2018 06-14 Meeting PacketTo develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
T hursday, J une 14, 2018 at 3:30 P M
City Council Chambers, City Hall
33 E . Broadway, M eridian, Idaho
1.Roll-Call Attendance
___ Leslie Mauldin, C hair ___ R andy-B F unk
___ S tephanie Barnes ___ Jessic a P eters
___ G retc hen C aserotti ___ Jennifer S ullivan
___ Bonnie Zahn G riffith ___ Jay Wilson
___ G ina Lyon, Vice C hair ___ G enesis Milam, ex-officio
2.Adoption of the Agenda [Action Item]
3.Approval of M inutes [Action Item]
A.M ay 10, 2018 Regular M eeting M inutes
4.New Business
A.Committee Reports [Action Items]
1. Strategic P lan Committee (Gina)
2. Public A rt Committee (J essica)
3. Events and Outreach Committee (Randyb)
B.End of F iscal Year[Action Item]
1. End of F iscal Year B udget Remaining
2. Budget Amendments Due for F iscal Year 2018
5.Old Business
A.T raffic Box Art Wraps 2018 [Action Items]
1. Revisit P reviously A pproved Works to Consider for a Wrap
(Hillary)
1. I n Good Company and Northern Nights
2. Vinyl Vendor A greement Term to end in J uly (Hillary)
6.Reports
A.L iaison Reports
1. Performing A rts (Gretchen)
2. I nitial P oint Gallery (B onnie)
Meridian City Council Meeting Agenda June 14, 2018 – Page 1 of 59
B.Approval of M onthly F inancial Report [Action Item]
C.Admin Report
7.Next M eeting
8.Adjournment [Action Item]
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please c ontac t the City C lerk's Offic e at 888-4433 at least 48 hours prior to the public
meeting.
Meridian City Council Meeting Agenda June 14, 2018 – Page 2 of 59
To develop, advance and nurture all facets of the arts
to enhance the quality of life for M eridian residents and its visitors
T hur sday, J une 14, 2018 at 3:30 P M
C ity C ouncil C hamber s, C ity Hall
33 E. B roadway, M eridian, Idaho
1. Roll-C all Attendance:
O Les lie Mauldin, C hair
O S tep hanie Barnes
X G retc hen C as ero tti
X Bonnie Zahn G riffith
X G ina Lyo n, Vic e C hair
X R and y-B F unk
X Jessica P eters
O J ennifer S ullivan
O Jay Wils o n
X G enes is Milam, ex-officio
2. Adoption of the Agenda [Action Item]
Motion by Gretchen; seconded by Jessica to adopt the agenda - all ayes -
motion carried.
3. Approval of M inutes [Action I tem]
A. June14 , 2018 Regular M eeting M inutes
Motion by Jessica; second by Bonnie to approve the meeting minutes– all
ayes – motion carried.
4. New B usiness
A. Committee Reports [Action Items]
1. S trategic P lan C ommittee (G ina)
Hillary mentioned that the strategic plan review packets from each
commissioner are due in August.
2. P ublic A rt C ommittee (J essica)
The mural dedication will be Monday, June 18 at 5:00 PM. The
committee continues to review potential locations for public art
installations in the coming years, they will report on that more in the
future. Motion by Gretchen; second by Randy-B to approve not-to-
exceed $150 for mural signage – all ayes – motion carried.
3. E vents and O utreach Committee (Randy-B)
Art Week will be September 4 – 8. Committee members got quotes
for materials needed for Art Week programs/events. Hillary is creatin g
a booklet for the events. Art Drop will be throughout the whole week.
Hillary will bring back a quote for all Art Week needs in July.
B. E nd of F iscal Year [Action Item]
1. E nd of Fiscal Year B udget R emaining
Commissioners discussed their needs for the remainder of the year,
including potentially purchasing frame materials for student exhibits.
2. B udget A mendments D ue f or Fiscal Year 2018
Commission came to a consensus that they do not need to submit a
budget amendment.
5. O ld Business
A. T raffic Box Art Wr aps 2018 [Action Items]
1. R evisit P reviously A pproved Works to C onsider f or a W rap
(Hillary)
1. I n Good C ompany and Northern Nights
Motion by Jessica; second by Randy-B to approve “In
Good Company” and “Northern Nights” for wrapping,
not to exceed $2,000 – all ayes – motion carried.
2. Vinyl Vendor A greement Term to end in J uly (Hillary)
Motion by Gretchen; second by Jessica to approve the request for
quotes to update our vinyl vendor agreement – all ayes – motion
carried.
6. Reports
A. L iaison Reports
1. P erf orming A rts (Gretchen)
Gretchen provided a brief update for upcoming performances.
2. I nitial P oint G allery (B onnie)
Bonnie reported that the last reception was well attended and had
over 60 visitors.
B. Approval of M onthly F inancial Repor t [Action Item]
Motion by Bonnie; second by Randy -B to approve the monthly financial
report – all ayes – motion carried.
C. Admin Report
Report included in packet.
7. Next M eeting
July meeting date is still not determined. Hillary will check back on the poll and
see where everyone stands for the next meeting date/time.
8. Adjournment [Action Item]
Motion by Bonnie; second by Jessica to adjourn – all ayes – motion
carried. Meeting adjourned at 4:35 a.m.
(AUDIO REj,'��DING ON FILE OF THESE PROCEEDINGS)
ATTEST
C. JAY C
ULDIN — CHAIR
DATE APPROVED
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
I TEM SHEET
Commission Agenda I tem - 3.A .
P resenter: L eslie M auldin
E stimated Time for Presentation: 1
Title of I tem - M ay 10, 2018 Regular M eeting M inutes
Board Notes:
AT TAC HM E NT S :
Description Type Upload Date
May 10, 2018 Regular Meeting Minutes Exhibit 5/31/2018
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 5/31/2018 - 1:11 P M
Meridian City Council Meeting Agenda June 14, 2018 – Page 3 of 59
I TEM SHEET
Commission Agenda I tem - 4.A .
P resenter: Committee Appointtees
E stimated Time for Presentation: 30
Title of I tem - Committee Reports [Action Items]
Each MAC c ommittee will report bac k on their disc ussion(s ) and provide rec ommended action items to the
commission as a whole.
S trategic P lan C ommittee (G ina)
Hillary completed sec tioning out the strategic plan to s hare with individual commissioners .
P ublic Art C ommittee (Jessic a)
C ommittee members helped review signage and determined a NT E ($150) for the s ign.
Mural Dedic ation
Events and O utreac h C ommittee (R andyb)
Art Week disc ussion c ontinues . NT E requests for chalk art competition ($35), Meridian big draw-
type event materials ($140), printed marketing materials ($300 max), F ac ebook boos ts ($75 max).
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Meridian Arts I tem
Creation Bodnar, Hillary Approved 6/5/2018 - 8:15 A M
Meridian City Council Meeting Agenda June 14, 2018 – Page 7 of 59
I TEM SHEET
Commission Agenda I tem - 4.B .
P resenter: Hillary Bodnar
E stimated Time for Presentation: 10
Title of I tem - E nd of Fiscal Year[Action Item]
MA C should review their budget and approve needed expenses and any needed Budget
A mendment(s).
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 6/5/2018 - 8:31 A M
Meridian City Council Meeting Agenda June 14, 2018 – Page 8 of 59
I TEM SHEET
Commission Agenda I tem - 5.A .
P resenter:
E stimated Time for Presentation: 20
Title of I tem - Traffic Box Art Wraps 2018 [Action Items]
1. In July 2017, MAC approved/s uggested that the next two traffic box wraps from the repos itory should
be In G ood C ompany and Northern Lights . Does MAC want to proc eed with these s uggestions or
revisit the repos itory so that the new commissioners c an weigh in as well?
2. O ur agreement with our vinyl vendor, Bryant Ideas , will expire at the end of July. Attached is a draft
request for quotes for MAC to review, bring propos ed c hanges, and approve at tonight's meeting so that
this may be releas ed prior to the end of the c urrent vendor term in order to allow as short of a gap in
s ervic e as pos s ible.
Board Notes:
AT TAC HM E NT S :
Description Type Upload Date
2017-2019 Traffic Box Art Digital Repository Exhibit 5/3/2018
Executed Original Vinyl Vendor A greement Exhibit 5/3/2018
Executed F irst Addendum Vinyl Vendor Agreement Exhibit 5/3/2018
Executed Second A ddendum Vinyl Vendor A greement Exhibit 5/3/2018
Draft Request for Quotes Exhibit 6/4/2018
RE V IE WE RS:
Department Reviewer Action Date
Meridian Arts I tem
Creation Bodnar, Hillary Approved 6/5/2018 - 8:15 A M
Meridian City Council Meeting Agenda June 14, 2018 – Page 9 of 59
2017– 2019 Image Repository: TRAFFIC BOX COMMUNITY ART PROJECT
Emily Aldape
Dandelions
Madison Baker
Wanna Be Like the Cool Kids
Cyndi Blue
May Love and Light Surround You
Andrea Harris
Reserved Parking
Kim Lock
Redox III
Karen Lowery
Hazard Beauty
Joyce Green
Continuous Lambscape
The images shown here are cropped. To see the full image, please contact 489-0399 or mac@meridiancity.org
Callie McGehee
Northern Nights
Ustick & Eagle
Pine & Eagle
Bonnie Zahn Griffith
Foothills and Fields
Meridian City Council Meeting Agenda June 14, 2018 – Page 10 of 59
Scott Pentzer
Indian Profile
Tarey Potter
Color Cloud Splash
Brian Schreiner
Boston Terrier
Carol Smith
Shady Chickens
McKenzie Way
Under the Sea
Laura Yager
In Good Company
The images shown here are cropped. To see the full image, please contact 489-0399 or mac@meridiancity.org
Overland & Eagle
Meridian City Council Meeting Agenda June 14, 2018 – Page 11 of 59
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION
OF VINYL TRAFFIC BOX WRAPS
This PURCHASE AGREEMENT FOR FABRICAT>€ON AND INSTALLATION OF VINYL
TRAFFIC BOX WRAPS ("Agreement") is made this day, of July, 2015 ("Effective Date"), by and
between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho
City"), and Bryant Ideas of Idaho, a general corporation registered with the State of Idaho
Vendor"). (City and Vendor may hereinafter be collectively referred to as "Parties.")
WHEREAS, the City desires that public art will be a component of the Meridian community
and to that end, the Meridian Arts Commission issued an Invitation for Quotation, seeking bids for
traffic box vinyl wrap fabrication and installation;
WHEREAS, Vendor submitted the quote attached hereto as Exhibit A ("Vendor's Quote"), and
was the lowest responsive and responsible bidder;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants
herein contained, the Parties agree as follows:
1. SCOPE OF SERVICES.
Vendor shall design and fabricate and install five (5) vinyl traffic box wraps in accordance with all
provisions of Vendor's Quote, including, without limitation, the general specifications set forth on
page 12 of Vendor's Quote. The quantity specified is based upon current known requirements and
is subject to increase if mutually agreeable to both Parties. Any such increase will be governed by
the terms and conditions of this Agreement and the Invitation for Quotation. Vendor's Quote shall
be valid for up to three (3) years. Any expansion of the quantity specified or extension of the term
of this Agreement shall be authorized by written addendum to this Agreement.
II. COMPENSATION.
A. Total amount. The total payment to Vendor under this Agreement shall be three thousand,
ninety-five dollars ($3,095.00). This amount shall constitute full compensation for any and all
services, materials, and costs to be furnished by Vendor.
B. Method of payment. Vendor shall provide City with an invoice for services and/or materials
provided, pursuant to the pricing and delivery schedule set forth on page 9 of Vendor's Quote,
which City shall pay within thirty (30) days of receipt. City shall not withhold any federal or
state income taxes or Social Security tax from any payment made by City to Vendor under the
terms and conditions of this Agreement. Payment of all taxes and other assessments on such
sums shall be the sole responsibility of Vendor.
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TY2AFFIC Box WRAPS PAGE 1 of 7
Meridian City Council Meeting Agenda June 14, 2018 – Page 12 of 59
IILTIME OF PERFORMANCE.
A. Term of lease. The term of this Agreement shall begin on the Effective Date and except as
otherwise specified herein or earlier terminated by either Party by the method established
herein, shall expire on September 30, 2015.
B. Timeline. In addition to the benchmarks set herein, Vendor shall meet the benchmarks set
forth in the pricing and delivery schedule set forth on page 9 of Vendor's Quote, except that the
anticipated delivery date for "Template Prep & Proof of artwork formatting" shall be July 24,
2015. The Parties acknowledge and agree that time is strictly of the essence with respect to this
Agreement, and that the failure to timely perform any of the obligations hereunder shall
constitute a breach of, and a default under, this Agreement by the party so failing to perform.
