for her engagement and service on
the commission. E. Kramer shared a thank you for her appointment
working with the city, getting involved, and finding some clarity of
purpose. She encourages other to get involved too.
B. PastForward 2018 [Action Item]
Motion by J. Jones; second by J. Evarts to approve not-to-exceed
$3,000 to attend the Past Forward Conference – all ayes – motion
carried. Commission will determine who will attend the conference
by September.
C. Cost to Scan Large Historical Items
Motion by J. Evarts; second by J. Jones to approve not-to-exceed $350
for a sample of media items to be scanned – all ayes – motion carried. J.
Evarts will follow up with Lila.
D. Upcoming C ity 125th Anniver sary [Action Item]
Commission would like to present an update to City Council in recognition
of the 125th anniversary of the town site filing.
E. Review and D iscussion on Historic Preser vation M onth Night
Commissioners discussed the event. We had higher attendance
than ever before, but because of that success we may need to
consider hosting two events next year, instead of only one. This
may allow us to take smaller groups to more businesses; it just
may be over the course of two nights (with a shorter time
commitment for both the volunteers and guests). Zamzows’ Mill
may also justify just having its own event.
F. Review and D iscussion on M eridian Histor y Course
D. Cronk recommended more marketing next year. B. Johnston
also recommended hosting the class as a community education
class again, and then maybe the next year we offer another
professional development opportunity for teachers.
7. O ld B usiness
A. RF Q for C ontr acted P hotogr aphy S ervices [Action Item]
1. A pplication Review and S election
Gregory Browning and Jason Murphy were selected as the roster
photographers.
2. P roperty P riorities
J.Jones recommended that a committee discuss this. J. Jones and
J. Evarts will serve on the committee and brign back a list of
prioritized properties by September.
8. Repor ts
A. Current Applications [Action I tem]
1. Fairbourne S ubdivision H-2018-0051 MD A , P P, R Z
2. R apid C reek S ubdivision No. 1 H-2018-0070 F P
Action not required for either project.
B. Childr en's M useum of Idaho
J. Jones provided an update on the Children ’s Museum of Idaho. Signs
are now up on the building and the interior of the building is b eing
demolished to make room for exhibits. Goal opening: November 1.
9. Next M eeting
J. Jones asked about if/when we would be getting another youth
commissioner to fill E. Kramer ’s seat, if that would be happening in
August or September. B. Nary clarified that youth appointments are
generally done in September.
10. Adjournment
Motion by E. Kramer; second by J. Evans — to adjourn — all ayes motion
carried.
Meeting ended at 5:52 PM
(AUDIQ ECORDING ON
FIL OF THESE PROCEEDINGS)
A -- V D r'
BLAINS JOHNSTON —.wP ESIDENT DATE APPROVED
ATTEST.. - �w
C. JAY COLES Cl CLERK (C
City
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All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
I TEM SHEET
C ommission A genda I tem - 3.A .
Presenter: Blaine
Estimated Time f or P resentation: 2
Title of I tem - M ay 24, 2018 Regular M eeting M inutes [Action Item]
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
May 24, 2018 R egular Meeting Minutes E xhibit 6/11/2018
RE V I E WE RS :
Department Reviewer Action D ate
Historic Preservation
I tem Creation B odnar, Hillary Approved 7/13/2018 - 4:26 P M
Meridian City Council Meeting Agenda July 26, 2018 – Page 3 of 18
Meeting ended at
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
RDING ON ILEO THESE PROCEEDINGS)
ZUDIC
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HNSTO PSIDENT
DATE APPROVED
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,C.
JAY
S, Cl CLERK
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All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
I TEM SHEET
C ommission A genda I tem - 4.A .
