2018 05-10 Meeting PacketTo develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
T hursday, M ay 10, 2018 at 3:30 P M
City Council Chambers, City Hall
33 E . Broadway, M eridian, Idaho
1.Role-Call Attendance
___ Leslie Mauldin, C hair ___ R andy-B F unk
___ S tephanie Barnes ___ Jessic a P eters
___ G retc hen C aserotti ___ Jennifer S ullivan
___ Bonnie Zahn G riffith ___ Jay Wilson
___ G ina Lyon, Vice C hair ___ G enesis Milam, ex-officio
2.Adoption of the Agenda [Action Item]
3.Approval M eeting M inutes [Action Item]
A.April 12, 2018 Regular M eeting M inutes
4.New Business
A.Gem Center for the Arts (E velyn M ason)
B.Committee Reports [Action Items]
1. Strategic P lan Committee (Gina)
2. Public A rt Committee (Gretchen)
C.T raffic Box Art Wraps 2018 [Action Items]
1. Approval of West Ada F ramed A rtwork Recommendations
(J ennifer, J essica, Hillary)
2. Revisit P reviously A pproved Works to Consider for a Wrap
(Hillary)
1. I n Good Company and Northern Nights
3. Vinyl Vendor A greement Term to end in J uly (Hillary)
D.M eridian Art Week (Hillary)
E.F urther Commission Training (L eslie)
5.Reports
A.L iaison Reports
1. Performing A rts (Gretchen)
2. I nitial P oint Gallery (Hillary)
Meridian City Council Meeting Agenda May 10, 2018 – Page 1 of 49
3. Other L iaison Assignments (L eslie)
B.Approval of M onthly F inancial Report [Action Item]
C.Admin Report
6.Next M eeting
7.Adjournment
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please c ontac t the City C lerk's Offic e at 888-4433 at least 48 hours prior to the public
meeting.
Meridian City Council Meeting Agenda May 10, 2018 – Page 2 of 49
To develop, advance and nurture all facets of the arts
to enhance the quality of life for M eridian residents and its visitors
T hursday, M ay 10, 2018 at 3:30 P M City
C ouncil C hambers, C ity Hall 33 E .
B roadway, M er idian, Idaho
1. Roll Call Attendance
_x_ Leslie Mauldin, Chair
_o_ Stephanie Barnes
_x_ Gretchen Caserotti
_Technical Failure _ Bonnie Zahn Griffith
_x_ Gina Lyon, Vice Chair
_o_ Randy-B Funk
_x_ Jessica Peters
_o_ Jennifer Sullivan
_x_ Jay Wilson
_x_ Genesis Milam, ex-officio
2. Adoption of the Agenda [Action Item]
Motion by Jay; second by Gina to adopt the agenda – all ayes – motion carried.
3. Approval M eeting M inutes [Action Item]
A. Apr il 12, 2018 Regular M eeting M inutes
Motion by Gina; second by Jessica to approve the meeting minutes – all
ayes – motion carried.
4. New B usiness
A. G em C enter for the Arts (E velyn M ason)
Evelyn shared a PowerPoint and presentation on the history and current
standing of the Gem Center for the Arts, located in Boise, serving artists in
the Treasure Valley area.
B. Committee Reports [Action Items]
1. S trategic P lan C ommittee (G ina)
Gina reported that their committee would like to assign
sections of the strategic plan to each commissioner for their
Meridian City Council Meeting Agenda June 14, 2018 – Page 4 of 59
comments. The committee will then review the plan with
commissioner comments later this summer.
2. P ublic A rt C ommittee (G retchen Jessica)
Jessica reported that the committee discussed a need for
signage and a dedication ceremony for the Meridian Mill
mural. Their committee will continue to discuss MAPS
planning in future meetings.
C. T raffic Box Art Wr aps 2018 [Action Items]
1. A pproval of West A da F ramed A rtwork R ecommendations
(J ennif er, J essica, Hillary)
Motion by Jay; second by Gina to approve the West Ada
Framed Artwork selections – all ayes – motion carried.
2. R evisit P reviously A pproved Works to C onsider f or a W rap
(Hillary) Tabled
1. I n Good C ompany and Northern Nights
3. Vinyl Vendor A greement Term to end in J uly (Hillary)Tabled
D. M eridian Ar t Week (Hillar y)
Motion by Gretchen; second by Jessica to accept “Art in the Future” and
“How Art Impacts My Daily Life” as the themes for the student chalk art
competition and the student film competition respectively – all ayes –
motion carried.
E. F urther C ommission T raining (Leslie)
Tabled
5. Reports
A. L iaison Reports Tabled
1. P erf orming A rts (Gretchen)
2. I nitial P oint G allery (Hillary)
3. Other L iaison A ssignments (L eslie)
B. Approval of M onthly F inancial Repor t [Action Item]
Motion by Gretchen; second by Gina to approve the monthly financial
report – all ayes – motion carried.
C. Admin Report Attached
Meridian City Council Meeting Agenda June 14, 2018 – Page 5 of 59
6. Next Meeting
7. Adjournment
Motion by Jessica; second by Jay to adjourn — all ayes — motion carried. Meeting
adjourned at 4:31 p.m.
NGS)
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
I TEM SHEET
Commission Agenda I tem - 3.A .
P resenter:
E stimated Time for Presentation:
Title of I tem - April 12, 2018 Regular M eeting M inutes
Board Notes:
AT TAC HM E NT S :
Description Type Upload Date
2018 04-12 MI nutes Exhibit 5/3/2018
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 5/3/2018 - 8:56 A M
Meridian City Council Meeting Agenda May 10, 2018 – Page 3 of 49
I TEM SHEET
Commission Agenda I tem - 4.A .
P resenter: Evelyn M ason
E stimated Time for Presentation: 15
Title of I tem - Gem Center for the Arts (Evelyn M ason)
Evelyn Mason, Exec utive Director of the G em C enter for the Arts will talk about the mis s ion of the G em
C enter and may take questions from the commissioners .
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 4/30/2018 - 1:28 P M
Meridian City Council Meeting Agenda May 10, 2018 – Page 7 of 49
The Gem Center for the Arts is a non-profit
organization.
Our mission is to create a hub that
fosters creativity and innovation
through the visual and performing arts.
Where are we?
2417 West Bank Drive
Boise, Idaho 83705
We believe that art makes our world better
and we want to encourage our community to make art,
whether it be through theater,
painting, dancing,
pottery, or technology.
20 working visual artists studios on the 3rd floor of the Gem
With over 2700 square foot of
Gallery/Exhibit and special event space.