C. Proof prior to fabrication. Prim to fabrication, Vendor shall provide a proof of artwork
formatting to City's Arts & Culture Specialist to ensure compliance with the general
specifications and to obtain approval of formatting. If the Arts & Culture Specialist finds that
the depicted artwork or any portion or component thereof do not conform to the specifications
as described and depicted in Vendor's Quote or to reasonable aesthetic considerations described
by the Arts & Culture Specialist, the Arts & Culture Specialist shall, within two (2) working
days of receipt of the proof from Vendor, provide Vendor written notice of the specific non-
conformity and request that Vendor address the specified non -conformity or aesthetic
consideration. Vendor shall have two (2) working days to correct the non-confonnity and
provide a corrected proof to the Arts & Culture Specialist. If, upon review of the corrected
proof, the Arts & Culture Specialist concludes that the proof remains nonconforming,
termination procedures may commence. City's failure to disapprove the proof shall constitute
presumptive approval of the Artwork as inspected.
D. Contact ACHD prior to installation. At least fourteen (14) days prior to installation of each
wrap, Vendor shall contact Tony Finch, Traffic Signal Maintenance Crew Chief at the Ada
County Highway District ("ACHD") via e-mail at tkinch@achdidaho.org, notify him of the
scheduled date(s) of installation and location(s) at which wrap(s) will be installed, and request
that ACHD clean each signal box prior to installation. Vendor shall follow all instructions
provided by ACHD regarding installation.
IV. MAINTENANCE AND REPAIR.
A. Warranty. Vendor shall warranty the vinyl wrap for one (1) year as specified on page 12 of
Vendor's Quote. During such year, Vendor shall be fully responsible for all defects in materials
and during such year shall replace any defective wraps in a timely fashion at no cost to City,
except that during such year Vendor shall not be required to replace under this warranty a wrap
that is damaged by ACHD, by vandalism, or by an act of God. This provision shall survive the
termination or expiration of this Agreement.
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE 2 of 7
Meridian City Council Meeting Agenda June 14, 2018 – Page 13 of 59
B. Determination of need for replacement. In the first year following installation, City shall
make any and all determinations regarding whether the wrap requires replacement due to defect.
Vendor may be asked to provide input regarding such matter, but the decision regarding the
need for replacement shall be made by City. This provision shall survive the termination or
expiration of this Agreement.
V. GENERAL PROVISIONS.
A. Ownership. Following installation, the vinyl wraps shall be owned by City.
B. Subcontracting or assignment of obligations. Vendor shall not subcontract or assign any of
Vendor's obligations under this Agreement.
C. Indemnification. Throughout the tern of this Agreement, and for one (1) year following
installation, Vendor shall indemnify, save, and hold harmless the City and any and all of its
employees, agents, volunteers, and/or elected officials from any and all losses, claims, and
judgments for damages or injury to persons or property, and from any and all losses and
expenses caused or incurred by Vendor or Vendor's servants, agents, employees, guests, and/or
business invitees, attributable to Vendor's actions under this Agreement. This provision shall
survive the termination or expiration of this Agreement.
D. Waiver. Vendor waives any and all claims and recourse against City, including the right of
contribution for loss and damage to persons or property arising from, growing out of, or in any
way connected with or incident to Vendor's performance of this Agreement, whether such loss
or damage may be attributable to known or unknown conditions, except for liability arising out
of concurrent or sole negligence of City or its officers, agents or employees.
E. Insurance to be obtained by Vendor. Vendor shall obtain and shall maintain, at Vendor's
own expense, from the Effective Date of this Agreement through City's Final Acceptance of the
Artwork, each and all of the following:
1. General liability insurance. General liability insurance with a limit of not less than one
million dollars ($1,000,000.00) per each occurrence, combined single limit bodily injury
and property damage, covering the actions and omissions of Vendor and her employees,
agents, and/or workers in fabricating, transporting, and installing the Artwork and/or
components or materials thereof, including coverage for owned, non -owned, and hired
vehicles, as applicable.
2. Workers' compensation insurance. Vendor shall obtain and shall maintain, at Vendor's
own expense, from the Effective Date of this Agreement through City's Final Acceptance of
the Artwork, and throughout the course of this Agreement, workers' compensation
insurance, in an amount required by Oregon or Idaho law, whichever is higher, to cover any
and all persons employed by Vendor.
F. Proof of insurance. Vendor shall provide to City, within seven (7) days of the Effective Date
of this Agreement, written proof that Vendor has obtained all insurance required hereunder. If
any change is made to any insurance policy or coverage required under and/or obtained
pursuant to this Agreement, Vendor or Vendor's insurance agent shall notify City immediately.
On all insurance policies required under this agreement, such policies shall provide that they
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE 3 of 7
Meridian City Council Meeting Agenda June 14, 2018 – Page 14 of 59
may not be cancelled or reduced in coverage except upon thirty (3 0) days advance written
notice to all Parties. Any cancellation of insurance without appropriate replacement in the
amounts and terns set forth herein may constitute grounds for termination of the contract.
VI. TERMINATION.
A. Termination. If City determines that Vendor has failed to comply with any tern or condition
of this Agreement, violated any of the covenants, agreements, and/or stipulations of this
Agreement, falsified any record or document required to be prepared under this Agreement,
engaged in fraud, dishonesty, or any other act of misconduct in the performance of this
Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material
obligations under this Agreement; the other Party shall have the right to terminate the
Agreement by giving written notice to the defaulting party of its intent to terminate, and shall
specify the grounds for termination. The defaulting party shall have seven (7) days after receipt
of such notice to cure the default. If the default is not cured within such period, this Agreement
shall be terminated upon mailing of written notice of such termination by the terminating party.
1. Default by City. In the event of termination for non-performance or default by City, City
shall compensate Vendor for work actually completed by Vendor prior to the date of written
notice of termination and any additional services and materials actually performed or
supplied prior to the date of written notice of termination, less payments of compensation
previously made, not to exceed the total amount of compensation allowed hereunder.
2. Default by Vendor. In the event of termination for non-perfornance or default by Vendor,
except that caused by the death or incapacity of Vendor, all finished and unfinished
drawings, photographs, plans, timelines, and/or any and all other work products prepared
and submitted or prepared for submission under this Agreement shall, at City's option,
become City's property. Notwithstanding this provision, Vendor shall not be relieved of
any liability for damages sustained by City attributable to Vendor's default or breach of this
Agreement. City may reasonably withhold payments due until such time as the exact
amount of damages due to City from Vendor is determined. Vendor shall not be relieved of
liability to City for damages sustained by City by virtue of any breach or default of this
Agreement by Vendor. This provision shall survive the termination of this Agreement and
shall not relieve Vendor of liability to City for damages.
B. Non -waiver of breach. A waiver of any breach or default of any provision of this Agreement
shall not be construed as a waiver of a breach of the same or any other provision hereof.
VII. GENERAL PROVISIONS.
A. Relationship of Parties. It is the express intention of Parties that Vendor is an independent
contractor and neither Vendor nor any officer, employee, subcontractor, assignee, or agent of
Vendor shall be deemed an employee, agent, joint venturer, or partner of City in any manner or
for any purpose. Nothing in this Agreement shall be interpreted or construed as creating or
establishing the relationship of employer and employee between Vendor and City or between
Vendor and any official, agent, or employee of City. Both parties acknowledge that Vendor is
not an employee of City. Vendor shall retain the right to perform services for others during the
term of this Agreement. Specifically, without limitation, Vendor understands, acknowledges,
and agrees:
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE 4 of 7
Meridian City Council Meeting Agenda June 14, 2018 – Page 15 of 59
I . Vendor is free from actual and potential control by City in the provision of services under
this Agreement.
2. Vendor is engaged in an independently established trade, occupation, profession, or
business.
3. Vendor has the authority to hire subordinates.
4. Vendor owns and/or will provide all major items of equipment necessary to perform
services under this Agreement.
B. Compliance with law. Throughout the course of this Agreement, Vendor shall comply with
any and all applicable federal, state, and local laws.
C. Non -Discrimination. Throughout the course of this Agreement, Vendor shall not discriminate
against any person as to race, creed, religion, sex, age, national origin, or any physical, mental,
or sensory handicap.
D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties.
This Agreement supersedes any and all statements, promises, or inducements made by either
party, or agents of either party, whether oral or written, whether previous to the execution
hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged,
modified or altered except upon written agreement signed by both parties hereto.
E. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protector
establish any right or remedy under the terms and conditions of this Agreement, the prevailing
party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court
of competent jurisdiction, in addition to any other relief awarded.
F. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity,
interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of
Ada County, Idaho.
G. Cumulative Rights and Remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the
exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of
any other remedy.
H. Severability. If any provision of this Agreement is found by a court of competent jurisdiction
to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected.
I. Successors and Assigns. All of the terms, provisions, covenants and conditions of this
Agreement shall inure to the benefit of, and shall be binding upon, each party and their
successors, assigns, legal representatives, heirs, executors, and administrators.
J. Notice. Any and all notice required to be provided by either of the Parties hereto, unless
otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon
mailing by United States Mail or sending via e-mail, addressed as follows:
PURCHASE AGREEMENTFOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE of
Meridian City Council Meeting Agenda June 14, 2018 – Page 16 of 59
Vendor:
Holly Cichoski
Bryant Ideas of Idaho, Inc.
1500 N. Locust Grove, Suite 100
Meridian ID 83642
208-846-8600
holly@bryantideasidaho.com
City:
Hillary Bodnar
Arts & Culture Specialist
33 E. Broadway Ave.
Meridian ID 83642
208)489-1422
hbodar@ineridiancity.org
Either party may change its address for the purpose of this provision by giving written notice of
such change in the manner herein provided.
K. Exhibits. All exhibits to this Agreement, including the terms and conditions of Invitation for
Quotation, are incorporated by reference and made a part of hereof as if the exhibits were set
forth in their entirety herein. In the event of conflicting provisions, the provisions of this
Agreement shall prevail.
L. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this Agreement
by the persons referenced below prior to such ratification or approval shall not be construed as
proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the' day of
July, 2015.
Bryant Idegs of Idaho, Inc.
CITY OF MERIDIAN:
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL T AFFIL Box WRAPS PAGE 6 of 7
Meridian City Council Meeting Agenda June 14, 2018 – Page 17 of 59
EXHIBIT A
VENDOR QUOTE
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC BOX WRAPS PAGE 7 of 7
Meridian City Council Meeting Agenda June 14, 2018 – Page 18 of 59
ARTS & CULTURE SPECIALIST
t 33 East Broadway Ave. Ste. 106, Meridian, ID 83642
Phone: (208) 888-4433 x417
Meridian Commission Fax: (208) 887-4813
INVITATION FOR QUOTATION
CONTRACT SPECIFICATIONS FOR:
TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
QUOTES MUST BE RECEIVED PRIOR TO 2:30 P.M.
JUNE 25, 2015
DELIVER TO: MERIDIAN ARTS COMMISSION, ARTS & CULTURE SPECIALIST
33 EAST BROADWAY AVENUE, STE 106
MERIDIAN, ID 83642
Prepared by Hillary Bodnar
NAME AND ADDRESS OF VENDOR SUBMITTING QUOTE
NAME: Bryant Ideas of Idaho ADDRESS: 1500 N Locust Grove Ste.100
DATE: 6/23/15 Meridian, ID 83642
Meridian City Council Meeting Agenda June 14, 2018 – Page 19 of 59
QUOTE TO THE MERIDIAN ARTS COMMISSION
RECEIVED BY THE
QUOTES MUST BE
MERIDIAN, IDAHO ARTS & CULTURE SPECIALIST
ARTS & CULTURE SPECIALIST 33 EAST BROADWAY AVE., STE 106
PRIOR TO 2:30 P.M. ON
JUNE 25. 2015
FOR: TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
Name of Vendor Bryant Ideas of Idaho Telephone 208-846-8600
Type of Business: [ ] Individual doing business under own name [X] Corporation
Individual doing business using a firm name [ ] Partnership
Joint venture (Please attach Joint Venture Agreement)
LLC (Limited Liability Corporation
Business Address: 1500 N Locust Grove Meridian
Street City
Business Email Address: holly@bryantideasidaho.com
To the Meridian Arts Commission:
ID 83642
State Zip Code
The undersigned, as vendor, certifies under penalty of perjury that the only persons or parties
interested in this quote as principals are those named herein as vendor; that this quote is made without
collusion with any other person, firm, or corporation; that in submitting this he/she has examined the
General Conditions and Instructions to vendors" and the specifications; that he/she proposes and
agrees if this quote is accepted, he/she will perform all the work and /or furnish all the materials specified
in the contract, in the manner and time therein prescribed, and according to the requirements as thein
set forth; and that he/she will take in full payment therefore, the prices set forth in the attached schedule.
Cichoski- President
Typed or Printed Name and Title
Address (if different than above business address)
Page 2 of 12
Meridian City Council Meeting Agenda June 14, 2018 – Page 20 of 59
PROJECT DESCRIPTION
The Meridian Arts Commission is requesting quotations for TRAFFIC BOX VINYL WRAP
FABRICATION & INSTALLATION. The Meridian Arts Commission (MAC) seeks to wrap five
traffic boxes between July and August 2015. Artwork has already been selected and approved by
MAC and Meridian City Council. MAC intends to wrap multiple boxes each year, for the next
several years, as the budget allows. The Meridian Arts Commission reserves the right to select an
alternate vendor.