Presenter: Blaine
Estimated Time f or P resentation: 2
Title of I tem - F inancial Statement through J une 30, 2018 [Action Item]
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
F inancial S tatement - 6/30/18 E xhibit 7/23/2018
RE V I E WE RS :
Department Reviewer Action D ate
Historic Preservation
I tem Creation B odnar, Hillary Approved 7/13/2018 - 4:26 P M
Meridian City Council Meeting Agenda July 26, 2018 – Page 6 of 18
CITY of MERIDIAN
FY2018 (10/1/2017 thru 9/30/2018)
Budget for Historic Preservation & Historical Society As of: 6/30/2018
Acct# AGENCY / VENDOR
Effective
Date DESCRIPTION
FY2018
BUDGET
FY2018
REVENUES
FY2018
EXPENDITURES
Available
Budget
BUDGET 10/1/2017 Budget for misc 300.00
Historical Society budget for misc expenses 300.00 - 300.00
BUDGET 10/1/2017 Budget for Consulting 5,000.00
BUDGET 10/1/2017 Budget for Training 2,500.00
BUDGET 10/1/2017 Budget for Supplies 400.04
BUDGET 10/1/2017 Budget for Memberships 325.00
BUDGET 10/1/2017 Budget for Printing/Promotional 1,500.00
BUDGET 10/1/2017 Budget for Continuing Education Program 1,000.00
BUDGET 10/1/2017 Budget for Historical District Branding 5,000.00
34881 MERIDIAN DOWNTOWN BU 1/26/2018 MOU contribution for 50% annual maint fee Tour Buddy
App
(500.00)
33120 04/16/18Parks 4/16/2018 Parks Daily Cash Receipts 04/16/18 - #8450763,
Meridian History Course, Kathryn Small
(10.00)
33120 04/18/18Parks 4/18/2018 Parks Daily Cash Receipts 04/18/18 - #8477302,
Meridian History Course, Beverly Frye
(10.00)
33120 04/21/18Parks 4/21/2018 Parks Daily Cash Receipts 04/21/18 - #8504781,
Meridian Historical Course, Gwen Rickards
(20.00)
33120 05/02/18Parks
5/2/2018 Parks Daily Cash Receipts 05/02/18 - #8625241,
Meridian History Course, Scott Robertson
(20.00)
33120 05/15/18Parks
5/15/2018 Parks Daily Cash Receipts 05/15/18 - #8788495,
Meridian History Course, Shayla Lorimer
(40.00)
33120 05/30/18Parks
5/30/2018 Parks Daily Cash Receipts 05/30/18 - Meridian History
Course # 8999414, Candy Casper
(10.00)
53801 OFFICE DEPOT, INC. 10/26/2017 Post Cards for HPC - Qty 2 Boxes 16.88
53801
CITY OF MERIDIAN PETTY CASH 11/30/2017 Reimburse Petty Cash November 2017 - Water, Soda,
Cookies for HPC Programs: ADA Co Treasure Award & Tax
Credits, H. Bodnar, 11/8/17
16.02
53801
TOUR BUDDY LLC 2/26/2018 Historic Walking Tour App Annual Maintenance 4/1/18 -
3/31/19
1,000.00
53801
MASTERCARD 3/1/2018 MC Clerks, #0521, 2/28/18 Statement - National
Alliance of Preservation Commissions, 2/15/18,
Membership to National Alliance of Preservation
Commission for HPC - 2/15/18-2/14/19
150.00
53801 SYNCB/AMAZON 4/3/2018 Coin Holders for Student Competition Awards - Qty 2 30.70
53801
DANIEL F KRAMER 5/7/2018 Middle School Student Competition Winner for Stop
Motion Video
200.00
53801
KYLEE ANNE BODILY 5/8/2018 High School Competition Winner for Oral History &
Artistic Interpretation
500.00
53801
WHITETAIL REAL ESTATE
PHOTOGRAPHY
5/11/2018 Photos of 1923 Harry Warrick Barn Which Will Be
Demolished This Summer
50.00
Historic Preservation 15,725.04 (610.00) 1,963.60 14,371.44
TOTALS 16,025.04 (610.00) 1,963.60 14,671.44
7/3/2018 1 of 1 Historic Preservation reports (2)
Meridian City Council Meeting Agenda July 26, 2018 – Page 7 of 18
I TEM SHEET
C ommission A genda I tem - 5.A .
Presenter:
Estimated Time f or P resentation:
Title of I tem - T hank you for E lla Kramer
L et's thank Ella f or her years of service on HP C and wish her well as she prepares to move of f to
college!
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Historic Preservation
I tem Creation B odnar, Hillary Approved 7/23/2018 - 9:55 A M
Meridian City Council Meeting Agenda July 26, 2018 – Page 8 of 18
I TEM SHEET
C ommission A genda I tem - 5.B .
Presenter: Blaine J ohnston
Estimated Time f or P resentation:
Title of I tem - PastF orward 2018 [Action Item]
Blaine is interested in attend ing the P as tF o rward C o nference in F Y19.