New classes added every
two months!
We have a variety of fun adult and
kid's classes ranging from one day
workshops to six week classes.
Those can include drawing & painting, photography, ceramics, journal making, writing...
Classes and Workshops
Please help spread the
word by sharing this
information with others
who might be interested
in classes at the Gem!
See a Show or
Rent the Theatre
The Gem theatre is a
1600 square foot "black box"
theatre, dark enough for films and
performances.
The Gem theatre is a 1600 square foot "black box" theatre, dark enough for films and performances. Or leave the drapes open to let in plenty of natural light. Imagine your unique event in our fun black box theatre. Up to 90 guests.
The Gem theatre is a 1600 square foot "black box" theatre, dark enough for films and performances. Or leave the drapes open to let in plenty of natural light. Imagine your unique event in our fun black box theatre. Up to 90 guests.
The Gem Black Box Theater
Or leave the drapes open to let in plenty of natural light. Imagine your
unique event in our fun black box theatre. Up to 90 guests.
Third Thursdays are community events where you can find art,
live music, or an open rehearsal with one of our theater companies.
Free and Family Friendly
Come meet the
Artists
And there will be
more community
celebrations this
coming year!
Things to do at the Gem:
•see innovative theatre
•take one of our classes
•go to a gallery opening
•see an art show
•attend a Third Thursday open studio night
Bring your friends and join us for
a great time at the Gem!
The Gem Center for the Arts
www.gemcenterforthearts.o
rg
I TEM SHEET
Commission Agenda I tem - 4.B .
P resenter: Committee Chairs
E stimated Time for Presentation: 30
Title of I tem - Committee Reports [Action Items]
E ach MA C committee will report back on their discussion(s) and provide recommended action
items to the commission as a whole.
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 4/26/2018 - 9:47 A M
Meridian City Council Meeting Agenda May 10, 2018 – Page 8 of 49
I TEM SHEET
Commission Agenda I tem - 4.C.
P resenter:
E stimated Time for Presentation: 20
Title of I tem - Traffic Box Art Wraps 2018 [Action Items]
1. MAC members will review the rec ommended artworks s elected for wraps from the West Ada F ramed
art s how. MAC will rec ommend works and intersec tions for C ity C ounc il's approval.
2. In July 2017, MAC approved/s uggested that the next two traffic box wraps from the repos itory should
be In G ood C ompany and Northern Lights . Does MAC want to proc eed with these s uggestions or
revisit the repos itory so that the new commissioners c an weigh in as well?
3. O ur agreement with our vinyl vendor, Bryant Ideas , will expire at the end of July. MAC will need to put
out another reques t for quotes before then. MAC may decide that the P ublic Art C ommittee s hould
dis cus s the criteria to include in this request and bring a sugges tion bac k to MAC in June. O R they may
authorize the c ommittee to work with Hillary to complete this request and release it prior to the next
MAC meeting (June).
Board Notes:
AT TAC HM E NT S :
Description Type Upload Date
F ramed Results Exhibit 5/3/2018
2017-2019 Traffic Box Art Digital Repository Exhibit 5/3/2018
Executed Original Vinyl Vendor A greement Exhibit 5/3/2018
Executed F irst Addendum Vinyl Vendor Agreement Exhibit 5/3/2018
Executed Second A ddendum Vinyl Vendor A greement Exhibit 5/3/2018
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 4/26/2018 - 10:04 A M
Meridian City Council Meeting Agenda May 10, 2018 – Page 9 of 49
MERIDIAN ARTS
COMMISSION
WEST ADA’S “FRAMED” | APRIL 2018
Meridian City Council Meeting Agenda May 10, 2018 – Page 10 of 49
BEST OF PRIMARY
ELEMENTARY SCHOOL
The Great Mr. Blue Sky
Annika Huizinga
Grade 1 at Hillsdale Elementary
TRAFFIC BOX RECOMMENDATION: VICTORY AND EAGLE
Meridian City Council Meeting Agenda May 10, 2018 – Page 11 of 49
BEST OF INTERMEDIATE
ELEMENTARY SCHOOL
Fire in Fall
Elisabeth Carbajal
Grade 4 at Meridian Elementary
TRAFFIC BOX RECOMMENDATION: CHERRY AND LAUDERHILL
Meridian City Council Meeting Agenda May 10, 2018 – Page 12 of 49
BEST OF MIDDLE SCHOOL
Weeping Angel
Emery Delfin
Grade 8 at Idaho Fine Arts Academy
TRAFFIC BOX RECOMMENDATION: FAIRVIEW AND HICKORY
Meridian City Council Meeting Agenda May 10, 2018 – Page 13 of 49
BEST OF HIGH SCHOOL –2D
Sunbathers
London Belle Matthews
Grade 12 at Eagle High School
TRAFFIC BOX RECOMMENDATION: OVERLAND AND STODDARD
Meridian City Council Meeting Agenda May 10, 2018 – Page 14 of 49
BEST OF HIGH SCHOOL –
PHOTOGRAPHY
Solitare
Janee Hitesman
Grade 11 at Rocky Mountain
High School
TRAFFIC BOX RECOMMENDATION: FAIRVIEW AND LAKES
Meridian City Council Meeting Agenda May 10, 2018 – Page 15 of 49
BEST OF HIGH SCHOOL –3D
Pueblo
Haille McMillan
Grade 12 at Rocky Mountain
High School
Meridian City Council Meeting Agenda May 10, 2018 – Page 16 of 49
Mayor de Weerd’s choice is:
[Title]
Emilee Brügger
Grade 12 at Rocky Mountain
High School
MAYOR’S CHOICE –
POTENTIAL TRAFFIC BOX
TRAFFIC BOX RECOMMENDATION: INTERSECTION
Meridian City Council Meeting Agenda May 10, 2018 – Page 17 of 49
2017– 2019 Image Repository: TRAFFIC BOX COMMUNITY ART PROJECT
Emily Aldape
Dandelions
Madison Baker
Wanna Be Like the Cool Kids
Cyndi Blue
May Love and Light Surround You
Andrea Harris
Reserved Parking
Kim Lock
Redox III
Karen Lowery
Hazard Beauty
Joyce Green
Continuous Lambscape
The images shown here are cropped. To see the full image, please contact 489-0399 or mac@meridiancity.org
Callie McGehee
Northern Nights
Ustick & Eagle
Pine & Eagle
Bonnie Zahn Griffith
Foothills and Fields
Meridian City Council Meeting Agenda May 10, 2018 – Page 18 of 49
Scott Pentzer
Indian Profile
Tarey Potter
Color Cloud Splash
Brian Schreiner
Boston Terrier
Carol Smith
Shady Chickens
McKenzie Way
Under the Sea
Laura Yager
In Good Company
The images shown here are cropped. To see the full image, please contact 489-0399 or mac@meridiancity.org
Overland & Eagle
Meridian City Council Meeting Agenda May 10, 2018 – Page 19 of 49
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION
OF VINYL TRAFFIC BOX WRAPS
This PURCHASE AGREEMENT FOR FABRICAT>€ON AND INSTALLATION OF VINYL
TRAFFIC BOX WRAPS ("Agreement") is made this day, of July, 2015 ("Effective Date"), by and
between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho
City"), and Bryant Ideas of Idaho, a general corporation registered with the State of Idaho
Vendor"). (City and Vendor may hereinafter be collectively referred to as "Parties.")