Meridian Arts Commission Representative
Hillary Bodnar, Arts & Culture Specialist
33 East Broadway Ave
Meridian, ID 83642
208) 489-0422
Fax (208) 887-4813
hbodnar@meridiancity.org
Any and all explanations desired by a respondent regarding the meaning or interpretation of this
Invitation for Quotation or any part thereof must be requested in writing and directed to the person
named as the Meridian Arts Commission Representative and in accordance with "Additional
Terms and Conditions (Quote Inquires). Violation(s) may be caused for rejection of the quote.
Dated: -71ILi 1-2-01-5
MERIDIAN ARTS COMMISSION
Hillary Bodnaortg & Culture Specialist
Page 3 of 12
Meridian City Council Meeting Agenda June 14, 2018 – Page 21 of 59
DECLARATION UNDER PENALTY OF PERJURY
PLEASE READ CAREFULLY BEFORE SIGNING
To be signed by authorized corporate officer or partner or individual submitting the QUOTE.
EXAMPLE
If vendor is: Sign:
1. An individual doing business ........................ Your name only
Under own name.
2. An individual using a firm name .................... John Doe, an individual doing business as Blank Company
3. A partnership ........................................... John Doe and Richard Roe, partners doing business as
Blank Company, by John Doe, Partner
4. A corporation ........................................... Blank Company, by John Doe, Secretary (or other title)
ant Ideas of Idaho, Holly Cichoski, President
Typed or Printed Name and Title
Address (if different than above business
FOR MERIDIAN ARTS COMMISSION USE ONLY
QUOTE was opened on or by above date.
QUOTE bond required: [ X] No [ ] Yes Amount $ , O 9
Received: [ ] Cashiers or Certified Check drawn on a Idaho bank
Surety Bond
Commission
Page 4 of 12
1 "I Ql- L ,
Arts & Culture ecialist, Meridian Arts
Meridian City Council Meeting Agenda June 14, 2018 – Page 22 of 59
GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR
Quote must be submitted on the form provided by and made available at the office of the
Meridian Arts Commission's Arts & Culture Specialist, Suite 106. All items shall be filled in
and the signatures of all persons signing shall be written
Quotes shall be delivered to the Meridian Arts Commission Arts & Culture Specialist, 33
East Broadway Avenue, Ste. 106, Meridian, ID 83642 prior to 2:30 P.M. on JUNE 25,
2015. Quotes, received after that time will be returned unopened to the respective vendor
and will not be considered for evaluation.
Mistakes must be corrected and the correction inserted; correction must be initialed in ink
by the person signing the quote.
a) TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
b) JUNE 25, 2015 (JUNE 25)
2. Alternate quotes will NOT be considered unless otherwise stipulated.
The Meridian Arts Commission reserves the right to waive any informalities or minor
irregularities in connection with the quotes received.
4. If materials are proposed, they are to be newest and latest model in current
production. Used, remanufactured, shopworn, demonstrator, prototype or discontinued
models are not acceptable unless otherwise stipulated.
Within thirty (30) days after the quote due date, a contract may be awarded by
the City to the lowest responsive and responsible vendor, subject to the right of
the City to reject all quotes, as it may deem proper in its absolute discretion.
The time for awarding a contract may be extended at the sole discretion of
the City. If required to evaluate quotes or for such other purposes as the City
may determine, unless the vendor objects to such extension in writing with this
quote.
6. The Meridian Arts Commission does not discriminate on the basis of race, religion, sex,
national origin, marital status, age, physical handicap, ownership by women or minorities or
sexual orientation.
SUBJECT TO PARAGRAPH 4 ABOVE, THE MERIDIAN ARTS COMMISSION MAY NOT
ACCEPT A QUOTE FAILING TO COMPLY WITH ANY OF THE ABOVE STATE
REQUIREMENTS.
Page 5 of 12
Meridian City Council Meeting Agenda June 14, 2018 – Page 23 of 59
DECLARATION UNDER PENALTY OF PERJURY
The undersigned declares: that he/she holds the position indicating below as a corporate Officer
or the owner or a partner in the business entity submitting this quote; that the undersigned is
informed of all relevant facts surrounding the preparation and submission of this quote, that the
undersigned knows and represents and warrants to the Meridian Arts Commission that this quote
is prepared and submitted without collusion with any other person, business entity, or corporation
with any interest in this quote.
I declare under penalty of perjury that the foregoing is true and correct.
CONTRACTOR/FIRM: Bryant Ideas of Idaho
BY: Holly Cichoski
TITLE: President
ADDRESS: 1500 N Locust Grove Ste. 100
Meridian, ID 83642
EMAIL ADDRESS: holly@bryantideasidaho.com
PHONE NUMBER: 208-846-8600
DATE: 6/23/15
OF AUTHORITY TO SIGN
Page 6 of 12
Meridian City Council Meeting Agenda June 14, 2018 – Page 24 of 59
ADDITIONAL TERMS AND CONDITIONS
EXAMINATION OF CONTRACT DOCUMENTS
The vendors shall carefully examine the specifications, and satisfy themselves as to their
sufficiency, and shall not at any time after submission of the quote, dispute such
specifications and the directions explaining or interpreting them.
AWARD
The Meridian Arts Commission reserves the right to make an award on any item, group of
items in the aggregate to that/those lowest responsible contractors (s) whose quote (s) is/are
most responsive to the needs of the City.
EVALUATION (Inspection)
Materials and installation will be inspected before acceptance by an authorized
representative of the Meridian Arts Commission for workmanship, appearance, proper
functioning of all equipment and systems, and conformance to all other requirements of the
specifications. If deficiencies are found, it shall be the responsibility of the contractor to
replace for inspection and acceptance. Payment will not be made until corrective action has
been made.
QUANTITIES (Additions
The quantity specified is based upon current known requirements and is subject to increase if
mutually agreeable to both parties. Any said increase will be governed by the same terms
and conditions of this Invitation for Quotation. The Meridian Arts Commission may wrap
multiple traffic boxes in upcoming years. The quotes herein may be referred to over the next
three years as the Meridian Arts Commission is able to support this project.
WARRANTY/GUARANTEE
Contractor delivering equipment / goods against this specification shall guarantee that the
equipment / goods meet the minimum requirements set forth herein. If it is found that the
equipment / goods delivered do not meet the minimum requirements of this specification, the
Contractor will be required to correct the same at the Contractor's expense.
a Al
Brand names and numbers, when used, are for reference to indicate the character and
quality desired. Vendors may offer comparable "EQUAL" products unless expressly
prohibited herein. If necessary, the burden of proof and cost on analysis to determine
equality shall be that of the Contractor. If proposing an "EQUAL", please state name of
manufacturer, model, and part number, if applicable, and enclose descriptive literature.
Page 7 of 12
Meridian City Council Meeting Agenda June 14, 2018 – Page 25 of 59
PURCHASE AGREEMENT DOCUMENTS
A copy of the Notice Inviting Quotations, General Conditions and Instructions to Vendors,
Special Conditions, Additional Terms and Conditions, Specifications, Plans and / or
Drawings, Vendor's Submittal, and any other related documents will remain on file in the
office of the City Arts & Culture Specialist. It is understood that these documents will form
the basis of the purchase agreement upon award of the contract. All materials or services
supplied by the Contractor shall be in conformance with all the specifications contained
herein and shall be in compliance with any applicable Local, State, and Federal Laws and
regulations.
NON -COLLUSION STATEMENT
All vendors are hereby notified that, in the event a contract is awarded to a vendor whose
quote was made in collusion with other vendors for the same equipment, the resulting
contract is not enforceable against the awarding agency an may be void by that agency.
PUBLIC RECORDS
The Meridian Arts Commission is a public agency. All documents in its possession are public
records. QUOTEs are public records and, except as noted below, will be available for
inspection and copying by any person. If any vendor claims any material to be exempt from
disclosure under the Idaho Public Records Law, the vendor will expressly agree to defend,
indemnify and hold harmless the Meridian Arts Commission from any claim or suit arising
from the City's refusal to disclose any such material. No such claim of exemption will be
valid or effective without such express agreement. The Meridian Arts Commission will take
reasonable efforts to protect any information marked "confidential" by the vendor, to the
extent permitted by the Idaho Public Records Law. Confidential information must be
submitted in a separate envelope, sealed and marked "Confidential Information" and will be
returned to the vendor upon request after the award of the contract. It is understood,
however, that the Meridian Arts Commission will have no liability for disclosure of such
information. Any proprietary or otherwise sensitive information contained in or with any
QUOTE is subject to potential disclosure.
QUOTE INQUIRIES
Questions, in written form, regarding this quote should be directed to:
Meridian Arts Commission, Finance Department, Attn: Hillary Bodnar, 33 East Broadway
Avenue, Ste. 106, Meridian, ID 83642. 1 hbodnar@meridiancity.org 1 208-489-0422
PAYMENT AND INVOICING
Invoices, in duplicate, shall be mailed or delivered to:
Meridian Arts Commission, Accounts Payable, 33 East Broadway Avenue, Ste. 106,
Meridian, ID 83642
Page 8 of 12
Meridian City Council Meeting Agenda June 14, 2018 – Page 26 of 59
TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
QUANTITY DESCRIPTION UNIT AMOUNT EXTENDED r"v i n irmi ru
DELIVERY DATE
5 Template Prep & Proof of artwork formatting 5 25 125 July 17, 2015
5 Art Preparation & Prepress, including artwork scan 5 25 125 July 31, 2015
Approx. 52
sq/ft/box Two -mil 3M Controltac Graphic Film, Series 180 August 14, 2015
5 boxes 5 375 1875
Approx. 52
sq/ft/box Two -mil 3M Scotchcal Luster or Matte Overlaminate August 14, 2015
5 boxes 5 79 395
5 Installation of vinyl wraps 5 100 500 By August 21, 2015
5 Installation of artist plaques
5 15 75 By August 21, 2015
5 One year warranty due to defects in materials used 5 Incuded August 21, 2015
5 One year warranty on installation and/or
workmanship5 Included August 21, 20159
TOTAL QUOTE AMOUNT Is 3095
Total cost to include all labor, material, equipment, freight, insurance, travel, lodging, incidental,
and applicable taxes
F.O.B.
Prices shall be submitted F.O.B. Destination.
Certificate of Understandinq
The undersigned represents and warrants that the undersigned has reviewed and understands the
plans, specifications and other documents, and the undersigned is satisfied with all conditions for
performance of the work.
The undersigned has checked carefully all the above figures and understands that the Meridian Arts
Commission will not be responsible for any errors or omissions on the part of the undersigned in
creating this quote.
CONTRACTOR/FIRM: Bryant Ideas of Idaho
AUTHORIZED SIGNATURE:G x%
PRINTED OR TYPED NAME: Holly Cichoski
Page 9 of 12
Meridian City Council Meeting Agenda June 14, 2018 – Page 27 of 59
President
DATE: 6/23/15
DO NOT DETACH THIS SHEET - SUBMIT ENTIRE QUOTE PACKAGE AS YOUR QUOTE
Page 10 of 12
Meridian City Council Meeting Agenda June 14, 2018 – Page 28 of 59
Meridian 1 Commission
SPECIFICATIONS
TRAFFIC BOX VINYL WRAP
FABRICATION & INSTALLATION
JUNE 2015
Page 11 of 12
Meridian City Council Meeting Agenda June 14, 2018 – Page 29 of 59
MERIDIAN ARTS COMMISSION
TRAFFIC BOX VINYL WRAP
FABRICATION & INSTALLATION
GENERAL SPECIFICATIONS
1. SCOPE
In accordance with The Meridian Arts Commission's (MAC) strategic plan and the
Meridian Art in Public Spaces Ordinance MAC intends to wrap five traffic boxes each
year for several years as part of their Traffic Box Community Art Project. MAC
coordinates with Ada County Highway District once traffic box artwork and locations
are selected and installation dates are proposed. MAC, or a representative, is to
approve any and all formatting proofs prior to installation of the vinyl wrap. The
Meridian Arts Commission reserves the right to select an alternate vendor.
I. The vendor will be responsible for any and all template preparation work
required to develop a proof of artwork formatting.
II. The vendor will provide said proof to the Arts & Culture Specialist to
obtain approval.
III. The vendor will provide artwork preparation and prepress including, but
not limited to, scanning the original artwork to produce a high resolution
image to be used for fabrication of image on vinyl.
IV. The vendor will install the vinyl wraps at each project site.
V. The vendor will produce and install artist plaques at each project site.
MATERIALS USED
The vendor is required to use 2 -mil 3M Controltac Graphic Film, Series 180 and 2 -mil
3M Scotchcal Luster (or Matte) Overlaminate or EQUALS for fabrication and
installation. Approximately 52 sq./ft. is required for each traffic box wrap.
3. WORKMANSHIP
The vendor will be held responsible for quality of workmanship, including
prefabrication and installation of vinyl wrap.
