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2018 06-14 Meeting PacketTo develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors T hursday, J une 14, 2018 at 3:30 P M City Council Chambers, City Hall 33 E . Broadway, M eridian, Idaho 1.Roll-Call Attendance ___ Leslie Mauldin, C hair ___ R andy-B F unk ___ S tephanie Barnes ___ Jessic a P eters ___ G retc hen C aserotti ___ Jennifer S ullivan ___ Bonnie Zahn G riffith ___ Jay Wilson ___ G ina Lyon, Vice C hair ___ G enesis Milam, ex-officio 2.Adoption of the Agenda [Action Item] 3.Approval of M inutes [Action Item] A.M ay 10, 2018 Regular M eeting M inutes 4.New Business A.Committee Reports [Action Items] 1. Strategic P lan Committee (Gina) 2. Public A rt Committee (J essica) 3. Events and Outreach Committee (Randyb) B.End of F iscal Year[Action Item] 1. End of F iscal Year B udget Remaining 2. Budget Amendments Due for F iscal Year 2018 5.Old Business A.T raffic Box Art Wraps 2018 [Action Items] 1. Revisit P reviously A pproved Works to Consider for a Wrap (Hillary) 1. I n Good Company and Northern Nights 2. Vinyl Vendor A greement Term to end in J uly (Hillary) 6.Reports A.L iaison Reports 1. Performing A rts (Gretchen) 2. I nitial P oint Gallery (B onnie) Meridian City Council Meeting Agenda June 14, 2018 – Page 1 of 59 B.Approval of M onthly F inancial Report [Action Item] C.Admin Report 7.Next M eeting 8.Adjournment [Action Item] All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please c ontac t the City C lerk's Offic e at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Meeting Agenda June 14, 2018 – Page 2 of 59 To develop, advance and nurture all facets of the arts to enhance the quality of life for M eridian residents and its visitors T hur sday, J une 14, 2018 at 3:30 P M C ity C ouncil C hamber s, C ity Hall 33 E. B roadway, M eridian, Idaho 1. Roll-C all Attendance: O Les lie Mauldin, C hair O S tep hanie Barnes X G retc hen C as ero tti X Bonnie Zahn G riffith X G ina Lyo n, Vic e C hair X R and y-B F unk X Jessica P eters O J ennifer S ullivan O Jay Wils o n X G enes is Milam, ex-officio 2. Adoption of the Agenda [Action Item] Motion by Gretchen; seconded by Jessica to adopt the agenda - all ayes - motion carried. 3. Approval of M inutes [Action I tem] A. June14 , 2018 Regular M eeting M inutes Motion by Jessica; second by Bonnie to approve the meeting minutes– all ayes – motion carried. 4. New B usiness A. Committee Reports [Action Items] 1. S trategic P lan C ommittee (G ina) Hillary mentioned that the strategic plan review packets from each commissioner are due in August. 2. P ublic A rt C ommittee (J essica) The mural dedication will be Monday, June 18 at 5:00 PM. The committee continues to review potential locations for public art installations in the coming years, they will report on that more in the future. Motion by Gretchen; second by Randy-B to approve not-to- exceed $150 for mural signage – all ayes – motion carried. 3. E vents and O utreach Committee (Randy-B) Art Week will be September 4 – 8. Committee members got quotes for materials needed for Art Week programs/events. Hillary is creatin g a booklet for the events. Art Drop will be throughout the whole week. Hillary will bring back a quote for all Art Week needs in July. B. E nd of F iscal Year [Action Item] 1. E nd of Fiscal Year B udget R emaining Commissioners discussed their needs for the remainder of the year, including potentially purchasing frame materials for student exhibits. 2. B udget A mendments D ue f or Fiscal Year 2018 Commission came to a consensus that they do not need to submit a budget amendment. 5. O ld Business A. T raffic Box Art Wr aps 2018 [Action Items] 1. R evisit P reviously A pproved Works to C onsider f or a W rap (Hillary) 1. I n Good C ompany and Northern Nights Motion by Jessica; second by Randy-B to approve “In Good Company” and “Northern Nights” for wrapping, not to exceed $2,000 – all ayes – motion carried. 2. Vinyl Vendor A greement Term to end in J uly (Hillary) Motion by Gretchen; second by Jessica to approve the request for quotes to update our vinyl vendor agreement – all ayes – motion carried. 6. Reports A. L iaison Reports 1. P erf orming A rts (Gretchen) Gretchen provided a brief update for upcoming performances. 2. I nitial P oint G allery (B onnie) Bonnie reported that the last reception was well attended and had over 60 visitors. B. Approval of M onthly F inancial Repor t [Action Item] Motion by Bonnie; second by Randy -B to approve the monthly financial report – all ayes – motion carried. C. Admin Report Report included in packet. 7. Next M eeting July meeting date is still not determined. Hillary will check back on the poll and see where everyone stands for the next meeting date/time. 8. Adjournment [Action Item] Motion by Bonnie; second by Jessica to adjourn – all ayes – motion carried. Meeting adjourned at 4:35 a.m. (AUDIO REj,'��DING ON FILE OF THESE PROCEEDINGS) ATTEST C. JAY C ULDIN — CHAIR DATE APPROVED All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. I TEM SHEET Commission Agenda I tem - 3.A . P resenter: L eslie M auldin E stimated Time for Presentation: 1 Title of I tem - M ay 10, 2018 Regular M eeting M inutes Board Notes: AT TAC HM E NT S : Description Type Upload Date May 10, 2018 Regular Meeting Minutes Exhibit 5/31/2018 RE V IE WE RS: Department Reviewer Action Date Clerk.Bodnar, Hillary Approved 5/31/2018 - 1:11 P M Meridian City Council Meeting Agenda June 14, 2018 – Page 3 of 59 I TEM SHEET Commission Agenda I tem - 4.A . P resenter: Committee Appointtees E stimated Time for Presentation: 30 Title of I tem - Committee Reports [Action Items] Each MAC c ommittee will report bac k on their disc ussion(s ) and provide rec ommended action items to the commission as a whole. S trategic P lan C ommittee (G ina) Hillary completed sec tioning out the strategic plan to s hare with individual commissioners . P ublic Art C ommittee (Jessic a) C ommittee members helped review signage and determined a NT E ($150) for the s ign. Mural Dedic ation Events and O utreac h C ommittee (R andyb) Art Week disc ussion c ontinues . NT E requests for chalk art competition ($35), Meridian big draw- type event materials ($140), printed marketing materials ($300 max), F ac ebook boos ts ($75 max). Board Notes: RE V IE WE RS: Department Reviewer Action Date Meridian Arts I tem Creation Bodnar, Hillary Approved 6/5/2018 - 8:15 A M Meridian City Council Meeting Agenda June 14, 2018 – Page 7 of 59 I TEM SHEET Commission Agenda I tem - 4.B . P resenter: Hillary Bodnar E stimated Time for Presentation: 10 Title of I tem - E nd of Fiscal Year[Action Item] MA C should review their budget and approve needed expenses and any needed Budget A mendment(s). Board Notes: RE V IE WE RS: Department Reviewer Action Date Clerk.Bodnar, Hillary Approved 6/5/2018 - 8:31 A M Meridian City Council Meeting Agenda June 14, 2018 – Page 8 of 59 I TEM SHEET Commission Agenda I tem - 5.A . P resenter: E stimated Time for Presentation: 20 Title of I tem - Traffic Box Art Wraps 2018 [Action Items] 1. In July 2017, MAC approved/s uggested that the next two traffic box wraps from the repos itory should be In G ood C ompany and Northern Lights . Does MAC want to proc eed with these s uggestions or revisit the repos itory so that the new commissioners c an weigh in as well? 2. O ur agreement with our vinyl vendor, Bryant Ideas , will expire at the end of July. Attached is a draft request for quotes for MAC to review, bring propos ed c hanges, and approve at tonight's meeting so that this may be releas ed prior to the end of the c urrent vendor term in order to allow as short of a gap in s ervic e as pos s ible. Board Notes: AT TAC HM E NT S : Description Type Upload Date 2017-2019 Traffic Box Art Digital Repository Exhibit 5/3/2018 Executed Original Vinyl Vendor A greement Exhibit 5/3/2018 Executed F irst Addendum Vinyl Vendor Agreement Exhibit 5/3/2018 Executed Second A ddendum Vinyl Vendor A greement Exhibit 5/3/2018 Draft Request for Quotes Exhibit 6/4/2018 RE V IE WE RS: Department Reviewer Action Date Meridian Arts I tem Creation Bodnar, Hillary Approved 6/5/2018 - 8:15 A M Meridian City Council Meeting Agenda June 14, 2018 – Page 9 of 59 2017– 2019 Image Repository: TRAFFIC BOX COMMUNITY ART PROJECT Emily Aldape Dandelions Madison Baker Wanna Be Like the Cool Kids Cyndi Blue May Love and Light Surround You Andrea Harris Reserved Parking Kim Lock Redox III Karen Lowery Hazard Beauty Joyce Green Continuous Lambscape The images shown here are cropped. To see the full image, please contact 489-0399 or mac@meridiancity.org Callie McGehee Northern Nights Ustick & Eagle Pine & Eagle Bonnie Zahn Griffith Foothills and Fields Meridian City Council Meeting Agenda June 14, 2018 – Page 10 of 59 Scott Pentzer Indian Profile Tarey Potter Color Cloud Splash Brian Schreiner Boston Terrier Carol Smith Shady Chickens McKenzie Way Under the Sea Laura Yager In Good Company The images shown here are cropped. To see the full image, please contact 489-0399 or mac@meridiancity.org Overland & Eagle Meridian City Council Meeting Agenda June 14, 2018 – Page 11 of 59 PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC BOX WRAPS This PURCHASE AGREEMENT FOR FABRICAT>€ON AND INSTALLATION OF VINYL TRAFFIC BOX WRAPS ("Agreement") is made this day, of July, 2015 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho City"), and Bryant Ideas of Idaho, a general corporation registered with the State of Idaho Vendor"). (City and Vendor may hereinafter be collectively referred to as "Parties.") WHEREAS, the City desires that public art will be a component of the Meridian community and to that end, the Meridian Arts Commission issued an Invitation for Quotation, seeking bids for traffic box vinyl wrap fabrication and installation; WHEREAS, Vendor submitted the quote attached hereto as Exhibit A ("Vendor's Quote"), and was the lowest responsive and responsible bidder; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: 1. SCOPE OF SERVICES. Vendor shall design and fabricate and install five (5) vinyl traffic box wraps in accordance with all provisions of Vendor's Quote, including, without limitation, the general specifications set forth on page 12 of Vendor's Quote. The quantity specified is based upon current known requirements and is subject to increase if mutually agreeable to both Parties. Any such increase will be governed by the terms and conditions of this Agreement and the Invitation for Quotation. Vendor's Quote shall be valid for up to three (3) years. Any expansion of the quantity specified or extension of the term of this Agreement shall be authorized by written addendum to this Agreement. II. COMPENSATION. A. Total amount. The total payment to Vendor under this Agreement shall be three thousand, ninety-five dollars ($3,095.00). This amount shall constitute full compensation for any and all services, materials, and costs to be furnished by Vendor. B. Method of payment. Vendor shall provide City with an invoice for services and/or materials provided, pursuant to the pricing and delivery schedule set forth on page 9 of Vendor's Quote, which City shall pay within thirty (30) days of receipt. City shall not withhold any federal or state income taxes or Social Security tax from any payment made by City to Vendor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Vendor. PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TY2AFFIC Box WRAPS PAGE 1 of 7 Meridian City Council Meeting Agenda June 14, 2018 – Page 12 of 59 IILTIME OF PERFORMANCE. A. Term of lease. The term of this Agreement shall begin on the Effective Date and except as otherwise specified herein or earlier terminated by either Party by the method established herein, shall expire on September 30, 2015. B. Timeline. In addition to the benchmarks set herein, Vendor shall meet the benchmarks set forth in the pricing and delivery schedule set forth on page 9 of Vendor's Quote, except that the anticipated delivery date for "Template Prep & Proof of artwork formatting" shall be July 24, 2015. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. C. Proof prior to fabrication. Prim to fabrication, Vendor shall provide a proof of artwork formatting to City's Arts & Culture Specialist to ensure compliance with the general specifications and to obtain approval of formatting. If the Arts & Culture Specialist finds that the depicted artwork or any portion or component thereof do not conform to the specifications as described and depicted in Vendor's Quote or to reasonable aesthetic considerations described by the Arts & Culture Specialist, the Arts & Culture Specialist shall, within two (2) working days of receipt of the proof from Vendor, provide Vendor written notice of the specific non- conformity and request that Vendor address the specified non -conformity or aesthetic consideration. Vendor shall have two (2) working days to correct the non-confonnity and provide a corrected proof to the Arts & Culture Specialist. If, upon review of the corrected proof, the Arts & Culture Specialist concludes that the proof remains nonconforming, termination procedures may commence. City's failure to disapprove the proof shall constitute presumptive approval of the Artwork as inspected. D. Contact ACHD prior to installation. At least fourteen (14) days prior to installation of each wrap, Vendor shall contact Tony Finch, Traffic Signal Maintenance Crew Chief at the Ada County Highway District ("ACHD") via e-mail at tkinch@achdidaho.org, notify him of the scheduled date(s) of installation and location(s) at which wrap(s) will be installed, and request that ACHD clean each signal box prior to installation. Vendor shall follow all instructions provided by ACHD regarding installation. IV. MAINTENANCE AND REPAIR. A. Warranty. Vendor shall warranty the vinyl wrap for one (1) year as specified on page 12 of Vendor's Quote. During such year, Vendor shall be fully responsible for all defects in materials and during such year shall replace any defective wraps in a timely fashion at no cost to City, except that during such year Vendor shall not be required to replace under this warranty a wrap that is damaged by ACHD, by vandalism, or by an act of God. This provision shall survive the termination or expiration of this Agreement. PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE 2 of 7 Meridian City Council Meeting Agenda June 14, 2018 – Page 13 of 59 B. Determination of need for replacement. In the first year following installation, City shall make any and all determinations regarding whether the wrap requires replacement due to defect. Vendor may be asked to provide input regarding such matter, but the decision regarding the need for replacement shall be made by City. This provision shall survive the termination or expiration of this Agreement. V. GENERAL PROVISIONS. A. Ownership. Following installation, the vinyl wraps shall be owned by City. B. Subcontracting or assignment of obligations. Vendor shall not subcontract or assign any of Vendor's obligations under this Agreement. C. Indemnification. Throughout the tern of this Agreement, and for one (1) year following installation, Vendor shall indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Vendor or Vendor's servants, agents, employees, guests, and/or business invitees, attributable to Vendor's actions under this Agreement. This provision shall survive the termination or expiration of this Agreement. D. Waiver. Vendor waives any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Vendor's performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers, agents or employees. E. Insurance to be obtained by Vendor. Vendor shall obtain and shall maintain, at Vendor's own expense, from the Effective Date of this Agreement through City's Final Acceptance of the Artwork, each and all of the following: 1. General liability insurance. General liability insurance with a limit of not less than one million dollars ($1,000,000.00) per each occurrence, combined single limit bodily injury and property damage, covering the actions and omissions of Vendor and her employees, agents, and/or workers in fabricating, transporting, and installing the Artwork and/or components or materials thereof, including coverage for owned, non -owned, and hired vehicles, as applicable. 2. Workers' compensation insurance. Vendor shall obtain and shall maintain, at Vendor's own expense, from the Effective Date of this Agreement through City's Final Acceptance of the Artwork, and throughout the course of this Agreement, workers' compensation insurance, in an amount required by Oregon or Idaho law, whichever is higher, to cover any and all persons employed by Vendor. F. Proof of insurance. Vendor shall provide to City, within seven (7) days of the Effective Date of this Agreement, written proof that Vendor has obtained all insurance required hereunder. If any change is made to any insurance policy or coverage required under and/or obtained pursuant to this Agreement, Vendor or Vendor's insurance agent shall notify City immediately. On all insurance policies required under this agreement, such policies shall provide that they PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE 3 of 7 Meridian City Council Meeting Agenda June 14, 2018 – Page 14 of 59 may not be cancelled or reduced in coverage except upon thirty (3 0) days advance written notice to all Parties. Any cancellation of insurance without appropriate replacement in the amounts and terns set forth herein may constitute grounds for termination of the contract. VI. TERMINATION. A. Termination. If City determines that Vendor has failed to comply with any tern or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, falsified any record or document required to be prepared under this Agreement, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement; the other Party shall have the right to terminate the Agreement by giving written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have seven (7) days after receipt of such notice to cure the default. If the default is not cured within such period, this Agreement shall be terminated upon mailing of written notice of such termination by the terminating party. 1. Default by City. In the event of termination for non-performance or default by City, City shall compensate Vendor for work actually completed by Vendor prior to the date of written notice of termination and any additional services and materials actually performed or supplied prior to the date of written notice of termination, less payments of compensation previously made, not to exceed the total amount of compensation allowed hereunder. 2. Default by Vendor. In the event of termination for non-perfornance or default by Vendor, except that caused by the death or incapacity of Vendor, all finished and unfinished drawings, photographs, plans, timelines, and/or any and all other work products prepared and submitted or prepared for submission under this Agreement shall, at City's option, become City's property. Notwithstanding this provision, Vendor shall not be relieved of any liability for damages sustained by City attributable to Vendor's default or breach of this Agreement. City may reasonably withhold payments due until such time as the exact amount of damages due to City from Vendor is determined. Vendor shall not be relieved of liability to City for damages sustained by City by virtue of any breach or default of this Agreement by Vendor. This provision shall survive the termination of this Agreement and shall not relieve Vendor of liability to City for damages. B. Non -waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. VII. GENERAL PROVISIONS. A. Relationship of Parties. It is the express intention of Parties that Vendor is an independent contractor and neither Vendor nor any officer, employee, subcontractor, assignee, or agent of Vendor shall be deemed an employee, agent, joint venturer, or partner of City in any manner or for any purpose. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Vendor and City or between Vendor and any official, agent, or employee of City. Both parties acknowledge that Vendor is not an employee of City. Vendor shall retain the right to perform services for others during the term of this Agreement. Specifically, without limitation, Vendor understands, acknowledges, and agrees: PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE 4 of 7 Meridian City Council Meeting Agenda June 14, 2018 – Page 15 of 59 I . Vendor is free from actual and potential control by City in the provision of services under this Agreement. 2. Vendor is engaged in an independently established trade, occupation, profession, or business. 3. Vendor has the authority to hire subordinates. 4. Vendor owns and/or will provide all major items of equipment necessary to perform services under this Agreement. B. Compliance with law. Throughout the course of this Agreement, Vendor shall comply with any and all applicable federal, state, and local laws. C. Non -Discrimination. Throughout the course of this Agreement, Vendor shall not discriminate against any person as to race, creed, religion, sex, age, national origin, or any physical, mental, or sensory handicap. D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protector establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. F. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. G. Cumulative Rights and Remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. H. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. I. Successors and Assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. J. Notice. Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail or sending via e-mail, addressed as follows: PURCHASE AGREEMENTFOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE of Meridian City Council Meeting Agenda June 14, 2018 – Page 16 of 59 Vendor: Holly Cichoski Bryant Ideas of Idaho, Inc. 1500 N. Locust Grove, Suite 100 Meridian ID 83642 208-846-8600 holly@bryantideasidaho.com City: Hillary Bodnar Arts & Culture Specialist 33 E. Broadway Ave. Meridian ID 83642 208)489-1422 hbodar@ineridiancity.org Either party may change its address for the purpose of this provision by giving written notice of such change in the manner herein provided. K. Exhibits. All exhibits to this Agreement, including the terms and conditions of Invitation for Quotation, are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. In the event of conflicting provisions, the provisions of this Agreement shall prevail. L. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the' day of July, 2015. Bryant Idegs of Idaho, Inc. CITY OF MERIDIAN: PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL T AFFIL Box WRAPS PAGE 6 of 7 Meridian City Council Meeting Agenda June 14, 2018 – Page 17 of 59 EXHIBIT A VENDOR QUOTE PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC BOX WRAPS PAGE 7 of 7 Meridian City Council Meeting Agenda June 14, 2018 – Page 18 of 59 ARTS & CULTURE SPECIALIST t 33 East Broadway Ave. Ste. 106, Meridian, ID 83642 Phone: (208) 888-4433 x417 Meridian Commission Fax: (208) 887-4813 INVITATION FOR QUOTATION CONTRACT SPECIFICATIONS FOR: TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION QUOTES MUST BE RECEIVED PRIOR TO 2:30 P.M. JUNE 25, 2015 DELIVER TO: MERIDIAN ARTS COMMISSION, ARTS & CULTURE SPECIALIST 33 EAST BROADWAY AVENUE, STE 106 MERIDIAN, ID 83642 Prepared by Hillary Bodnar NAME AND ADDRESS OF VENDOR SUBMITTING QUOTE NAME: Bryant Ideas of Idaho ADDRESS: 1500 N Locust Grove Ste.100 DATE: 6/23/15 Meridian, ID 83642 Meridian City Council Meeting Agenda June 14, 2018 – Page 19 of 59 QUOTE TO THE MERIDIAN ARTS COMMISSION RECEIVED BY THE QUOTES MUST BE MERIDIAN, IDAHO ARTS & CULTURE SPECIALIST ARTS & CULTURE SPECIALIST 33 EAST BROADWAY AVE., STE 106 PRIOR TO 2:30 P.M. ON JUNE 25. 2015 FOR: TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION Name of Vendor Bryant Ideas of Idaho Telephone 208-846-8600 Type of Business: [ ] Individual doing business under own name [X] Corporation Individual doing business using a firm name [ ] Partnership Joint venture (Please attach Joint Venture Agreement) LLC (Limited Liability Corporation Business Address: 1500 N Locust Grove Meridian Street City Business Email Address: holly@bryantideasidaho.com To the Meridian Arts Commission: ID 83642 State Zip Code The undersigned, as vendor, certifies under penalty of perjury that the only persons or parties interested in this quote as principals are those named herein as vendor; that this quote is made without collusion with any other person, firm, or corporation; that in submitting this he/she has examined the General Conditions and Instructions to vendors" and the specifications; that he/she proposes and agrees if this quote is accepted, he/she will perform all the work and /or furnish all the materials specified in the contract, in the manner and time therein prescribed, and according to the requirements as thein set forth; and that he/she will take in full payment therefore, the prices set forth in the attached schedule. Cichoski- President Typed or Printed Name and Title Address (if different than above business address) Page 2 of 12 Meridian City Council Meeting Agenda June 14, 2018 – Page 20 of 59 PROJECT DESCRIPTION The Meridian Arts Commission is requesting quotations for TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION. The Meridian Arts Commission (MAC) seeks to wrap five traffic boxes between July and August 2015. Artwork has already been selected and approved by MAC and Meridian City Council. MAC intends to wrap multiple boxes each year, for the next several years, as the budget allows. The Meridian Arts Commission reserves the right to select an alternate vendor. Meridian Arts Commission Representative Hillary Bodnar, Arts & Culture Specialist 33 East Broadway Ave Meridian, ID 83642 208) 489-0422 Fax (208) 887-4813 hbodnar@meridiancity.org Any and all explanations desired by a respondent regarding the meaning or interpretation of this Invitation for Quotation or any part thereof must be requested in writing and directed to the person named as the Meridian Arts Commission Representative and in accordance with "Additional Terms and Conditions (Quote Inquires). Violation(s) may be caused for rejection of the quote. Dated: -71ILi 1-2-01-5 MERIDIAN ARTS COMMISSION Hillary Bodnaortg & Culture Specialist Page 3 of 12 Meridian City Council Meeting Agenda June 14, 2018 – Page 21 of 59 DECLARATION UNDER PENALTY OF PERJURY PLEASE READ CAREFULLY BEFORE SIGNING To be signed by authorized corporate officer or partner or individual submitting the QUOTE. EXAMPLE If vendor is: Sign: 1. An individual doing business ........................ Your name only Under own name. 2. An individual using a firm name .................... John Doe, an individual doing business as Blank Company 3. A partnership ........................................... John Doe and Richard Roe, partners doing business as Blank Company, by John Doe, Partner 4. A corporation ........................................... Blank Company, by John Doe, Secretary (or other title) ant Ideas of Idaho, Holly Cichoski, President Typed or Printed Name and Title Address (if different than above business FOR MERIDIAN ARTS COMMISSION USE ONLY QUOTE was opened on or by above date. QUOTE bond required: [ X] No [ ] Yes Amount $ , O 9 Received: [ ] Cashiers or Certified Check drawn on a Idaho bank Surety Bond Commission Page 4 of 12 1 "I Ql- L , Arts & Culture ecialist, Meridian Arts Meridian City Council Meeting Agenda June 14, 2018 – Page 22 of 59 GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR Quote must be submitted on the form provided by and made available at the office of the Meridian Arts Commission's Arts & Culture Specialist, Suite 106. All items shall be filled in and the signatures of all persons signing shall be written Quotes shall be delivered to the Meridian Arts Commission Arts & Culture Specialist, 33 East Broadway Avenue, Ste. 106, Meridian, ID 83642 prior to 2:30 P.M. on JUNE 25, 2015. Quotes, received after that time will be returned unopened to the respective vendor and will not be considered for evaluation. Mistakes must be corrected and the correction inserted; correction must be initialed in ink by the person signing the quote. a) TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION b) JUNE 25, 2015 (JUNE 25) 2. Alternate quotes will NOT be considered unless otherwise stipulated. The Meridian Arts Commission reserves the right to waive any informalities or minor irregularities in connection with the quotes received. 4. If materials are proposed, they are to be newest and latest model in current production. Used, remanufactured, shopworn, demonstrator, prototype or discontinued models are not acceptable unless otherwise stipulated. Within thirty (30) days after the quote due date, a contract may be awarded by the City to the lowest responsive and responsible vendor, subject to the right of the City to reject all quotes, as it may deem proper in its absolute discretion. The time for awarding a contract may be extended at the sole discretion of the City. If required to evaluate quotes or for such other purposes as the City may determine, unless the vendor objects to such extension in writing with this quote. 6. The Meridian Arts Commission does not discriminate on the basis of race, religion, sex, national origin, marital status, age, physical handicap, ownership by women or minorities or sexual orientation. SUBJECT TO PARAGRAPH 4 ABOVE, THE MERIDIAN ARTS COMMISSION MAY NOT ACCEPT A QUOTE FAILING TO COMPLY WITH ANY OF THE ABOVE STATE REQUIREMENTS. Page 5 of 12 Meridian City Council Meeting Agenda June 14, 2018 – Page 23 of 59 DECLARATION UNDER PENALTY OF PERJURY The undersigned declares: that he/she holds the position indicating below as a corporate Officer or the owner or a partner in the business entity submitting this quote; that the undersigned is informed of all relevant facts surrounding the preparation and submission of this quote, that the undersigned knows and represents and warrants to the Meridian Arts Commission that this quote is prepared and submitted without collusion with any other person, business entity, or corporation with any interest in this quote. I declare under penalty of perjury that the foregoing is true and correct. CONTRACTOR/FIRM: Bryant Ideas of Idaho BY: Holly Cichoski TITLE: President ADDRESS: 1500 N Locust Grove Ste. 100 Meridian, ID 83642 EMAIL ADDRESS: holly@bryantideasidaho.com PHONE NUMBER: 208-846-8600 DATE: 6/23/15 OF AUTHORITY TO SIGN Page 6 of 12 Meridian City Council Meeting Agenda June 14, 2018 – Page 24 of 59 ADDITIONAL TERMS AND CONDITIONS EXAMINATION OF CONTRACT DOCUMENTS The vendors shall carefully examine the specifications, and satisfy themselves as to their sufficiency, and shall not at any time after submission of the quote, dispute such specifications and the directions explaining or interpreting them. AWARD The Meridian Arts Commission reserves the right to make an award on any item, group of items in the aggregate to that/those lowest responsible contractors (s) whose quote (s) is/are most responsive to the needs of the City. EVALUATION (Inspection) Materials and installation will be inspected before acceptance by an authorized representative of the Meridian Arts Commission for workmanship, appearance, proper functioning of all equipment and systems, and conformance to all other requirements of the specifications. If deficiencies are found, it shall be the responsibility of the contractor to replace for inspection and acceptance. Payment will not be made until corrective action has been made. QUANTITIES (Additions The quantity specified is based upon current known requirements and is subject to increase if mutually agreeable to both parties. Any said increase will be governed by the same terms and conditions of this Invitation for Quotation. The Meridian Arts Commission may wrap multiple traffic boxes in upcoming years. The quotes herein may be referred to over the next three years as the Meridian Arts Commission is able to support this project. WARRANTY/GUARANTEE Contractor delivering equipment / goods against this specification shall guarantee that the equipment / goods meet the minimum requirements set forth herein. If it is found that the equipment / goods delivered do not meet the minimum requirements of this specification, the Contractor will be required to correct the same at the Contractor's expense. a Al Brand names and numbers, when used, are for reference to indicate the character and quality desired. Vendors may offer comparable "EQUAL" products unless expressly prohibited herein. If necessary, the burden of proof and cost on analysis to determine equality shall be that of the Contractor. If proposing an "EQUAL", please state name of manufacturer, model, and part number, if applicable, and enclose descriptive literature. Page 7 of 12 Meridian City Council Meeting Agenda June 14, 2018 – Page 25 of 59 PURCHASE AGREEMENT DOCUMENTS A copy of the Notice Inviting Quotations, General Conditions and Instructions to Vendors, Special Conditions, Additional