WHEREAS, the City desires that public art will be a component of the Meridian community
and to that end, the Meridian Arts Commission issued an Invitation for Quotation, seeking bids for
traffic box vinyl wrap fabrication and installation;
WHEREAS, Vendor submitted the quote attached hereto as Exhibit A ("Vendor's Quote"), and
was the lowest responsive and responsible bidder;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants
herein contained, the Parties agree as follows:
1. SCOPE OF SERVICES.
Vendor shall design and fabricate and install five (5) vinyl traffic box wraps in accordance with all
provisions of Vendor's Quote, including, without limitation, the general specifications set forth on
page 12 of Vendor's Quote. The quantity specified is based upon current known requirements and
is subject to increase if mutually agreeable to both Parties. Any such increase will be governed by
the terms and conditions of this Agreement and the Invitation for Quotation. Vendor's Quote shall
be valid for up to three (3) years. Any expansion of the quantity specified or extension of the term
of this Agreement shall be authorized by written addendum to this Agreement.
II. COMPENSATION.
A. Total amount. The total payment to Vendor under this Agreement shall be three thousand,
ninety-five dollars ($3,095.00). This amount shall constitute full compensation for any and all
services, materials, and costs to be furnished by Vendor.
B. Method of payment. Vendor shall provide City with an invoice for services and/or materials
provided, pursuant to the pricing and delivery schedule set forth on page 9 of Vendor's Quote,
which City shall pay within thirty (30) days of receipt. City shall not withhold any federal or
state income taxes or Social Security tax from any payment made by City to Vendor under the
terms and conditions of this Agreement. Payment of all taxes and other assessments on such
sums shall be the sole responsibility of Vendor.
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TY2AFFIC Box WRAPS PAGE 1 of 7
Meridian City Council Meeting Agenda May 10, 2018 – Page 20 of 49
IILTIME OF PERFORMANCE.
A. Term of lease. The term of this Agreement shall begin on the Effective Date and except as
otherwise specified herein or earlier terminated by either Party by the method established
herein, shall expire on September 30, 2015.
B. Timeline. In addition to the benchmarks set herein, Vendor shall meet the benchmarks set
forth in the pricing and delivery schedule set forth on page 9 of Vendor's Quote, except that the
anticipated delivery date for "Template Prep & Proof of artwork formatting" shall be July 24,
2015. The Parties acknowledge and agree that time is strictly of the essence with respect to this
Agreement, and that the failure to timely perform any of the obligations hereunder shall
constitute a breach of, and a default under, this Agreement by the party so failing to perform.
C. Proof prior to fabrication. Prim to fabrication, Vendor shall provide a proof of artwork
formatting to City's Arts & Culture Specialist to ensure compliance with the general
specifications and to obtain approval of formatting. If the Arts & Culture Specialist finds that
the depicted artwork or any portion or component thereof do not conform to the specifications
as described and depicted in Vendor's Quote or to reasonable aesthetic considerations described
by the Arts & Culture Specialist, the Arts & Culture Specialist shall, within two (2) working
days of receipt of the proof from Vendor, provide Vendor written notice of the specific non-
conformity and request that Vendor address the specified non -conformity or aesthetic
consideration. Vendor shall have two (2) working days to correct the non-confonnity and
provide a corrected proof to the Arts & Culture Specialist. If, upon review of the corrected
proof, the Arts & Culture Specialist concludes that the proof remains nonconforming,
termination procedures may commence. City's failure to disapprove the proof shall constitute
presumptive approval of the Artwork as inspected.
D. Contact ACHD prior to installation. At least fourteen (14) days prior to installation of each
wrap, Vendor shall contact Tony Finch, Traffic Signal Maintenance Crew Chief at the Ada
County Highway District ("ACHD") via e-mail at tkinch@achdidaho.org, notify him of the
scheduled date(s) of installation and location(s) at which wrap(s) will be installed, and request
that ACHD clean each signal box prior to installation. Vendor shall follow all instructions
provided by ACHD regarding installation.
IV. MAINTENANCE AND REPAIR.
A. Warranty. Vendor shall warranty the vinyl wrap for one (1) year as specified on page 12 of
Vendor's Quote. During such year, Vendor shall be fully responsible for all defects in materials
and during such year shall replace any defective wraps in a timely fashion at no cost to City,
except that during such year Vendor shall not be required to replace under this warranty a wrap
that is damaged by ACHD, by vandalism, or by an act of God. This provision shall survive the
termination or expiration of this Agreement.
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE 2 of 7
Meridian City Council Meeting Agenda May 10, 2018 – Page 21 of 49
B. Determination of need for replacement. In the first year following installation, City shall
make any and all determinations regarding whether the wrap requires replacement due to defect.
Vendor may be asked to provide input regarding such matter, but the decision regarding the
need for replacement shall be made by City. This provision shall survive the termination or
expiration of this Agreement.
V. GENERAL PROVISIONS.
A. Ownership. Following installation, the vinyl wraps shall be owned by City.
B. Subcontracting or assignment of obligations. Vendor shall not subcontract or assign any of
Vendor's obligations under this Agreement.
C. Indemnification. Throughout the tern of this Agreement, and for one (1) year following
installation, Vendor shall indemnify, save, and hold harmless the City and any and all of its
employees, agents, volunteers, and/or elected officials from any and all losses, claims, and
judgments for damages or injury to persons or property, and from any and all losses and
expenses caused or incurred by Vendor or Vendor's servants, agents, employees, guests, and/or
business invitees, attributable to Vendor's actions under this Agreement. This provision shall
survive the termination or expiration of this Agreement.