4. WARRANTIES
The vendor must provide a minimum of a one year warranty of the vinyl wrap due to
defects in materials used. This is to include vendor adherence to specifications
outlined by the product specifications as well as any overlooked product defects.
The vendor must provide a minimum of a one year warranty on the installation of the
vinyl wrap, including any issue with improper coverage, seams, artwork fading or other
unwanted wear due to improper installation.
Page 12 of 12
Meridian City Council Meeting Agenda June 14, 2018 – Page 30 of 59
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
J
u
n
e
1
4
,
2
0
1
8
–
P
a
g
e
3
1
o
f
5
9
SECOND ADDENDUM TO PURCHASE AGRE EMENT FOR FABRICATION AND
INSTALLATION OF VINYL TRAFFIC BOX WRAPS
This SECOND ADDENDUM TO PURCHASE AGREEMENT FOR FABRICATION AND
INSTALLATION OF VINYL TRAFFIC BOX WRAPS ("First Addendum") is made this
day of October., 2017 ("Effective Date"), by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho (hereinafter "City"), and Bryant Ideas of
Idaho, a general corporation registered with the State of Idaho, whose address is 149 S, Adkins
Way, Meridian, Idaho ("Vendor"),
WHEREAS, City and Vendor entered into a Purchase Agreement for Fabrication and
Installation of Vinyl Traffic Box Wraps on July 215 2015 ("July 21, 2015 Agreement"); andt
WHEREAS, the City desires to continue utilizing Vendor's services for traffic box vinyl
wrap fabrication and installation, under the terms set forth in the July 21, 2015 Agreement;
NOW, I
ITIEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
1. Tri Rm. The term of the July 21, 2015 Agreement shall be extended through July 20, 2018,
11. jum, 21, 2015 AGREEWNT FULLY IN EFj F.CT. The intent and effect of this Second Addendum
is to extend th-e term of the July 21, 2015 Agreement. Except as expressly set, forth herein-, this
Addendum does not other -wise modify or alter any term or condition of the July 21, 2015
Agreement in any way. The July 21, 2015 Agreement remains in Rill effect, and all terms and
conditions thereof are incorporated in this First Addendum as though fully set forth herein,
IN WITNESS WHEREOF, the panics hereto have executed this Agreement on the
day of October, 2017.
H61ly Tchoski, President
Bryant Ideas of Idaho, Inc.
0?1p,TE0 AUQ01),
0 '
jQ00'
0CITYOFMERIDIAN: V
City of
4r IDIAD
IDAHO
Tammy d cid,N[ayor SEAL
st:
C.ay Cols City.lone
SECOND ADDENDUM TO PURCHASE AGRFENIENT FOR FABRICATION
AND INSTALLATION OF VINYLTRAFFic Box WRAPS PAGE 1 of I
Meridian City Council Meeting Agenda June 14, 2018 – Page 32 of 59
COMMISSIONS AND COMMITTEES SPECIALIST
33 East Broadway Ave. Ste. 104
Meridian, ID 83642
(208) 489-0399
INVITATION FOR QUOTATION
CONTRACT SPECIFICATIONS FOR:
TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
QUOTES MUST BE RECEIVED PRIOR TO 2:30 P.M.
JULY 16, 2018
DELIVER TO:
COMMISSIONS AND COMMITTEES SPECIALIST
33 EAST BROADWAY AVENUE, STE 104
MERIDIAN, ID 83642
Prepared by Hillary Bodnar
Meridian City Council Meeting Agenda June 14, 2018 – Page 33 of 59
Page 2 of 12
NAME AND ADDRESS OF VENDOR SUBMITTING QUOTE
NAME: ADDRESS: .
DATE: ____________________________________ . .
. .
QUOTE TO QUOTES MUST BE RECEIVED BY THE
THE MERIDIAN ARTS COMMISSION COMMISSIONS AND COMMITTEES SPECIALIST
MERIDIAN, IDAHO 33 EAST BROADWAY AVE., STE 104
PRIOR TO 2:30 P.M. ON
JULY 16, 2018
FOR: TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
Name of Vendor Telephone
Type of Business: [ ] Individual doing business under own name [ ] Corporation
[ ] Individual doing business using a firm name [ ] Partnership
[ ] Joint venture (Please attach Joint Venture Agreement)
[ ] LLC (Limited Liability Corporation
Business Address:
Street City State Zip Code
Business Email Address: ____________________________________________________________
To the Meridian Arts Commission:
The undersigned, as vendor, certifies under penalty of perjury that the only persons or parties
interested in this quote as principals are those named herein as vendor; that this quote is made without
collusion with any other person, firm, or corporation; that in submitting this he/she has examined the
“General Conditions and Instructions to vendors” and the specifications; that he/she proposes and
agrees if this quote is accepted, he/she will perform all the work and /or furnish all the materials specified
in the contract, in the manner and time therein prescribed, and according to the requirements as the rein
set forth; and that he/she will take in full payment therefore, the prices set forth in the attached schedule.
Typed or Printed Name and Title Signature
Meridian City Council Meeting Agenda June 14, 2018 – Page 34 of 59
Page 3 of 12
Address (if different than above business address)
Meridian City Council Meeting Agenda June 14, 2018 – Page 35 of 59
Page 4 of 12
PROJECT DESCRIPTION
The Meridian Arts Commission is requesting quotations for TRAFFIC BOX VINYL WRAP
FABRICATION & INSTALLATION. The Meridian Arts Commission (MAC) intends to wrap at least
fifteen traffic boxes between August 2018 and July 2021. Artwork will already be selected and
approved by MAC and Meridian City Council. MAC intends to wrap multiple boxes each year, for
the next several years, as the budget allows. The Meridian Arts Commission reserves the right to
select an alternate vendor.
Meridian Arts Commission Representative
Hillary Bodnar, Commissions and Committees Specialist
33 East Broadway Ave
Meridian, ID 83642
(208) 489-0399
mac@meridiancity.org
Any and all explanations desired by a respondent regarding the meaning or interpretation of this
Invitation for Quotation or any part thereof must be requested in writing and directed to the person
named as the Meridian Arts Commission Representative and in accordance with “Additional
Terms and Conditions (Quote Inquires). Violation(s) may be caused for rejection of the quote.
Dated:
MERIDIAN ARTS COMMISSION
_____________________________________________
Hillary Bodnar, Commissions and Committees Specialist
Meridian City Council Meeting Agenda June 14, 2018 – Page 36 of 59
Page 5 of 12
DECLARATION UNDER PENALTY OF PERJURY
PLEASE READ CAREFULLY BEFORE SIGNING
To be signed by authorized corporate officer or partner or individual submitting the QUOTE.
EXAMPLE
If vendor is: Sign:
1. An individual doing business…………………… Your name only
Under own name.
2. An individual using a firm name……………….. John Doe, an individual doing business as Blank Company
3. A partnership……………………………………. John Doe and Richard Roe, partners doing business as
Blank Company, by John Doe, Partner
4. A corporation……………………………………. Blank Company, by John Doe, Secretary (or other title)
Typed or Printed Name and Title Signature
Address (if different than above business address)
FOR MERIDIAN ARTS COMMISSION USE ONLY
QUOTE was opened on or by above date.
QUOTE bond required: [ X ] No [ ] Yes Amount $
Received: [ ] Cashiers or Certified Check drawn on a Idaho bank
[ ] Surety Bond
Commissions and Committees Specialist, Meridian Arts Commission
Meridian City Council Meeting Agenda June 14, 2018 – Page 37 of 59
Page 6 of 12
GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR
1. Quote must be submitted on the form provided by and made available at the office of the
Meridian Arts Commission’s Commissions and Committees Specialist, Suite 104. All items
shall be filled in and the signatures of all persons signing shall be written .
Quotes shall be delivered to the Meridian Arts Commission Commissions and Committees
Specialist, 33 East Broadway Avenue, Ste. 104, Meridian, ID 83642 prior to 2:30 P.M. on
JULY 16, 2018. Quotes, received after that time will be returned unopened to the
respective vendor and will not be considered for evaluation.
Mistakes must be corrected and the correction inserted; correction must be initialed in ink
by the person signing the quote.
a) TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
b) JULY 16, 2018 (JULY 16)
2. Alternate quotes will NOT be considered unless otherwise stipulated.
3. The Meridian Arts Commission reserves the right to waive any informalities or minor
irregularities in connection with the quotes received.
4. If materials are proposed, they are to be newest and latest model in current production.
Used, remanufactured, shopworn, demonstrator, prototype or discontinued models ar e not
acceptable unless otherwise stipulated.
5. Within thirty (30) days after the quote due date, a contract may be awarded by the City to
the lowest responsive and responsible vendor, subject to the right of the City to reject all
quotes, as it may deem proper in its absolute discretion. The time for awarding a contract
may be extended at the sole discretion of the City. If required to evaluate quotes or for
such other purposes as the City may determine, unless the vendor objects to such
extension in writing with this quote.
6. The Meridian Arts Commission does not discriminate on the basis of race, religion, sex,
national origin, marital status, age, physical handicap, ownership by women or minorities or
sexual orientation.
SUBJECT TO PARAGRAPH 4 ABOVE, THE MERIDIAN ARTS COMMISSION MAY NOT
ACCEPT A QUOTE FAILING TO COMPLY WITH ANY OF THE ABOVE STATE
REQUIREMENTS.
Meridian City Council Meeting Agenda June 14, 2018 – Page 38 of 59
Page 7 of 12
DECLARATION UNDER PENALTY OF PERJURY
The undersigned declares: that he/she holds the position indicating below as a corporate Officer
or the owner or a partner in the business entity submitting this quote; that the undersigned is
informed of all relevant facts surrounding the preparation and submission of this quote, that the
undersigned knows and represents and warrants to the Meridian Arts Commission that this quote
is prepared and submitted without collusion with any other person, business entity, or corporation
with any interest in this quote.
I declare under penalty of perjury that the foregoing is true and correct.
CONTRACTOR/FIRM:
BY:
TITLE:
ADDRESS:
EMAIL ADDRESS:
PHONE NUMBER:
DATE:
ALL QUOTE RESPONSES MUST BE ACCOMPANIED
BY THIS EVIDENCE OF AUTHORITY TO SIGN
Meridian City Council Meeting Agenda June 14, 2018 – Page 39 of 59
Page 8 of 12
ADDITIONAL TERMS AND CONDITIONS
EXAMINATION OF CONTRACT DOCUMENTS
The vendors shall carefully examine the specifications, and satisfy themselves as to their
sufficiency, and shall not at any time after submission of the quote, dispute such
specifications and the directions explaining or interpreting them.
AWARD
The Meridian Arts Commission reserves the right to make an award on any item, group of
items in the aggregate to that/those lowest responsible contractors (s) whose quote (s) is/are
most responsive to the needs of the City.
EVALUATION (Inspection)
Materials and installation will be inspected before acceptance by an authorized
representative of the Meridian Arts Commission for workmanship, appearance, proper
functioning of all equipment and systems, and conformance to all other requirements of the
specifications. If deficiencies are found, it shall be the responsibility of the contractor to
replace for inspection and acceptance. Payment will not be made until corrective action has
been made.
QUANTITIES (Additions)
The quantity specified is based upon current known requirements and is subject to increase if
mutually agreeable to both parties. Any said increase will be governed by the same terms
and conditions of this Invitation for Quotation. The Meridian Arts Commission may wrap
multiple traffic boxes in upcoming years. The quotes herein may be referred to over the next
three years as the Meridian Arts Commission is able to support this project.
WARRANTY / GUARANTEE
Contractor delivering equipment / goods against this specification shall guarantee that the
equipment / goods meet the minimum requirements se t forth herein. If it is found that the
equipment / goods delivered do not meet the minimum requirements of this specification, the
Contractor will be required to correct the same at the Contractor’s expense.
3M
Brand names and numbers, when used, are for reference to indicate the character and
quality desired. Vendors may offer comparable “EQUAL” products unless expressly
prohibited herein. If necessary, the burden of proof and cost on analysis to determine
equality shall be that of the Contractor. If proposing an “EQUAL”, please state name of
manufacturer, model, and part number, if applicable, and enclose descriptive literature.
PURCHASE AGREEMENT DOCUMENTS
A copy of the Notice Inviting Quotations, General Conditions and Instructions to Vendors,
Special Conditions, Additional Terms and Conditions, Specifications, Plans and / or
Drawings, Vendor’s Submittal, and any other related documents will remain on file in the
office of the City Arts & Culture Specialist. It is understood that these documents will form
the basis of the purchase agreement upon award of the contract. All materials or services
supplied by the Contractor shall be in conformance with all the specifications contained
Meridian City Council Meeting Agenda June 14, 2018 – Page 40 of 59
Page 9 of 12
herein and shall be in compliance with any applicable Local, State, and Federal Laws and
regulations.
NON-COLLUSION STATEMENT
All vendors are hereby notified that, in the event a contract is awarded to a vendor whose
quote was made in collusion with other vendors for the same equipment, the resulting
contract is not enforceable against the awarding agency an may be void by that agency.