Terms and Conditions, Specifications, Plans and / or Drawings, Vendor's Submittal, and any other related documents will remain on file in the office of the City Arts & Culture Specialist. It is understood that these documents will form the basis of the purchase agreement upon award of the contract. All materials or services supplied by the Contractor shall be in conformance with all the specifications contained herein and shall be in compliance with any applicable Local, State, and Federal Laws and regulations. NON -COLLUSION STATEMENT All vendors are hereby notified that, in the event a contract is awarded to a vendor whose quote was made in collusion with other vendors for the same equipment, the resulting contract is not enforceable against the awarding agency an may be void by that agency. PUBLIC RECORDS The Meridian Arts Commission is a public agency. All documents in its possession are public records. QUOTEs are public records and, except as noted below, will be available for inspection and copying by any person. If any vendor claims any material to be exempt from disclosure under the Idaho Public Records Law, the vendor will expressly agree to defend, indemnify and hold harmless the Meridian Arts Commission from any claim or suit arising from the City's refusal to disclose any such material. No such claim of exemption will be valid or effective without such express agreement. The Meridian Arts Commission will take reasonable efforts to protect any information marked "confidential" by the vendor, to the extent permitted by the Idaho Public Records Law. Confidential information must be submitted in a separate envelope, sealed and marked "Confidential Information" and will be returned to the vendor upon request after the award of the contract. It is understood, however, that the Meridian Arts Commission will have no liability for disclosure of such information. Any proprietary or otherwise sensitive information contained in or with any QUOTE is subject to potential disclosure. QUOTE INQUIRIES Questions, in written form, regarding this quote should be directed to: Meridian Arts Commission, Finance Department, Attn: Hillary Bodnar, 33 East Broadway Avenue, Ste. 106, Meridian, ID 83642. 1 hbodnar@meridiancity.org 1 208-489-0422 PAYMENT AND INVOICING Invoices, in duplicate, shall be mailed or delivered to: Meridian Arts Commission, Accounts Payable, 33 East Broadway Avenue, Ste. 106, Meridian, ID 83642 Page 8 of 12 Meridian City Council Meeting Agenda June 14, 2018 – Page 26 of 59 TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION QUANTITY DESCRIPTION UNIT AMOUNT EXTENDED r"v i n irmi ru DELIVERY DATE 5 Template Prep & Proof of artwork formatting 5 25 125 July 17, 2015 5 Art Preparation & Prepress, including artwork scan 5 25 125 July 31, 2015 Approx. 52 sq/ft/box Two -mil 3M Controltac Graphic Film, Series 180 August 14, 2015 5 boxes 5 375 1875 Approx. 52 sq/ft/box Two -mil 3M Scotchcal Luster or Matte Overlaminate August 14, 2015 5 boxes 5 79 395 5 Installation of vinyl wraps 5 100 500 By August 21, 2015 5 Installation of artist plaques 5 15 75 By August 21, 2015 5 One year warranty due to defects in materials used 5 Incuded August 21, 2015 5 One year warranty on installation and/or workmanship5 Included August 21, 20159 TOTAL QUOTE AMOUNT Is 3095 Total cost to include all labor, material, equipment, freight, insurance, travel, lodging, incidental, and applicable taxes F.O.B. Prices shall be submitted F.O.B. Destination. Certificate of Understandinq The undersigned represents and warrants that the undersigned has reviewed and understands the plans, specifications and other documents, and the undersigned is satisfied with all conditions for performance of the work. The undersigned has checked carefully all the above figures and understands that the Meridian Arts Commission will not be responsible for any errors or omissions on the part of the undersigned in creating this quote. CONTRACTOR/FIRM: Bryant Ideas of Idaho AUTHORIZED SIGNATURE:G x% PRINTED OR TYPED NAME: Holly Cichoski Page 9 of 12 Meridian City Council Meeting Agenda June 14, 2018 – Page 27 of 59 President DATE: 6/23/15 DO NOT DETACH THIS SHEET - SUBMIT ENTIRE QUOTE PACKAGE AS YOUR QUOTE Page 10 of 12 Meridian City Council Meeting Agenda June 14, 2018 – Page 28 of 59 Meridian 1 Commission SPECIFICATIONS TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION JUNE 2015 Page 11 of 12 Meridian City Council Meeting Agenda June 14, 2018 – Page 29 of 59 MERIDIAN ARTS COMMISSION TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION GENERAL SPECIFICATIONS 1. SCOPE In accordance with The Meridian Arts Commission's (MAC) strategic plan and the Meridian Art in Public Spaces Ordinance MAC intends to wrap five traffic boxes each year for several years as part of their Traffic Box Community Art Project. MAC coordinates with Ada County Highway District once traffic box artwork and locations are selected and installation dates are proposed. MAC, or a representative, is to approve any and all formatting proofs prior to installation of the vinyl wrap. The Meridian Arts Commission reserves the right to select an alternate vendor. I. The vendor will be responsible for any and all template preparation work required to develop a proof of artwork formatting. II. The vendor will provide said proof to the Arts & Culture Specialist to obtain approval. III. The vendor will provide artwork preparation and prepress including, but not limited to, scanning the original artwork to produce a high resolution image to be used for fabrication of image on vinyl. IV. The vendor will install the vinyl wraps at each project site. V. The vendor will produce and install artist plaques at each project site. MATERIALS USED The vendor is required to use 2 -mil 3M Controltac Graphic Film, Series 180 and 2 -mil 3M Scotchcal Luster (or Matte) Overlaminate or EQUALS for fabrication and installation. Approximately 52 sq./ft. is required for each traffic box wrap. 3. WORKMANSHIP The vendor will be held responsible for quality of workmanship, including prefabrication and installation of vinyl wrap. 4. WARRANTIES The vendor must provide a minimum of a one year warranty of the vinyl wrap due to defects in materials used. This is to include vendor adherence to specifications outlined by the product specifications as well as any overlooked product defects. The vendor must provide a minimum of a one year warranty on the installation of the vinyl wrap, including any issue with improper coverage, seams, artwork fading or other unwanted wear due to improper installation. Page 12 of 12 Meridian City Council Meeting Agenda June 14, 2018 – Page 30 of 59 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 1 4 , 2 0 1 8 – P a g e 3 1 o f 5 9 SECOND ADDENDUM TO PURCHASE AGRE EMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC BOX WRAPS This SECOND ADDENDUM TO PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC BOX WRAPS ("First Addendum") is made this day of October., 2017 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City"), and Bryant Ideas of Idaho, a general corporation registered with the State of Idaho, whose address is 149 S, Adkins Way, Meridian, Idaho ("Vendor"), WHEREAS, City and Vendor entered into a Purchase Agreement for Fabrication and Installation of Vinyl Traffic Box Wraps on July 215 2015 ("July 21, 2015 Agreement"); andt WHEREAS, the City desires to continue utilizing Vendor's services for traffic box vinyl wrap fabrication and installation, under the terms set forth in the July 21, 2015 Agreement; NOW, I ITIEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: 1. Tri Rm. The term of the July 21, 2015 Agreement shall be extended through July 20, 2018, 11. jum, 21, 2015 AGREEWNT FULLY IN EFj F.CT. The intent and effect of this Second Addendum is to extend th-e term of the July 21, 2015 Agreement. Except as expressly set, forth herein-, this Addendum does not other -wise modify or alter any term or condition of the July 21, 2015 Agreement in any way. The July 21, 2015 Agreement remains in Rill effect, and all terms and conditions thereof are incorporated in this First Addendum as though fully set forth herein, IN WITNESS WHEREOF, the panics hereto have executed this Agreement on the day of October, 2017. H61ly Tchoski, President Bryant Ideas of Idaho, Inc. 0?1p,TE0 AUQ01), 0 ' jQ00' 0CITYOFMERIDIAN: V City of 4r IDIAD IDAHO Tammy d cid,N[ayor SEAL st: C.ay Cols City.lone SECOND ADDENDUM TO PURCHASE AGRFENIENT FOR FABRICATION AND INSTALLATION OF VINYLTRAFFic Box WRAPS PAGE 1 of I Meridian City Council Meeting Agenda June 14, 2018 – Page 32 of 59 COMMISSIONS AND COMMITTEES SPECIALIST 33 East Broadway Ave. Ste. 104 Meridian, ID 83642 (208) 489-0399 INVITATION FOR QUOTATION CONTRACT SPECIFICATIONS FOR: TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION QUOTES MUST BE RECEIVED PRIOR TO 2:30 P.M. JULY 16, 2018 DELIVER TO: COMMISSIONS AND COMMITTEES SPECIALIST 33 EAST BROADWAY AVENUE, STE 104 MERIDIAN, ID 83642 Prepared by Hillary Bodnar Meridian City Council Meeting Agenda June 14, 2018 – Page 33 of 59 Page 2 of 12 NAME AND ADDRESS OF VENDOR SUBMITTING QUOTE NAME: ADDRESS: . DATE: ____________________________________ . . . . QUOTE TO QUOTES MUST BE RECEIVED BY THE THE MERIDIAN ARTS COMMISSION COMMISSIONS AND COMMITTEES SPECIALIST MERIDIAN, IDAHO 33 EAST BROADWAY AVE., STE 104 PRIOR TO 2:30 P.M. ON JULY 16, 2018 FOR: TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION Name of Vendor Telephone Type of Business: [ ] Individual doing business under own name [ ] Corporation [ ] Individual doing business using a firm name [ ] Partnership [ ] Joint venture (Please attach Joint Venture Agreement) [ ] LLC (Limited Liability Corporation Business Address: Street City State Zip Code Business Email Address: ____________________________________________________________ To the Meridian Arts Commission: The undersigned, as vendor, certifies under penalty of perjury that the only persons or parties interested in this quote as principals are those named herein as vendor; that this quote is made without collusion with any other person, firm, or corporation; that in submitting this he/she has examined the “General Conditions and Instructions to vendors” and the specifications; that he/she proposes and agrees if this quote is accepted, he/she will perform all the work and /or furnish all the materials specified in the contract, in the manner and time therein prescribed, and according to the requirements as the rein set forth; and that he/she will take in full payment therefore, the prices set forth in the attached schedule. Typed or Printed Name and Title Signature Meridian City Council Meeting Agenda June 14, 2018 – Page 34 of 59 Page 3 of 12 Address (if different than above business address) Meridian City Council Meeting Agenda June 14, 2018 – Page 35 of 59 Page 4 of 12 PROJECT DESCRIPTION The Meridian Arts Commission is requesting quotations for TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION. The Meridian Arts Commission (MAC) intends to wrap at least fifteen