D. Waiver. Vendor waives any and all claims and recourse against City, including the right of
contribution for loss and damage to persons or property arising from, growing out of, or in any
way connected with or incident to Vendor's performance of this Agreement, whether such loss
or damage may be attributable to known or unknown conditions, except for liability arising out
of concurrent or sole negligence of City or its officers, agents or employees.
E. Insurance to be obtained by Vendor. Vendor shall obtain and shall maintain, at Vendor's
own expense, from the Effective Date of this Agreement through City's Final Acceptance of the
Artwork, each and all of the following:
1. General liability insurance. General liability insurance with a limit of not less than one
million dollars ($1,000,000.00) per each occurrence, combined single limit bodily injury
and property damage, covering the actions and omissions of Vendor and her employees,
agents, and/or workers in fabricating, transporting, and installing the Artwork and/or
components or materials thereof, including coverage for owned, non -owned, and hired
vehicles, as applicable.
2. Workers' compensation insurance. Vendor shall obtain and shall maintain, at Vendor's
own expense, from the Effective Date of this Agreement through City's Final Acceptance of
the Artwork, and throughout the course of this Agreement, workers' compensation
insurance, in an amount required by Oregon or Idaho law, whichever is higher, to cover any
and all persons employed by Vendor.
F. Proof of insurance. Vendor shall provide to City, within seven (7) days of the Effective Date
of this Agreement, written proof that Vendor has obtained all insurance required hereunder. If
any change is made to any insurance policy or coverage required under and/or obtained
pursuant to this Agreement, Vendor or Vendor's insurance agent shall notify City immediately.
On all insurance policies required under this agreement, such policies shall provide that they
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE 3 of 7
Meridian City Council Meeting Agenda May 10, 2018 – Page 22 of 49
may not be cancelled or reduced in coverage except upon thirty (3 0) days advance written
notice to all Parties. Any cancellation of insurance without appropriate replacement in the
amounts and terns set forth herein may constitute grounds for termination of the contract.
VI. TERMINATION.
A. Termination. If City determines that Vendor has failed to comply with any tern or condition
of this Agreement, violated any of the covenants, agreements, and/or stipulations of this
Agreement, falsified any record or document required to be prepared under this Agreement,
engaged in fraud, dishonesty, or any other act of misconduct in the performance of this
Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material
obligations under this Agreement; the other Party shall have the right to terminate the
Agreement by giving written notice to the defaulting party of its intent to terminate, and shall
specify the grounds for termination. The defaulting party shall have seven (7) days after receipt
of such notice to cure the default. If the default is not cured within such period, this Agreement
shall be terminated upon mailing of written notice of such termination by the terminating party.
1. Default by City. In the event of termination for non-performance or default by City, City
shall compensate Vendor for work actually completed by Vendor prior to the date of written
notice of termination and any additional services and materials actually performed or
supplied prior to the date of written notice of termination, less payments of compensation
previously made, not to exceed the total amount of compensation allowed hereunder.
2. Default by Vendor. In the event of termination for non-perfornance or default by Vendor,
except that caused by the death or incapacity of Vendor, all finished and unfinished
drawings, photographs, plans, timelines, and/or any and all other work products prepared
and submitted or prepared for submission under this Agreement shall, at City's option,
become City's property. Notwithstanding this provision, Vendor shall not be relieved of
any liability for damages sustained by City attributable to Vendor's default or breach of this
Agreement. City may reasonably withhold payments due until such time as the exact
amount of damages due to City from Vendor is determined. Vendor shall not be relieved of
liability to City for damages sustained by City by virtue of any breach or default of this
Agreement by Vendor. This provision shall survive the termination of this Agreement and
shall not relieve Vendor of liability to City for damages.
B. Non -waiver of breach. A waiver of any breach or default of any provision of this Agreement
shall not be construed as a waiver of a breach of the same or any other provision hereof.
VII. GENERAL PROVISIONS.
A. Relationship of Parties. It is the express intention of Parties that Vendor is an independent
contractor and neither Vendor nor any officer, employee, subcontractor, assignee, or agent of
Vendor shall be deemed an employee, agent, joint venturer, or partner of City in any manner or
for any purpose. Nothing in this Agreement shall be interpreted or construed as creating or
establishing the relationship of employer and employee between Vendor and City or between
Vendor and any official, agent, or employee of City. Both parties acknowledge that Vendor is
not an employee of City. Vendor shall retain the right to perform services for others during the
term of this Agreement. Specifically, without limitation, Vendor understands, acknowledges,
and agrees:
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE 4 of 7
Meridian City Council Meeting Agenda May 10, 2018 – Page 23 of 49
I . Vendor is free from actual and potential control by City in the provision of services under
this Agreement.
2. Vendor is engaged in an independently established trade, occupation, profession, or
business.
3. Vendor has the authority to hire subordinates.
4. Vendor owns and/or will provide all major items of equipment necessary to perform
services under this Agreement.
B. Compliance with law. Throughout the course of this Agreement, Vendor shall comply with
any and all applicable federal, state, and local laws.
C. Non -Discrimination. Throughout the course of this Agreement, Vendor shall not discriminate
against any person as to race, creed, religion, sex, age, national origin, or any physical, mental,
or sensory handicap.
D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties.
This Agreement supersedes any and all statements, promises, or inducements made by either
party, or agents of either party, whether oral or written, whether previous to the execution
hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged,
modified or altered except upon written agreement signed by both parties hereto.
E. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protector
establish any right or remedy under the terms and conditions of this Agreement, the prevailing
party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court
of competent jurisdiction, in addition to any other relief awarded.
F. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity,
interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of
Ada County, Idaho.
G. Cumulative Rights and Remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the
exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of
any other remedy.
H. Severability. If any provision of this Agreement is found by a court of competent jurisdiction
to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected.
I. Successors and Assigns. All of the terms, provisions, covenants and conditions of this
Agreement shall inure to the benefit of, and shall be binding upon, each party and their
successors, assigns, legal representatives, heirs, executors, and administrators.
J. Notice. Any and all notice required to be provided by either of the Parties hereto, unless
otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon
mailing by United States Mail or sending via e-mail, addressed as follows:
PURCHASE AGREEMENTFOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE of
Meridian City Council Meeting Agenda May 10, 2018 – Page 24 of 49
Vendor:
Holly Cichoski
Bryant Ideas of Idaho, Inc.
1500 N. Locust Grove, Suite 100
Meridian ID 83642
208-846-8600
holly@bryantideasidaho.com
City:
Hillary Bodnar
Arts & Culture Specialist
33 E. Broadway Ave.
Meridian ID 83642
208)489-1422
hbodar@ineridiancity.org
Either party may change its address for the purpose of this provision by giving written notice of
such change in the manner herein provided.