S up er Early Bird (July 2-July 31)
N on-F orum—$700
H eadquarters hotel is at the H yatt R egency.
R ates start at $337.
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Historic Preservation
I tem Creation B odnar, Hillary Approved 7/13/2018 - 4:26 P M
Meridian City Council Meeting Agenda July 26, 2018 – Page 9 of 18
I TEM SHEET
C ommission A genda I tem - 5.C.
Presenter:
Estimated Time f or P resentation:
Title of I tem - C ost to Scan L arge Historical Items
F YI about the c o s t to s can large-s c ale items
Evermo re $50
R oots F amily Histo ry $50 (s tandard), $125 (rep ro d uc tion)
Timeless P hoto $39 (first), $29 (eac h ad d itional)
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Historic Preservation
I tem Creation B odnar, Hillary Approved 7/13/2018 - 4:26 P M
Meridian City Council Meeting Agenda July 26, 2018 – Page 10 of 18
I TEM SHEET
C ommission A genda I tem - 5.D.
Presenter: Hillary Bodnar
Estimated Time f or P resentation: 15
Title of I tem - Upcoming City 125th Anniversary [Action Item]
T he City's 125th A nniversary is A ugust 18, 2018.
B oard Notes:
Would HP C like to commemorate this anniversary in some way?
RE V I E WE RS :
Department Reviewer Action D ate
Historic Preservation
I tem Creation B odnar, Hillary Approved 7/13/2018 - 4:26 P M
Meridian City Council Meeting Agenda July 26, 2018 – Page 11 of 18
I TEM SHEET
C ommission A genda I tem - 5.E .
Presenter: Blaine
Estimated Time f or P resentation:
Title of I tem - Review and Discussion on Historic P reservation M onth Night
C ommissioners should talk about what worked, what didn't, what feedback they've heard, and how
next event should look (do we do this every year, every other year, not repeated?)
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Historic Preservation
I tem Creation B odnar, Hillary Approved 7/13/2018 - 4:26 P M
Meridian City Council Meeting Agenda July 26, 2018 – Page 12 of 18
I TEM SHEET
C ommission A genda I tem - 5.F.
Presenter: Dawn Cronk
Estimated Time f or P resentation:
Title of I tem - Review and Discussion on M eridian History Course
R eview and discuss the Meridian History Course
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Historic Preservation
I tem Creation B odnar, Hillary Approved 7/13/2018 - 4:26 P M
Meridian City Council Meeting Agenda July 26, 2018 – Page 13 of 18
I TEM SHEET
C ommission A genda I tem - 6.A .
Presenter: Hillary
Estimated Time f or P resentation:
Title of I tem - RF Q for Contracted P hotography Services [Action Item]
C ommissioners should review all applications and provide scoring to Hillary either in advance, or have
scores ready to share at the meeting. We should not have to take time during the meeting to review
applications again.
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Historic Preservation
I tem Creation B odnar, Hillary Approved 7/13/2018 - 4:26 P M
Meridian City Council Meeting Agenda July 26, 2018 – Page 14 of 18
I TEM SHEET
C ommission A genda I tem - 7.A .
Presenter: Blaine J ohnston
Estimated Time f or P resentation: 10
Title of I tem - C urrent Applications [Action Item]
1. F airbourne S ubdivision H -2018-0051 M D A, P P, R Z
2. R apid C reek Subdivision No. 1 H -2018-0070 F P
B oard Notes:
AT TAC HM E NT S:
Description Type Upload D ate
photo E xhibit 6/27/2018
photo2 E xhibit 6/27/2018
RE V I E WE RS :
Department Reviewer Action D ate
Historic Preservation
I tem Creation B odnar, Hillary Approved 7/13/2018 - 4:26 P M
Meridian City Council Meeting Agenda July 26, 2018 – Page 15 of 18
Meridian City Council Meeting Agenda July 26, 2018 – Page 16 of 18
Meridian City Council Meeting Agenda July 26, 2018 – Page 17 of 18
I TEM SHEET
C ommission A genda I tem - 7.B .
Presenter: J acy J ones
Estimated Time f or P resentation: 10
Title of I tem - C hildren's M useum of Idaho
B oard Notes:
RE V I E WE RS :
Department Reviewer Action D ate
Historic Preservation
I tem Creation B odnar, Hillary Approved 7/13/2018 - 4:26 P M
Meridian City Council Meeting Agenda July 26, 2018 – Page 18 of 18