traffic boxes between August 2018 and July 2021. Artwork will already be selected and approved by MAC and Meridian City Council. MAC intends to wrap multiple boxes each year, for the next several years, as the budget allows. The Meridian Arts Commission reserves the right to select an alternate vendor. Meridian Arts Commission Representative Hillary Bodnar, Commissions and Committees Specialist 33 East Broadway Ave Meridian, ID 83642 (208) 489-0399 mac@meridiancity.org Any and all explanations desired by a respondent regarding the meaning or interpretation of this Invitation for Quotation or any part thereof must be requested in writing and directed to the person named as the Meridian Arts Commission Representative and in accordance with “Additional Terms and Conditions (Quote Inquires). Violation(s) may be caused for rejection of the quote. Dated: MERIDIAN ARTS COMMISSION _____________________________________________ Hillary Bodnar, Commissions and Committees Specialist Meridian City Council Meeting Agenda June 14, 2018 – Page 36 of 59 Page 5 of 12 DECLARATION UNDER PENALTY OF PERJURY PLEASE READ CAREFULLY BEFORE SIGNING To be signed by authorized corporate officer or partner or individual submitting the QUOTE. EXAMPLE If vendor is: Sign: 1. An individual doing business…………………… Your name only Under own name. 2. An individual using a firm name……………….. John Doe, an individual doing business as Blank Company 3. A partnership……………………………………. John Doe and Richard Roe, partners doing business as Blank Company, by John Doe, Partner 4. A corporation……………………………………. Blank Company, by John Doe, Secretary (or other title) Typed or Printed Name and Title Signature Address (if different than above business address) FOR MERIDIAN ARTS COMMISSION USE ONLY QUOTE was opened on or by above date. QUOTE bond required: [ X ] No [ ] Yes Amount $ Received: [ ] Cashiers or Certified Check drawn on a Idaho bank [ ] Surety Bond Commissions and Committees Specialist, Meridian Arts Commission Meridian City Council Meeting Agenda June 14, 2018 – Page 37 of 59 Page 6 of 12 GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR 1. Quote must be submitted on the form provided by and made available at the office of the Meridian Arts Commission’s Commissions and Committees Specialist, Suite 104. All items shall be filled in and the signatures of all persons signing shall be written . Quotes shall be delivered to the Meridian Arts Commission Commissions and Committees Specialist, 33 East Broadway Avenue, Ste. 104, Meridian, ID 83642 prior to 2:30 P.M. on JULY 16, 2018. Quotes, received after that time will be returned unopened to the respective vendor and will not be considered for evaluation. Mistakes must be corrected and the correction inserted; correction must be initialed in ink by the person signing the quote. a) TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION b) JULY 16, 2018 (JULY 16) 2. Alternate quotes will NOT be considered unless otherwise stipulated. 3. The Meridian Arts Commission reserves the right to waive any informalities or minor irregularities in connection with the quotes received. 4. If materials are proposed, they are to be newest and latest model in current production. Used, remanufactured, shopworn, demonstrator, prototype or discontinued models ar e not acceptable unless otherwise stipulated. 5. Within thirty (30) days after the quote due date, a contract may be awarded by the City to the lowest responsive and responsible vendor, subject to the right of the City to reject all quotes, as it may deem proper in its absolute discretion. The time for awarding a contract may be extended at the sole discretion of the City. If required to evaluate quotes or for such other purposes as the City may determine, unless the vendor objects to such extension in writing with this quote. 6. The Meridian Arts Commission does not discriminate on the basis of race, religion, sex, national origin, marital status, age, physical handicap, ownership by women or minorities or sexual orientation. SUBJECT TO PARAGRAPH 4 ABOVE, THE MERIDIAN ARTS COMMISSION MAY NOT ACCEPT A QUOTE FAILING TO COMPLY WITH ANY OF THE ABOVE STATE REQUIREMENTS. Meridian City Council Meeting Agenda June 14, 2018 – Page 38 of 59 Page 7 of 12 DECLARATION UNDER PENALTY OF PERJURY The undersigned declares: that he/she holds the position indicating below as a corporate Officer or the owner or a partner in the business entity submitting this quote; that the undersigned is informed of all relevant facts surrounding the preparation and submission of this quote, that the undersigned knows and represents and warrants to the Meridian Arts Commission that this quote is prepared and submitted without collusion with any other person, business entity, or corporation with any interest in this quote. I declare under penalty of perjury that the foregoing is true and correct. CONTRACTOR/FIRM: BY: TITLE: ADDRESS: EMAIL ADDRESS: PHONE NUMBER: DATE: ALL QUOTE RESPONSES MUST BE ACCOMPANIED BY THIS EVIDENCE OF AUTHORITY TO SIGN Meridian City Council Meeting Agenda June 14, 2018 – Page 39 of 59 Page 8 of 12 ADDITIONAL TERMS AND CONDITIONS EXAMINATION OF CONTRACT DOCUMENTS The vendors shall carefully examine the specifications, and satisfy themselves as to their sufficiency, and shall not at any time after submission of the quote, dispute such specifications and the directions explaining or interpreting them. AWARD The Meridian Arts Commission reserves the right to make an award on any item, group of items in the aggregate to that/those lowest responsible contractors (s) whose quote (s) is/are most responsive to the needs of the City. EVALUATION (Inspection) Materials and installation will be inspected before acceptance by an authorized representative of the Meridian Arts Commission for workmanship, appearance, proper functioning of all equipment and systems, and conformance to all other requirements of the specifications. If deficiencies are found, it shall be the responsibility of the contractor to replace for inspection and acceptance. Payment will not be made until corrective action has been made. QUANTITIES (Additions) The quantity specified is based upon current known requirements and is subject to increase if mutually agreeable to both parties. Any said increase will be governed by the same terms and conditions of this Invitation for Quotation. The Meridian Arts Commission may wrap multiple traffic boxes in upcoming years. The quotes herein may be referred to over the next three years as the Meridian Arts Commission is able to support this project. WARRANTY / GUARANTEE Contractor delivering equipment / goods against this specification shall guarantee that the equipment / goods meet the minimum requirements se t forth herein. If it is found that the equipment / goods delivered do not meet the minimum requirements of this specification, the Contractor will be required to correct the same at the Contractor’s expense. 3M Brand names and numbers, when used, are for reference to indicate the character and quality desired. Vendors may offer comparable “EQUAL” products unless expressly prohibited herein. If necessary, the burden of proof and cost on analysis to determine equality shall be that of the Contractor. If proposing an “EQUAL”, please state name of manufacturer, model, and part number, if applicable, and enclose descriptive literature. PURCHASE AGREEMENT DOCUMENTS A copy of the Notice Inviting Quotations, General Conditions and Instructions to Vendors, Special Conditions, Additional Terms and Conditions, Specifications, Plans and / or Drawings, Vendor’s Submittal, and any other related documents will remain on file in the office of the City Arts & Culture Specialist. It is understood that these documents will form the basis of the purchase agreement upon award of the contract. All materials or services supplied by the Contractor shall be in conformance with all the specifications contained Meridian City Council Meeting Agenda June 14, 2018 – Page 40 of 59 Page 9 of 12 herein and shall be in compliance with any applicable Local, State, and Federal Laws and regulations. NON-COLLUSION STATEMENT All vendors are hereby notified that, in the event a contract is awarded to a vendor whose quote was made in collusion with other vendors for the same equipment, the resulting contract is not enforceable against the awarding agency an may be void by that agency. PUBLIC RECORDS The Meridian Arts Commission is a public agency. All documents in its possession are public records. QUOTES are public records and, except as noted below, will be available for inspection and copying by any person. If any vendor claims any material to be exempt from disclosure under the Idaho Public Records Law, the vendor will expressly agree to defend, indemnify and hold harmless the Meridian Arts Commission from any claim or suit arising from the City's refusal to disclose any such material. No such claim of exemption will be valid or effective without such express agreement. The Meridian Arts Commission will take reasonable efforts to protect any information marked "confidential" by the vendor, to the extent permitted by the Idaho Public Records Law. Confidential information must be submitted in a separate envelope, sealed and marked "Confidential Information" and will be returned to the vendor upon request after the award of the contract. It is understood, however, that the Meridian Arts Commission will have no liability for disclosure of such information. Any proprietary or otherwise sensitive information contained in or with any QUOTE is subject to potential disclosure. QUOTE INQUIRIES Questions, in written form, regarding this quote should be directed to: Meridian Arts Commission, Clerk’s Department, Attn: Hillary Bodnar, 33 East Broadway Avenue, Ste. 104, Meridian, ID 83642. | mac@meridiancity.org | 208-489-0422 PAYMENT AND INVOICING Invoices, in duplicate, shall be mailed or delivered to: Meridian Arts Commission, Clerk’s Department, 33 East Broadway Avenue, Ste. 104, Meridian, ID 83642 Meridian City Council Meeting Agenda June 14, 2018 – Page 41 of 59 Page 10 of 12 TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION PRICING AND DELIVERY SCHEDULE QUANTITY DESCRIPTION UNIT AMOUNT 1 Template Prep & Proof of artwork formatting 1 Art Preparation & Prepress, including artwork scan Approx. 52 sq/ft/box Two-mil 3M Controltac Graphic Film, Series 180 Approx. 