K. Exhibits. All exhibits to this Agreement, including the terms and conditions of Invitation for
Quotation, are incorporated by reference and made a part of hereof as if the exhibits were set
forth in their entirety herein. In the event of conflicting provisions, the provisions of this
Agreement shall prevail.
L. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this Agreement
by the persons referenced below prior to such ratification or approval shall not be construed as
proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the' day of
July, 2015.
Bryant Idegs of Idaho, Inc.
CITY OF MERIDIAN:
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL T AFFIL Box WRAPS PAGE 6 of 7
Meridian City Council Meeting Agenda May 10, 2018 – Page 25 of 49
EXHIBIT A
VENDOR QUOTE
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC BOX WRAPS PAGE 7 of 7
Meridian City Council Meeting Agenda May 10, 2018 – Page 26 of 49
ARTS & CULTURE SPECIALIST
t 33 East Broadway Ave. Ste. 106, Meridian, ID 83642
Phone: (208) 888-4433 x417
Meridian Commission Fax: (208) 887-4813
INVITATION FOR QUOTATION
CONTRACT SPECIFICATIONS FOR:
TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
QUOTES MUST BE RECEIVED PRIOR TO 2:30 P.M.
JUNE 25, 2015
DELIVER TO: MERIDIAN ARTS COMMISSION, ARTS & CULTURE SPECIALIST
33 EAST BROADWAY AVENUE, STE 106
MERIDIAN, ID 83642
Prepared by Hillary Bodnar
NAME AND ADDRESS OF VENDOR SUBMITTING QUOTE
NAME: Bryant Ideas of Idaho ADDRESS: 1500 N Locust Grove Ste.100
DATE: 6/23/15 Meridian, ID 83642
Meridian City Council Meeting Agenda May 10, 2018 – Page 27 of 49
QUOTE TO THE MERIDIAN ARTS COMMISSION
RECEIVED BY THE
QUOTES MUST BE
MERIDIAN, IDAHO ARTS & CULTURE SPECIALIST
ARTS & CULTURE SPECIALIST 33 EAST BROADWAY AVE., STE 106
PRIOR TO 2:30 P.M. ON
JUNE 25. 2015
FOR: TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
Name of Vendor Bryant Ideas of Idaho Telephone 208-846-8600
Type of Business: [ ] Individual doing business under own name [X] Corporation
Individual doing business using a firm name [ ] Partnership
Joint venture (Please attach Joint Venture Agreement)
LLC (Limited Liability Corporation
Business Address: 1500 N Locust Grove Meridian
Street City
Business Email Address: holly@bryantideasidaho.com
To the Meridian Arts Commission:
ID 83642
State Zip Code
The undersigned, as vendor, certifies under penalty of perjury that the only persons or parties
interested in this quote as principals are those named herein as vendor; that this quote is made without
collusion with any other person, firm, or corporation; that in submitting this he/she has examined the
General Conditions and Instructions to vendors" and the specifications; that he/she proposes and
agrees if this quote is accepted, he/she will perform all the work and /or furnish all the materials specified
in the contract, in the manner and time therein prescribed, and according to the requirements as thein
set forth; and that he/she will take in full payment therefore, the prices set forth in the attached schedule.
Cichoski- President
Typed or Printed Name and Title
Address (if different than above business address)
Page 2 of 12
Meridian City Council Meeting Agenda May 10, 2018 – Page 28 of 49
PROJECT DESCRIPTION
The Meridian Arts Commission is requesting quotations for TRAFFIC BOX VINYL WRAP
FABRICATION & INSTALLATION. The Meridian Arts Commission (MAC) seeks to wrap five
traffic boxes between July and August 2015. Artwork has already been selected and approved by
MAC and Meridian City Council. MAC intends to wrap multiple boxes each year, for the next
several years, as the budget allows. The Meridian Arts Commission reserves the right to select an
alternate vendor.
Meridian Arts Commission Representative
Hillary Bodnar, Arts & Culture Specialist
33 East Broadway Ave
Meridian, ID 83642
208) 489-0422
Fax (208) 887-4813
hbodnar@meridiancity.org
Any and all explanations desired by a respondent regarding the meaning or interpretation of this
Invitation for Quotation or any part thereof must be requested in writing and directed to the person
named as the Meridian Arts Commission Representative and in accordance with "Additional
Terms and Conditions (Quote Inquires). Violation(s) may be caused for rejection of the quote.
Dated: -71ILi 1-2-01-5
MERIDIAN ARTS COMMISSION
Hillary Bodnaortg & Culture Specialist
Page 3 of 12
Meridian City Council Meeting Agenda May 10, 2018 – Page 29 of 49
DECLARATION UNDER PENALTY OF PERJURY
PLEASE READ CAREFULLY BEFORE SIGNING
To be signed by authorized corporate officer or partner or individual submitting the QUOTE.
EXAMPLE
If vendor is: Sign:
1. An individual doing business ........................ Your name only
Under own name.
2. An individual using a firm name .................... John Doe, an individual doing business as Blank Company
3. A partnership ........................................... John Doe and Richard Roe, partners doing business as
Blank Company, by John Doe, Partner
4. A corporation ........................................... Blank Company, by John Doe, Secretary (or other title)
ant Ideas of Idaho, Holly Cichoski, President
Typed or Printed Name and Title
Address (if different than above business
FOR MERIDIAN ARTS COMMISSION USE ONLY
QUOTE was opened on or by above date.
QUOTE bond required: [ X] No [ ] Yes Amount $ , O 9
Received: [ ] Cashiers or Certified Check drawn on a Idaho bank
Surety Bond
Commission
Page 4 of 12
1 "I Ql- L ,
Arts & Culture ecialist, Meridian Arts
Meridian City Council Meeting Agenda May 10, 2018 – Page 30 of 49
GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR
Quote must be submitted on the form provided by and made available at the office of the
Meridian Arts Commission's Arts & Culture Specialist, Suite 106. All items shall be filled in
and the signatures of all persons signing shall be written
Quotes shall be delivered to the Meridian Arts Commission Arts & Culture Specialist, 33
East Broadway Avenue, Ste. 106, Meridian, ID 83642 prior to 2:30 P.M. on JUNE 25,
2015. Quotes, received after that time will be returned unopened to the respective vendor
and will not be considered for evaluation.
Mistakes must be corrected and the correction inserted; correction must be initialed in ink
by the person signing the quote.
a) TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
b) JUNE 25, 2015 (JUNE 25)
2. Alternate quotes will NOT be considered unless otherwise stipulated.
The Meridian Arts Commission reserves the right to waive any informalities or minor
irregularities in connection with the quotes received.