PUBLIC RECORDS
The Meridian Arts Commission is a public agency. All documents in its possession are public
records. QUOTES are public records and, except as noted below, will be available for
inspection and copying by any person. If any vendor claims any material to be exempt from
disclosure under the Idaho Public Records Law, the vendor will expressly agree to defend,
indemnify and hold harmless the Meridian Arts Commission from any claim or suit arising
from the City's refusal to disclose any such material. No such claim of exemption will be
valid or effective without such express agreement. The Meridian Arts Commission will take
reasonable efforts to protect any information marked "confidential" by the vendor, to the
extent permitted by the Idaho Public Records Law. Confidential information must be
submitted in a separate envelope, sealed and marked "Confidential Information" and will be
returned to the vendor upon request after the award of the contract. It is understood,
however, that the Meridian Arts Commission will have no liability for disclosure of such
information. Any proprietary or otherwise sensitive information contained in or with any
QUOTE is subject to potential disclosure.
QUOTE INQUIRIES
Questions, in written form, regarding this quote should be directed to:
Meridian Arts Commission, Clerk’s Department, Attn: Hillary Bodnar, 33 East Broadway
Avenue, Ste. 104, Meridian, ID 83642. | mac@meridiancity.org | 208-489-0422
PAYMENT AND INVOICING
Invoices, in duplicate, shall be mailed or delivered to:
Meridian Arts Commission, Clerk’s Department, 33 East Broadway Avenue, Ste. 104,
Meridian, ID 83642
Meridian City Council Meeting Agenda June 14, 2018 – Page 41 of 59
Page 10 of 12
TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
PRICING AND DELIVERY SCHEDULE
QUANTITY DESCRIPTION UNIT AMOUNT
1 Template Prep & Proof of artwork formatting
1 Art Preparation & Prepress, including artwork scan
Approx. 52 sq/ft/box Two-mil 3M Controltac Graphic Film, Series 180
Approx. 52 sq/ft/box Two-mil 3M Scotchcal Luster or Matte Overlaminate
1 Installation of vinyl wraps
1 Installation of artist plaques
1 One year warranty due to defects in materials used
1 One year warranty on installation and/or workmanship
TOTAL QUOTE AMOUNT $ _________
Total cost to include all labor, material, equipment, freight, insurance, travel, lodging, incidental,
and applicable taxes
F.O.B.
Prices shall be submitted F.O.B. Destination.
Certificate of Understanding
The undersigned represents and warrants that the undersigned has reviewed and understands the
plans, specifications and other documents, and the undersigned is satisfied with all conditions for
performance of the work.
The undersigned has checked carefully all the above figures and understands that the Meridian Arts
Commission will not be responsible for any errors or omissions on the part of the undersigned in
creating this quote.
CONTRACTOR/FIRM:
AUTHORIZED SIGNATURE:
PRINTED OR TYPED NAME:
TITLE:
DATE:
DO NOT DETACH THIS SHEET - SUBMIT ENTIRE QUOTE PACKAGE AS YOUR QUOTE
Meridian City Council Meeting Agenda June 14, 2018 – Page 42 of 59
Page 11 of 12
SPECIFICATIONS
TRAFFIC BOX VINYL WRAP
FABRICATION & INSTALLATION
JULY 2018
Meridian City Council Meeting Agenda June 14, 2018 – Page 43 of 59
Page 12 of 12
MERIDIAN ARTS COMMISSION
TRAFFIC BOX VINYL WRAP
FABRICATION & INSTALLATION
GENERAL SPECIFICATIONS
1. SCOPE
In accordance with The Meridian Arts Commission’s (MAC) strategic plan and the
Meridian Art in Public Spaces Ordinance MAC intends to wrap five traffic boxes each
year for several years as part of their Traffic Box Community Art Project. Vendor
coordinates with Ada County Highway District once traffic box artwork and locations
are selected and installation dates are proposed. MAC, or a representative, is to
approve any and all formatting proofs prior to installation of the vinyl wrap. The City
reserves the right to select an alternate vendor.
I. The vendor will be responsible for any and all template prepa ration work
required to develop a proof of artwork formatting.
II. The vendor will provide said proof to the COMMISSIONS AND
COMMITTEES SPECIALIST to obtain approval.
III. The vendor will provide artwork preparation and prepress including, but
not limited to, scanning the original artwork to produce a high resolution
image to be used for fabrication of image on vinyl.
IV. The vendor will install the vinyl wraps at each project site including, but
not limited to large silver and small white Ada County Highway District
traffic control boxes.
V. The vendor will produce and install artist plaques at each project site.
2. MATERIALS USED
The vendor is required to use 2-mil 3M Controltac Graphic Film, Series 180 and 2-mil
3M Scotchcal Luster (or Matte) Overlaminate or EQUALS for fabrication and
installation. Approximately 52 sq./ft. is required for each average traffic box wrap.
3. WORKMANSHIP
The vendor will be held responsible for quality of workmanship, including
prefabrication and installation of vinyl wrap.
4. WARRANTIES
The vendor must provide a minimum of a one year warranty of the vinyl wrap due to
defects in materials used. This is to include vendor adherence to specifications
outlined by the product specifications as well as any overlooked product defects.
The vendor must provide a minimum of a one year warranty on the installation of the
vinyl wrap, including any issue with improper coverage, seams, artwork fading or other
unwanted wear due to improper installation.
Meridian City Council Meeting Agenda June 14, 2018 – Page 44 of 59
I TEM SHEET
Commission Agenda I tem - 6.A .
P resenter:
E stimated Time for Presentation: 6
Title of I tem - Liaison Reports
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Meridian Arts I tem
Creation Bodnar, Hillary Approved 6/4/2018 - 1:20 P M
Meridian City Council Meeting Agenda June 14, 2018 – Page 45 of 59
I TEM SHEET
Commission Agenda I tem - 6.B .
P resenter: Hillary
E stimated Time for Presentation: 2
Title of I tem - Approval of M onthly Financial Report [Action Item]
Board Notes:
AT TAC HM E NT S :
Description Type Upload Date
F inancial Summary - end of May Exhibit 6/5/2018
F inancial Expenses - end of May Exhibit 6/5/2018
F inancial Revenues - end of May Exhibit 6/5/2018
RE V IE WE RS:
Department Reviewer Action Date
Meridian Arts I tem
Creation Bodnar, Hillary Approved 6/5/2018 - 8:16 A M
Meridian City Council Meeting Agenda June 14, 2018 – Page 46 of 59
Total YTD Budget
Budget Actual Remaining
REVENUES
Donations/Sponsorships
Concerts on Broadway 10,000.00$ 10,000.00$ ‐$
Initial Point Gallery 954.00$ (954.00)$
Traffic Box Wraps ‐$ ‐$
Meridian Mill Mural 16,000.00$ 16,000.00$ ‐$
Idaho Power Sponsorship FY18 500.00$ (500.00)$
TOTAL REVENUE 26,000.00$ 27,454.00$ (1,454.00)$
EXPENSES
Visual Arts 650.00$ 66.32$ 583.68$
Performing Arts 15,300.00$ 9,000.00$ 6,300.00$
Arts Development 2,000.00$ ‐$ 2,000.00$
*May include expenses related to training/conferences and/or general arts development outreach efforts
Other Events 3,000.00$ 0.00 3,000.00$
*May include expenses associated with the Dairy Days Art Show and/or Art Week
Other Expenses 1,500.00$ 115.97$ 1,384.03$
*May include mailings, supplies or non‐event specific marketing, promotions, printing
SUBTOTAL 22,450.00$ 9,182.29$ 13,267.71$
PUBLIC ART PROJECTS
MAPS ‐ Traffic Box Wraps (Carryforward)5,066.00$ 5,066.00$ ‐$
MAPS ‐ Traffic Box Wraps 5,000.00$ 348.75$ 4,651.25$
MAPS ‐ Public Art/Signage in Parks (Carryforward)49,933.44$ 42,463.50$ 7,469.94$
MAPS ‐ Public Art/Signage in Parks 44,150.00$ ‐$ 44,150.00$
Partnership ‐ Meridian Mill Mural 16,000.00$ 16,000.00$ ‐$
TOTAL PUBLIC ART PROJECTS 120,149.44$ 63,878.25$ 56,271.19$
TOTAL EXPENSES 142,599.44$ 73,060.54$ 69,538.90$
FY2018 Budget to Actual Comparison
As of 05/31/2018
6/4/2018 1 of 1 FY18 SummaryMeridian City Council Meeting Agenda June 14, 2018 – Page 47 of 59
Ci
t
y
O
f
M
e
r
i
d
i
a
n
Po
s
t
e
d
G
e
n
e
r
a
l
L
e
d
g
e
r
T
r
a
n
s
a
c
t
i
o
n
s
G/
L
Co
d
e
Fu
n
d
Co
d
e
De
p
t
Co
d
e
Pr
o
j
e
c
t
Co
d
e
Ef
f
e
c
t
i
v
e
Da
t
e
T
r
a
n
s
a
c
t
i
o
n
De
s
c
r
i
p
t
i
o
n
I
D
A
M
O
U
N
T
S
e
s
s
i
o
n
ID
Document Number Category
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
0
/
1
/
2
0
1
7
Y
E
A
P
A
c
c
r
u
a
l
#
1
-
F
a
c
e
b
o
o
k
a
d
M
e
r
i
d
i
a
n
a
r
t
w
e
e
k
8/
3
0
-
9
/
1
6
(1
3
9
.
2
2
)
JE
1
8
-
0
0
5
A
P
a
c
c
r
u
a
l
#
1
Oth Event
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
0
/
1
/
2
0
1
7
Y
E
A
P
A
c
c
r
u
a
l
#
1
-
I
n
s
t
a
g
r
a
m
a
d
M
e
r
i
d
i
a
n
a
r
t
w
e
e
k
8/
3
0
-
9
/
1
6
(4
9
.
3
7
)
JE
1
8
-
0
0
5
A
P
a
c
c
r
u
a
l
#
1
Oth Event
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
0
/
3
1
/
2
0
1
7
M
C
C
l
e
r
k
s
,
#
0
5
2
1
,
1
0
/
3
1
/
1
7
S
t
a
t
e
m
e
n
t
-
F
a
c
e
b
o
o
k
,
9/
3
0
/
1
7
,
A
d
v
e
r
t
i
s
i
n
g
f
o
r
M
e
r
i
d
i
a
n
A
r
t
W
e
e
k
-
8
/
3
0
/
1
7
-
9/
1
6
/
1
7
MA
S
T
E
R
C
A
R
D
1
3
9
.
2
2
A
P
1
8
-
0
0
9
8
M
C
C
l
e
r
k
s
1
0
/
1
7
Oth Event
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
0
/
3
1
/
2
0
1
7
M
C
C
l
e
r
k
s
,
#
0
5
2
1
,
1
0
/
3
1
/
1
7
S
t
a
t
e
m
e
n
t
-
F
a
c
e
b
o
o
k
,
9/
3
0
/
1
7
,
A
d
v
e
r
t
i
s
i
n
g
f
o
r
M
e
r
i
d
i
a
n
A
r
t
W
e
e
k
-
8
/
3
0
/
1
7
-
9/
1
6
/
1
7
MA
S
T
E
R
C
A
R
D
4
9
.
3
7
A
P
1
8
-
0
0
9
8
M
C
C
l
e
r
k
s
1
0
/
1
7
Oth Event
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
0
/
2
0
/
2
0
1
7
M
A
C
T
r
a
f
f
i
c
B
o
x
e
s
I
n
s
t
a
l
l
e
d
1
0
/
2
3
/
1
7
-
1
0
/
2
4
/
1
7
B
R
Y
A
N
T
I
D
E
A
S
2
,
3
1
9
.
7
5
A
P
1
8
-
0
0
4
3
1
0
3
5
3
Traffic Boxes
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
0
/
3
1
/
2
0
1
7
P
O
S
T
A
G
E
U
S
E
,
O
c
t
o
b
e
r
2
0
1
7
P
I
T
N
E
Y
R
E
S
E
R
V
E
1
8
.
6
1
A
P
1
8
-
0
0
8
1
2
0
4
7
4
9
7
9
,
1
0
/
1
7
Other Exp
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
1
/
1
/
2
0
1
7
M
A
C
A
d
6
o
f
6
f
o
r
M
e
r
i
d
i
a
n
A
r
t
W
e
e
k
2
0
1
7
,
R
a
n
o
n
9/
8
/
1
7
ID
A
H
O
P
R
E
S
S
-
T
R
I
1
3
2
.
5
0
A
P
1
8
-
0
1
0
1
1
6
2
8
8
0
0
D
Oth Event
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
1
/
1
/
2
0
1
7
Y
E
A
P
a
c
c
r
u
a
l
#
2
-
I
D
P
r
e
s
s
M
A
C
a
r
t
w
e
e
k
a
d
v
e
r
t
i
s
e
Se
p
1
7
(1
3
2
.