52 sq/ft/box Two-mil 3M Scotchcal Luster or Matte Overlaminate 1 Installation of vinyl wraps 1 Installation of artist plaques 1 One year warranty due to defects in materials used 1 One year warranty on installation and/or workmanship TOTAL QUOTE AMOUNT $ _________ Total cost to include all labor, material, equipment, freight, insurance, travel, lodging, incidental, and applicable taxes F.O.B. Prices shall be submitted F.O.B. Destination. Certificate of Understanding The undersigned represents and warrants that the undersigned has reviewed and understands the plans, specifications and other documents, and the undersigned is satisfied with all conditions for performance of the work. The undersigned has checked carefully all the above figures and understands that the Meridian Arts Commission will not be responsible for any errors or omissions on the part of the undersigned in creating this quote. CONTRACTOR/FIRM: AUTHORIZED SIGNATURE: PRINTED OR TYPED NAME: TITLE: DATE: DO NOT DETACH THIS SHEET - SUBMIT ENTIRE QUOTE PACKAGE AS YOUR QUOTE Meridian City Council Meeting Agenda June 14, 2018 – Page 42 of 59 Page 11 of 12 SPECIFICATIONS TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION JULY 2018 Meridian City Council Meeting Agenda June 14, 2018 – Page 43 of 59 Page 12 of 12 MERIDIAN ARTS COMMISSION TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION GENERAL SPECIFICATIONS 1. SCOPE In accordance with The Meridian Arts Commission’s (MAC) strategic plan and the Meridian Art in Public Spaces Ordinance MAC intends to wrap five traffic boxes each year for several years as part of their Traffic Box Community Art Project. Vendor coordinates with Ada County Highway District once traffic box artwork and locations are selected and installation dates are proposed. MAC, or a representative, is to approve any and all formatting proofs prior to installation of the vinyl wrap. The City reserves the right to select an alternate vendor. I. The vendor will be responsible for any and all template prepa ration work required to develop a proof of artwork formatting. II. The vendor will provide said proof to the COMMISSIONS AND COMMITTEES SPECIALIST to obtain approval. III. The vendor will provide artwork preparation and prepress including, but not limited to, scanning the original artwork to produce a high resolution image to be used for fabrication of image on vinyl. IV. The vendor will install the vinyl wraps at each project site including, but not limited to large silver and small white Ada County Highway District traffic control boxes. V. The vendor will produce and install artist plaques at each project site. 2. MATERIALS USED The vendor is required to use 2-mil 3M Controltac Graphic Film, Series 180 and 2-mil 3M Scotchcal Luster (or Matte) Overlaminate or EQUALS for fabrication and installation. Approximately 52 sq./ft. is required for each average traffic box wrap. 3. WORKMANSHIP The vendor will be held responsible for quality of workmanship, including prefabrication and installation of vinyl wrap. 4. WARRANTIES The vendor must provide a minimum of a one year warranty of the vinyl wrap due to defects in materials used. This is to include vendor adherence to specifications outlined by the product specifications as well as any overlooked product defects. The vendor must provide a minimum of a one year warranty on the installation of the vinyl wrap, including any issue with improper coverage, seams, artwork fading or other unwanted wear due to improper installation. Meridian City Council Meeting Agenda June 14, 2018 – Page 44 of 59 I TEM SHEET Commission Agenda I tem - 6.A . P resenter: E stimated Time for Presentation: 6 Title of I tem - Liaison Reports Board Notes: RE V IE WE RS: Department Reviewer Action Date Meridian Arts I tem Creation Bodnar, Hillary Approved 6/4/2018 - 1:20 P M Meridian City Council Meeting Agenda June 14, 2018 – Page 45 of 59 I TEM SHEET Commission Agenda I tem - 6.B . P resenter: Hillary E stimated Time for Presentation: 2 Title of I tem - Approval of M onthly Financial Report [Action Item] Board Notes: AT TAC HM E NT S : Description Type Upload Date F inancial Summary - end of May Exhibit 6/5/2018 F inancial Expenses - end of May Exhibit 6/5/2018 F inancial Revenues - end of May Exhibit 6/5/2018 RE V IE WE RS: Department Reviewer Action Date Meridian Arts I tem Creation Bodnar, Hillary Approved 6/5/2018 - 8:16 A M Meridian City Council Meeting Agenda June 14, 2018 – Page 46 of 59 Total YTD Budget Budget Actual Remaining REVENUES Donations/Sponsorships Concerts on Broadway 10,000.00$    10,000.00$      ‐$                  Initial Point Gallery 954.00$           (954.00)$          Traffic Box Wraps ‐$                  ‐$                  Meridian Mill Mural 16,000.00$    16,000.00$      ‐$                  Idaho Power Sponsorship FY18 500.00$           (500.00)$          TOTAL REVENUE 26,000.00$    27,454.00$     (1,454.00)$      EXPENSES Visual Arts 650.00$          66.32$             583.68$           Performing Arts 15,300.00$    9,000.00$        6,300.00$        Arts Development 2,000.00$       ‐$                 2,000.00$        *May include expenses related to training/conferences and/or general arts development outreach efforts Other Events 3,000.00$      0.00 3,000.00$        *May include expenses associated with the Dairy Days Art Show and/or Art Week Other Expenses 1,500.00$      115.97$           1,384.03$        *May include mailings, supplies or non‐event specific marketing, promotions, printing  SUBTOTAL 22,450.00$    9,182.29$       13,267.71$      PUBLIC ART PROJECTS MAPS  ‐ Traffic Box Wraps (Carryforward)5,066.00$      5,066.00$         ‐$                  MAPS  ‐ Traffic Box Wraps 5,000.00$      348.75$           4,651.25$        MAPS  ‐ Public Art/Signage in Parks (Carryforward)49,933.44$    42,463.50$     7,469.94$        MAPS  ‐ Public Art/Signage in Parks 44,150.00$     ‐$                 44,150.00$      Partnership ‐ Meridian Mill Mural 16,000.00$    16,000.00$      ‐$                  TOTAL PUBLIC ART PROJECTS 120,149.44$ 63,878.25$     56,271.19$      TOTAL EXPENSES 142,599.44$ 73,060.54$     69,538.90$      FY2018 Budget to Actual Comparison As of  05/31/2018 6/4/2018 1 of 1 FY18 SummaryMeridian City Council Meeting Agenda June 14, 2018 – Page 47 of 59 Ci t y O f M e r i d i a n Po s t e d G e n e r a l L e d g e r T r a n s a c t i o n s G/ L   Co d e Fu n d   Co d e De p t   Co d e Pr o j e c t   Co d e Ef f e c t i v e   Da t e T r a n s a c t i o n  De s c r i p t i o n I D A M O U N T S e s s i o n  ID Document  Number Category 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 0 / 1 / 2 0 1 7 Y E A P A c c r u a l # 1 - F a c e b o o k a d M e r i d i a n a r t w e e k 8/ 3 0 - 9 / 1 6 (1 3 9 . 2 2 ) JE 1 8 - 0 0 5 A P a c c r u a l # 1 Oth  Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 0 / 1 / 2 0 1 7 Y E A P A c c r u a l # 1 - I n s t a g r a m a d M e r i d i a n a r t w e e k 8/ 3 0 - 9 / 1 6 (4 9 . 3 7 ) JE 1 8 - 0 0 5 A P a c c r u a l # 1 Oth  Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 0 / 3 1 / 2 0 1 7 M C C l e r k s , # 0 5 2 1 , 1 0 / 3 1 / 1 7 S t a t e m e n t - F a c e b o o k , 9/ 3 0 / 1 7 , A d v e r t i s i n g f o r M e r i d i a n A r t W e e k - 8 / 3 0 / 1 7 - 9/ 1 6 / 1 7 MA S T E R C A R D 1 3 9 . 2 2 A P 1 8 - 0 0 9 8 M C C l e r k s 1 0 / 1 7 Oth  Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 0 / 3 1 / 2 0 1 7 M C C l e r k s , # 0 5 2 1 , 1 0 / 3 1 / 1 7 S t a t e m e n t - F a c e b o o k , 9/ 3 0 / 1 7 , A d v e r t i s i n g f o r M e r i d i a n A r t W e e k - 8 / 3 0 / 1 7 - 9/ 1 6 / 1 7 MA S T E R C A R D 4 9 . 3 7 A P 1 8 - 0 0 9 8 M C C l e r k s 1 0 / 1 7 Oth  Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 0 / 2 0 / 2 0 1 7 M A C T r a f f i c B o x e s I n s t a l l e d 1 0 / 2 3 / 1 7 - 1 0 / 2 4 / 1 7 B R Y A N T I D E A S 2 , 3 1 9 . 7 5 A P 1 8 - 0 0 4 3 1 0 3 5 3 Traffic  Boxes 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 0 / 3 1 / 2 0 1 7 P O S T A G E U S E , O c t o b e r 2 0 1 7 P I T N E Y R E S E R V E 1 8 . 6 1 A P 1 8 - 0 0 8 1 2 0 4 7 4 9 7 9 , 1 0 / 1 7 Other  Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 1 / 1 / 2 0 1 7 M A C A d 6 o f 6 f o r M e r i d i a n A r t W e e k 2 0 1 7 , R a n o n 9/ 8 / 1 7 ID A H O P R E S S - T R I 1 3 2 . 5 0 A P 1 8 - 0 1 0 1 1 6 2 8 8 0 0 D Oth  Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 1 / 1 / 2 0 1 7 Y E A P a c c r u a l # 2 - I D P r e s s M A C a r t w e e k a d v e r t i s e Se p 1 7 (1 3 2 . 5 0 ) JE 1 8 - 0 0 5 R E V A P # 2 Oth  Event 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 1 / 2 / 2 0 1 7 M A C T r a f f i c B o x W r a p s I n s t a l l e d - Q t y 5 B R Y A N T I D E A S 3 , 0 9 5 . 0 0 A P 1 8 - 0 0 8 1 1 0 4 0 0 Traffic  Boxes 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 1 / 8 / 2 0 1 7 T h e B e s t X m a s P a g e a n t E v e r P r o d u c t i o n - 1 s t P a y m e n t T RE A S U R E V A L L E Y 1 , 0 0 0 . 0 0 A P 1 8 - 0 1 3 2 1 0 1 0 Performing  A r 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 2 / 1 / 2 0 1 7 L a b e l s f o r M A C M a i l i n g - Q t y 2 O F F I C E D E P O T 9 . 8 0 A P 1 8 - 0 1 8 1 9 8 5 2 8 1 0 9 1 0 0 1 Other  Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 2 / 3 1 / 2 0 1 7 P O S T A G E U S E , D e c e m b e r 2 0 1 7 P I T N E Y R E S E R V E 3 4 . 0 4 A P 1 8 - 0 1 9 7 2 0 4 7 4 9 7 9 , 1 2 / 1 7 Other  Exp 94 4 0 3 0 1 1 8 4 0 0 0 0 0 1 2 / 7 / 2 0 1 7 1 7 - 0 2 7 7 p a y # 2 J o u r n e y o f H e r o e s p u b l i c a r t a t He r o e s P a r k MC C A L L S T U D I O S 3 0 , 0 0 0 . 0 0 A P 1 8 - 0 1 7 3 1 3 2 1 Public  art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 2 / 1 5 / 2 0 1 7 W o o d C l e a n e r f o r D i s p l a y C a s e s - Q t y 1 O F F I C E D E P O T 4 . 4 1 A P 1 8 - 0 2 2 6 9 8 9 4 5 2 4 2 9 0 0 1 Other  Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 / 1 / 2 0 1 8 P u t t y & L y s o l F o a m C l e a n e r - Q t y 2 O F F I C E D E P O T 3 . 3 4 + A P 1 8 - 0 2 4 3 9 8 9 4 5 8 2 2 6 0 0 1 Visual  Art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 1 / 8 / 2 0 1 8 M A C Y o u t h T h e a t e r P a r t n e r s h i p P e r A g r e e m e n t - W i l l y Wo n k a J r - 2 n d P a y m e n t T RE A S U R E V A L L E Y 1 , 5 0 0 . 0 0 A P 1 8 - 0 2 1 1 1 0 1 1 Performing  A r 94 4 0 3 0 1 1 8 4 0 0 0 0 0 1 2 / 7 / 2 0 1 7 1 8 - 0 1 9 8 M u r a l D e s i g n a n d I n s t a l l a t i o n - M i l l P r o j e c t In i t i a l D e s i g n , S e r v i c e T h r u 1 2 / 7 / 1 7 S EC T O R S E V E N T E E N 2, 0 0 0 . 0 0 A P 1 8 - 0 2 1 1 M i l l 1 2 / 1 7 Mill  Mural 55 1 8 1 0 1 1 8 4 0 0 0 0 0 3 / 1 / 2 0 1 8 P O S T A G E U S E , F e b r u a r y 2 0 1 8 P I T N E Y R E S E R V E 0 . 4 7 A P 1 8 - 0 3 6 1 2 0 4 7 4 9 7 9 , 0 2 / 1 8 Other  Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 3 / 8 / 2 0 1 8 S i g n a g e f o r J o u r n e y o f H e r o e s P u b l i c A r t , I n s t a l l e d 3/ 7 / 1 8 SI G N S , E T C 4 6 3 . 5 0 A P 1 8 - 0 3 6 1 3 5 5 2 5 Public  art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 3 / 1 9 / 2 0 1 8 N a m e B a d g e s f o r N e w C o m m i s s i o n e r s J . W i l s o n , J. S u l l i v a n , J . P e t e r s - Q t y 3 A- 1 S T A M P & M A 3 0 . 0 0 A P 1 8 - 0 4 0 1 1 0 5 2 5 Other  Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 3 / 2 0 / 2 0 1 8 M A C I P G A r t i s t I n f o S i g n H o l d e r s - Q t y 2 O F F I C E D E P O T 1 2 . 9 8 A P 1 8 - 0 4 0 1 1 1 7 3 5 4 9 9 6 0 0 1 Visual  Art 55 1 8 1 0 1 1 8 4 0 0 0 0 0 4 / 2 / 2 0 1 8 M A C P r o m o t i o n a t M S O E v e n t s - C o u n c i l A p p r o v e d 3/ 2 7 / 1 8 M ER I D I A N S Y M P H O N 50 0 . 