4. If materials are proposed, they are to be newest and latest model in current
production. Used, remanufactured, shopworn, demonstrator, prototype or discontinued
models are not acceptable unless otherwise stipulated.
Within thirty (30) days after the quote due date, a contract may be awarded by
the City to the lowest responsive and responsible vendor, subject to the right of
the City to reject all quotes, as it may deem proper in its absolute discretion.
The time for awarding a contract may be extended at the sole discretion of
the City. If required to evaluate quotes or for such other purposes as the City
may determine, unless the vendor objects to such extension in writing with this
quote.
6. The Meridian Arts Commission does not discriminate on the basis of race, religion, sex,
national origin, marital status, age, physical handicap, ownership by women or minorities or
sexual orientation.
SUBJECT TO PARAGRAPH 4 ABOVE, THE MERIDIAN ARTS COMMISSION MAY NOT
ACCEPT A QUOTE FAILING TO COMPLY WITH ANY OF THE ABOVE STATE
REQUIREMENTS.
Page 5 of 12
Meridian City Council Meeting Agenda May 10, 2018 – Page 31 of 49
DECLARATION UNDER PENALTY OF PERJURY
The undersigned declares: that he/she holds the position indicating below as a corporate Officer
or the owner or a partner in the business entity submitting this quote; that the undersigned is
informed of all relevant facts surrounding the preparation and submission of this quote, that the
undersigned knows and represents and warrants to the Meridian Arts Commission that this quote
is prepared and submitted without collusion with any other person, business entity, or corporation
with any interest in this quote.
I declare under penalty of perjury that the foregoing is true and correct.
CONTRACTOR/FIRM: Bryant Ideas of Idaho
BY: Holly Cichoski
TITLE: President
ADDRESS: 1500 N Locust Grove Ste. 100
Meridian, ID 83642
EMAIL ADDRESS: holly@bryantideasidaho.com
PHONE NUMBER: 208-846-8600
DATE: 6/23/15
OF AUTHORITY TO SIGN
Page 6 of 12
Meridian City Council Meeting Agenda May 10, 2018 – Page 32 of 49
ADDITIONAL TERMS AND CONDITIONS
EXAMINATION OF CONTRACT DOCUMENTS
The vendors shall carefully examine the specifications, and satisfy themselves as to their
sufficiency, and shall not at any time after submission of the quote, dispute such
specifications and the directions explaining or interpreting them.
AWARD
The Meridian Arts Commission reserves the right to make an award on any item, group of
items in the aggregate to that/those lowest responsible contractors (s) whose quote (s) is/are
most responsive to the needs of the City.
EVALUATION (Inspection)
Materials and installation will be inspected before acceptance by an authorized
representative of the Meridian Arts Commission for workmanship, appearance, proper
functioning of all equipment and systems, and conformance to all other requirements of the
specifications. If deficiencies are found, it shall be the responsibility of the contractor to
replace for inspection and acceptance. Payment will not be made until corrective action has
been made.
QUANTITIES (Additions
The quantity specified is based upon current known requirements and is subject to increase if
mutually agreeable to both parties. Any said increase will be governed by the same terms
and conditions of this Invitation for Quotation. The Meridian Arts Commission may wrap
multiple traffic boxes in upcoming years. The quotes herein may be referred to over the next
three years as the Meridian Arts Commission is able to support this project.
WARRANTY/GUARANTEE
Contractor delivering equipment / goods against this specification shall guarantee that the
equipment / goods meet the minimum requirements set forth herein. If it is found that the
equipment / goods delivered do not meet the minimum requirements of this specification, the
Contractor will be required to correct the same at the Contractor's expense.
a Al
Brand names and numbers, when used, are for reference to indicate the character and
quality desired. Vendors may offer comparable "EQUAL" products unless expressly
prohibited herein. If necessary, the burden of proof and cost on analysis to determine
equality shall be that of the Contractor. If proposing an "EQUAL", please state name of
manufacturer, model, and part number, if applicable, and enclose descriptive literature.
Page 7 of 12
Meridian City Council Meeting Agenda May 10, 2018 – Page 33 of 49
PURCHASE AGREEMENT DOCUMENTS
A copy of the Notice Inviting Quotations, General Conditions and Instructions to Vendors,
Special Conditions, Additional Terms and Conditions, Specifications, Plans and / or
Drawings, Vendor's Submittal, and any other related documents will remain on file in the
office of the City Arts & Culture Specialist. It is understood that these documents will form
the basis of the purchase agreement upon award of the contract. All materials or services
supplied by the Contractor shall be in conformance with all the specifications contained
herein and shall be in compliance with any applicable Local, State, and Federal Laws and
regulations.
NON -COLLUSION STATEMENT
All vendors are hereby notified that, in the event a contract is awarded to a vendor whose
quote was made in collusion with other vendors for the same equipment, the resulting
contract is not enforceable against the awarding agency an may be void by that agency.
PUBLIC RECORDS
The Meridian Arts Commission is a public agency. All documents in its possession are public
records. QUOTEs are public records and, except as noted below, will be available for
inspection and copying by any person. If any vendor claims any material to be exempt from
disclosure under the Idaho Public Records Law, the vendor will expressly agree to defend,
indemnify and hold harmless the Meridian Arts Commission from any claim or suit arising
from the City's refusal to disclose any such material. No such claim of exemption will be
valid or effective without such express agreement. The Meridian Arts Commission will take
reasonable efforts to protect any information marked "confidential" by the vendor, to the
extent permitted by the Idaho Public Records Law. Confidential information must be
submitted in a separate envelope, sealed and marked "Confidential Information" and will be
returned to the vendor upon request after the award of the contract. It is understood,
however, that the Meridian Arts Commission will have no liability for disclosure of such
information. Any proprietary or otherwise sensitive information contained in or with any
QUOTE is subject to potential disclosure.