5
0
)
JE
1
8
-
0
0
5
R
E
V
A
P
#
2
Oth Event
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
1
/
2
/
2
0
1
7
M
A
C
T
r
a
f
f
i
c
B
o
x
W
r
a
p
s
I
n
s
t
a
l
l
e
d
-
Q
t
y
5
B
R
Y
A
N
T
I
D
E
A
S
3
,
0
9
5
.
0
0
A
P
1
8
-
0
0
8
1
1
0
4
0
0
Traffic Boxes
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
1
/
8
/
2
0
1
7
T
h
e
B
e
s
t
X
m
a
s
P
a
g
e
a
n
t
E
v
e
r
P
r
o
d
u
c
t
i
o
n
-
1
s
t
P
a
y
m
e
n
t
T RE
A
S
U
R
E
V
A
L
L
E
Y
1
,
0
0
0
.
0
0
A
P
1
8
-
0
1
3
2
1
0
1
0
Performing A r
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
2
/
1
/
2
0
1
7
L
a
b
e
l
s
f
o
r
M
A
C
M
a
i
l
i
n
g
-
Q
t
y
2
O
F
F
I
C
E
D
E
P
O
T
9
.
8
0
A
P
1
8
-
0
1
8
1
9
8
5
2
8
1
0
9
1
0
0
1
Other Exp
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
2
/
3
1
/
2
0
1
7
P
O
S
T
A
G
E
U
S
E
,
D
e
c
e
m
b
e
r
2
0
1
7
P
I
T
N
E
Y
R
E
S
E
R
V
E
3
4
.
0
4
A
P
1
8
-
0
1
9
7
2
0
4
7
4
9
7
9
,
1
2
/
1
7
Other Exp
94
4
0
3
0
1
1
8
4
0
0
0
0
0
1
2
/
7
/
2
0
1
7
1
7
-
0
2
7
7
p
a
y
#
2
J
o
u
r
n
e
y
o
f
H
e
r
o
e
s
p
u
b
l
i
c
a
r
t
a
t
He
r
o
e
s
P
a
r
k
MC
C
A
L
L
S
T
U
D
I
O
S
3
0
,
0
0
0
.
0
0
A
P
1
8
-
0
1
7
3
1
3
2
1
Public art
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
2
/
1
5
/
2
0
1
7
W
o
o
d
C
l
e
a
n
e
r
f
o
r
D
i
s
p
l
a
y
C
a
s
e
s
-
Q
t
y
1
O
F
F
I
C
E
D
E
P
O
T
4
.
4
1
A
P
1
8
-
0
2
2
6
9
8
9
4
5
2
4
2
9
0
0
1
Other Exp
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
/
1
/
2
0
1
8
P
u
t
t
y
&
L
y
s
o
l
F
o
a
m
C
l
e
a
n
e
r
-
Q
t
y
2
O
F
F
I
C
E
D
E
P
O
T
3
.
3
4
+
A
P
1
8
-
0
2
4
3
9
8
9
4
5
8
2
2
6
0
0
1
Visual Art
55
1
8
1
0
1
1
8
4
0
0
0
0
0
1
/
8
/
2
0
1
8
M
A
C
Y
o
u
t
h
T
h
e
a
t
e
r
P
a
r
t
n
e
r
s
h
i
p
P
e
r
A
g
r
e
e
m
e
n
t
-
W
i
l
l
y
Wo
n
k
a
J
r
-
2
n
d
P
a
y
m
e
n
t
T RE
A
S
U
R
E
V
A
L
L
E
Y
1
,
5
0
0
.
0
0
A
P
1
8
-
0
2
1
1
1
0
1
1
Performing A r
94
4
0
3
0
1
1
8
4
0
0
0
0
0
1
2
/
7
/
2
0
1
7
1
8
-
0
1
9
8
M
u
r
a
l
D
e
s
i
g
n
a
n
d
I
n
s
t
a
l
l
a
t
i
o
n
-
M
i
l
l
P
r
o
j
e
c
t
In
i
t
i
a
l
D
e
s
i
g
n
,
S
e
r
v
i
c
e
T
h
r
u
1
2
/
7
/
1
7
S EC
T
O
R
S
E
V
E
N
T
E
E
N
2,
0
0
0
.
0
0
A
P
1
8
-
0
2
1
1
M
i
l
l
1
2
/
1
7
Mill Mural
55
1
8
1
0
1
1
8
4
0
0
0
0
0
3
/
1
/
2
0
1
8
P
O
S
T
A
G
E
U
S
E
,
F
e
b
r
u
a
r
y
2
0
1
8
P
I
T
N
E
Y
R
E
S
E
R
V
E
0
.
4
7
A
P
1
8
-
0
3
6
1
2
0
4
7
4
9
7
9
,
0
2
/
1
8
Other Exp
55
1
8
1
0
1
1
8
4
0
0
0
0
0
3
/
8
/
2
0
1
8
S
i
g
n
a
g
e
f
o
r
J
o
u
r
n
e
y
o
f
H
e
r
o
e
s
P
u
b
l
i
c
A
r
t
,
I
n
s
t
a
l
l
e
d
3/
7
/
1
8
SI
G
N
S
,
E
T
C
4
6
3
.
5
0
A
P
1
8
-
0
3
6
1
3
5
5
2
5
Public art
55
1
8
1
0
1
1
8
4
0
0
0
0
0
3
/
1
9
/
2
0
1
8
N
a
m
e
B
a
d
g
e
s
f
o
r
N
e
w
C
o
m
m
i
s
s
i
o
n
e
r
s
J
.
W
i
l
s
o
n
,
J.
S
u
l
l
i
v
a
n
,
J
.
P
e
t
e
r
s
-
Q
t
y
3
A-
1
S
T
A
M
P
&
M
A
3
0
.
0
0
A
P
1
8
-
0
4
0
1
1
0
5
2
5
Other Exp
55
1
8
1
0
1
1
8
4
0
0
0
0
0
3
/
2
0
/
2
0
1
8
M
A
C
I
P
G
A
r
t
i
s
t
I
n
f
o
S
i
g
n
H
o
l
d
e
r
s
-
Q
t
y
2
O
F
F
I
C
E
D
E
P
O
T
1
2
.
9
8
A
P
1
8
-
0
4
0
1
1
1
7
3
5
4
9
9
6
0
0
1
Visual Art
55
1
8
1
0
1
1
8
4
0
0
0
0
0
4
/
2
/
2
0
1
8
M
A
C
P
r
o
m
o
t
i
o
n
a
t
M
S
O
E
v
e
n
t
s
-
C
o
u
n
c
i
l
A
p
p
r
o
v
e
d
3/
2
7
/
1
8
M ER
I
D
I
A
N
S
Y
M
P
H
O
N
50
0
.
0
0
A
P
1
8
-
0
4
3
0
M
A
C
2
0
1
8
Performing A r
55
1
8
1
0
1
1
8
4
0
0
0
0
0
4
/
6
/
2
0
1
8
1
8
-
0
2
9
2
2
0
1
8
C
o
n
c
e
r
t
P
r
o
d
u
c
t
i
o
n
-
C
o
n
c
e
r
t
s
o
n
Br
o
a
d
w
a
y
-
1
s
t
P
a
y
m
e
n
t
WI
N
E
G
L
A
S
S
A
R
T
S
5
,
0
0
0
.
0
0
A
P
1
8
-
0
4
1
9
1
-
C
O
B
0
4
1
0
1
8
Concerts on B
94
4
0
3
0
1
1
8
4
0
0
0
0
0
4
/
1
/
2
0
1
8
1
7
-
0
2
7
7
,
J
o
u
r
n
e
y
o
f
H
e
r
o
e
s
A
r
t
a
t
H
e
r
o
e
s
P
a
r
k
-
Fi
n
a
l
I
n
v
o
i
c
e
MC
C
A
L
L
S
T
U
D
I
O
S
0
.
0
0
A
P
1
8
-
0
4
1
9
1
3
3
7
Public art
94
4
0
3
0
1
1
8
4
0
1
0
1
1
5
4
/
1
/
2
0
1
8
1
7
-
0
2
7
7
,
J
o
u
r
n
e
y
o
f
H
e
r
o
e
s
A
r
t
a
t
H
e
r
o
e
s
P
a
r
k
-
Fi
n
a
l
I
n
v
o
i
c
e
MC
C
A
L
L
S
T
U
D
I
O
S
1
2
,
0
0
0
.
0
0
A
P
1
8
-
0
4
1
9
1
3
3
7
Public art
94
4
0
3
0
1
1
8
4
0
0
0
0
0
4
/
2
/
2
0
1
8
1
8
-
0
1
9
8
M
u
r
a
l
D
e
s
i
g
n
a
n
d
I
n
s
t
a
l
l
a
t
i
o
n
-
F
i
n
a
l
D
e
s
i
g
n
Pa
y
m
e
n
t
S EC
T
O
R
S
E
V
E
N
T
E
E
N
1,
0
0
0
.
0
0
A
P
1
8
-
0
4
1
9
M
i
l
l
D
e
s
i
g
n
04/18 Mill Mural
94
4
0
3
0
1
1
8
4
0
0
0
0
0
4
/
4
/
2
0
1
8
1
8
-
0
1
9
8
M
u
r
a
l
D
e
s
i
g
n
a
n
d
I
n
s
t
a
l
l
a
t
i
o
n
-
F
i
r
s
t
In
s
t
a
l
l
m
e
n
t
f
o
r
M
a
t
e
r
i
a
l
s
t
o
S
t
a
r
t
I
n
s
t
a
l
l
a
t
i
o
n
S EC
T
O
R
S
E
V
E
N
T
E
E
N
6,
5
0
0
.
0
0
A
P
1
8
-
0
4
1
9
M
i
l
l
I
n
s
t
a
l
l
04/18 Mill Mural
55
1
8
1
0
1
1
8
4
0
0
0
0
0
4
/
2
4
/
2
0
1
8
L
a
n
y
a
r
d
s
f
o
r
M
A
C
-
Q
t
y
1
B
o
x
O
F
F
I
C
E
D
E
P
O
T
5
.
9
4
A
P
1
8
-
0
4
8
7
1
3
0
7
0
7
7
8
5
0
0
1
Other Exp
6/
4
/
2
0
1
8
1 of
2
Expense detail
Me
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
J
u
n
e
1
4
,
2
0
1
8
–
P
a
g
e
4
8
o
f
5
9
Ci
t
y
O
f
M
e
r
i
d
i
a
n
Po
s
t
e
d
G
e
n
e
r
a
l
L
e
d
g
e
r
T
r
a
n
s
a
c
t
i
o
n
s
55
1
8
1
0
1
1
8
4
0
0
0
0
0
4
/
2
4
/
2
0
1
8
N
a
m
e
B
a
d
g
e
s
f
o
r
M
A
C
-
Q
t
y
1
B
o
x
O
F
F
I
C
E
D
E
P
O
T
1
2
.
7
0
A
P
1
8
-
0
4
8
7
1
3
0
7
0
6
6
3
2
0
0
1
Other Exp
55
1
8
1
0
1
1
8
4
0
0
0
0
0
5
/
8
/
2
0
1
8
M
A
C
Y
o
u
t
h
T
h
e
a
t
e
r
P
a
r
t
n
e
r
s
h
i
p
-
S
u
m
m
e
r
T
h
e
a
t
e
r
,
J
u
n
e
20
1
8
T RE
A
S
U
R
E
V
A
L
L
E
Y
1
,
0
0
0
.
0
0
A
P
1
8
-
0
4
8
4
1
0
1
2
Performing A r
55
1
8
1
0
1
1
8
4
0
0
0
0
0
5
/
1
7
/
2
0
1
8
3
D
A
r
t
i
s
t
A
w
a
r
d
f
r
o
m
W
e
s
t
A
d
a
'
s
F
r
a
m
e
d
,
M
A
C
A
p
p
r
o
v
e
d
5/
1
0
/
1
8
M CM
I
L
L
A
N
,
H
A
I
L
L
E
50
.
0
0
A
P
1
8
-
0
5
2
0
M
c
M
i
l
l
a
n
0
5
/
1
8
Visual Art
94
4
0
3
0
1
1
8
4
0
0
0
0
0
5
/
1
1
/
2
0
1
8
1
8
-
0
1
9
8
M
u
r
a
l
D
e
s
i
g
n
a
n
d
I
n
s
t
a
l
l
a
t
i
o
n
-
F
i
n
a
l
Pa
y
m
e
n
t
S EC
T
O
R
S
E
V
E
N
T
E
E
N
6,
5
0
0
.
0
0
A
P
1
8
-
0
5
3
5
M
i
l
l
F
i
n
a
l
0
5
/
1
8
Mill Mural
pe
r
G/
L
7
3
,
0
6
0
.