0 0 A P 1 8 - 0 4 3 0 M A C 2 0 1 8 Performing  A r 55 1 8 1 0 1 1 8 4 0 0 0 0 0 4 / 6 / 2 0 1 8 1 8 - 0 2 9 2 2 0 1 8 C o n c e r t P r o d u c t i o n - C o n c e r t s o n Br o a d w a y - 1 s t P a y m e n t WI N E G L A S S A R T S 5 , 0 0 0 . 0 0 A P 1 8 - 0 4 1 9 1 - C O B 0 4 1 0 1 8 Concerts  on  B 94 4 0 3 0 1 1 8 4 0 0 0 0 0 4 / 1 / 2 0 1 8 1 7 - 0 2 7 7 , J o u r n e y o f H e r o e s A r t a t H e r o e s P a r k - Fi n a l I n v o i c e MC C A L L S T U D I O S 0 . 0 0 A P 1 8 - 0 4 1 9 1 3 3 7 Public  art 94 4 0 3 0 1 1 8 4 0 1 0 1 1 5 4 / 1 / 2 0 1 8 1 7 - 0 2 7 7 , J o u r n e y o f H e r o e s A r t a t H e r o e s P a r k - Fi n a l I n v o i c e MC C A L L S T U D I O S 1 2 , 0 0 0 . 0 0 A P 1 8 - 0 4 1 9 1 3 3 7 Public  art 94 4 0 3 0 1 1 8 4 0 0 0 0 0 4 / 2 / 2 0 1 8 1 8 - 0 1 9 8 M u r a l D e s i g n a n d I n s t a l l a t i o n - F i n a l D e s i g n Pa y m e n t S EC T O R S E V E N T E E N 1, 0 0 0 . 0 0 A P 1 8 - 0 4 1 9 M i l l D e s i g n 04/18 Mill  Mural 94 4 0 3 0 1 1 8 4 0 0 0 0 0 4 / 4 / 2 0 1 8 1 8 - 0 1 9 8 M u r a l D e s i g n a n d I n s t a l l a t i o n - F i r s t In s t a l l m e n t f o r M a t e r i a l s t o S t a r t I n s t a l l a t i o n S EC T O R S E V E N T E E N 6, 5 0 0 . 0 0 A P 1 8 - 0 4 1 9 M i l l I n s t a l l 04/18 Mill  Mural 55 1 8 1 0 1 1 8 4 0 0 0 0 0 4 / 2 4 / 2 0 1 8 L a n y a r d s f o r M A C - Q t y 1 B o x O F F I C E D E P O T 5 . 9 4 A P 1 8 - 0 4 8 7 1 3 0 7 0 7 7 8 5 0 0 1 Other  Exp 6/ 4 / 2 0 1 8 1  of  2 Expense  detail Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 1 4 , 2 0 1 8 – P a g e 4 8 o f 5 9 Ci t y O f M e r i d i a n Po s t e d G e n e r a l L e d g e r T r a n s a c t i o n s 55 1 8 1 0 1 1 8 4 0 0 0 0 0 4 / 2 4 / 2 0 1 8 N a m e B a d g e s f o r M A C - Q t y 1 B o x O F F I C E D E P O T 1 2 . 7 0 A P 1 8 - 0 4 8 7 1 3 0 7 0 6 6 3 2 0 0 1 Other  Exp 55 1 8 1 0 1 1 8 4 0 0 0 0 0 5 / 8 / 2 0 1 8 M A C Y o u t h T h e a t e r P a r t n e r s h i p - S u m m e r T h e a t e r , J u n e 20 1 8 T RE A S U R E V A L L E Y 1 , 0 0 0 . 0 0 A P 1 8 - 0 4 8 4 1 0 1 2 Performing  A r 55 1 8 1 0 1 1 8 4 0 0 0 0 0 5 / 1 7 / 2 0 1 8 3 D A r t i s t A w a r d f r o m W e s t A d a ' s F r a m e d , M A C A p p r o v e d 5/ 1 0 / 1 8 M CM I L L A N , H A I L L E 50 . 0 0 A P 1 8 - 0 5 2 0 M c M i l l a n 0 5 / 1 8 Visual  Art 94 4 0 3 0 1 1 8 4 0 0 0 0 0 5 / 1 1 / 2 0 1 8 1 8 - 0 1 9 8 M u r a l D e s i g n a n d I n s t a l l a t i o n - F i n a l Pa y m e n t S EC T O R S E V E N T E E N 6, 5 0 0 . 0 0 A P 1 8 - 0 5 3 5 M i l l F i n a l 0 5 / 1 8 Mill  Mural pe r  G/ L 7 3 , 0 6 0 . 5 4   As  of :   5/31/2018 6/ 4 / 2 0 1 8 2  of  2 Expense  detail Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 1 4 , 2 0 1 8 – P a g e 4 9 o f 5 9 Ci t y O f M e r i d i a n Po s t e d G e n e r a l L e d g e r T r a n s a c t i o n s G/ L   Co d e Fu n d   Co d e De p t   Co d e Pr o j e c t   Co d e Ef f e c t i v e   Da t e T r a n s a c t i o n  De s c r i p t i o n I D A M O U N T S e s s i o n  ID Do c u m e n t   Nu m b e r Category FY 2 0 1 8 34 8 8 1 0 1 1 8 4 0 0 2 0 0 1 1 / 2 7 / 2 0 1 7 D w i g h t W i l l i a m s : I n i t a l P o i n t G a l l e r y m a i n t e n a n c e f e e , pd c a s h , F Y 1 8 (3 5 . 0 0 ) CR 1 8 - 0 8 6 3 0 3 8 5 IPG 34 2 3 0 0 1 1 8 4 0 0 0 0 0 1 2 / 8 / 2 0 1 7 C o n t r i b u t i o n t o P u b l i c A r t P r o j e c t : M e r i d i a n M i l l Mu r a l M er i d i a n D e v e l o p m e (1 6 , 0 0 0 . 0 0 ) AR B 1 8 - 0 1 5 2 4 4 4 Public Art 34 8 8 1 0 1 1 8 4 0 0 2 0 0 1 / 1 1 / 2 0 1 8 S h a r o n a S c h o g e r : M e r i d i a n A r t s C o m m i s s i o n , I P G Ma i n t e n a n c e F e e , c k # 3 0 8 0 (3 5 . 0 0 ) CR 1 8 - 1 6 0 3 0 1 3 6 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 1 / 1 6 / 2 0 1 8 H o l l y B a d k e : 2 0 1 8 G a l l e r y F e e , c k # 8 1 1 6 (3 5 . 0 0 ) CR 1 8 - 1 6 7 3 0 1 3 7 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 1 / 2 2 / 2 0 1 8 J e a n A h F o n g : 2 0 1 8 G a l l e r y F e e , F e l l o w s h i p o f F o u r , ck # 1 3 1 3 (3 5 . 0 0 ) CR 1 8 - 1 7 6 3 0 1 3 8 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 1 / 2 4 / 2 0 1 8 J e f f G l e n n : 2 0 1 8 G a l l e r y M a i n t e n a n c e F e e , c k # 1 2 4 3 (3 5 . 0 0 ) CR 1 8 - 1 7 9 3 0 1 3 9 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 1 / 2 5 / 2 0 1 8 R o b i n C o x : 2 0 1 8 G a l l e r y M a i n t e n a n c e F e e , p d c a s h (3 5 . 0 0 ) CR 1 8 - 1 8 2 3 0 1 4 0 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 1 / 2 9 / 2 0 1 8 D a r l e n e L a u r s e n : 2 0 1 8 G a l l e r y M a i n t e n a n c e F e e , c k # 41 0 4 (3 5 . 0 0 ) CR 1 8 - 1 8 7 3 0 1 4 1 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 1 / 3 0 / 2 0 1 8 L a u r a Y a g e r : 2 0 1 8 G a l l e r y M a i n t e n a n c e F e e , c k # 1 0 0 9 (3 5 . 0 0 ) CR 1 8 - 1 8 9 3 0 1 4 2 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 1 / 3 1 / 2 0 1 8 E m m a H o o d : 2 0 1 8 G a l l e r y M a i n t e n a n c e F e e , c k # 1 0 0 1 (3 5 . 0 0 ) CR 1 8 - 1 9 1 3 0 1 4 3 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 1 / 3 1 / 2 0 1 8 I d a h o W a t e r c o l o r S o c i e t y : 2 0 1 8 G a l l e r y M a i n t e n a n c e Fe e , c k # 1 4 3 4 (3 5 . 0 0 ) CR 1 8 - 1 9 1 3 0 1 4 4 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 2 / 2 / 2 0 1 8 M i c a h G o s n e y : 2 0 1 8 G a l l e r y M a i n t e n a n c e F e e , c k # 1 2 6 9 (3 5 . 0 0 ) CR 1 8 - 1 9 4 3 0 1 4 5 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 2 / 5 / 2 0 1 8 D e b P e n c e : 2 0 1 8 G a l l e r y M a i n t e n a n c e F e e , c k # 1 6 1 7 (3 5 . 0 0 ) CR 1 8 - 1 9 8 3 0 1 4 6 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 2 / 6 / 2 0 1 8 A n g e l a S t o u t : 2 0 1 8 G a l l e r y M a i n t e n a n c e F e e , M O # 20 7 3 2 4 0 1 5 1 6 2 (3 5 . 0 0 ) CR 1 8 - 2 0 0 3 0 1 4 7 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 2 / 6 / 2 0 1 8 S a r a h K o h l e r : 2 0 1 8 G a l l e r y M a i n t e n a n c e F e e , c k # 1 0 1 4 (3 5 . 0 0 ) CR 1 8 - 2 0 0 3 0 1 4 8 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 2 / 1 4 / 2 0 1 8 I d a h o P o w e r C o m p a n y : 2 0 1 8 M e r i d i a n A r t s C o m m i s s i o n Si l v e r S p o n s o r s h i p ( a n n u a l ) , c k # 1 5 9 7 1 4 7 (5 0 0 . 0 0 ) CR 1 8 - 2 1 4 3 0 1 4 9 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 2 / 1 5 / 2 0 1 8 J o n i F r e y : D o n a t i o n f o r I n i t i a l P o i n t G a l l e r y , c k # 7 3 2 (6 0 . 0 0 ) CR 1 8 - 2 1 6 3 0 1 5 0 Donation 34 8 8 1 0 1 1 8 4 0 0 2 0 0 2 / 2 6 / 2 0 1 8 J e s s i c a T o o k e y : 2 0 1 8 G a l l e r y M a i n t e n a n c e F e e , c k # 1 0 0 8 (3 5 . 0 0 ) CR 1 8 - 2 3 2 3 0 1 5 1 IPG 34 2 3 0 0 1 1 8 4 0 0 0 0 0 2 / 6 / 2 0 1 8 M O U : M D C 2 0 1 8 C o n c e r t s o n B r o a d w a y C o n t r i b u t i o n M er i d i a n D e v e l o p m e (1 0 , 0 0 0 . 0 0 ) AR B 1 8 - 0 2 5 2 4 6 0 Concerts on Bdway 34 8 8 1 0 1 1 8 4 0 0 2 0 0 3 / 8 / 2 0 1 8 M a n d y R i l e y C l a y w o r k s : I n i t i a l P o i n t G a l l e r y D o n a t i o n , ck # 1 2 0 (2 4 . 0 0 ) CR 1 8 - 2 4 6 3 0 1 5 2 Donation 34 8 8 1 0 1 1 8 4 0 0 2 0 0 3 / 1 4 / 2 0 1 8 B e r t H i n e r : 2 0 1 8 I n i t i a l P o i n t G a l l e r y F e e , p d c a s h (3 5 . 0 0 ) CR 1 8 - 2 5 9 3 0 1 5 3 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 3 / 1 4 / 2 0 1 8 B e t t y H a y z l e t t : I n i t i a l P o i n t G a l l e r y , c k # 3 8 9 0 (2 5 . 0 0 ) CR 1 8 - 2 5 9 3 0 1 5 4 Donation 34 8 8 1 0 1 1 8 4 0 0 2 0 0 4 / 1 7 / 2 0 1 8 S c o t t P e n t z e r : M e r i d i a n A r t s I n i t i a l P o i n t G a l l e r y Ma i n t . F e e , p d c a s h (3 5 . 0 0 ) CR 1 8 - 3 1 2 3 0 1 5 5 IPG 34 8 8 1 0 1 1 8 4 0 0 2 0 0 4 / 2 6 / 2 0 1 8 B e r t H i n e r : I n i t i a l P o i n t G a l l e r y D o n a t i o n , c k # 1 4 7 8 (2 1 5 . 0 0 ) CR 1 8 - 3 2 8 3 0 1 5 6 Donation 34 8 8 1 0 1 1 8 4 0 0 2 0 0 4 / 2 7 / 2 0 1 8 2 S t e p L L C . : I n i t i a l P o i n t G a l l e r y M a i n t . F e e , c k # 10 8 5 (3 5 . 0 0 ) CR 1 8 - 3 2 9 3 0 1 5 7 IPG 6/ 4 / 2 0 1 8 1  of  1 Revenue  detail Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J u n e 1 4 , 2 0 1 8 – P a g e 5 0 o f 5 9 I TEM SHEET Commission Agenda I tem - 6.C. P resenter: Hillary E stimated Time for Presentation: Title of I tem - Admin Report Board Notes: AT TAC HM E NT S : Description Type Upload Date J une Admin Report Staff Report 6/5/2018 I P G Host S chedule Exhibit 6/5/2018 Chalk Art Competition F lier Exhibit 6/5/2018 Short Film Festival Exhibit 6/5/2018 Short Film Festival A pplication Exhibit 6/5/2018 Chalk Art Competition A pplication Exhibit 6/5/2018 RE V IE WE RS: Department Reviewer Action Date Meridian Arts I tem Creation Bodnar, Hillary Approved 6/5/2018 - 8:16 A M Meridian City Council Meeting Agenda June 14, 2018 – Page 51 of 59 1/1 JUNE STAFF REPORT Thursday, June 14, 2018 3:30 p.m. City Council Chambers – Meridian City Hall 33 East Broadway Ave., Meridian, Idaho Committees • If you would like to set up a committee meeting, please inform me of the time and date of the meeting and I will get it noticed. You must let me know two days before the meeting so that I have time to get the meeting noticed. Upcoming Committee Meetings: Strategic Plan Committee: Thurs. June 14 at 3:00 PM and Thurs. July 12 at 3:00 PM Events and Outreach Committee: Thurs. June 14 at 3:00 PM TBD (meet again before July 12) Thurs. July 12 at 3:00 PM Public Art Committee: Thurs. June 28 at 4:00 PM Thurs. July 19 at 4:00 PM Public Art Projects Updates • Mural Campaign o Mural complete o Final payment issued o Sign ordered o Dedication of Meridian Mill Mural on Tuesday, June 18 at 5:00 PM. Attend if you are able. Initial Point Gallery • Current exhibit: A Fellowship of Four in Fusion, Floral, Figure, and Fun o Install Friday, June 1, 2018 @ 9:30 a.m. o Reception Tuesday, June 5, 2018 from 4:30-7:00 p.m. • Bonnie hosted • Next exhibit: Deb Pence, Emma Hood, Dan and Sharona Schoger o Install Friday, June 29, 2018 @ 9:30 a.m. o Reception Tuesday, July 10, 2018 from 4:30-7:00 p.m. • Jennifer signed up to host • We need someone to sign up to host the reception in August and December. o August reception, Tuesday, August 14, 2018 from 4:30-7:00 p.m. o December reception, Tuesday, December 4, 2018 from 4:30 – 7:00 p.m. Meridian City Council Meeting Agenda June 14, 2018 – Page 52 of 59 Initial Point Gallery 2018 Proposed Schedule Host Month Artists/Organization Install Reception 4:30 – 7:00 PM Close Remove n/a January Joni Frey Idaho Gourd Society 1/5/18 1/9/18 2/1/17 2/2/18 Bonnie February Sarah Kohler Laura Yager Mandy Riley 2/2/18 2/6/18 3/1/18 3/2/18 Gretchen + Randy-B March OldWaterBoys 3/2/18 3/6/18 3/29/18 3/30/18 Gretchen April Jeff Glenn Bert Hiner Micah Gosney Randy Lattimer Rick Jenkins 3/30/18 4/3/18 4/26/18 4/27/18 Stephanie May Angela Stout Robin Cox Scott Pentzer Lynn Fraley 4/27/18 5/1/18 5/31/18 6/1/18 Bonnie June A Fellowship of Four in Fusion, Floral, Figure, and Fun 6/1/18 6/5/18 6/28/18 6/29/18 Jennifer July Deb Pence Emma Hood Dan and Sharona Schoger 6/29/18 7/10/18 7/26/18 7/27/18 August Terri Thicksun Kevin Hugues Paula Ryan 8/3/18 8/14/18 8/30/18 8/31/18 Leslie September Darlene Laursen Holly Badke Zella Bardsley 8/31/18 9/11/18 9/27/18 9/28/18 Jay October Idaho Watercolor Society Betty Hayzlett 9/28/18 10/2/18 11/1/18 11/2/18 Jessica November Jessica Tookey Betty Hayzlett 11/2/18 11/13/18 11/29/18 11/30/18 December Lisa Bower Joyce Green Joye Lisk Flynn Day Pottery 11/30/18 12/4/18 1/31/19 2/1/19 Meridian City Council Meeting Agenda June 14, 2018 – Page 53 of 59 chalk art competition M E R I D I A N A R T W E E K • T H I R D A N N U A L HIGH SCHOOL TEAMS OF 2 - 6 STUDENTS You w i ll o n l y ha v e a b o ut t w o ho u r s to c o m p le t e y o u r pi ece . P l a n a c c o r d in g l y ! PRIZES FOR 1ST , 2ND, & 3RD PLACE TEAMS Pr iz es w i ll b e di re c te d t o th e art d e p a r t m en t s of th e s c h o ol th a t t he s t u d e n t s re pre se nt. REGISTRATION OPEN AUG. 1 - SEPT. 4 Ap pli c a tio n an d mo re i n f o r ma t i on w i l l be o nl i n e a t w w w .m e ri d i an c i t y .o rg /m a c F R I D A Y • S E P T 7 T H E M E : A R T I N T H E F U T U R E R E N A I S S A N C E S T U D E N T S I N F O R E G R O U N D Meridian City Council Meeting Agenda June 14, 2018 – Page 54 of 59 short film festival M E R I D I A N A R T W E E K • F I R S T T I M E E V E N T MIDDLE OR HIGH SCHOOL STUDENTS W o r k a s a n i nd i v i d ua l o r w ith a t ea m o f u p t o 6 p e o p le . 