QUOTE INQUIRIES
Questions, in written form, regarding this quote should be directed to:
Meridian Arts Commission, Finance Department, Attn: Hillary Bodnar, 33 East Broadway
Avenue, Ste. 106, Meridian, ID 83642. 1 hbodnar@meridiancity.org 1 208-489-0422
PAYMENT AND INVOICING
Invoices, in duplicate, shall be mailed or delivered to:
Meridian Arts Commission, Accounts Payable, 33 East Broadway Avenue, Ste. 106,
Meridian, ID 83642
Page 8 of 12
Meridian City Council Meeting Agenda May 10, 2018 – Page 34 of 49
TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
QUANTITY DESCRIPTION UNIT AMOUNT EXTENDED r"v i n irmi ru
DELIVERY DATE
5 Template Prep & Proof of artwork formatting 5 25 125 July 17, 2015
5 Art Preparation & Prepress, including artwork scan 5 25 125 July 31, 2015
Approx. 52
sq/ft/box Two -mil 3M Controltac Graphic Film, Series 180 August 14, 2015
5 boxes 5 375 1875
Approx. 52
sq/ft/box Two -mil 3M Scotchcal Luster or Matte Overlaminate August 14, 2015
5 boxes 5 79 395
5 Installation of vinyl wraps 5 100 500 By August 21, 2015
5 Installation of artist plaques
5 15 75 By August 21, 2015
5 One year warranty due to defects in materials used 5 Incuded August 21, 2015
5 One year warranty on installation and/or
workmanship5 Included August 21, 20159
TOTAL QUOTE AMOUNT Is 3095
Total cost to include all labor, material, equipment, freight, insurance, travel, lodging, incidental,
and applicable taxes
F.O.B.
Prices shall be submitted F.O.B. Destination.
Certificate of Understandinq
The undersigned represents and warrants that the undersigned has reviewed and understands the
plans, specifications and other documents, and the undersigned is satisfied with all conditions for
performance of the work.
The undersigned has checked carefully all the above figures and understands that the Meridian Arts
Commission will not be responsible for any errors or omissions on the part of the undersigned in
creating this quote.
CONTRACTOR/FIRM: Bryant Ideas of Idaho
AUTHORIZED SIGNATURE:G x%
PRINTED OR TYPED NAME: Holly Cichoski
Page 9 of 12
Meridian City Council Meeting Agenda May 10, 2018 – Page 35 of 49
President
DATE: 6/23/15
DO NOT DETACH THIS SHEET - SUBMIT ENTIRE QUOTE PACKAGE AS YOUR QUOTE
Page 10 of 12
Meridian City Council Meeting Agenda May 10, 2018 – Page 36 of 49
Meridian 1 Commission
SPECIFICATIONS
TRAFFIC BOX VINYL WRAP
FABRICATION & INSTALLATION
JUNE 2015
Page 11 of 12
Meridian City Council Meeting Agenda May 10, 2018 – Page 37 of 49
MERIDIAN ARTS COMMISSION
TRAFFIC BOX VINYL WRAP
FABRICATION & INSTALLATION
GENERAL SPECIFICATIONS
1. SCOPE
In accordance with The Meridian Arts Commission's (MAC) strategic plan and the
Meridian Art in Public Spaces Ordinance MAC intends to wrap five traffic boxes each
year for several years as part of their Traffic Box Community Art Project. MAC
coordinates with Ada County Highway District once traffic box artwork and locations
are selected and installation dates are proposed. MAC, or a representative, is to
approve any and all formatting proofs prior to installation of the vinyl wrap. The
Meridian Arts Commission reserves the right to select an alternate vendor.
I. The vendor will be responsible for any and all template preparation work
required to develop a proof of artwork formatting.
II. The vendor will provide said proof to the Arts & Culture Specialist to
obtain approval.
III. The vendor will provide artwork preparation and prepress including, but
not limited to, scanning the original artwork to produce a high resolution
image to be used for fabrication of image on vinyl.
IV. The vendor will install the vinyl wraps at each project site.
V. The vendor will produce and install artist plaques at each project site.
MATERIALS USED
The vendor is required to use 2 -mil 3M Controltac Graphic Film, Series 180 and 2 -mil
3M Scotchcal Luster (or Matte) Overlaminate or EQUALS for fabrication and
installation. Approximately 52 sq./ft. is required for each traffic box wrap.
3. WORKMANSHIP
The vendor will be held responsible for quality of workmanship, including
prefabrication and installation of vinyl wrap.
4. WARRANTIES
The vendor must provide a minimum of a one year warranty of the vinyl wrap due to
defects in materials used. This is to include vendor adherence to specifications
outlined by the product specifications as well as any overlooked product defects.
The vendor must provide a minimum of a one year warranty on the installation of the
vinyl wrap, including any issue with improper coverage, seams, artwork fading or other
unwanted wear due to improper installation.
Page 12 of 12
Meridian City Council Meeting Agenda May 10, 2018 – Page 38 of 49
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SECOND ADDENDUM TO PURCHASE AGRE EMENT FOR FABRICATION AND
INSTALLATION OF VINYL TRAFFIC BOX WRAPS
This SECOND ADDENDUM TO PURCHASE AGREEMENT FOR FABRICATION AND
INSTALLATION OF VINYL TRAFFIC BOX WRAPS ("First Addendum") is made this
day of October., 2017 ("Effective Date"), by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho (hereinafter "City"), and Bryant Ideas of
Idaho, a general corporation registered with the State of Idaho, whose address is 149 S, Adkins
Way, Meridian, Idaho ("Vendor"),
WHEREAS, City and Vendor entered into a Purchase Agreement for Fabrication and
Installation of Vinyl Traffic Box Wraps on July 215 2015 ("July 21, 2015 Agreement"); andt
WHEREAS, the City desires to continue utilizing Vendor's services for traffic box vinyl
wrap fabrication and installation, under the terms set forth in the July 21, 2015 Agreement;
NOW, I
ITIEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
1. Tri Rm. The term of the July 21, 2015 Agreement shall be extended through July 20, 2018,
11. jum, 21, 2015 AGREEWNT FULLY IN EFj F.CT. The intent and effect of this Second Addendum
is to extend th-e term of the July 21, 2015 Agreement. Except as expressly set, forth herein-, this
Addendum does not other -wise modify or alter any term or condition of the July 21, 2015
Agreement in any way. The July 21, 2015 Agreement remains in Rill effect, and all terms and
conditions thereof are incorporated in this First Addendum as though fully set forth herein,
IN WITNESS WHEREOF, the panics hereto have executed this Agreement on the
day of October, 2017.
H61ly Tchoski, President
Bryant Ideas of Idaho, Inc.
0?1p,TE0 AUQ01),
0 '
jQ00'
0CITYOFMERIDIAN: V
City of
4r IDIAD
IDAHO
Tammy d cid,N[ayor SEAL
st:
C.ay Cols City.lone
SECOND ADDENDUM TO PURCHASE AGRFENIENT FOR FABRICATION
AND INSTALLATION OF VINYLTRAFFic Box WRAPS PAGE 1 of I
Meridian City Council Meeting Agenda May 10, 2018 – Page 40 of 49
I TEM SHEET
Commission Agenda I tem - 4.D.