5
4
As
of
:
5/31/2018
6/
4
/
2
0
1
8
2 of
2
Expense detail
Me
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
J
u
n
e
1
4
,
2
0
1
8
–
P
a
g
e
4
9
o
f
5
9
Ci
t
y
O
f
M
e
r
i
d
i
a
n
Po
s
t
e
d
G
e
n
e
r
a
l
L
e
d
g
e
r
T
r
a
n
s
a
c
t
i
o
n
s
G/
L
Co
d
e
Fu
n
d
Co
d
e
De
p
t
Co
d
e
Pr
o
j
e
c
t
Co
d
e
Ef
f
e
c
t
i
v
e
Da
t
e
T
r
a
n
s
a
c
t
i
o
n
De
s
c
r
i
p
t
i
o
n
I
D
A
M
O
U
N
T
S
e
s
s
i
o
n
ID
Do
c
u
m
e
n
t
Nu
m
b
e
r
Category
FY
2
0
1
8
34
8
8
1
0
1
1
8
4
0
0
2
0
0
1
1
/
2
7
/
2
0
1
7
D
w
i
g
h
t
W
i
l
l
i
a
m
s
:
I
n
i
t
a
l
P
o
i
n
t
G
a
l
l
e
r
y
m
a
i
n
t
e
n
a
n
c
e
f
e
e
,
pd
c
a
s
h
,
F
Y
1
8
(3
5
.
0
0
)
CR
1
8
-
0
8
6
3
0
3
8
5
IPG
34
2
3
0
0
1
1
8
4
0
0
0
0
0
1
2
/
8
/
2
0
1
7
C
o
n
t
r
i
b
u
t
i
o
n
t
o
P
u
b
l
i
c
A
r
t
P
r
o
j
e
c
t
:
M
e
r
i
d
i
a
n
M
i
l
l
Mu
r
a
l
M er
i
d
i
a
n
D
e
v
e
l
o
p
m
e
(1
6
,
0
0
0
.
0
0
)
AR
B
1
8
-
0
1
5
2
4
4
4
Public Art
34
8
8
1
0
1
1
8
4
0
0
2
0
0
1
/
1
1
/
2
0
1
8
S
h
a
r
o
n
a
S
c
h
o
g
e
r
:
M
e
r
i
d
i
a
n
A
r
t
s
C
o
m
m
i
s
s
i
o
n
,
I
P
G
Ma
i
n
t
e
n
a
n
c
e
F
e
e
,
c
k
#
3
0
8
0
(3
5
.
0
0
)
CR
1
8
-
1
6
0
3
0
1
3
6
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
1
/
1
6
/
2
0
1
8
H
o
l
l
y
B
a
d
k
e
:
2
0
1
8
G
a
l
l
e
r
y
F
e
e
,
c
k
#
8
1
1
6
(3
5
.
0
0
)
CR
1
8
-
1
6
7
3
0
1
3
7
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
1
/
2
2
/
2
0
1
8
J
e
a
n
A
h
F
o
n
g
:
2
0
1
8
G
a
l
l
e
r
y
F
e
e
,
F
e
l
l
o
w
s
h
i
p
o
f
F
o
u
r
,
ck
#
1
3
1
3
(3
5
.
0
0
)
CR
1
8
-
1
7
6
3
0
1
3
8
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
1
/
2
4
/
2
0
1
8
J
e
f
f
G
l
e
n
n
:
2
0
1
8
G
a
l
l
e
r
y
M
a
i
n
t
e
n
a
n
c
e
F
e
e
,
c
k
#
1
2
4
3
(3
5
.
0
0
)
CR
1
8
-
1
7
9
3
0
1
3
9
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
1
/
2
5
/
2
0
1
8
R
o
b
i
n
C
o
x
:
2
0
1
8
G
a
l
l
e
r
y
M
a
i
n
t
e
n
a
n
c
e
F
e
e
,
p
d
c
a
s
h
(3
5
.
0
0
)
CR
1
8
-
1
8
2
3
0
1
4
0
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
1
/
2
9
/
2
0
1
8
D
a
r
l
e
n
e
L
a
u
r
s
e
n
:
2
0
1
8
G
a
l
l
e
r
y
M
a
i
n
t
e
n
a
n
c
e
F
e
e
,
c
k
#
41
0
4
(3
5
.
0
0
)
CR
1
8
-
1
8
7
3
0
1
4
1
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
1
/
3
0
/
2
0
1
8
L
a
u
r
a
Y
a
g
e
r
:
2
0
1
8
G
a
l
l
e
r
y
M
a
i
n
t
e
n
a
n
c
e
F
e
e
,
c
k
#
1
0
0
9
(3
5
.
0
0
)
CR
1
8
-
1
8
9
3
0
1
4
2
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
1
/
3
1
/
2
0
1
8
E
m
m
a
H
o
o
d
:
2
0
1
8
G
a
l
l
e
r
y
M
a
i
n
t
e
n
a
n
c
e
F
e
e
,
c
k
#
1
0
0
1
(3
5
.
0
0
)
CR
1
8
-
1
9
1
3
0
1
4
3
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
1
/
3
1
/
2
0
1
8
I
d
a
h
o
W
a
t
e
r
c
o
l
o
r
S
o
c
i
e
t
y
:
2
0
1
8
G
a
l
l
e
r
y
M
a
i
n
t
e
n
a
n
c
e
Fe
e
,
c
k
#
1
4
3
4
(3
5
.
0
0
)
CR
1
8
-
1
9
1
3
0
1
4
4
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
2
/
2
/
2
0
1
8
M
i
c
a
h
G
o
s
n
e
y
:
2
0
1
8
G
a
l
l
e
r
y
M
a
i
n
t
e
n
a
n
c
e
F
e
e
,
c
k
#
1
2
6
9
(3
5
.
0
0
)
CR
1
8
-
1
9
4
3
0
1
4
5
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
2
/
5
/
2
0
1
8
D
e
b
P
e
n
c
e
:
2
0
1
8
G
a
l
l
e
r
y
M
a
i
n
t
e
n
a
n
c
e
F
e
e
,
c
k
#
1
6
1
7
(3
5
.
0
0
)
CR
1
8
-
1
9
8
3
0
1
4
6
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
2
/
6
/
2
0
1
8
A
n
g
e
l
a
S
t
o
u
t
:
2
0
1
8
G
a
l
l
e
r
y
M
a
i
n
t
e
n
a
n
c
e
F
e
e
,
M
O
#
20
7
3
2
4
0
1
5
1
6
2
(3
5
.
0
0
)
CR
1
8
-
2
0
0
3
0
1
4
7
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
2
/
6
/
2
0
1
8
S
a
r
a
h
K
o
h
l
e
r
:
2
0
1
8
G
a
l
l
e
r
y
M
a
i
n
t
e
n
a
n
c
e
F
e
e
,
c
k
#
1
0
1
4
(3
5
.
0
0
)
CR
1
8
-
2
0
0
3
0
1
4
8
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
2
/
1
4
/
2
0
1
8
I
d
a
h
o
P
o
w
e
r
C
o
m
p
a
n
y
:
2
0
1
8
M
e
r
i
d
i
a
n
A
r
t
s
C
o
m
m
i
s
s
i
o
n
Si
l
v
e
r
S
p
o
n
s
o
r
s
h
i
p
(
a
n
n
u
a
l
)
,
c
k
#
1
5
9
7
1
4
7
(5
0
0
.
0
0
)
CR
1
8
-
2
1
4
3
0
1
4
9
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
2
/
1
5
/
2
0
1
8
J
o
n
i
F
r
e
y
:
D
o
n
a
t
i
o
n
f
o
r
I
n
i
t
i
a
l
P
o
i
n
t
G
a
l
l
e
r
y
,
c
k
#
7
3
2
(6
0
.
0
0
)
CR
1
8
-
2
1
6
3
0
1
5
0
Donation
34
8
8
1
0
1
1
8
4
0
0
2
0
0
2
/
2
6
/
2
0
1
8
J
e
s
s
i
c
a
T
o
o
k
e
y
:
2
0
1
8
G
a
l
l
e
r
y
M
a
i
n
t
e
n
a
n
c
e
F
e
e
,
c
k
#
1
0
0
8
(3
5
.
0
0
)
CR
1
8
-
2
3
2
3
0
1
5
1
IPG
34
2
3
0
0
1
1
8
4
0
0
0
0
0
2
/
6
/
2
0
1
8
M
O
U
:
M
D
C
2
0
1
8
C
o
n
c
e
r
t
s
o
n
B
r
o
a
d
w
a
y
C
o
n
t
r
i
b
u
t
i
o
n
M er
i
d
i
a
n
D
e
v
e
l
o
p
m
e
(1
0
,
0
0
0
.
0
0
)
AR
B
1
8
-
0
2
5
2
4
6
0
Concerts on Bdway
34
8
8
1
0
1
1
8
4
0
0
2
0
0
3
/
8
/
2
0
1
8
M
a
n
d
y
R
i
l
e
y
C
l
a
y
w
o
r
k
s
:
I
n
i
t
i
a
l
P
o
i
n
t
G
a
l
l
e
r
y
D
o
n
a
t
i
o
n
,
ck
#
1
2
0
(2
4
.
0
0
)
CR
1
8
-
2
4
6
3
0
1
5
2
Donation
34
8
8
1
0
1
1
8
4
0
0
2
0
0
3
/
1
4
/
2
0
1
8
B
e
r
t
H
i
n
e
r
:
2
0
1
8
I
n
i
t
i
a
l
P
o
i
n
t
G
a
l
l
e
r
y
F
e
e
,
p
d
c
a
s
h
(3
5
.
0
0
)
CR
1
8
-
2
5
9
3
0
1
5
3
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
3
/
1
4
/
2
0
1
8
B
e
t
t
y
H
a
y
z
l
e
t
t
:
I
n
i
t
i
a
l
P
o
i
n
t
G
a
l
l
e
r
y
,
c
k
#
3
8
9
0
(2
5
.
0
0
)
CR
1
8
-
2
5
9
3
0
1
5
4
Donation
34
8
8
1
0
1
1
8
4
0
0
2
0
0
4
/
1
7
/
2
0
1
8
S
c
o
t
t
P
e
n
t
z
e
r
:
M
e
r
i
d
i
a
n
A
r
t
s
I
n
i
t
i
a
l
P
o
i
n
t
G
a
l
l
e
r
y
Ma
i
n
t
.
F
e
e
,
p
d
c
a
s
h
(3
5
.
0
0
)
CR
1
8
-
3
1
2
3
0
1
5
5
IPG
34
8
8
1
0
1
1
8
4
0
0
2
0
0
4
/
2
6
/
2
0
1
8
B
e
r
t
H
i
n
e
r
:
I
n
i
t
i
a
l
P
o
i
n
t
G
a
l
l
e
r
y
D
o
n
a
t
i
o
n
,
c
k
#
1
4
7
8
(2
1
5
.
0
0
)
CR
1
8
-
3
2
8
3
0
1
5
6
Donation
34
8
8
1
0
1
1
8
4
0
0
2
0
0
4
/
2
7
/
2
0
1
8
2
S
t
e
p
L
L
C
.
:
I
n
i
t
i
a
l
P
o
i
n
t
G
a
l
l
e
r
y
M
a
i
n
t
.
F
e
e
,
c
k
#
10
8
5
(3
5
.
0
0
)
CR
1
8
-
3
2
9
3
0
1
5
7
IPG
6/
4
/
2
0
1
8
1 of
1
Revenue detail
Me
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
J
u
n
e
1
4
,
2
0
1
8
–
P
a
g
e
5
0
o
f
5
9
I TEM SHEET
Commission Agenda I tem - 6.C.
P resenter: Hillary
E stimated Time for Presentation:
Title of I tem - Admin Report
Board Notes:
AT TAC HM E NT S :
Description Type Upload Date
J une Admin Report Staff Report 6/5/2018
I P G Host S chedule Exhibit 6/5/2018
Chalk Art Competition F lier Exhibit 6/5/2018
Short Film Festival Exhibit 6/5/2018
Short Film Festival A pplication Exhibit 6/5/2018
Chalk Art Competition A pplication Exhibit 6/5/2018
RE V IE WE RS:
Department Reviewer Action Date
Meridian Arts I tem
Creation Bodnar, Hillary Approved 6/5/2018 - 8:16 A M
Meridian City Council Meeting Agenda June 14, 2018 – Page 51 of 59
1/1
JUNE STAFF REPORT
Thursday, June 14, 2018 3:30 p.m.
City Council Chambers – Meridian City Hall 33 East Broadway Ave., Meridian, Idaho
Committees
• If you would like to set up a committee meeting, please inform me of the time and date of
the meeting and I will get it noticed. You must let me know two days before the meeting
so that I have time to get the meeting noticed.
Upcoming Committee Meetings:
Strategic Plan Committee:
Thurs. June 14 at 3:00 PM and
Thurs. July 12 at 3:00 PM
Events and Outreach Committee:
Thurs. June 14 at 3:00 PM
TBD (meet again before July 12)
Thurs. July 12 at 3:00 PM
Public Art Committee:
Thurs. June 28 at 4:00 PM
Thurs. July 19 at 4:00 PM
Public Art Projects Updates
• Mural Campaign
o Mural complete
o Final payment issued
o Sign ordered
o Dedication of Meridian Mill Mural on Tuesday, June 18 at 5:00 PM. Attend if you
are able.