3 - 10 MINUTE FILMS W e p la n t o s h o w th e f i lm s a t un B ou n d , d own t o wn M e ri d i an . We h op e t o o f fe r a p ri z e t o o ne fi l m ma ke r /te am . APPLICATIONS AVAILABLE BY JUN 1 ENTRIES DUE SEPT 3 Mo r e in fo w i l l be po s t e d a t w w w .m e ri d i anc i t y .org/ma c D A T E T B D : B E T W E E N S E P T 4 & S E P T 8 T H E M E : H O W A R T I M P A C T S Y O U R D A I L Y L I F E I M A G E F R O M D Y E S S A I R F O R C E B A S E , T E X A S Meridian City Council Meeting Agenda June 14, 2018 – Page 55 of 59 Call for Artists: 2018 ART WEEK SHORT FILM FESTIVAL OVERVIEW: The Meridian Arts Commission (MAC) seeks middle and high school students to compete in our first ever Art Week Short Film Festival. Individuals or teams will be challenged to create a 3 – 10 minute film. The theme for this year’s festival is: How Art Impacts Your Daily Life. You may interpret this theme in many ways, but your completed film should have a clear and intuitive connection to the theme. A monetary award of $50 and the opportunity to participate in a one-hour pre-production consultation with Northwest Motion Pictures staff will be granted to the creator(s) of the top film, as selected by a panel. If competing as a team, the monetary award will be split evenly and the pre-production consultation will apply to the group as a whole for a future team project. DATE OF SCREENING: The Short Film Festival will take place on Tuesday, September 4, 2018 at the Meridian Library District’s unBound, in Downtown Meridian . The screening will start at 6:30 p.m. You may arrive as early as 6:00 p.m. to mingle with other attendees and find a seat . We will play as many films as possible, but plan to allow our jurors about 20 minutes to discuss their scores and make a selection for first place. Awards will be announced around 7:45 p.m., or sooner. ELIGIBILITY: Individuals or teams may compete. Teams should consist of no more than six students enrolled in a middle or high school in the West Ada School District or another middle or high school within the Meridian city limits (private, charter, etc.), for the 2018-2019 school year. All team members must be eligible. Teams must use their own supplies or work with local resources to borrow needed supplies. To apply for the 2018 Art Week Short Film Festival, please submit your video (via link, downloadable link, or flash drive) and your (or your team’s) complete Application and Acknowledgements form, by mail or delivery to the address below or via e-mail. AWARDS: A panel of representatives will jury the completed films on the criteria below  Interpretation and the clarity of the theme to the viewer (5 points)  Creativity and originality of the depicted theme (5 points)  Quality of artistic composition and overall design based on the theme (5 points)  Overall impression of the film (5 points) CONTACT MAC: mac@meridiancity.org Meridian Arts Commission 33 E. Broadway Avenue, #104 Meridian, ID 83642 208-489-0399 Thank you Northwest Motion Pictures for sponsoring our prize! Meridian City Council Meeting Agenda June 14, 2018 – Page 56 of 59 Application & Acknowledgments: 2018 ART WEEK SHORT FILM FESTIVAL APPLICANT CONTACT INFORMATION Team Name (if applicable): Applicant Name: Applicant/Parent E-mail: Applicant/Parent Phone #: Mailing Address: School Name: ACKNOWLEDGMENTS: I specifically acknowledge that: ____ A. I indemnify, release and hold harmless the City, and all of its employees, volunteers, and INITIAL representatives, of and from any and all claims, demands, injuries, obligations, actions, causes of action, damages to persons and property, losses, liabilities, costs, expenses, and compensation of any nature whatsoever, including attorney’ s fees, on account of, occurring during, or in any way arising out of my participation in such event. ____ B. While it is intended to show each entry, we are limited in time and some films may not be INITIAL screened, possibly without notice to the artist or school. ____ C. Artwork created must be original works conceived and completed by the artist (or team) INITIAL submitting this application. ____ D. The artwork created will be showcased in a public place. The City seeks to encourage INITIAL artistic expression and public dialogue, but must simultaneously ensure that all citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable. To this end, I agree to respect Meridian’s community values. ____ E. I consent to City’s publication and/or use of any photographs or recordings of myself and/or INITIAL my work for promotional purposes. I do acknowledge and understand each and all of the foregoing stipulations and do agree to these general terms and conditions. Signature: _________________________________ Print name: _____________________________ * Parent Signature - If Applicant is Under 18: ______________________________________________ Date: _________________________________ Thank you for taking part in the arts! Meridian City Council Meeting Agenda June 14, 2018 – Page 57 of 59 Call for Artists: 2018 ART WEEK CHALK ART COMPETITION OVERVIEW: The Meridian Arts Commission (MAC) seeks high school teams to compete in our third annual Art Week Chalk Art Competition. Teams will be challenged to complete a chalk drawing on the sidewalk of Idaho Avenue, roughly 3’ x 3’ within two hours. The theme for this year’s competition is: Art in the Future. Teams may interpret this however they wish, but they should be able to provide a rationale for how their completed work embodies the theme. A panel will judge the artwork, and monetary awards will be granted to the school art departments of the three teams with the highest score. DATE OF EVENT: The Chalk Art Competition will take place on Friday, September 7, 2018, around Generations Plaza, in Downtown Meridian. Drawing will start promptly at 6:00 p.m. and will be stopped at 8:00 p.m. Artists may check in at 5:30 p.m. The panel will assess the completed works at 8:00 p.m., and awards will be announced around 8:30 p.m. ELIGIBILITY: Teams should consist of two to six high school students enrolled in a high school in the West Ada School District, or another high school within the Meridian city limits (private, charter, etc.). All team members must be eligible. Teams are welcome to bring their own supplies, or use chalk pastels to be provided by MAC. DEADLINE: Register your team by 5:00 p.m. on Tuesday, September 4, 2018. AWARDS: Completed chalk art works will be judged on the following criteria:  Interpretation of theme and the clarity of the theme to the viewer (5 points)  Creativity and originality of the artwork (5 points)  Quality of artistic composition and overall design (5 points)  Overall impression of the artwork (5 points) Awards will be directed to the art departments of the school in which the students are enrolled. The grand prize award will be $100. Second and third place prizes will also be awarded. CONTACT MAC: mac@meridiancity.org Meridian Arts Commission 33 E. Broadway Avenue, #104 Meridian, ID 83642 208-489-0399 Thank you Meridian Downtown Business Association for sponsoring our prizes! Meridian City Council Meeting Agenda June 14, 2018 – Page 58 of 59 Application & Acknowledgments: 2018 ART WEEK CHALK ART COMPETITION APPLICANT CONTACT INFORMATION Team Name: Applicant Name: Applicant/Parent E-mail: School Name: ACKNOWLEDGMENTS: I specifically acknowledge that: ____ A. I indemnify, release and hold harmless the City of Meridian, and all of its employees, INITIAL volunteers, and representatives, from any and all claims, demands, injuries, obligations, actions, causes of action, damages to persons and property, losses, liabilities, costs, expenses, and compensation of any nature whatsoever, including attorney’ s fees, on account of, occurring during, or in any way arising out of my participation in the Chalk Art Competition. ____ B. While it is intended that the completed artwork may be visible for five to fourteen days, this INITIAL period may be shortened by for any reason, without notice to the team or school. ____ C. Artwork created must be original works conceived and completed by the team submitting INITIAL this application. ____ D. The artwork created will be displayed at a public place. MAC seeks to encourage artistic INITIAL expression and public dialogue, but must simultaneously ensure that viewers of diverse ages and perspectives feel welcome and comfortable. To this end, as a condition of participation in the Chalk Art Competition, the artwork created may not include elements depicting profanity, indecency, violence, discrimination, defamation, threats, or communications inconsistent with Meridian’s community values. ____ E. I consent to City’s publication and/or use of any photographs or recordings of myself, INITIAL my artwork, or installations created using my artwork, for promotional purposes. I do acknowledge and understand each and agree to these terms and conditions. Signature: _________________________________ Print name: _____________________________ * Parent Signature - If Applicant is Under 18: ______________________________________________ Date: _________________________________ To register your team for the 2018 Art Week Chalk Art Competition, please submit your team’s Application and Acknowledgements form, completed in full, via mail or delivery it to the City Clerk’s Office at Meridian City Hall, 33 E. Broadway Avenue, Suite 104, Meridian ID 83642 or e-mailing it to mac@meridiancity.org. Thank you for taking part in the arts! Meridian City Council Meeting Agenda June 14, 2018 – Page 59 of 59