P resenter: Hillary
E stimated Time for Presentation: 5
Title of I tem - M eridian Art Week (Hillary)
None of the E vents and Outreach Committee members can be present at the meeting. Hillary will
provide a quick update on Meridian Art Week planning.
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 5/3/2018 - 8:37 A M
Meridian City Council Meeting Agenda May 10, 2018 – Page 41 of 49
I TEM SHEET
Commission Agenda I tem - 4.E .
P resenter: L eslie
E stimated Time for Presentation: 10
Title of I tem - Further Commission T raining (Leslie)
MA C commissioners can discuss future training that they feel they may need as a commission.
S uggestions include a quick review of Robert's Rules of Order, an overview on particular bylaws,
development training needs, etc.
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 4/27/2018 - 3:20 P M
Meridian City Council Meeting Agenda May 10, 2018 – Page 42 of 49
I TEM SHEET
Commission Agenda I tem - 5.A .
P resenter:
E stimated Time for Presentation: 6
Title of I tem - Liaison Reports
Board Notes:
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 4/26/2018 - 3:37 P M
Meridian City Council Meeting Agenda May 10, 2018 – Page 43 of 49
I TEM SHEET
Commission Agenda I tem - 5.B .
P resenter: Hillary
E stimated Time for Presentation: 2
Title of I tem - Approval of M onthly Financial Report [Action Item]
Board Notes:
AT TAC HM E NT S :
Description Type Upload Date
April F inance S ummary Exhibit 5/3/2018
April F inance Revenue Exhibit 5/3/2018
April F inance E xpenses Exhibit 5/3/2018
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 4/26/2018 - 3:46 P M
Meridian City Council Meeting Agenda May 10, 2018 – Page 44 of 49
Total YTD Budget
Budget Actual Remaining G/L Code
REVENUES
Donations/Sponsorships
Concerts on Broadway 10,000.00$ 10,000.00$ -$ 01-1840-34320-0200
Initial Point Gallery 954.00$ (954.00)$ 01-1840-34881-0200
Traffic Box Wraps -$ -$ 01-1840-34881-0200
Meridian Mill Mural 16,000.00$ 16,000.00$ -$ 01-1840-34881-0200
Idaho Power Sponsorship FY18 500.00$ (500.00)$ 01-1840-34881-0200
TOTAL REVENUE 26,000.00$ 27,454.00$ (1,454.00)$
EXPENSES
Visual Arts 650.00$ 16.32$ 633.68$ 01-1840-55181
Performing Arts 15,300.00$ 8,000.00$ 7,300.00$ 01-1840-55181
Arts Development 2,000.00$ -$ 2,000.00$ 01-1840-55181
*May include expenses related to training/conferences and/or general arts development outreach efforts
Other Events 3,000.00$ 0.00 3,000.00$ 01-1840-55181
*May include expenses associated with the Dairy Days Art Show and/or Art Week
Other Expenses 1,500.00$ 97.33$ 1,402.67$ 01-1840-55181
*May include mailings, supplies or non-event specific marketing, promotions, printing
SUBTOTAL 22,450.00$ 8,113.65$ 14,336.35$
PUBLIC ART PROJECTS
MAPS - Traffic Box Wraps (Carryforward)5,066.00$ 5,066.00$ -$ 01-1840-55181
MAPS - Traffic Box Wraps 5,000.00$ 348.75$ 4,651.25$ 01-1840-55181
MAPS - Public Art/Signage in Parks (Carryforward)49,933.44$ 42,463.50$ 7,469.94$ 01-1840-94403
MAPS - Public Art/Signage in Parks 44,150.00$ -$ 44,150.00$ 01-1840-94403
Partnership - Meridian Mill Mural 16,000.00$ 9,500.00$ 6,500.00$ 01-1840-94403
TOTAL PUBLIC ART PROJECTS 120,149.44$ 57,378.25$ 62,771.19$
TOTAL EXPENSES 142,599.44$ 65,491.90$ 77,107.54$
FY2018 Budget to Actual Comparison
As of 04/30/2018
5/3/2018 1 of 1 FY18 SummaryMeridian City Council Meeting Agenda May 10, 2018 – Page 45 of 49
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I TEM SHEET
Commission Agenda I tem - 5.C.
P resenter: Hillary
E stimated Time for Presentation:
Title of I tem - Admin Report
Board Notes:
AT TAC HM E NT S :
Description Type Upload Date
May A dmin Report Staff Report 5/3/2018
RE V IE WE RS:
Department Reviewer Action Date
Clerk.Bodnar, Hillary Approved 4/26/2018 - 3:46 P M
Meridian City Council Meeting Agenda May 10, 2018 – Page 48 of 49
1/1
MAY STAFF REPORT
Thursday, May 10, 2018 3:30 p.m.
City Council Chambers – Meridian City Hall 33 East Broadway Ave., Meridian, Idaho
Committees
• REMINDER : If you would like to set up a committee meeting, please inform me of the time
and date of the meeting and I will get it noticed. You must let me know two days before
the meeting so that I have time to get the meeting noticed.
Miscellaneous
• The Annual City Hall Picnic is coming up on June 14 at Kleiner Park. If you would like to
attend please RSVP to Laura Lee Berg at lberg@meridiancity.org by June 8.
• Indigo Idaho is looking for volunteers for the Indigo Art Show at Storey Park on May 19 –
20. If you are interested contact: indigoidaho@gmail.com
Public Art Projects Updates
• Mural Campaign
o City Council and Meridian Development Corp board members both wanted the
sky of the mural to be solid blue, and approved the design under this condition.
o As of Thursday, May 3 the mural has been started, chunked out, and has the
basic shapes laid out. Clouds are being added today.
• Steve Siddoway has mentioned to me that the Parks Commission wants the next park
identity project to take place at Champion’s Park – and have a sports champion theme.
Initial Point Gallery
• Current exhibit: Angela Stout, Robin Cox, Scott Pentzer, Lynn Fraley
o Install Friday, April 27, 2018 @ 9:30 a.m.
o Reception Tuesday, May 1, 2018 from 4:30-7:00 p.m.
• Stephanie hosted
• Next exhibit: A Fellowship of Four in Fusion, Floral, Figure, and Fun
o Install Friday, June 1, 2018 @ 9:30 a.m.
o Reception Tuesday, June 5, 2018 from 4:30-7:00 p.m.
• Bonnie signed up to host
Meridian City Council Meeting Agenda May 10, 2018 – Page 49 of 49