Initial Point Gallery
• Current exhibit: A Fellowship of Four in Fusion, Floral, Figure, and Fun
o Install Friday, June 1, 2018 @ 9:30 a.m.
o Reception Tuesday, June 5, 2018 from 4:30-7:00 p.m.
• Bonnie hosted
• Next exhibit: Deb Pence, Emma Hood, Dan and Sharona Schoger
o Install Friday, June 29, 2018 @ 9:30 a.m.
o Reception Tuesday, July 10, 2018 from 4:30-7:00 p.m.
• Jennifer signed up to host
• We need someone to sign up to host the reception in August and December.
o August reception, Tuesday, August 14, 2018 from 4:30-7:00 p.m.
o December reception, Tuesday, December 4, 2018 from 4:30 – 7:00 p.m.
Meridian City Council Meeting Agenda June 14, 2018 – Page 52 of 59
Initial Point Gallery 2018 Proposed Schedule
Host Month Artists/Organization Install Reception
4:30 – 7:00 PM Close Remove
n/a January
Joni Frey
Idaho Gourd Society 1/5/18 1/9/18 2/1/17 2/2/18
Bonnie February
Sarah Kohler
Laura Yager
Mandy Riley
2/2/18 2/6/18 3/1/18 3/2/18
Gretchen
+ Randy-B March OldWaterBoys 3/2/18 3/6/18 3/29/18 3/30/18
Gretchen April
Jeff Glenn
Bert Hiner
Micah Gosney
Randy Lattimer
Rick Jenkins
3/30/18 4/3/18 4/26/18 4/27/18
Stephanie May
Angela Stout
Robin Cox
Scott Pentzer
Lynn Fraley
4/27/18 5/1/18 5/31/18 6/1/18
Bonnie June A Fellowship of Four in
Fusion, Floral, Figure, and Fun 6/1/18 6/5/18 6/28/18 6/29/18
Jennifer July
Deb Pence
Emma Hood
Dan and Sharona Schoger
6/29/18 7/10/18 7/26/18 7/27/18
August
Terri Thicksun
Kevin Hugues
Paula Ryan
8/3/18 8/14/18 8/30/18 8/31/18
Leslie September
Darlene Laursen
Holly Badke
Zella Bardsley
8/31/18 9/11/18 9/27/18 9/28/18
Jay October Idaho Watercolor Society
Betty Hayzlett 9/28/18 10/2/18 11/1/18 11/2/18
Jessica November Jessica Tookey
Betty Hayzlett 11/2/18 11/13/18 11/29/18 11/30/18
December
Lisa Bower
Joyce Green
Joye Lisk
Flynn Day Pottery
11/30/18 12/4/18 1/31/19 2/1/19
Meridian City Council Meeting Agenda June 14, 2018 – Page 53 of 59
chalk art
competition
M E R I D I A N A R T W E E K • T H I R D A N N U A L
HIGH SCHOOL TEAMS
OF 2 - 6 STUDENTS
You w i ll o n l y ha v e a b o ut t w o
ho u r s to c o m p le t e y o u r pi ece .
P l a n a c c o r d in g l y !
PRIZES FOR 1ST , 2ND,
& 3RD PLACE TEAMS
Pr iz es w i ll b e di re c te d t o th e
art d e p a r t m en t s of th e s c h o ol
th a t t he s t u d e n t s re pre se nt.
REGISTRATION OPEN
AUG. 1 - SEPT. 4
Ap pli c a tio n an d mo re
i n f o r ma t i on w i l l be o nl i n e a t
w w w .m e ri d i an c i t y .o rg /m a c
F
R
I
D
A
Y
•
S
E
P
T
7
T H E M E : A R T I N T H E F U T U R E
R E N A I S S A N C E S T U D E N T S I N F O R E G R O U N D
Meridian City Council Meeting Agenda June 14, 2018 – Page 54 of 59
short film
festival
M E R I D I A N A R T W E E K • F I R S T T I M E E V E N T
MIDDLE OR HIGH
SCHOOL STUDENTS
W o r k a s a n i nd i v i d ua l o r w ith
a t ea m o f u p t o 6 p e o p le .
3 - 10 MINUTE FILMS
W e p la n t o s h o w th e f i lm s a t
un B ou n d , d own t o wn M e ri d i an .
We h op e t o o f fe r a p ri z e t o
o ne fi l m ma ke r /te am .
APPLICATIONS
AVAILABLE BY JUN 1
ENTRIES DUE SEPT 3
Mo r e in fo w i l l be po s t e d a t
w w w .m e ri d i anc i t y .org/ma c
D
A
T
E
T
B
D
:
B
E
T
W
E
E
N
S
E
P
T
4
&
S
E
P
T
8
T H E M E : H O W A R T I M P A C T S Y O U R D A I L Y L I F E
I M A G E F R O M D Y E S S A I R F O R C E B A S E , T E X A S
Meridian City Council Meeting Agenda June 14, 2018 – Page 55 of 59
Call for Artists: 2018 ART WEEK SHORT FILM FESTIVAL
OVERVIEW:
The Meridian Arts Commission (MAC) seeks middle and high school students to compete in our first
ever Art Week Short Film Festival. Individuals or teams will be challenged to create a 3 – 10 minute
film. The theme for this year’s festival is: How Art Impacts Your Daily Life. You may interpret this
theme in many ways, but your completed film should have a clear and intuitive connection to the
theme. A monetary award of $50 and the opportunity to participate in a one-hour pre-production
consultation with Northwest Motion Pictures staff will be granted to the creator(s) of the top film,
as selected by a panel. If competing as a team, the monetary award will be split evenly and the
pre-production consultation will apply to the group as a whole for a future team project.
DATE OF SCREENING:
The Short Film Festival will take place on Tuesday, September 4, 2018 at the Meridian Library
District’s unBound, in Downtown Meridian . The screening will start at 6:30 p.m. You may arrive as
early as 6:00 p.m. to mingle with other attendees and find a seat . We will play as many films as
possible, but plan to allow our jurors about 20 minutes to discuss their scores and make a selection
for first place. Awards will be announced around 7:45 p.m., or sooner.
ELIGIBILITY:
Individuals or teams may compete. Teams should consist of no more than six students enrolled in a
middle or high school in the West Ada School District or another middle or high school within the
Meridian city limits (private, charter, etc.), for the 2018-2019 school year. All team members must
be eligible. Teams must use their own supplies or work with local resources to borrow needed
supplies.
To apply for the 2018 Art Week Short Film Festival, please submit your video (via link, downloadable
link, or flash drive) and your (or your team’s) complete Application and Acknowledgements form, by mail
or delivery to the address below or via e-mail.
AWARDS:
A panel of representatives will jury the completed films on the criteria below
Interpretation and the clarity of the theme to the viewer (5 points)
Creativity and originality of the depicted theme (5 points)
Quality of artistic composition and overall design based on the theme (5 points)
Overall impression of the film (5 points)
CONTACT MAC:
mac@meridiancity.org
Meridian Arts Commission
33 E. Broadway Avenue, #104
Meridian, ID 83642
208-489-0399
Thank you Northwest Motion Pictures
for sponsoring our prize!
Meridian City Council Meeting Agenda June 14, 2018 – Page 56 of 59
Application & Acknowledgments: 2018 ART WEEK SHORT FILM FESTIVAL
APPLICANT CONTACT INFORMATION
Team Name (if applicable):
Applicant Name:
Applicant/Parent E-mail:
Applicant/Parent Phone #:
Mailing Address:
School Name:
ACKNOWLEDGMENTS:
I specifically acknowledge that:
____ A. I indemnify, release and hold harmless the City, and all of its employees, volunteers, and
INITIAL representatives, of and from any and all claims, demands, injuries, obligations, actions,
causes of action, damages to persons and property, losses, liabilities, costs, expenses, and
compensation of any nature whatsoever, including attorney’ s fees, on account of, occurring
during, or in any way arising out of my participation in such event.
____ B. While it is intended to show each entry, we are limited in time and some films may not be
INITIAL screened, possibly without notice to the artist or school.
____ C. Artwork created must be original works conceived and completed by the artist (or team)
INITIAL submitting this application.
____ D. The artwork created will be showcased in a public place. The City seeks to encourage
INITIAL artistic expression and public dialogue, but must simultaneously ensure that all citizens,
employees, and visitors of diverse ages and perspectives feel welcome and comfortable. To
this end, I agree to respect Meridian’s community values.
____ E. I consent to City’s publication and/or use of any photographs or recordings of myself and/or
INITIAL my work for promotional purposes.
I do acknowledge and understand each and all of the foregoing stipulations and do agree to these general
terms and conditions.
Signature: _________________________________ Print name: _____________________________
* Parent Signature - If Applicant is Under 18: ______________________________________________
Date: _________________________________
Thank you for taking part in the arts!
Meridian City Council Meeting Agenda June 14, 2018 – Page 57 of 59
Call for Artists: 2018 ART WEEK CHALK ART COMPETITION
OVERVIEW:
The Meridian Arts Commission (MAC) seeks high school teams to compete in our third annual Art
Week Chalk Art Competition. Teams will be challenged to complete a chalk drawing on the
sidewalk of Idaho Avenue, roughly 3’ x 3’ within two hours. The theme for this year’s competition
is: Art in the Future. Teams may interpret this however they wish, but they should be able to
provide a rationale for how their completed work embodies the theme. A panel will judge the
artwork, and monetary awards will be granted to the school art departments of the three teams
with the highest score.
DATE OF EVENT:
The Chalk Art Competition will take place on Friday,
September 7, 2018, around Generations Plaza, in Downtown
Meridian. Drawing will start promptly at 6:00 p.m. and will
be stopped at 8:00 p.m. Artists may check in at 5:30 p.m.
The panel will assess the completed works at 8:00 p.m., and
awards will be announced around 8:30 p.m.
ELIGIBILITY:
Teams should consist of two to six high school students
enrolled in a high school in the West Ada School District, or another high school within the Meridian
city limits (private, charter, etc.). All team members must be eligible. Teams are welcome to bring
their own supplies, or use chalk pastels to be provided by MAC.
DEADLINE: Register your team by 5:00 p.m. on Tuesday, September 4, 2018.
AWARDS:
Completed chalk art works will be judged on the following criteria:
Interpretation of theme and the clarity of the theme to the viewer (5 points)
Creativity and originality of the artwork (5 points)
Quality of artistic composition and overall design (5 points)
Overall impression of the artwork (5 points)
Awards will be directed to the art departments of the school in which the students are enrolled.
The grand prize award will be $100. Second and third place prizes will also be awarded.
CONTACT MAC:
mac@meridiancity.org
Meridian Arts Commission
33 E. Broadway Avenue, #104
Meridian, ID 83642
208-489-0399
Thank you Meridian Downtown Business
Association for sponsoring our prizes!
Meridian City Council Meeting Agenda June 14, 2018 – Page 58 of 59
Application & Acknowledgments: 2018 ART WEEK CHALK ART COMPETITION
APPLICANT CONTACT INFORMATION
Team Name:
Applicant Name:
Applicant/Parent E-mail:
School Name:
ACKNOWLEDGMENTS:
I specifically acknowledge that:
____ A. I indemnify, release and hold harmless the City of Meridian, and all of its employees,
INITIAL volunteers, and representatives, from any and all claims, demands, injuries, obligations,
actions, causes of action, damages to persons and property, losses, liabilities, costs,
expenses, and compensation of any nature whatsoever, including attorney’ s fees, on account
of, occurring during, or in any way arising out of my participation in the Chalk Art
Competition.
____ B. While it is intended that the completed artwork may be visible for five to fourteen days, this
INITIAL period may be shortened by for any reason, without notice to the team or school.
____ C. Artwork created must be original works conceived and completed by the team submitting
INITIAL this application.
____ D. The artwork created will be displayed at a public place. MAC seeks to encourage artistic
INITIAL expression and public dialogue, but must simultaneously ensure that viewers of diverse ages
and perspectives feel welcome and comfortable. To this end, as a condition of participation
in the Chalk Art Competition, the artwork created may not include elements depicting
profanity, indecency, violence, discrimination, defamation, threats, or communications
inconsistent with Meridian’s community values.
____ E. I consent to City’s publication and/or use of any photographs or recordings of myself,
INITIAL my artwork, or installations created using my artwork, for promotional purposes.
I do acknowledge and understand each and agree to these terms and conditions.
Signature: _________________________________ Print name: _____________________________
* Parent Signature - If Applicant is Under 18: ______________________________________________
Date: _________________________________
To register your team for the 2018 Art Week Chalk Art Competition, please submit your team’s
Application and Acknowledgements form, completed in full, via mail or delivery it to the City Clerk’s
Office at Meridian City Hall, 33 E. Broadway Avenue, Suite 104, Meridian ID 83642 or e-mailing it to
mac@meridiancity.org.
Thank you for taking part in the arts!
Meridian City Council Meeting Agenda June 14, 2018 – Page 59 of 59